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Home My WebLink About051 11 c(;~. ~~':lt\.~.\\ ~ J. Please publish 2 times: November 9 & 16, 2011 Bill to: Jefferson County Commissioners Office PO Box 1220 Port Townsend, W A 98368 Account: 15829 Non-Departmental JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONSIEXTENSIONS FOR} RESOLUTION NO. 51-11 VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BAlANCE REVENUE EXPENSE CURRENT EXPENSeGENERAL FUND 001-240-000 SUPERIOR COURT Total General Fund $29,336 $29,336 $2,664 $2,664 $32,000 $32,000 SPECIAL REVENUElCAPITALlENTERPRlSEIINTERNAL SERVICE FUNDS 114-000-010 ECONOMIC DEVELOPMENT FUND $17,208 119-000-010 JEFFCOM CAPITAL FUND 140-000-010 LAW LIBRARY 501-000-010 EQUIPMENT RENTAL & REVOLVING Total Other Funds $328,000 $17,208 $328,953 $2,000 $328,000 $676,161 $2,000 $0 $19,208 $328,953 $656,953 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21st day of November, 2011, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Je~ ty, and that at said hearing any interested taxpayer may appear and be heard for q /, '~~~e,~~sions for such alleged emergency. _/,7' .,,,''''' ~~, .: /' ",. APPROVED this 7th day of November, 2011.' . .....fi~.. ;"';;\ . ,~IT,,,.:.. JEFFERSO~ COU~TY BOARD OF CO ISS~E . t!.: a< Fif.t\i, ". ::' IslJohn Austin, Chairman II ~;; 1 ;:;. : ~ ,-"".,. - ~I " ....'. .':\.......... -= .. " ., .' ......', .,. "'. . . "': ~D ;!A..~~,.; '." . ",': . ""/- --, \,. ">)/ ~~. .p ,. - f).., ',- l/..,. .-\~ ,,"~' ~D~}'P" , ; TO: BOARD OF COUNTY COMMISSIONERS Date: 1110112011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Snperlor Conrt - General Fond Department/Fund Name . 001.240.000 Fund Number Commissioners: (check all that apply) 12l Please be advised that after a tltorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of an the expendltures witbln the department bndget with respect to present and future needs, I find that my budget Is short. Therefore, I request an emergency appropriation and budget extension in tlte amount $32,000.00 . for this current year for tlte reason(s) outlined below. Q:! For funds other than Current Expense - Is tltere enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No" l2l Please be advised that a revenne sonree (Le. grant, new fee) hus been received by this department which was not included in tlte annual budget at the ~ it was prepared. Therefore, I request an emergency appropriation and budget extension in tlte amount of sa 438.86 7 ~"?> to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revtslon New Bndget Bn et 33401.20.0001.- Judge Pro Tem $S25.00 $2,037.11 $2,562.11 33401.20.000S Witness Reiinbursement $250.00 $626.69 $876.69 $0.00 $0.00 $77S.OO $2,663.80 $3,438.80 BARS # Expendlture Description Corrent Revtslon New Bndget BnWlet S1221.41.0100 Court Commissioner . $22,6S9.00 $6,400.00 $29,OS9.00 SI281.41.ooo3 Conflict Attorncy $49,970.00 $6,400.00 $S6,310.00 SI221.49.001O DueslSubscriptionslMemberships $1,970.01 $6,400.00 $8,370.01 SI221.41.0070 Psych EvaluationsIExpert Services $13,000.00 $6,400.00 $19,400.00 SI221.41.0010 . Guardian Ad Litem Fees $1,891.00 $6,400.00 $8,291.00 ,. ." ',', '\., ....._tQI:~lD~~I1'QRE $89,490.01 $32,000.00 $121,490.01 Reason for AppropriationlExtensioIl . '. ___. Thenuinbei ofcrlminal filings for 2011 are up. 'ThIs,num, ber Is above 2007',2009 &2010 andjusttran, in, g20~by 30. Tbi's I number can effect a number of budget line items includingjuJy, juJy board, bailifl; experts & evaluations, conflict attorneys, interpreters, witnesses, visitlngjudgc,judgc pro tern and commissioner. TIiere was ajoint investigation between the Jefferson County Sheriffs Office and OPNET which resulted in 11 Superior Court filings and all requiring a conflict attorney due to Jefferson Associated Counsel's representation of the Confidential Infonnant. ThIs amongst other confiict appointments has driven all several line items into the nei!ative. Judge Verser was diagnosed with pancreatic Cancer in July and his absence from the bench Is a driving force behind higher than average fees for court commissioner, visiting judge and judge pro tern. Due to the continuing recession and higher than average unemployment rate their has been more appointments of guardian ad Iitems hi family law cases at county expense. IwasuJlllhIe to meet the 3rd quarter appropriation deadline due because in order to make an informed request r needed Specific invoices to compute ibilt amount and did not receive tltem until the last week of October. - :m::;;:bQt~ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExtenslon and Amendment ECONOMIC DEVELOPMENT 114 DepartmentlFund Name Fund Number Commissioners: (marl< all that apply with an "X'') [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reeson(s) outlined below, I request an emergency appropriation and budget extension In the amount ot I $17,208 I 00 For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X]Ves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time it was prepared. Therefore, I request an emergency approprletion and budget extension to include this new revenue in the budget this year as outiined below in the amount of: I Date: November 2, 2011 BARS Revenue # Description BUDGET CURRENT REVISION TOTAL REVENUE $0 $0 AMENDED $0 $0 $0 $0 $0 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $28540 $17208 $45748 $0 $0 $0 $45,748 $28,540 $17,208 BARS expenditure # Description 55100.41.0000 PROFESSIONAL SERVICES Reeson for A ro rlationlExtension A portion of WSU Team Jefferson contract was paId in 2011 for 2010 servlce equal to 4,708. In addition $12,500 Is allocated for July 1 to December 31 to pay Associated Development OrganIzation services by EDC Team Jefferson. Elected TO: BOARD OF COUNTY COMMISSIONERS Dale: No.....ber 1. 2011 RE: Requeslfor Emergem:y BudgetA__n and Amendment JeffCom CaPital Fund 118 DepaJtmsnlJFund Name Fund Numbar CommIssIoners: (mark all thai apply with an "Xi 00 Please be _thai alIBr a thorough axamInaIfon of my QlrBnt budget ft appears thai tho BII1Clllnt aIIocaled Is InsuflIcIant to pay _ expenses oflhls <fapartmant for this year. Aftar a careful BXlIDIlnaIIon of aD the expendllurea within the department budget with respecllo present and future needs, I find thai my budget Is short. Therefore, forlhls curren! yaarfortho resson(s) outlined below,l request an ~ appropriation and budget_In tho _ of: I _~ o Forfands otherthBn Current Expense (_ Fund)- -Isthereenoueh Fund BaJance(u~ cash) 10 r:cNer this eddlllonsl axpendlture? [iJVes DNo 00 Please be _thai a revenue eource (Le. grant, new feel has been received by this depsrtmenl which was nollncluded In tho annual budget et tha time ft was prepared Therefore, I request an emergency apprcp_ and budgetextanslon to Include this new revanue In the budget this year os CUUIned below In the_of: I $328.000 BARS Revenue' DescrIption 38110.00.0501 loan tram ER&R Fund TOTAL REVENUE $0 $0 $0 $328 000 $328,000 BUDGET BARS EIlpsnditure II DescriptIon CU~REVlSION AMENDED 68120.79.0501 loan IoER&R $328000 $328 000 _.82.0501 '_on loan $953 $953 l>Q1.,3. $0 SO $0 TOTAL EXPENDITURE $0 $328,853 $328,953 Reeson for rIallonIExlenslon ThIs Is 10 approprlete the revenue and axpendlture of a intennlum loan 10 Jeft'Com tram the EquIpment Rental Fund approved by the BOCC In June 201 1. ThIs loan p_ cash flow 10 cover the capite! outlay for the COlll8 of the RMS system prior 10 receiving 3Z8,OOO In bond funds. . TO: BOARD OF COUNTY COMMISSIONERS Date: 11/0212011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Law Library DepartmentlFund Name 140.080.010 Food Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount a110<ll1ted is insufficient to pay necessmy expenses of this department for this year. After a eareful examination of aD the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, 1 request an emergency appropriation and budget extension in the amount $2,008.08 for this current year for the reason(s) outlined below. ~ For funds other than Cu"ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes 0/ No D Please be advised that a reveone source (Le. grant, new fee) has been received by this department which was not included in the annnal budget at the time it was prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budet Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Descrlptlou 59412.64.0010 Law Library - mach",e . TOTAL'EX~ENDlTURE $9,000.00 Revision New Budget $2,000.00 $11,000.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $11,000.00 Reason for A ro riationlExtension In a cost cutting measure Judge Verser cancelled several paper subscriptions for the Law Library. These materials can be found online or using our Westlaw subscription. This budget is not from the General Fund but instead is based on a portion of certain filing fees that are received by either the Superior Court or District Court. Certain publication updates were more expensive than had been expected, therefore, the original budget of$9000 is inadequate. 1 am asking for a 4th quarter appropriation in the amount of$2000 from the Law Library reserves to cover the Westlaw November and December subscription and any small publication invoices that might be due before the end of the year. ::::rEd:[, ~, ,,-, -. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlenslon and Amendment Dete: November 1, 2011 Equipment Rental & Revolving Fund DepartmentlFund Name Commissioners: (mark all thet apply with an "X'1 [2!J Please be advised thet after a thorough examination of my curent budget it appears thet the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thet my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency approprietlon and budget extension In the amount of: I $328,000 [ o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additlonal expenditure? liJyes DNo []J Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $328,953 501 Fund Number BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 38120.00.0119 Loan Reoavment from JeffCom Capital Fund $0 $328 000 $328 000 36610.00.0119 Interest Income $953 $953 $0 $0 TOTAL REVENUE $0 $328,953 $328,953 BUDGET BARS expenditure # Description CURRENT REVISION AMENDED 58110.00.0119 Loan to JeffCom Caoital Fund $328 000 $328 000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $328,000 $328,000 Reason for A ro rietlonlExlension This Is to appropriete the revenue and expenditure of an intermlum loan to JeffCom from the Equipment Rental Fund approved by the BOCC. In June 2011. This loan provided cash flow to cover the capital outlay for the costs of the RMS system prior to receiving 328,000 In bond funds. Respectfully Submitted, 7~~ Elected Offlc' lID rtment Head Signeture JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of November 7, 2011 ~ CONSENT AGENDA o REGULAR AGENDA TO: FROM: DATE: SUBJECT: Board of County Commissioners Philip Morley, County Administrator November 3,2011 Set hearing date for 2011 Budget SupplementallExtension STATEMENT OF ISSUE: Various County departments have requested increases to their 2011 Budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. STRATEGIC GOALS: These budget changes are intended to. improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department and fund requests. REQUESTED ACTION: Set hearing date for November,zt; 2011 at 10:30 a.m. and publish the hearing notice on November 9 and November 113, 2011. REVIEWED BY: M .2....~ Date