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Home My WebLink About112111_ra02 Regular Agenda 10:30 am. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS < AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Admini"trator FROM: Leslie Locke, Deputy Clerk of the Board DATE: November 21, 2011 SUBJECT: HEARING re: Budget ApPlOpriationsJExtensions; Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the budget changes. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice was published in the Leader on November 9 and 16, 2011. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the supplemental budget appropriations. I//r~ Date JEFFERSON COUNTY STATE OF WASHINGTON ORDER: BUDGET APPROPRIATIONSI EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of November, 2011 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of November, 2011, set a hearing on said emergency for the 21st day of November, 2011, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on November 9 and 16, 2011 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL RJND 001-240..Q00 SUPERIOR COURT Total General Fund $29,336 $29,336 $2,664 $2,664 $32,000 $32,000 SPECIAL REVENUElCAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 114..Q00..Q10 ECONOMIC DEVELOPMENT FUND $17,208 119..Q00..Q10 JEFFCOMCAPITAL FUND 140..Q00..Q10 LAW LIBRARY 501..Q00..Q10 EQUIPMENT RENTAL & REVOLVING Total Other Funds $328,000 $17,208 $328,953 $2,000 $328,000 $676,161 $2,000 $0 $19,208 $328,953 $656,953 APPROVED this 21st day of November, 2011. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chairman Phil Johnson, Member ATTEST: Raina Randall, Deputy Clerk of the Board David Sullivan, Member ,.. TO: BOARD OF COUNTY COMMISSIONERS Date: 11/0112011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Superior Court - General Fund DepartmentlFund Name Commissioners: (check all that apply) [2l Please be ndvised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of an the expenditures witbin the department budget with respect to present and future needs, 1 find ,that my budget is short. Therefore, 1 request an emergency appropriation and budget extensIOI) in the amount $32,000.00 ' for this current year for the reason(s) outlined below. 001.240.000 Fund Number o For funds other than Current Expense - Is there enough Fund Balance (unenl'umbered cash) to cover this additional expenditore? Yes No.f [2l Please he ndvised that a revenue source (1.0. grant, new fee) bas been received by this department which was not included in the annnaI budget at the :te It was prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of $3.13&011 7 r.t.;; to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Current Revision New Bndget Bnd et 33401.20.000t..- Judge Pro Tem $525.00 $2,037. II $2,562. II 33401.20.0005 Witness Reiinbursemeot $250.00 $626.69 $376.69 SO.OO SO.OO $775.00 $2,663.30 $3,433.30 BARS # Expenditure Description Current RevisIon New Budget Bu et 51221.41.0100 Court Commissioner ' $22,659.00 $6,400.00 $29,059.00 51231.41.0003 Conflict Attnrney $49,970.00 $6,400.00 $56,310.00 51221.49.0010 DueslSubscriptionsIMemberships $1,970.01 $6,400.00 $3,370.01 51221.41.0070 Psych EvaluationsIExpert Services $13,000.00 $6,400.00 SI9,400.00 5l221.41.0010 Guardian Ad Litem Fees $1,891.00 $6,400.00 $3,291.00 $89,490.01 $32,000.00 $121,490.01 Reason. for AppropriationlExtension . The number of crinunaJ tllings for 2011 are up. 'TIlls number is above 2007,2009 & 2010 and just trailing 20" by 30. This number can effect a number of budget ~ items includingjury ,jmy board, bailiff, experts & evaluations, conflict attorneys, intel/,.elets, witnesses, visltingjudge,judge pro rem and conuitis.ioner. Tliiii'e was ajoint inveatigation between the Jefferson Co~ Sherifl,'s Office and OPNET which resuillid in 11 Superior Court tllings and all requiring a conflict attorney due to Jefferson Associated Counsel's representation of the Confidential Informant. This amongst other'conriiCt appointments has driven an seveiaI lirie items into the ne!afive. Judge Yorser was diagnosed with pancreatIC Caricer in July and his absence from the belich is a driving force behind higher than 'average fees for court couimIssioner, visiting judge and judge pro teIU. Due to the continuing recession and higher than average unemploymeot rate their has been more appointments of guardian ad lltems iti fiunlly law cases at coumy ~.ll. I WllS ~able to meet the 3rd quarter appropriation dend1ine due because in order to make an infoimed request tueeded Specific invoiceJl',tO compote thin arnouDtand did not receive them untlI the last week of October. :;E:llY SUbG~ fhNm. ' riM U ' .' ~ V'j; , . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprielionlExtenslon and Amendment Date: November 2, 2011 ECONOMIC DEVELOPMENT DepartmentlFund Name Commissioners: (marl< all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures withIn the department budget with respeci to present and future needs, I find that my budget is short Therefore, for this current yearforthereason(s) ouliined below, I request an emergency appropriation and budget extension in the amount of: I $17,208 I [X] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OOVes DNo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepered. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below In the amount of: I 114 Fund Number BUDGET BARS Revenue # DescrIptIon CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET BARS Expenditure 1# Des~rlptlon CURRENT REVISION AMENDED 55100.41.0000 PROFESSIONAL SERVICES $28 540 $17 208 $45 748 $0 $0 $0 ~t0~:~~~~~ID~t~&;~Ift~*:i~~~fg;~~fl:!t;,g1~~-?(lh~~1~~~~t7t;@r~-r~tB~~~O\l:!#le. $28,540 $17,208 $45,748 Reason for A roprialion/Exlenslon A portion ofWSU Team Jefferson contrectwas paid in 2011 for 2010 service equal to 4,708. In addition $12,500 is allocated for July 1 to December 31 to pay Associated Development Organization services by EDC Team Jefferson. Elected re