The URL can be used to link to this page

Home My WebLink About110711_ca07 <oON- . '~~_ -.-~.o.~. , . .~. $l;J \', r"'"'I,' ~<~~0'~' "1$ljiNJ);"o Consent Agenda JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street. Port Townsend. Washington. 98368 www.Jeffersoncountypubnchealth.org October 17, 2011 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director Michael Dawson, Environmental Health Spedallst DATE: N0VerY1 beA 1} 2.0 II SUBJECT: Agenda Item - Agency Agreement - Qullcene-Snow Watershed Implementation Phase 4, Amendment #10; JUly 1, 2011- June 30, 2012 - add1 $20,000 total $443,459 STATEMENT OF ISSUE: Jefferson County Public Health, Water Quality DMslon, Is requesting Board approval of the Agency Agreement - Qullcene-Snow Watershed Implementation Phase 4, Amendment #10; July 1, 2011 - June 30, 2012 - add1 $20,000 total $443,459 ANALYSIS/STBATE..GIC GOALS/PgO'S and CON'S: This amendment Is to provide addItional funding for tasks that the East Jefferson Watershed Council has approved by unanimous vote of Its membership. These projects are: . Fadlltatlon and project management for the East Jefferson Watershed CoundJ. . Recharge Sensitivity Analysis utilizing the USGS Groundwater Model. . Groundwater Monitoring Database project to facilitate management of existing dataloggers Into a database and report generator. FISCAL IMI!Ac:rLCPS,T BENEen~ANAL YSIS: This contract Is funded by the Phase 4 Watershed Planning through the Department of Ecology. The PUD is providing the match through Its payments on the Peterson Lake Property and an existing Interlocal Agreement with Jefferson County. The county will receive 10% of the total amendment amount for administrative costs. COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES MAIN: 360385-9400 FAX: 36Q365-9401 PUBLIC HEALTH Consent Agenda RECOMMENDATION: JCPH management request approval of the Agency Agreement - Qullcene-Snow Watershed Implementation Phase 4, Amendment #10; July 1, 2011- June 30, 2012 - add1 $20,000 total $443,459 1~4 p Date Ecology Grant No. G0700097. Amendment 10 Between Ecology and Jefferson County AMENDMENT NO. 10 TO ECOLOGY GRANT NO. G0700097 PURPOSE: To amend the agreement between the Department of Ecology, hereinafter referred to as 'Ecology' and, Jefferson County, hereinafter referred to as 'Recipient', IT IS MUTUALLY AGREED the agreement is amended as follows: . The project grant amount is increased by $ 20,000 for Phase 4, State Share; corresponding local match is $ 2,222. The total grant amount under the amended agreement shall not exceed $399,114, State Share; corresponding local match is $ 44,345 for this grant contract period, The total project cost is $ 443,459. . Activities under this grant period are eligIole beginning November 1, 2011. . The project scope of work is revised as outlined in Exhibit A-I. . The project budget is revised as outlined in Exhibit A-2. . The period ofperforrnance for this amendment continues through June 30, 2012. i Ecology will pay the recipient $ 20,000 (100%) on a cost-reimbursement basis. Requests for reimbursement shall be submitted at least quarterly but not more often than once per month by the RECIPIENT on state invoice voucher forms. Payment requests are to include at a minimum Forrn A19-1A "Invoice Voucher", Forrn B "Running Budget Summary", Forrn C "Voucher Support" and Forrn D "Contractor Participation Report" (if applicable). ECOLOGY will issue payments of grant funds within 30 days of receipt of properly completed invoice vouchers. All other terms and conditions of the original agreement and any amendments remain in full force and effect. The effective date of this grant amendment is July 1, 2011. IN WITNESS WHEREOF: the parties have sigued this amendment. JEFFERSON COUNTY STATE OF WASHINGTON DEPARTMENT OF ECOLOGY Gordon White, Program Manager Date Shorelands and Environmental Assistance Program John Austin, Chair Board of Commissioners Date Approved as to Forrn Only Assistant Attorney General Approved as ta fonn only: . IJ '. Ie)) I'J~I' l~fferson Co. Pfo8llllUtol"8 Page 1 of5 Ecology Grant No. G07oo097, Amendment 10 Between Ecology and Jefferson County ECOLOGY GRANT G0700097 AMENDMENT 10 EXHIBIT A-I WRIA 17 Phase 4 SCOPE OF WORK Project Title: WRIA 17 Phase 4 Project Description: This amendment adds funding for the final year of Phase 4 in FY 12. Project Tasks: Task 1: Administration (Continued) 1.1: Maintain records of all expenditures. 1.2: Attend Planning Unit and subcommittee meetings to share information and review progress. 1.3: Develop and oversee professional services contracts, agendas, minutes/mailings. 1.4: Write and submit quarterly reports and billing. Deliverable(s): Quarterly Reports to DOE; Project completion report Due Date(s): Ongoing throughout the grant Estimated Cost: $2,000 Task 4: Watershed Planning Unit Proiect Management (Continued) 4.1: Facilitate up to six Planning Unit and/or Steering Committee meetings between January and June of2012. TaKe minutes and write meeting agendas. Notify public prior to meetings and keep Planning Unit informed through email and telephone communication. 4.2: Work with the USGS and Planning Unit to understand and use the USGS groundwater model. Assist with education and outreach as needed. 4.3: Research future funding opportunities for the Planning Unit. Deliverable(s): Meeting minutes, agendas and other material developed for the Planning Unit, including but not limited to a report on future funding opportunities; Hold a public forum to allow the USGS to present and explain the Chimacum groundwater model. Total FY 2012: $ 10,000 Due Date: June 30, 2012 Page 2 of5 Ecology Grant No. G0700097, Amendment 10 BetWeen Ecology and Jefferson County Task 16: RechaJ'l!:e Sensitivitv Analvsis - NEW Explore the USGS Groundwater Model's sensitivity to recharge - a simulation of potential climate change scenarios and their impact on groundwater levels, stream flows, and water supplies. 16.1: Adapt the forecasted changes in evapotranspiration and precipitation timing and intensity to groundwater modeling data. 16.2: Modify MODFLOW recharge layer based on forecasted changes. 16.3: Perform model runs of change in recharge from projected changes in evapotranspiration and precipitation. 16.4: Create a summary of sensitivity to proposed recharge changes. 16.5: Provide a short report to the Planning Unit. 16.6 Organize a technical work session on the USGS groundwater model for agency, tribal and consultant modelers. Deliverable(s): Short report describing results of model runs. Workshop Total FY 2012: $ 3,000 Due Date: June 30, 2012 Task 17: Groundwater Monitorinl! Database - NEW Eleven transducers and dataloggers in WRlA 17 have been installed for long-term water level monitoring. Software provided with the dataloggers was minimal and inadequate for long term data maintenance, ease of use, and presentation. This project will provide a means to facilitate mallll8ement of datalogger output into a database that will serve two principal functions: serve as a data management program (database) and as a report generator. 17.1: Input all WRlA 17 well monitoring data (11 weIls) and PUD weIls (10 wells) into MS Access database template developed for WRlA 16. 17.2: Use MS Access to develop scripts and queries that can download and incorporate water quality testing data from the DOH Sentry Internet into the database. Deliverable(s): MS Access database ofWRlA 17 well monitoring network; with Sentry Internet download functiouality Total FY 2012: $ 5,000 Due Date: June 30, 2012 Page 3 of5 Ecology Gnmt No. G0700097, Amendment 10 Between Ecology and Jefferson County ECOLOGY GRANT G0700097 AMENDMENT 10 EXlllBIT A-2 BUDGET Prior Prior FY12 FY12 Total Total Total Award- Award- Amend Amend State Mateh 10 10 State Mateh Proieet Budllet bv Element State Mateh I Salaries 22,439 1,200 23,639 0 23,639 2 Benefits 7,404 400 7,804 0 7,804 3 Contracted Services 338,942 18,000 356,942 0 356,942 4 Travel 2,230 2,230 0 2,230 5 ent 0 0 0 6 Good/Services 500 500 0 500 7 Overhead 7,599 400 7,999 0 7,999 8 Match-Interlocal 42,123 2,222 0 44,345 44,345 Total 379,114 42,123 20,000 2,222 399,114 44,345 443,459 . Budnet bv Task I Admin 37,442 1,000 2000 39,442 1,000 40,442 2 DIP 52,500 28,333 52,500 28,333 80,833 3 OutreachlEducation 20,000 20,000 0 20,000 4 FacIMronnt 106,162 10,000 116,162 0 116,162 5 Leak Detection Eqp 41,000 41,000 0 41,000 6 Groundwater Mon NW 21,500 21 500 0 21,500 7 Livestock/Water Edue. 8,550 8,550 0 8,550 8 RiParian Weed Removal 30,100 30,100 0 30,100 9 Outreach S 1,200 1,200 0 1,200 10 Planning Unit Bnmd 1,800 1,800 0 1,800 11 Water Supply Assess. 36,354 7,679 2,222 36,354 9,901 46,255 12 Groundwater Modelinl! 3,601 3,601 0 3,601 13 Stream Restoration 50 50 0 50 14 EdulOutreach 8,855 5,111 8,855 5,111 13,966 15 Stormwater 10,000 10,000 0 10,000 16 Recharl!e Sells. Anal. 0 3,000 3,000 0 3,000 17 GW Mon. Database 0 5,000 5,000 0 5,000 Total 379,114 42,123 20,000 2,222 399,114 44,345 443,459 Page 4 of5 Ecology Grant No. G0700097, Amendment 10 Between Ecology and Jefferson County Estimated Cash Flow Projections Time Frame Pro.iected Exnenditure Level FY 12 Quarter 1 July 20 II-September 2011 0 FY 12 Quarter 2 October 201 I-December 2011 $ 3,000 FY 12 U\lw:"" 3 January 20I2-March 2012 $ 6,000 FY 12 Quarter 4 Anri12012-June 2012 $ 11,000 FY13v 1 Julv 20 1 2-September 2012 0 FY 13 Quarter 2 October 2012-December 2012 0 FY 13 Quarte! 3 Januarv 2013-March 2013 0 FY13 4 Anrl12013-June 2013 0 Total $ 20,000 Page 5 of5