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Home My WebLink About046 11 G6:~. ~~}/D.4'1\ l:(;D ~lA. JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED 2011 3rd QUARTER } SUPPLEMENTAL BUDGET } APPROPRIATlONSJEXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 46-11 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriationsleldensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Slata and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues lIstad shall be appropriated from the unencumbered baiances and represent an extension of the Fund budgets listad: AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE FUND 1# FUND NAME CURRENTEXPENS~GENERALFUND 001-050-000 CLERK $0 001-0~ DISTRICT COURT $0 001-180-000 SHERIFF $0 001-270-000 NON-DEPARTMENTAL $30,000 001-261-000 OPERATING TRANSFERS ~ Total General Fund $30.000 SPECIAL REVENU~CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 174-000-010 PARKS & RECREATION $15,024 106-000-010 WSU EXTENSION $0 Total Other Funds $15,024 $0 -$8,511 $0 $8.511 $11,502 $11.502 $0 $30,000 $250.000 $250,000 $261,502 $291,502 $35,950 $51.974 $16,900 $16,900 $53.950 $68,874 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriationslextensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a publiC hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on tihe 24th day of October, 2011, attihe hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. JEFFERSON COUNTY BOARD OF C MMISSIONERS TO; BOARD OF COUN1Y COMMISSIONERS Date: 9/13J2011 RE: Request For Emergency Budget AppropriationlExtension and Amendmenl DIstrict Court Deparbnent/Fund Name 001 080 000 Fund Number Commissioners: (check alllbat apply) [J Please be advised that after a thorough e>'"",lmrtion of my current budget it appears that the amouat allocated is insufficient to pay ~n 'Y expenses of this department for this year. After a eareful ellllDlinatlon of an the expenditures wIthln the department budget with respect to present and future needs, I find that my budget is short. 'I'herefun;, I request an emeIgeDC)' appropriation and budget extension in the .amouat for this current year for the reason(s) outlined below. [J For flUllls other than Current Expense - Is there enough Fund Balanoe (unencumbered cash) to cover this additional expenditure? Yes No [J Please be sdvised that a revenne souree (Le. gnint, new fee) bas been reeelved by this department which was not included in lhe annual budget at tbe time it was p'CI""cd. Therefore, I request an eIDeIgeDC)' appropriation and budget extension in the am01lllt of so.OO to include this new revenue in lhe budget this year as outlined below. BARS#lRevenne Deserlption Current RevIsion NewBndget Bu $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS #I Expenditure Deserlption Current RevIsion New Dndget Dn 001080000.51240 Jmy Manager Salary $0.00 $5,108.82 $5,108.82 001080000 51240 Jmy Manger Beneflls $0.00 $3,401.88 $3,401.88 $0.00 $0.00 $0.00 $0.00 $8,510.70 $8,510.70 Reason for A 'onlExtension The Coonty Clerk agreed to release the personnel costs for a .4FIE equivalent per the 2011 Deputy Clerk saImy line 001.050.000.51230.10.20, to commence on or about August 15,2011 fortminlngpurposes, to coverlhe cost ofa part time deputy to perfimn jmy management functions in lhe District Court Administrator's office. 10 2011 this am01lllt is anticipated to be ....p'.....huately $5108.82 in wsges and $3401.88 in benefits, pro-rated for the remaining 22 weeks of2011. Any variance in excess of 1 05% of1hese figures will be taken from the Trial Court lmprovement Fund rntber titan the Clerk's budget. I Respectfully submitted, ~a..~ ~ ~ TO: BOARD OF COUNTY COMMISSIONERS Date: September 20, 2011 RE: Request for Emergency Budget AppropriationlExtension and Amendment Parks and Recreation Department/Fund Name Commissioners: (mark all that apply with an "XU) [K] Please be advised that after a thorough examination of my current budget it appears that the amount aHacated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect t~~f,a~~~?~ ~ \ 1 future needs, I find that my budget is short. Therefore, for this current year for the resslJn's'Ol:ltlineld~, 'TIJ below, I request an emergency appropriation and budget extension in the amount of: I $Sl,974 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance SEP 2 1 2011 (unencumbered cesh) to cover this additional expenditure? J E F r;: rr.;; it.~ '>', ", ", ," " [K]Ves " ~,,!~;;~~~,,!'!J\! C~'UNry DNo CC~lif;fjj~.lJjSsgo'i\rIERt;" [K] Piease be advised that a revenue source (I.e. grant, new fee) has been received by this .' " "~,,, ' ".0" , department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $3S.950 I 174-000-010 Fund Number BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 3476010.0065 Youth Classes-Kid Fit $3,200 $1,800 $5,000 3476020.0010 Counlv Dav Camos $14,000 $8 000 $22 000 36240 00 0006 Fac Rent-Rae Center Birthdavs $1 200 $1 200 $2,400 362 40 00 0011 Memorial Field Soortslother $800 $1 500 $2,300 362 40 00 0012 Memorial Field School Rents $0 $11,500 $11,500 36240 00 0021 HJC Soccer Fields Rental $1 400 $700 $2,100 367 11 00 0000 Donations from Private Sources $0 $1 250 $1.250 397 00 00 0175 Transfer from Parks Improvement $7 791 $11,000 $18,791 TOTAt.REVENOE $28,391 $36,950 $65,341 BUDGET BARS expenditure # Description CURRENT REVISION AMENDED 575 20 31 0000 Ooeratina Suoolies $3 000 $1,000 $4,000 575 20 47 0000 Public Utilities-Memoriai Field $9 000 $4 000 $13,000 575 20 48 0000 Reoair & Maintenance-Memorial Fieid $12,950 $4,050 $17000 5761031 0000 Ooeratina Suoolies $2,750 $1,000 $3,750 5761041 0000 Professional Services-Parks $22 150 $29,850 $52 000 576 10 95 0000 Interfund Rents & Leases-Parks $33,786 $3,500 $37,286 576 80 10 0000 Salaries & Wanes-Field Maint $21,168 $5,174 $26,342 576 80 31 0000 Ooeratino Suoolies $1 800 $3 400 $5,200 TOTAL EXPE~DITU'RE $106,604 $51,974 $158,578 Reason for AppropriationlExtension Kid Frt, Day Camps, and Rae Center Blrthdaya are recreation programs that have aamed revenua In <lxcese of budgat. Similarly, fees for fiald renlals at Memorial Field and HJ Carroll Parl< are axceedlng expectations. In both cases addllional budget in expendnures for operations Is needed at this time. A transfer from Parks Improvement Is needed to budgat unexpected revenue and expendnures at Qulloana and Lake Leland Campgrounds which were re-openad by volunteers in the spring of 2011. The transfer from parks Improvement also covers unexpected offioa, shop and equipment rental fees, and removal of danger traes damaged by wind storms at Gibbs Leke and Oak Bay Parks. The request for Increseed budget In professional sarvloas for parks Is for the consultants currentiy supporting the Exploratory Regional Parks and Recreation Commlllee. A portion of this expendfture will be funded using fund belance from Parks and Recreation R~I Elected Offici . TO: BOARD OF CO!JNiY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment Sheriff's OffIce 180 DeparnnenVFundName Fund Number Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current bUdget It appears that the amount allocated is Insufficient to pay necessary expenses of this deparnnent for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $11,602 I Date: September 22, 2011 o For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ w Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $11,602 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED Homeland Securltv Eouioment Grant $0 $11502 $11,502 $0 note: BARS # to be determined $0 $0 ..... ." '0> '. . ". . ....... .'. T7t.dTALfU2VENUE. $0 $11,502 $11,502 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 54921.63.0010 Securltv Gete $0 $11 502 $11 502 $0 $0 $0 $0 <....;. .' './'" . TdTALEXPENDlTl.lRE $0 $11,502 $11,502 Reason for AoorooriatlonJExtenslon Homeland Security through Kltsap County has approved payment for Increased security at the jaU via a security gate with keypad entry. This appropriation adds the revenue and expanse. Respectfully Submitted, Elected OffIclallDeparnnent Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExtenslon and Amendment WSU extension - Noxious Weeds 108000010 DepartmenllFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a .careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budgat is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $16.900 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? E3~:s ~ Date: September 15, 2011 Please be advised that a revenue source (I.e. grant, new fee) hae been received by this department which was not Included in the annual budgat at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $16,900 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33831000030 Clallam Countv Noxious Weed Reimbursements $5 000 $16100 $21100 34710000040 Hood CanaI Salmon Enhancement $0 $800 $800 $0 $0 . .... . . .'< . . . ....... . ....<< '.tC)TAL.REVENlJE $5,000 $16,900 $21,900 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108000010.53160.10.0 Salaries and waaes $15,133 $12200 $27 333 108000010.53160.20 Benefits $2 067 $2100 $4 167 108000010.53160.43 Travel $800 $500 $1 300 108000010.53160.31 Sunnlies m300 $500 $800 108000010.53160.41 Professional Services $0 $1,600 $1,600 " i., .... 'c, . .. . TOTALl:XPENDITURE $18,300 $16,900 $35,200 Reason for Respectfully Submitted, --{J~ ~ Elected OfficlaYDepartment Head Signature < . . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment General Fund. Non-DeparbnentaJ 001.270~ DepertmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi 00 Please be advised that after a thorough examination of my curent budget it appears thet the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures withlit the deparbnent budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $30,000 I o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlinlld belOW in the amount of: I $0 Dete: September 22, 2011 BUDGET I BARS Revenue # Description CURRENT REVISION AMENDE:ij $0 $0 $0 .' " .' ..' '. . .... · < ........,. >TotAL,!iEVENOE. $0 $0 $0 BUDGET BARS Expenditure t# Description CURRENT REVISION AMENDED 51990.41.0100 DNR - rmvrnent for admln services $30000 $30 000 $0 $0 $0 ........ . .-_.C - ,.., -"'. . "'TQTALexJ>ENDlTURE $0 $30,000 $30,000 Reason for ro riationlExtension This Is for DNR costs In withdrawing, re-drawlng, and re-edvertlsing the Silent Alder Tunber'Sale without 291 acres of proposed Trust Land between Beausite lake and Gibbs lake. This approproprialion was submitted and approved the 2nd quarter of 2011, but was incorrectly stated as a revenue instead of an expemfIture on the Resolution. ThIs submitaJ is to correct that resolution. Respeclfully Submitted, Elected OfIiciallDepertment Head Signature .. ... f , TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Operating Transfers 001.261.000 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi o Please be advised that efler a thorough examInation of my curent budget it appears that the amount aDocated is insufficient to pay nee e a aary expenses of this department for this year. After a careful examination of all the expenditures within the deparbnent budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I I Dale: September 22, 2011 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Dyes DNo m Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $250,000 BUDGET BARS Revenue ## Description CURRENT REVISION AMENDED 001250000.395.10.10 DNR Tunber Revenue $230 000 $250 000 $480 000 $0 $0 $0 c10TAtREVE~ue $230,000 $250,000 $480,000 BUDGET BARS Expenditure 1# Description CURRENT REVISION AMENDED 597.00.300 Transferto Canilallmnrovementfund 302 $0 $250 000 $250 000 $0 . $0 $0 I ....... c.'. <,,;,c'.C')<)' ...'; ...... -;. <....., .- ';f:OtAtI5J(REIIIDJTU~ $0 $250,000 $250,000 Reason for A ro rialion/Exlension One time revenues receivad from DNR Tunber Revenues in 2011 will go to Capilallmprovement Fund 302 to cover costs for 2012 debt payments not covered by REET (real estate excise tax) in 2012. RespElClfully SubrnItled, Elected OfficiaIIDepartment Head Signature ..... 1_~ , TO: BOARD OF COUN1Y COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Superior Court Clerk 001..05041 0 Department/Fund Name Fund Number Commissioners: (mark all thet apply with an "X") D Please be advised thet after a thorough examination of my curent budget it appears that the amount allocated is insufficIent to pay necessary expanses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: September 22,2011 D For funds other than Current Expanse (Generel Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ D Please be advised thet a revenue source (I.e. grant. new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 ~-~ ....- ---- r . " ~?-~~-:~""~-~.,::~~~~~;~ $0 $0 $0 . , . , . m , , " ~ BUDGET BARS expenditure # Description CURRENT REVISION AMENDED 51230.10.0020 Superior Court Clerk II $15,227 -$5,109 $10,118 51230.20.0000 Personnel Benefits $97440 -$3 402 $94 038 $0 $0 $0 , m --.< -::':S. ee"',, -e, c:+(', .:~::'\t~~., , $112,667 -$8,511 $104,156 . ,. -- ---- " -,._~.-.- --= ~~- . Reason for AnnrnnriationlExtension This position that was respenlble for Jury management will now be included in the District Court budget. Respectfu~itted, ~ - Elected . UDepartment Head Signature _~:"C' ~ .t Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Adminilitrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: October 3, 2011 SUBJECT: RESOLUTION and HEARING NOTICE re: Third Quarter 2011 Budget AppropriationsIExtensions; Various County Departments; Hearing scheduled for Monday, October 24, 2011 at 10:00 am. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on October 5 and 12,2011. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for October 24, 2011 @ 10:00 a.m. in the Commissioners Chambers. 14~I3D Date