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Resource Management Plan
Jefferson County, WA
September 30, 2011
Executive Summary
In 2010, Jefferson County signed an interlocal agreement with four other local jurisdictions to
fund a Shared Resource Conservation Manager (RCM). The RCM is tasked with making
recommendations on reducing cost and resource use in County facilities.
This Resource Management Plan provides guidelines to assist the RCM and Agency Managers in
reducing energy, water and solid waste related operating costs through optimization of building
systems and occupant behavioral changes. The goal of the program is to reduce resource use by
10% over three years. If we are able to meet this goal, we will save over $29,000 in annual
utility costs and cost avoidance, based on the 2010 utility bills. And these savings continue in
subsequent years. Implementation of this Plan will also help the County meet the substantial
greenhouse gas reduction goals outlined in the City of Port Townsend & Jefferson County 2011
Climate Action Plan.
Facility Overview
Jefferson County (“the County”) contains a number of buildings that serve numerous functions,
including staff offices, maintenance shops, the county courthouse, a correction center, health
department, recreation center, animal shelter, solid waste facilities and parks.
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The facilities are centered in the Quimper peninsula, with utilities provided by the City of Port
Townsend, County and private companies. A list of the facilities included in the RCM program is
shown in Appendix C.
The County buildings use a variety of methods for space heating. Most of the buildings use
electric resistance or heat pumps, while others use propane or fuel oil furnaces. Mechanical air
conditioning is found in the Corrections Center, Sheriff Administration, and both Castle Hill
facilities. All others rely on natural ventilation for cooling.
Resource Use Summary
The following figures summarize recent resource use in the County. With heating and cooling
energy accounting for 44% of The County’s utility bills in 2010, the greatest opportunities for
savings involve reducing heat loss and optimizing space conditioning schedules.
Electric demand charges are based on the maximum electrical draw during the month. A single
electrical spike can cost the County hundreds of dollars. That is why it is important to stage
electrical equipment (especially electric heaters during the morning warm-up period) to
prevent these costly spikes.
Park irrigation dominates County water use in the summer, accounting for 74% of the yearly
volume in 2010.
The County facilities have outdoor solid waste bins that are picked up on a regular basis by the
solid waste hauler. Facilities located in the City of Port Townsend have curb-side recycling
pickup, while County facilities require the transportation of recyclables to collection sites. Solid
waste pickup costs were 10% of the total utility costs in 2010.
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Figure 1: The County uses a variety of fuels for heating buildings. If you assume that 50% of
the electricity goes for heating and cooling, 44% of 2010 utility costs were spent on space
conditioning. Therefore, focusing on optimizing heating schedules, while reducing heat loss
through capital programs (for example, insulating older buildings and repairing exterior door
weather-stripping) is of prime importance.
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Energy Use Graph - Jefferson County
1,500
MBTU
1,000
500
0
01/0903/0905/0907/0909/0911/0901/1003/1005/1007/1009/1011/1001/1103/1105/11
01/2009 thru 05/2011
ElectricityFossil FuelsAnnual Trend
Energy Use Graph - Monthly and Annual Trend -- Printed by Utility Manager Pro Thursday, August 11, 2011 at 10:27 am
Data prorated into calendar month according to billing from and thru dates -- N/A indicates missing data
Figure 2: Aggregate energy consumed by all County facilities since January, 2009. This
includes electricity, propane and fuel oil. The warm winter in 2010, followed by a colder
winter in 2011, account for the upward annual trend.
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Energy Cost Graph - Jefferson County
30,000
25,000
DOLLARS ($)
20,000
15,000
10,000
5,000
0
01/0903/0905/0907/0909/0911/0901/1003/1005/1007/1009/1011/1001/1103/1105/11
01/2009 thru 05/2011
ElectricityDemandFossil FuelsAnnual Trend
Energy Cost Graph - Monthly and Annual Trend -- Printed by Utility Manager Pro Thursday, August 11, 2011 at 10:25 am
Data prorated into calendar month according to billing from and thru dates -- N/A indicates missing data
Figure 3: Aggregate monthly energy costs for County facilities since January, 2009. Demand
charges average 8% of monthly electrical bills, and have been as high as 11%. There are
opportunities to reduce these demand charges through conservation and optimized heating
schedules.
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Monthly Water Use for Jefferson County
5,000
4,000
CCF
3,000
2,000
1,000
0
01/0903/0905/0907/0909/0911/0901/1003/1005/1007/1009/1011/1001/1103/11
01/2009 thru 04/2011
Individual Utility Graph -- Printed by Utility Manager Pro Thursday, July 14, 2011 at 2:43 pm
Data prorated into calendar month according to billing from and thru dates -- N/A indicates missing data
Figure 4: Monthly water use for Jefferson County. Irrigation dominates in the summer, and
accounted for 74% of total water use in 2010.
Figure 5: Solid waste removal was 10% of the total utility cost in 2010. Note the dip in the
winter, largely due to the Parks reducing their collection frequency.
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Utility Accounting
The County is a member of the Shared RCM program, which uses a third party software
package, Utility Manager, for resource accounting purposes. It is the responsibility of the RCM
to enter all monthly utility billing information into the database, including usage, itemized
costs, and updated facility and account information. This database has been populated for
historical data dating back to 2009, and will be maintained by the RCM throughout the contract
period.
The RCM will also rank facilities by the Energy Use Index (EUI, defined as kBTU/ft2/year) in
order to determine which facilities use the most energy per area. Energy consumption trending
will be analyzed by the RCM, and findings will be shared with facilities and County staff. This
data will be used to evaluate which facilities need more significant improvement than others,
and also to measure the effectiveness of resource conservation programs.
In addition to Utility Manager, Puget Sound Energy (PSE) provides an online tool that captures
electric meter readings at 15 minute intervals. This service, the Energy Interval Service, allows
for the determination of the peak electric demand at a site, and is instrumental in reducing
monthly demand charges.
Staff Participation
There are several key components to engaging County staff in the RCM program. An outline
follows:
1.Green Teams
A Green Team is a group of County employees representing each functional area of the
facility (operations, custodial staff, administrative staff, etc). Having a Green Team for each
agency makes sense, since different agencies have different facilities and usage.
Green Team members work together to increase staff awareness about daily actions and
choices they can take to reduce their agency’s environmental impact. This can be as simple
as asking to everyone turn off office and shop lights, making sure recycle containers are in
place and clearly labeled, or defaulting print jobs to double-sided.
It is recommended that the Green Team meet quarterly to:
?
Ensure County employees are aware of their environmental impact
?
Create a green education and support structure for staff
?
Coordinate staff presentations focused on environmental topics
2.Network-Based Bulletin Boards
Communicating via electronic media allows efficient sharing of information to a wide
audience. The following online sites are recommended for distributing the resource
conservation message to the community, staff and visitors.
?
Weekly newsletters
?
County web site
?
RCM web site
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3. Physical Bulletin Board Postings
Physical bulletin boards are available in most County offices. Resource conservation tips and
tools, provided by the RCM and Green Team, should be delivered to staff covering the
following topics.
?
Personal appliance energy consumption facts
?
Facility energy consumption trending information
?
Easy steps toward energy conservation in the workplace
4.Media/Community Outreach
The community funds a portion of County operations and wants to know that their tax
dollars are being spent effectively and responsibly. Resource conservation practices that
save money and reduce environmental impact present a positive outreach message to the
community. Common outreach mechanisms include:
?
Community newsletters
?
Programming on local radio stations
?
Articles in local newspapers
5. Key Staff Communication
Administrative Staff – Resource management best-practices should be clearly
communicated with administrative staff in all agencies. It is recommended that resource
conservation becomes a standing agenda item in all staff meetings.
Facilities/Maintenance Staff – Verification of enacted best-management procedures will
often be the responsibility of facilities or maintenance staff. The RCM must clearly
communicate objectives and obtain continual feedback from these departments.
Resource Management Policy and Resolution to Adopt
The RCM, in collaboration with other County staff, has developed a Resource Management
Policy and Resolution to Adopt. All County managers were given an opportunity to review and
comment on the plan.
Following is a list of staff involved in the development and implementation of the Resource
Management Policy:
Maintenance Foreman – Loring Bemis
Maintenance Specialist – Jeff Monroe
ER&R Manager – Terry Logue
Parks Manager – Matt Tyler
Solid Waste Manager – Jack Reid
Information Technology Manager – David Shambley
Resource Management Policy and Resolution to Adopt have been attached as Appendix B.
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Appendix A
Jefferson County, WA
Resource Management Policy
Purpose and Intent
The purpose of this policy is to establish protocols for the conservation of resources in the work
place. The policy recognizes that each employee can take actions to avoid unnecessary utility
costs and to contribute to energy efficiency in Jefferson County. The implementation of the
following measures will result in an immediate and significant operational cost savings and will
help Jefferson County meet the substantial greenhouse gas reduction goals outlined in the City
of Port Townsend & Jefferson County 2011 Climate Action Plan.
Scope
This policy applies to all County facilities and management procedures. The policy actions are
divided into two sections:
1.County Facilities & Management
2.County Staff
Policy Actions – County Facilities & Management
A.FACILITY LIGHTING
1.Replace all incandescent lighting over time with energy efficient alternatives, while
maintaining historical standards.
2.In overlit areas, remove lamps in existing light fixtures, while maintaining reasonable
lighting levels. The following recommended lighting levels were extrapolated from the
Washington State OSPI and Washington State Energy code standards.
Space Description Recommended lighting level
(footcandles)
Private office, reading area 40
Kitchen prep areas 30
Libraries 30
Meeting rooms 30
Gymnasiums 20
Hallways, lobbies 20
Restrooms 10
Store rooms, stairs 10
Egress >1
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3.Minimize decorative lighting in all facilities. Decorative lighting includes upward-facing
fixtures that don’t provide light to the working area.
4.Convert all incandescent interior "Exit" signs to LED to save energy and reduce
maintenance.
5.Develop a County-wide fluorescent bulb recycling protocol and educate custodial staff on
procedures for safe bulb disposal.
6.Where applicable, install occupancy sensors and ambient light sensors in buildings. Utilize
occupancy sensors in public areas such as meeting rooms, break rooms and bathrooms,
where occupancy averages less than 75%. Install light sensors in hallways and rooms with
ample exposure to daylight.
7.Install high efficiency, low ballast factor fluorescent ballasts in new construction and
renovation. Utilize programmed start ballasts anywhere lighting control systems could be
considered.
8.Night custodians should only turn on lights in the immediate area in which they are
working.
9.All exterior lights will be turned off during daylight hours, utilizing photo sensors where
applicable. Exterior building and parking lot lights should be scheduled off between 11:00
pm and 6:00 am (or 15 minutes after facility is secured and 15 minutes prior to first staff
arrival). Safety lighting will be operated at required minimum to protect from vandalism.
B.ELECTRICAL APPLIANCES AND EQUIPMENT
1.Energy Star rated appliances should be used in all facilities. Energy Star is a well-known joint
program between the US EPA and DOE that certifies products that use less energy than
average.
2.Common copiers will be set to energy saving mode.
3.IT staff should turn on monitor hibernation settings for all computers to minimize power
use during the day. Where possible, CPU hibernation will be enabled on workstations that
function properly with this feature enabled.
4.Turn off vending display lights and install Vending-Miser sensors on all vending machines.
C.HEATING, VENTILATION, AND AIR CONDITIONING
1.In order to balance occupant comfort and energy savings, the following heating and cooling
set points (degF) will be used as a starting point. These setpoints are based on averages for
buildings in the PNW, as recommended by the WSU Energy Extension Service. Since
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facilities differ in design and space conditioning equipment, exceptions to this policy are at
the discretion of the facilities staff.
Area Occupied Set Points * Unoccupied Set Points
Heating Cooling [1] Heating Cooling [1]
Offices 68 76 55 85
Meeting Rooms 68 76 55 85
Staff Lounges & Lunchrooms 68 76 55 85
Equipment Shop 65 76 55 85
Locker Rooms 68 76 55 85
Work & Copy Rooms 67 76 55 85
Restrooms 65 76 55 85
Hallways & Common Areas 65 76 55 85
Computer Server Rooms 55 75 55 75
Storage Rooms 62 78 55 85
[1] where mechanical cooling is available
* Slight variations may be allowed per the following:
?
Optimum start/morning warm-up controls
?
In areas where a single sensor or thermostat serves multiple spaces, it may be
necessary to deviate from recommended set point levels in order to provide a
reasonable level of comfort throughout all areas served.
?
In areas with temperature-sensitive materials (solvents, artifacts, art work)
2.Outside air should be minimized during heating months to reduce energy use, while
maintaining healthy air quality. CO levels in all areas should be maintained in the 800-1000
2
ppm range to balance fresh air with energy savings.
3.During cold weather events, building maintenance will be responsible for ensuring that
freeze-protection set points are reasonable and are returned to standard set points once
the danger of sustained freezing temperatures has passed.
4.Building managers shall make efforts to group after-hour activities into a specific HVAC zone
such that minimal system energy is required.
5.If specific areas are occupied by regularly assigned staff during unoccupied periods, zone
heating and cooling shall be used rather than conditioning the entire building. HVAC
settings for zoned areas shall be per normal operation.
6.All systems shall remain in UNOCCUPIED mode during non-scheduled work hours.
7.Thermostat programs and battery backups should be checked a minimum of two times
yearly. It is recommended that this be scheduled during daylight savings time change.
8.Exhaust fans shall be turned off during UNOCCUPIED periods.
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9.Air conditioning shall not be used in unoccupied rooms during the summer months. Some
variations may be allowed based on specific HVAC system and specific facility needs (such as
computer server rooms).
D.WATER MANAGEMENT
1.Building plumbing and irrigation equipment leaks are to be reported and repaired as soon
as possible. A small leak can result in significant waste (and cost) if left unattended.
2.Landscaping will use drought-tolerant design and native plants whenever possible. These
areas will not be irrigated once established.
3.Irrigation months shall be limited to May through September, with exceptions for severe
drought years and establishing new vegetation. Irrigation meters serviced by Jefferson
County PUD shall be decommissioned during the non-irrigation months to save on the base
charges.
4.Irrigation timers will be programmed for the most efficient watering schedule for a specified
landscape and soil type. Irrigation control systems will only be operated by County staff and
County-hired contractors.
5.All outdoor watering will be scheduled to minimize evaporation, prevent disease, and
protect irrigation equipment.
6.Thermostats for water heaters servicing washrooms will be set not to exceed 110°F.
7.Only low-flow toilets and urinals (using 1.2 gallons of water per flush or less) may be used in
new construction or renovation projects.
8.Implement water-conserving retro-fit kits and/or other modifications on existing high-
volume toilets, sinks, urinals, and shower facilities.
E.SOLID WASTE MANAGEMENT
1.Reducing waste is the overall goal. Reusing and recycling materials are better than sending
material to the landfill, but are inferior methods to reducing waste.
2.The Resource Conservation Manager and Green Team members will aid in the development
and implementation of a comprehensive material reduction and recycling program for all
facilities, and will support staff training regarding appropriate and efficient waste sorting
and handling methods.
3.The custodial staff will monitor the quantity in the garbage and recycling dumpsters.
Dumpster size and frequency of pick-ups will be adjusted according to need and cost
economy.
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4.Environmentally preferable products will be purchased by the County purchasing agents
and include the highest practicable recycled content and recyclability in order to reduce the
amount of solid waste produced by County facilities.
5.All waste, recycling, and food-waste containers will be located near one another and clearly
labeled to simplify waste handling and sorting.
F.COMMUNITY LEADERSHIP
1.The County shall consider renewable energy technologies in all new construction and
renovation projects whenever technically and economically feasible.
2.The County leadership shall work with the RCM to acknowledge sustainable behavior
through annual awards that recognize environmental stewardship among staff.
Policy Actions – County Staff
A.FACILITY LIGHTING
1.Natural light should be utilized whenever possible. Leave artificial lights off or use multi-
level lighting when natural light is adequate.
2.Use compact fluorescent (CFL) or LED task lighting at desks. Consult with your building
manager for recommendations, and to see if they have replacement lamps in stock.
3.Turn off lights in offices, shops and meeting rooms when the room will be unoccupied for 5
minutes or longer.
4.For activities, events, and facility use beyond normal business hours, utilize necessary
lighting in occupied areas only.
B.ELECTRICAL APPLIANCES AND EQUIPMENT
1.Because personal space heaters can interfere with building heating systems and can be a
fire hazard, they should be used as a last resort. Work with your building manager to
explore other options for heating your work area. In work areas that require additional
heat, radiant panel heaters are more efficient than traditional space heaters and have far
less impact on the surrounding occupants.
2.Personal appliances (coffee pots, microwave ovens, toasters, or refrigerators) are
prohibited where common area appliances are available.
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3.Staff should turn off computers, monitors, and peripherals at the end of each work day. If
possible, equipment must be turned completely off and not left in standby mode.
Peripherals include, but are not limited to: printers, copiers, scanners, desk lights and
display lights.
C.HEATING, VENTILATION, AND AIR CONDITIONING
1.Groups who use the facilities after-hours shall review and sign an “After-Hour Use
Agreement” that outlines their responsibility for energy and water conservation and solid
waste management.
2.Staff shall keep exterior doors and windows closed when mechanical heating and cooling is
on.
3.Operable windows can be used for passive ventilation and cooling, with the knowledge that
this will increase the introduction of pollen, dust and insects into the workplace.
4.Staff members are responsible for closing windows, blinds, drapes, and shades in their
individual work spaces at the end of each day to minimize heat transfer.
D.WATER MANAGEMENT
1.Building plumbing and irrigation equipment leaks should be reported immediately. A small
leak can result in significant waste (and cost) if left unattended.
2.Appliances that use water (dishwashers, washing machines) should be run with full loads
only, and use water miser settings.
E.SOLID WASTE MANAGEMENT
1.Reducing waste is the overall goal. Reusing and recycling materials are better than sending
material to the landfill, but are inferior methods to reducing waste.
2.The Resource Conservation Manager and Green Team members will aid in the development
and implementation of a comprehensive material reduction and recycling program for all
facilities, and will support staff training regarding appropriate and efficient waste sorting
and handling methods.
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Appendix B
Resource Management Policy/Executive Order for Daily Operations
WHEREAS
,
1.Jefferson County, Washington recognizes it has a leadership role in the responsible use of
natural resources; and
2.Consumption of natural resources has come under increasing concern for all individuals,
businesses, private groups and public entities, due to factors such as:
A.Costs – wasteful and inefficient consumption reduces funding for other activities and
programs important to the mission of Jefferson County, and
B.Sustainability, such as
a.Climate Change - consuming resources, especially fossil fuels for energy
production, has been shown to increase levels of green house gasses and
contribute to global warming, and
b.Environmental Stewardship – irresponsible consumption of resources can
cause environmental degradation, harm to our quality of life and a burden to
future generations; and
3.Jefferson County wants to take action to meet the substantial greenhouse gas reduction
goals outlined in the City of Port Townsend & Jefferson County 2011 Climate Action
Plan; and
4.Jefferson County, along with four other local jurisdictions, signed an Interlocal
Agreement for Resource Conservation Management Services on June 14, 2010, to
participate in and help fund a three year Resource Conservation Management Program,
with a goal of reducing annual utility expenditures by $29,000; and
5.Jefferson County desires to establish a Resource Management Policy to direct
responsible, efficient and financially prudent use of resources necessary for daily
operations, and to help guide the development of a Resource Management Plan for the
County.
NOW THEREFORE BE IT RESOLVED
, that
1.Jefferson County is committed to leadership in the responsible use of natural resources;
and
2.Jefferson County hereby establishes a Resource Management Policy for Daily Operations
that directs responsible, efficient and financially prudent use of resources by all
employees; and
3.Staff from Jefferson County shall work with the Jefferson County Resource Conservation
Manager to develop a Resource Management Plan to implement this Policy; and
4.The Resource Management Plan shall include:
A.A summary of energy use, costs and recommended targeted savings
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B.A recommendation of how and by whom resource accounting will be used to track
and monitor energy usage costs
C.A recommendation of steps to take and incentives to involve employees throughout
the organization to actively participate in energy and resource conservation
D.A recommendation of no- to low-cost resource use guidelines that address:
a.Heating and cooling set points
b.Lighting guidelines
c.Guidelines for use of electrical appliances and equipment
d.Domestic hot water set points and operating schedules
e.Domestic water and irrigation standards
f.Solid waste and recycling
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Appendix C
Jefferson County Facilities – RCM Program
Facility Size
Site ID Site Name Address City (Sq. Ft.)
JCO001 Jefferson County Courthouse 1820 Jefferson Street Port Townsend 46,433
JCO002 Castle Hill Annex 623 Sheridan Street Port Townsend 8,000
JCO003 Castle Hill Health 615 Sheridan Street Port Townsend 14,512
JCO004 Jefferson County Corrections 81 Elkins Road Port Hadlock 14,856
JCO005 Sheriff Administration 79 Elkins Road Port Hadlock 8,000
JCO006 Animal Shelter 112 Critter Lane Port Townsend 2,313
JCO007 PT Community Center 620 Tyler Street Port Townsend 17,708
JCO008 Gardiner Community Center 980 Old Gardiner Road Sequim 5,000
JCO010 HJ Carroll Park 9884 Rhody Drive Chimacum 1,800
JCO012 Irondale Community Park 61 Alma St Port Hadlock
JCO013 Quilcene Community Park 923 Hazel Point Rd Quilcene
JCO014 Upper Oak Bay Park 290 Cleveland St Port Hadlock
JCO015 Memorial Field Monroe & Washington Port Townsend
JCO016 Flare - SW 311 County Landfill Road Port Townsend
JCO019 Transfer Station - SW 325 County Landfill Road Port Townsend
th
JCO020 Moderate Risk Waste Facility 282 10 Street Port Townsend
JCO022 Hadlock Shop Annex 371 Chimacum Road Port Hadlock 4,160
JCO023 Hadlock Shop 371 Chimacum Road Port Hadlock 9,600
JCO024 Quilcene Fuel Site 101 Rodgers St Quilcene
JCO025 Quilcene Shop 101 Rodgers St Quilcene 2,079
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