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Department of Public Works
o Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissi9ners
Philip Morley, County Administrator
Frank Gifford, Public Works Director 0JJ1
November 7,2011
To:
Agenda Date:
Subject:
Local Agency Agreement Supplement with the Washington State
Department of Transportation, Upper Hoh Rd. MP 9.70 to MP 9.80
Emergency Repair, X01821, Federal Aid Project No. ER-0902(340)
Statement of Issue: The attached Local Agency Agreement Supplement with the
Washington State Department of Transportation (WSDOT) is necessary in order to
proceed with completion of the Upper Hoh Road MP 9.70-9.80 Emergency Repair.
Analysis/Strategic GoalslPro's a: Con's: Heavy rainfall and high flows in Spruce
Creek, beginning on January 6, 2009 caused significant damage to the roadway and
culvert, requiring temporary, emergency repairs at Upper Hoh Road MP 9.7. Public
Works applied for and received funding from the Federal Highway Administration
(FHWA) to replace the existing culverts at MP 9.7 with a new structure. The new
structure will be a 21 ft. span, 3-sided, concrete box culvert. A Local Agency
Agreement Supplement is necessary in order to acquire a temporary construction
easement from the Hoh River Trust, to finalize the Plans, Specifications and Estimate,
and for the construction contract and construction engineering.
Fiscal Impact/Cost Benefit Analysis: This supplement will add $18,000 to the
Preliminary Engineering funding, and will add $626,000 to the Construction funding.
Preliminary Engineering and Construction are both funded at 86.5% by FHWA and
13.5% County Road Fund.
Recommendation: The Board is requested to sign the Local Agency Agreement
Supplement, and return to Public Works.
Department Contact: Monte Reinders, County Engineer, 385-9242.
J(Ut
Date
~
w
Washington State
Department of Transportation
Local Agency Agreement Supplement
Agency Supplement Number
Jefferson Coun 2
Federal Aid Project Number Agreement Number CFDA No. 20.205
ER-0902 340 LA-689 I Ca1a ofFederaJDomesticAsslstanca
The Local Agency requeste to supplement the agreement entered Into end executed on May 27, 2009
All provisIons In the besic agreement remain In effect except as modified by this supplement.
The changes to the agreement are as follows:
Project Description
Nama Upper Hoh Road MP 9.70 to MP 9.80 Emergency Repair Length 0.10
TermInI Milepost 9.70 to Milepost 9.80
Description of Work 18I No Change
Permanent Restoration - Remove existing culverts and install new 3-sided concrete box culvert, in accordance with Washington
State Dept. ofFish and Wildlife fish passage requirements. Guardrail, signage, and repaving.
Reason for Supplement
The preliminary engineering supplement is for agency staff coordination for a temporary construction easement, and for agency
staff preparation of the final bid documents, and management of the bid advertisement and award process. The construction
supplement is for the construction contract and construction engineering, to be performed by agency staff and consultants.
Does thIs change requIre additional Right of Way or Easemente?
D Yes 18I No
v
Eatlmate of Funding
Type of Work (1) (2) (3) (4) (5)
Previous Supplement EstImated Total Estlmated Agancy Estimated
AoreementlSuoDJ. Prolect Funds Funds Federal Funds
PE a. A~ency 186,000.00 18000.00 204,000.00 27,540.00 176 460.00
86.5 % b.Other
c.Other
Federal AId d. State 10 000.00 10 000.00
Participation 1 350.00 8 650.00
Ratio for PE e. Total PE Cost EstImate (a+b+c+d) 196 000.00 18 000.00 2)4,000.00 28,lI9Q.oo 185,110.00
RIght of Way f. Aoencv _IX> -~
% n. Other f'\ ^ 1 1
Federal Aid h. Other Ai nil J" I J'1 /'2 ~J)
Participation J. Slate v ~/I.A'/~~
Ratio for RW
j. Total R1W Cost Estimate (f+g+h+Q Jene rson \ 0, U opS vmC8
Construction k. Contracl 526.000.00 526 000.00 71,010.00 454,990.00
J. Other Agency @ IOoo;, 37500.00 37,500.00 37 500.00
86.5 % m. Other Agency @ 86.5% 90 000.00 90,000.00 12,150.00 77 850.00
Federal AId n. Othar .
Participation o. A~encv
Ratio for CN Q. State 10,000.00 10 000.00 I 350.00 8 650.00
o. Total CN Cost Eatimata rk<J 37 -~OO.OO 626 000.00 663.500.00 84.510.00 S78 990.00
r. Total ProJect Cost EstImate (e<J;ol I .onl "". non on .nnl ... ",,,,,-,onon
The Local Agency further stipulates that pursuent to saId lltle 23, regulations end policies and procedures, and as a condition
to payment of the Federal funds obligated, n accepte and will comply with the applicable provisions.
Agency Official Washington State Department of Transportation
By
lltle
By
Dlreclor of Highways and Local Programs
Date Executed
DOT Fonn 140-041 EF
RsvIssd 03/2011