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Home My WebLink About058 11 ct ~l't\J.l. /\.w.)\ JEFFERSON COUNTY '.~ STATE OF WASHINGTON ~~: UDGET APPROPRIATlONSI } EXTENSIONS FOR VARIOUS } RESOLUTION NO. 58-11 COUNTY DEPARTMENTS } WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of November, 2011 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sourcesinclude unanticipated received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of November, 2011, set a hearing on said emergency for the 21st day of November, 2011, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on November 9 and 16, 2011 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSElGENERAL FUND 001-240'{)00 SUPERIOR COURT Toml General Fund $29,336 $29,336 $2,664 $2,664 $32,000 $32,000 SPECIAL REVENUeCAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 114.{)00-010 ECONOMIC DEVELOPMENT FUND $17,208 119-000-010 JEFFCOM CAPITAL FUND 140-000-010 LAW LIBRARY 501-000-010 EQUIPMENT RENTAL & REVOLVING Total Other Funds $328,000 $2,000 $0 $19,208 $328,953 $656,953 S~;_\ . , .- , . . $17,208 $328,953 $2,000 $328,000 $676,161 '; i TO: BOARD OF COUNTY COMMISSIONERS Date: 1lI0112011 RE: Request For Emergency Budget Appropriation/Extension and Amendment Superior Court. Geueral Fund DepartmentlFund Name Commissioners: (check all that apply) 121 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessaty expenses of this department for this year. After a careful examlnatlou of aU the expeuditures w1tbln the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $32,000.00 for this current year for the reason(s) outlinad below. .001.240.000 Fund Number ~ For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditore? Yes No.f . 121 Please be .advlsed that a revenue souree (Le. grant, new fee) has been received by this department which was not included in the annual budget at the ;Ie it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $3.438.88 ? ""3> to include this new revenue in the budget this year as oudlned below. BARS # Revenue Deserlptlon Current Revislou New Budget Bu et 33401.20.()(){)t.... Judge Pro Tem $525.00 $2,037.11 $2,562.11 33401.20.0005 Witness Rein1bursemimt $250.00 $626.69 $876.69 $0.00 $0.00 $775.00 $2,663.80 $3,438.80 BARS # Expeuditure Deserlptlon Current RevIsIon New Budget Du 51221.41.0100 Court Commissioner " $22,659.00 $6,400.00 $29,059.00 51281.41.0003 Conflict Attorney $49,970.00 $6,400.00 $56,310.00 51221.49.0010 DueslSubscriptioll8lMemberships $1,970.01 $6,400.00 $8,370.01 51221.41.0070 Psych EvaluationsIExpert Services $13,000.00 $6,400.00 $19,400.00 5)221.41.0010 Guardian Ad Litem Fees $1,891.00 $6,400.00 $8,291.00 $89,490.01 $32,000.00 $121,490.01 Reason for Appropriation/Extension: . _ " iThenumberofcriminal. filings for 2011 are up. "This number iSabov. e 2007, 2009 &2010 andjusttrailin. ."...." "" I number can effect a number of budget line iteins includlngjury, jury board, bailiff, experts & evaluations, conflict attorneys, interpreters, witnesses, vlsitingjudge,judge pro tern and conitirlssloner. Tliere was ajolnt investigetion between the Jefferson County Sheriffs Office and OPNET which resultlid in 11 Superior Court filings and all requiring a confllct attorney due to Jefferson Associated Counsel's representation of the Confldentiallnfomiant This amongst other conflict appointments bas " Idriven all several line items into the negative. Judge Verser was diagnosed with pancreatic Cancer in July and his absence from the bencb is a driving force behind higher than .average fees for court commissioner, visiting judge and judge pro tern. Due to . Ithe continuing recession and higher than average unemployment rate their bas been more appointments of guardian ad Iitems iti < I family law cases at coumy expense. I was un~le to meet the 3rd quarter appropriation deadline due because in order to make j an informed request f needed specific invoiceS to compute ibilt amount_:,d did not ~iV~~~ until ~e last W:k ~fO~Ober. :ur;;:b~~ t.;. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExtension and Amendment Date: November 2, 2011 ECONOMIC DEVELOPMENT DepartmentlFund Name Commissioners: (mark all that apply with an "X'? [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $17,208 [ 114 Fund Number i][I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]yes DNo D Please be edvised thet a revenue source (I.e. grant, new fee) has been receIved by this department which was not Inciuded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure ## Description CURRENT REVISION AMENDED 55100.41.0000 PROFESSIONAL SERVICES $28 540 $17,208 $45748 $0 $0 $0 TOTAL EXPENDITURE $28,540 $17,208 $45,748 Reason for A ro rlationlExtenslon A portion ofWSU Team Jefferson contract was paid in 2011 for 2010 service equal to 4,708. In addition $12,500 is allocated for July 1 to December 31 to pay Associated Development Organization services by EDC Team Jefferson. Elected ure " TO: BOARD OF COUNTY COMMISSIONERS Date: November 1, 2011 RE: Requasl for Emerganey BudgelA__ and Amendment JefICom Capl1al Fund 119 DepartmenliFund Name Fund Number CommIs8forlers: (mark a1llhe1 apply wIIh en "X") 00 PIeese be _ ttud eltsr a lhorcugh _ cf my QJJ'BI1l budget a appaars ttud the amount aIJocaled Is InsufIlcIant to pay necessary expanses cfthls department ferlhls year. After a careful examination of aIIlhe expendJ1ures within 1fte departman1 budget wIIh respect to present and future needs, I find ttud my budgells short. Therefore. for this current yearferthe reeson(s) oulIlned beillW,l I req"':;;""RBJ"Y epprcprfeIIon and budgel_lnthe amount of: D For _ other then Currsnt Expense (General Fund)- ,I. there enough Fund IIaJent:e (unencumbered cash) to cover this edditional expenditure? WVes ONo !Xl PIeese be_ ttud 0 revenue........ (1.0. grant, -fesJ has _ _ by this departmenlwhleh WDlI nollm:ludod In tho ennueI budge! etthe time ft was prepared. Therefore. I requasl en emergenoy spproprIaIIon and budgel_ to Include this new rovenus In the budgellhIs year.. oulIIned beillW In the amount of: I ~"OOD BUDGET BARS Revenue II DsscrIptIon REVISION AMENDED 38110.00.0501 Loon from ER&R Fund $0 $328 000 000 $0 $0 $0 TOTAl REVENUE $0 $328 000 $328.000 BUDGET BARS Elq>sndIturs. Dsscriptlon REVISION IAMENDED 58120.79.0501 Loon toER&R $328 000 $328 000 _.82.0501 1_ on loon $953 S-n'>3. $0 $0 $0 TOTAl EXPENDITURE $0 $328,953 $328,953 Reason fer A n This Is to eppropnate the revenue and expsndIlu!e cf e In1snnIum loon to Jef!Com from the EquIpment RenlaI Fund epproved by the EOCC In Juns 2011. ThIs loan provfded cssh flow to cover the ceollel oulIay for the cools cf the RMS system prforto rsceMng 328,000 In bond funds '. . TO: BOARD OF COUNTY COMMISSIONERS Date: 11/02/2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Law Library Department/Fund Name 140.000.010 Fund Number Commissioners: (check all thal apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessaIY expenses of this department for this year. After a careful examination of an lbe expenditures within lbe department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriallon and budget extension in the amount $2,000.00 for this current year fur the reason(s) outlined below. ~ For funds other than CurrI!Rt Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditore? Yes.f No CJ Please be advised that a revenue source (Le. grant, new fee) bas been received by this department which was not included in the annnal budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 . :;WTAL REVENUE "',it,"',""..,..,......,..;._....... -. , $0.00 $0.00 BARS # Expenditure 59412.64.0010 Deserlptlou Law Library - machlYle Revision ~1Jl!lE $9,000.00 $2,000.00 New Budget $11,000.00 $0.00 $0.00 $0.00 $0.00 $11,000.00 $2,000.00 Reason for AooroorialionlExtension In a cost cutting measure Judge Vorser cancelled severaI paper subscriptions for the Law Library. These materials can be found online or using our Westlaw subscription. This budget is not from the GeneraI Fund but instead is based on a portion of certliln filing fees that are received by either the Superior Court or District Court. Certain publication updates were more expensive than had been expected, therefore, the original budget of$9000 is inadequate. I am asking for a 4th quarter appropriation in the amount of$2ooo from the Law Library reserves to cover the WestIaw November and December subscription and any small publication invoices that might be due before the cud of the year. :::rEd:I- ~, '. . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtenslon and Amendment Date: November 1, 2011 Equipment Rental & Revolving Fund DepartmenllFund Name Commissioners: (mark all that apply with an ''X'') ~ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, i find that my bUdget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $328,000 I 501 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [i]Ves DNo [X] Piease be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, i request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $328,953 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 38120.00.0119 Loan Renavrnent from JeffCom Caoltal Fund $0 $328,000 $328 000 36610.00.0119 interest Income $953 $953 $0 $0 TOTAL REVENUE $0 $328,953 $328,953 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 58110.00.0119 Loan to JeffCom Canital Fund $328,000 $328,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $328,000 $328,000 Reason for A ro riatlonlExtension This is to appropriate the revenue and expenditure of an Intermium loan to JeffCom from the Equipment Rental Fund approved by the BOee In June 2011. This loan provided cash flow to cover the capital outlay for the costs of the RMS system prior to receiving 328,000 in bond funds. Respectfully Submitted, ~~~5l Elected Offici lID rtment Head Signature Regular Agenda 10:30 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS , AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Adminidrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: November 21, 2011 SUBJECT: HEARING re: Budget AppropriationsIExtensions; Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the DaCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the budget changes. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice was published in the Leader on November 9 and 16,2011. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the supplemental budget appropriations. 1//r4 Date