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Home My WebLink About049 11 JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2011 THIRD QUARTER BUDGET APPROPRlATlONSIEXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } RESOLUTION NO. 49-11 WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of October, 2011 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of October, 2011, set a hearing on said emergency for the 24th day of October, 2011, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on October 5 and 12, 2011 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND BALANCE FUND II FUND NAME CURRENT EXPENSEfGENERAL FUND 001-050-000 CLERK $0 oo1.Q50-000 DISTRICT COURT $0 oo1-18O..QOO SHERIFF $0 001-270-000 NON-DEPARTMENTAL $30,000 001-261-000 OPERATING TRANSFERS ~ Total General Fund $30,000 SPECIAL REVENUEfCAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 174-000-010 PARKS & RECREATION $15,024 108-000-010 WSU EXTENSION ~ Total Other Funds $15,024 REVENUE EXPENSE $0 -$8,511 $0 $8,511 $11,502 $11,502 $0 $30,000 $250.000 $250 000 $261,502 $291,502 $36,950 $51,974 $16.900 $16.900 $53,850 $68,874 ~~ Raina Randall, Deputy Clerk of the Board -- .h' ,~ ~~~ . TO: BOARD OF CmJN1Y COMMISSIONERS Date: 9/131%011 RE: Request For Emergency Budget App,O.l>liationlExtension and Amendment Distrlet Court DepartmentlFund Name 001 080 000 Fund Number Commissioners: (check all that apply) [J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insuffieient to ~ necessmy expenses of this department fur this year. After a careful examination of aD the expeodltuRS w1thIo the deparlmeDt budget with lllSpect to present 8I1d future needs, I find that my budget is short. Therefore, I request 811 emergency appropriation 8I1d budget extension in the ,amount fur this current year fur the reason(s) outlined below. [J For ftuuls other dum Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additiomd expenditure? Yes No [J Please be advised that a revenue sou.... (Le. grant, new fee) has been received by this department which was not included in the mmual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $0.00 to include this new revenue in the budget this year as outlined below. BARS #I Revenue Description Current Revision New Budget Bu SO.OO $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO BARS #I Expenditure DescriptIon Current Revision New Budget Bu 001080000 51240 Jury Manager Salaty $0.00 $5,108.82 $5,108.82 001080000 51240 Jury M8I1ger Benefits SO.OO $3,401.88 $3,401.88 SO.OO $0.00 $0.00 $0.00 $8,510.70 $8,510.70 Reason for A riationlExtension_.__~___..__.__~ The County Clerk agreed to IClease the penlOIUlel costs fur a .4FTE equivalent per the 201 I Deputy Clerk salmy line 001.050.000.51230.10.20, to commence on or about August IS, 2011 for training purposes, to cover the coSlofa part time deputy to perform jury management functions in the Distriet Court Administrator's office. In 201 I this amount is anticipated to be "I'1,,,,,ffinately $5108.82 In wages 8I1d $3401.88 in benefits, pro-rated fur the remaining 22 weeks of201l. A1Jy variance in excess of I 05% of these figures will be taken from the Trial Court Improvement Fund IlIlher than the Clerk's budget. Respectfully submitted, ~a..c..<.-€ A ~ TO: BOARD OF COUNTY COMMISSIONERS Date: September 20, 2011 RE: Request for Emergency Budget AppropriationlExtension and Amendment Parks and Recreation Department/Fund Name Commissioners: (mark aU that apply with an ''X'') m Please be advised that after a thorough examination of my current budget tt appears that the amount aUocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect tffie~~N~ · V E D Mure needs, I find that my budget is short. Therefore, for this current year for the reils/JnI~IlUitlJi6. m. ",., > below, I request an emergency appropriation and budget extension in the amount of: I $61,974 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance SEP 2 1 2011 (unencumbered cash) to cover this addttional expendtture? J E F F II:: R c;. n '.. ... [X]Yes . !;;; .;;puN CUUNTY DNo CO~101MISSBONERS m Please be advised that a revenue source (I.e. grant, new fee) has been received by this .C department which was not included in the annual budget et the time tt was prapared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $36,960 [ 174-000-010 Fund Number BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 347 60 10.0065 Youth Classes-Kid Ftt $3 200 $1,800 $5,000 3476020.0010 Countv Dav Camos $14000 $8,000 $22,000 36240 00 0006 Fac Rent-Rae Center Birthdavs $1,200 $1 200 $2.400 362 40 00 0011 Memorial Field Soorts/Other $800 $1 500 $2,300 36240000012 Memorial Field School Rents $0 $11 500 $11,500 36240 00 0021 HJC Soccer Fields Rental $1,400 $700 $2,100 367 11 00 0000 Donations from Private Sources $0 $1250 $1,250 397 00 00 0175 Transfer from Parks Imorovement $7,791 $11,000 $18,791 TOTAL REVENUE $28,391 $36,950 $65,341 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 575 20 31 0000 Ooeratino Suoolies $3,000 $1,000 $4,000 57520470000 Public Utiltties-Memorial Field $9 000 $4,000 $13,000 575 20 48 0000 Reoair & Maintenance-Memorial Field $12,950 $4,050 $17000 5761031 0000 Ooeratino Suoolies $2750 $1,000 $3,750 5761041 0000 Professionai Services-Parks $22,150 $29,850 $52,000 576 10 95 0000 Interfund Rents & Leases-Parks $33,786 $3,500 $37,286 57680 10 0000 Salaries & Waoes-Field Maint $21,168 $5,174 $26,342 576 80 31 0000 Ooeratino Suoolies $1800 $3.400 $5 200 TOTAL EXPENDITURE $106,604 $51,974 $158,578 Reason for ApprooriatlonlExtension Kid Fit. Day Campa. and Rae Center Birthdays are recreation programs that have eamed revenue In excess of budget. Similarly. fees for field rentals at Memonal Field and HJ Carroll Park are exceeding expectationa. In both cases additional budget in expandliures for operations is needed et this time. A transfer from Parka Improvement is needed to budget unexpected revenue and expenditures at QulIcene and Lake Leland Campgrounds which were re-opened by volunteers in the spnng of 2011. The tranafer from parka improvement elso covers unexpected office, shop and equipment rental fees, and removal of denger trees damaged by wind storma at Gibbs Lake and Oak Bay Parks. The request for IncreaBed budget In professional servicas for parks is for the consullanta currently supporting the Exploratory Regional Parks and Recreation Committee. A portion of this expandllure will be funded USing fund balance from Parks and Recreation R~UI Eiected Offici it~'\~ ,_~. 't . ~.ctf . ... .- "' TO: BOARD OF CO\JNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtenslon and Amendment Sheriff's OffIce 180 DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an ''X'') W Please be advised that after a thorough examination of my current budget it appears that the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $11,502 I Date: September 22, 2011 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additlonal expenditure? B~~ w Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget at the lime it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $11,602 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED Homeland Securilv EQuioment Grant $0 $11 502 $11,502 $0 note: BARS # to be determined $0 $0 TOTAL REVENUE $0 $11,502 $11,502 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 54921.63.0010 Securilv Gate $0 $11 502 $11 502 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $11,502 $11,502 Reason for AppropriationlExtension Homeland Security through Kitsap County has approved payment for increased security at the jail via a security gate with keypad entry. This appropriation adds the revenue and expense. Respectfully Submitted, Elected OfficiaVDepartment Head Signature ~' ~ ... TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonJExtenslon and Amendment WSU Extension - Noxious Weeds 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examInation of all the expenditures wIthin the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency approprletlon and budget mension in the amount of: I $16,900 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cesh) . to cover this additional expenditure? B~~ ~ Date: September 15,2011 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $16,900 I BUDGET BARS Revenue # DescriptIon CURRENT REVISION AMENDED 33831000030 Claiiam County Noxious Weed Reimbursemente $5,000 $16100 $21100 34710000040 Hood Canal Salmon Enhancement $0 $800 $800 $0 $0 TOTAL REVENUE $5,000 $16,900 $21,900 BUDGET BARS expenditure # DescriptIon CURRENT REVISION AMENDED 108000010.53160.10.C Salaries and waoes $15133 $12,200 $27 333 108000010.53160.20 Benefits $2 067 $2,100 $4 167 108000010.53160.43 Travel $800 $500 $1,300 108000010.53160.31 SUDDlies $300 $500 $800 108000010.53160.41 Professional Services $0 $1,600 $1,600 TOTAL EXPENDITURE $18,300 $16,900 $35,200 Reason for A ro rlatlonJExtenslon Respectfully Submitted, ~~ --A-/..d;: Elected OfficiallDepartment Head Signature TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget ApproprietionlExtension and Amendment General Fund - Non-Departmental 001-270-000 DepartmentlFund Neme Fund Number Commissioners: (marl< all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay ~e'il'Y expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the emount of: I $30,000 I Date: September 22, 2011 D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the emount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51990.41.0100 DNR - oavrnent for admin servicas $30 000 $30 000 $0 $0 $0 TOTAL EXPENDITURE $0 $30,000 $30,000 Reason for ApproprietionlExtension This is for DNR costs in withdrawing, l'EHIrawing, and re-advertising the Silent Alder Timber Sale without 291 acres of proposed Trust land betwsen Beausite Lake and Gibbs Lake. This appropropriation was submitted and approved the 2nd quarter of 2011, but was Incorrectly stated as e revenue Instead of an expenditure on the Resolution. This submital is to correct that resolution. Respectfully Submitted, Elected OfIiciaUDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Operating Transfers 001.261.000 DepartmenVFund Name Fund Number Commissioners: (mark allthet apply with an "X") D Please be advised lhet after a thorough examination of my curent budget it appears lhet the amount allocated is insufficient to pay net e s S ary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find lhet my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~: 00 Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the bUdget this year as outlined below In the amount of: I $260,000 Date: September 22, 2011 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001250000.395.10.10 DNR Timber Revenue $230 000 $250 000 $480,000 $0 $0 $0 TOTAl REVENUE $230,000 $250,000 $480,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 597.00.300 Transfer to CaoitaJ Imorovement fund 302 $0 $250 000 $250 000 $0 $0 $0 TOTAl EXPENDITURE $0 $250,000 $250,000 Reason for ApproprietionlExtension One time revenues received from DNR Timber Revenues in 2011 will go to Capital Improvement Fund 302 to cover costs for 2012 debt payments not covered by REET (real estete excise tax) in 2012. Respectfully Submitted, EIecled OfficiaUDepartment Head Signeture TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprietionlExlenslon and Amendment Superior Court Clerk 001-050-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an ")('1 D Please be advised that after a thorough examination of my curent budget it appears that the amcunt allocated Is insufficient to pay necessary expanses of this department for this year. After a caraful examination of all the expenditures withIn the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reasen(s) outlined below, I request an emergency appropriaticn and budget extension in the amount ot I I Dete: September 22, 2011 D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ D Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budgat extension to Include this new revenue in the budget this year as outlined below in the amount ot I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET BARS Expenditure '# Description CURRENT REVISION AMENDED 51230.10.0020 Superior Court Clerk 11 $15,227 -$5,109 $10,118 51230.20.0000 Personnel Benefits $97440 -$3 402 $94038 $0 $0 $0 ."." -'C'" . ,.........!1l'''''TAEi~I>~~ $112,667 -$8,511 $104,156 Reason for AccrocriationlExlenslon This position that was respcnible fcr Jury management will now be included in the District Court budget. Respectfu~itled' ~ ,~ Elected lIDepartment Head Signature Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Admini~tor FROM: Leslie Locke, Deputy Clerk of the Board DATE: October 24, 2011 HEARING re: Third Quarter 2011 Budget Appropriations/Extensions; Varions County Departments STATEMENT OF ISSUE: SUBJECT: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the budget changes. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice was published in the Leader on October 5 and 12, 2011. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the supplemental budget appropriations. r {D./;~i/ Date