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Consent Agenda
Juvenile Services
Jefferson Cou nty
Board of County Commissioners
Agenda Request
To:
Board of County Commissioners
From:
Barbara Carr, Juvenile
Date:
October t!;'2011 '
Subject:
Family and Juvenile Court provement Plan
Interlocal Agreement IAA12116
Statement of Issue:
The FJCIP program has been funded by the Administrative Office for the Courts for four
years. Our funding for this program includes money for salary and "benefits" of the
Coordinators contracted for under this program. Currently, these funds support 8 hours
per week on the part of the Superior Court Administrator in her duties as Family
Therapeutic Court Coordinator.
Analysis:
None
Alternatives:
Terminate the program.
Fiscal Impact:
This revenue has been included in my budget for 2012..
Recommendation:
That the Board sign three originals of this Interlocal Agreement with the Administrative
Office of the Courts.
Approved by:
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, Phi!it5'Morley ",Gounty Adm inistrator
, .
INTERAGENCY AGREEMENT IAA12116
between
STATE OF WASHINGTON
ADMINISTRATIVE OFFICE OF THE COURTS
and
JEFFERSON COUNTY SUPERIOR COURT
THIS COl\:TRJ\CT is entered into by and between the STATE OF WASHINGTON
ADMINISTRATIVE OFFICE OF THE COURTS ("AnC") and JEFFERSON COUNTY SUPERIOR
COURT ("Contractor").
PURPOSE
The purpose of this contract is to engage the services of d1e Contractor to improve and support
family and juvenile court operations as ser forth in the Family and Juvenile Court Improvement
Plan (l'JCIP) legislation (RCW 2.56.030).
founds received under this contract may only be used to supplctnent, not supplant, any other
local, state or federal funds received for the Contractor's court(s).
pESCRIrTION OF SERVICES
The Contractor will:
a. Assih'11 a ChicfJudge for the family and juvenile court for a minimum term of two (2) years;
b. Employ a Case ;'v!anagement Coordinator, and provide that Coordinator with training in the
area of family and juvenile law;
c. Docmnent that all judicial officers serving in the county's FJ CIP project have completed the
30 hours of education required under RC\v 2.56.030. Judicial Officers who participate in
the FJC!P project after September 1, 2008 must complete the required education under this
provision within SlX months of the beginning of their participation;
d. Implement the principle of one judicial team hearing all of the proceedings in a case
involving one family, especially in dependency cases;
e. Demonstrate family and juvenile court reform projects related to data collection, analysis
and application to court management;
f. J3y March 1, 2012, update the local improvement plan to identify the specific staffing,
facility, case managclllCnt and/or operational improvement(s) that the Contractor
accomplished during the project, and identify which Unified Family Court (UrC)
principle(s) or timeliness indicator(s) arc rargeted. The annual report will include a
sUffitUary of the court's progress on measurable outcOll1CS regarding family and juvenile
activities listed bc1o-w:
1. Identify case types that will be impacted (family, juvenile or both);
L~A12116
Page 1 of 5
2. Explain what the local improvement is and how it will enhance current court
operatlons;
3. List the specific UFC principle(s) or timehness indicators the local improvement is
targeted to meet;
4. Describe potential barriers to implementing the local improvement;
5. Maintain process to identify those children who have been in foster care for at least 15
of the past 22 months.
PERIOD OF PERFORMANCE.
The period of performance under this Contract shall be from July I, 2011 through June 30,
2012.
COMPENSA1'ION
a. AOC shall reimburse Contractor a maximum of $14,000.00 for neIP coordl11ator salary and
benefits costs incurred during the term of this contract.
b. Contractor shall submit invoices to AOC for eq)endih,res no more frequently than monthly,
and no less frequently tl1an quarterly. Invoices shall be submitted on state form A-19.
c. Before payment can be processed, properly-completed A-19 invoices must be submitted to:
Financial Services
Admimstrative Office of the Courts
PO Box 41170
Olympia, \\7;\ 98504-1170
d. If this agrectncnt is tenninated, Contractor shall only receive payment for performance
rendered or costs incurred in accordance "\v1th the terms of this agreement prior to the
effective date of termination.
c. Contractor shalltnainrain sufficient backup documentation of expenses under this
agreclnent.
f. Payments made by AOC within 30 days of receipt of a properly-completed A-19 invoice
shall be deemed timely.
g. .1\ ()C, in its sole discretion and upon notice, may initiate revenue sharing and reallocate
funding among recipients of funding governed by the Pamily and Juvemle Court
Improvement Plan legislation. If, inl\OC's assessment, the Contractor is unlikely to expend
the InaXllnUm contract mnount, AOe n~ay reduce the Inaximum contract amount. j\Oe
tnay increase the Inaximum contract amount if additional funds become available.
INDEPENDENT CAPAC[TY
The employees or agents of each party who are enf,"'ged in ti,e performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
lcU12116
Page 2 of 5
~GREEMENT ALTEM:rION~.AND M1ENDM.ENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding un]ess they arc in writing and signed by personnel authorized to bind each of the
parnes.
RECORDS. DOCUMENTS, AND REPORTS
The Contractor shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of
any nature expended in the performance of this contract. These recotds shall be subject at all
reasonable times to inspection, review, or audit by personnel duly authorized by the AOC and
the Office of the State ,\uditor, or so authorized by law, rule, regulation, or contract. The
Contractor \17i11 retain all books, records, documents, and other material relevant to this contract
for six years after settlement, and make them available for inspection by persons authorized by
this provision.
RIGHT OF INSPECTION
The Contractor shall provide right of access to its facilities to the AOC, or any of its officers, or
to any other authorized agent or official of the state of Washington at all reasonable times, in
order to tTIonitor and evaluate performance, compliance, and/ or quality assurance under this
contract.
PISPUT.ES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AGC, one representative from the Contractor, and a mutually agreed
upon third party. The dispute panel shall thereafter decide the dispute with the majority
prevailing. l'\ either party shall have recourse to the courts unless there is a showing of
noncompliance or \vaivcr of this section.
TERMINATION
Either party may terminate this i\greement upon thirty (30) days written notice to the other
party. J f this '\greement is so terminated, the parties shall be liab]e only for performance
rendered or costs incurred in accordance ,vith the terms of this ..'\grcement prior to the effective
date of tcrmination.
GOVERNANCE
This i\grcement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws.
In the event of an inconsistency in the terms of this j\greement, or bet\vcen its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedcnce in the
following order:
a. 1\ pplicable state and federal statutes and rules;
L\.,\ 12116
Page 3 of 5
b. Description of Services; and
c. Any other provisions of the agreement, including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this ,A.greement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other parry, which consent shall not be unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
SEVERABILITY
If any provision of this --:\greelTIent, or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement
which can be given effect without the invalid provision and to this end the provisions of this
Agreement are declared to be severable.
ENTIRE AGREEMENT
This contract contains all the terms and conditions agreed upon by the parties. '-10 other
understandings, oral or otherwise, regarding the subject matter of this contract shall be
considered to exist or to bind any of the parties to this agreement unless otherwise stated in this
contract.
COUNTERPARTS
Each party agrees that a facsimile (FAX) or scanned transmission of any original document shall
have the san~e effect as the original. Any signature required on an original shall be cotnp1ctcd
and sent to the other party, as applicable, when a facsimile copy has been sil,,'lled. The parties
agree that signed facsimile or scanned copies of documents shall be given full effect as if an
original.
L~H2116
Page 4 of .:;
CONTRACT MANAGEMENT
The program managers noted below shall be responsible for and shall be the contact person for
all communications regarding the perfotlnance of this Agreemenr:
AOC Program Manager:
Regina McDougall
Administrative Office of the Courts
PO Box 41170
Olympia, \VA 98504-1170
(300) 705-5337
Regina.Mc Dou?alllii)courts.wa.!'ov
Contractor Program Manager:
Barbara Can
Jefferson COWlty Superior Court
PO Box 1220
Port Townsend, WA 98368-0920
(360) 385-9091
bcarr@)co.jefferson.\Va.us
AGREED:
ST"\TE UF W.\SHINGTOI'i
AD:VIII'iISTR.-\TIVE OFPICE UF TIlE COeRTS
COI'iT~-\CTOR
Signature
Signature
Printed Name
Printed Name
Title
Date
Title
Date
Approved as to form only:
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Office
1A"-\12116
Page 5 of 5
..
Form
A19-1A
State of Washington
INVOICE VOUCHER
AGENCY NO
AGENCY USE ONLY
CODE
P.R ORAUTH NO
"""."""""""""" M~~~I ",I;";";,
INSTRUCTIONS TO VENDOR OR CLAIMANT: Submit this form to claim
payment for materials merchandise or services. Show complete detail for
ADMINISTRATIVE OFFICE OF THE COURTS each item
Vendor's Certificate: I hereby certify under penalty of perjury that the items
and totals listed herein are proper charges for materials, merchandise or
VENDOR OR CLAIMANT (Warrant is to be payable to) services furnished and/or services rendered have been provided without
discriminations because of ag8, sex, marital status, race creed, color, national
. origin, religion. or Vietnam era or disabled veterans status
.
.
BY
\SIGNIN INK) I
('Ill!:) (0"\100)
FEDERAL ID NO OR SOCIAL SECURITY NO_ (For Reporting Personal Services Contract Payments to I.R.s_1 RECEIVED BY DATE RECEIVED
UNIT FORAGION(;Y;
DATE """"""";"",,,,,,,,~, . QUANTIT)' UNIT PRICE AMOUNT USE
PREFAREDBY TELEPHO"lENUMBER DATE AGENCY A~~ROVAL DATE
DOC DATE PMT DUE DATE CURREN' DOC NO REF. DOC. NO. VENDOR NUMBER VENDOR MESSAGE :JSE TAX IUBI NUMBER
REF M .MA$TER:JND-EX sua WORK CLASS COUNTY CITYrTOWN
DOC TRANS 0 FUND AP~N PROGRAM SUB sua ORG ALLOC BUDGET MOS PROJECT SUB FROJ AMOUNT INVOICE
SUF CODE 0 INDEX INDEX 08J OBJECT INDEX UNIT PROJ PHAS NUMBER
ACCOUl\TING A"'PROVAL FOR PAYMENT DATE WAR RAW TOTAL W".RRANT NUMBER
0.00