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Home My WebLink AboutM082211 +District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Snllivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of Angust 22, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBUC COMMENT PERlOD: The following comments were made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen stated climate change is happening; . A citizen thanked all public employees for their good work and service to the public; . A citizen urged the Board to take action on the County's economic status; . The Chair of the PERC committee thanked the Board in advance for signing the Employee Recognition proclamation and reminded the Board that all events are paid for by the PERC Committee fundraisers not public funds; . A citizen would be willing to donate a camera to stream the Board's meetings on the Internet; thanked SheriffHemandez for his hard work; and said the County needs to require business licenses; . A citizen stated the Board already has all the equipment to stream the Board's meetings on the Internet and the audio recordings should be accessible on the County's web page without having to make a public records request; . A citizen asked the Board where the County is in the process with the SMP and when the County will be responding to DOE? APPROV ALAND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE: Voluntary Stewardship Plan for Protecting Agricultural Lands and Critical Areas; Hearing Scheduled for Monday, September 19, 2011 at 6:30 p.m. in the Superior Court Room, Jefferson County Courthouse 2. RESOLUTION NO. 38-11: Election to Receive National Forest Related Safety-Net Payments under Division C, Title VI, Section 601 of the Emergency Economic Stabilization Act of2008, PLllO-343 (Secure Rural Schools) 3. RESOLUTION NO. 39-11: Cancellation ofUnc1aimed Warrants 4. PROCLAMATION: Jefferson County Employee Appreciation Week; August 23 through 26, 2011 5. AGREEMENT, Subrecipient: Washington State of Public Defender Improvement Grant; In the Amount of$5,490.83; Jefferson Associated Counsel Page 1 Commissioners Meeting Minutes: Week of August 22, 2011 6. AGREEMENT: Division of Developmental Disabilities Services; In the Amount of $336,574.00; Jefferson County Public Health; Washington State Department of Social and Health Services 7. AGREEMENT: Medical Services; Fee for Service; Jefferson County Public Health; United Healthcare Insurance Company 8. AGREEMENT: Feasible Study for Port Townsend Community Center Gymnasium; In the Amount 0[$9,000.00; Jefferson County Central Services; Terrapin Architecture, Inc. 9. Payment of Jefferson County VoucherslWarrants Dated August 15,2011 Totaling $515,466.24 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin reported he attended a Hood Canal Coordinating Council meeting last week. He will be attending the Jefferson County Employee PERC picnic on Thursday. Commissioner Sullivan attended a broadband meeting and a celebration for QuiIcene's 100th year anniversary last week. He requested a Hadlock Sewer update to be put on a future agenda. Commissioner Johnson attended aHoad Canal Coordinating Council meeting on Wednesday. Proclamation: Chairman Austin read a proclamation recognizing August 21 st through the 28'\ 2011 as Olympic Peninsula Senior Games Week. Commissioner Johnson made a motion to approve the proclamation as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Jay Cameron and Gerald Rettela of Olympic Peninsula Senior Games reported on some of the activities available during the week and encouraged everyone to attend. Appointment of Interim County Administrator: County Administrator Morley stated he would be out of the office from August 23 through September 5, 2011 returning September 6, 2011. Commissioner Sullivan moved to appoint Al Scalf, Director of Community Development, as Interim County Administrator at the end of closing of business today through the opening of business on September 6, 2011. Commissioner Johnson seconded the motion which carried by a unanimous vote. Washington State Department of Natural Resources Revenue Update: Chairman Austin introduced Sue Trettevik, Regional Manager and Drew RosanbaIm, State Lands Assistant, Washington State Department ofNaturaI Resources (DNR). Ms. Trettevik handed out a revenue report to the Board and Mr. RosanbaIm reviewed the information. Mr. Rosanbalm stated December sales include "Devils Vista" and is on time as scheduled. There is a large thinning for "Center 12" that is almost finished which should sell in January. Because it is a commercial sale the volume and price per acre is lower than typically seen. The "Coyle Retreat" should sell in June of2012 which is approximated at 5 to 5.5 miI1ion feet according to Mr. Rosanbalm's estimate. County Adm;n;!'ltrator Morley asked if there would be any other sales included in 2012 that DNR will be adding to the list or that would be added so late in the year it would be harvested in 2013? Mr. RosanbaIm's responded DNR's 2013 fiscal year has not been scheduled yet and should be scheduled around the middle of September. County Adm;ni!'ltrator Morley asked which sales are already under contract that are likely to hold over until next year for harvest? Mr. RosanbaIm answered Skitter Trap, Tee Time and Silent Alder may be held over until next year. Chairman Austin asked if the income estimates are the total of the sale and if the County will Page 2 Commissioners Meeting Minutes: Week of August 22,2011 receive 15% of the total sale? Mr. RosanbaIm responded that is correct. Judi Morris, Jefferson County Treasurer, stated that DNR made a mistake on a sale (Skidder Trap) because of a tax code error and now Fire District 5 has been asked to return the money made from a previous sale. She feels it is wrong as it is DNR's responsibility to input the correct tax codes for sales. Ms. Trettevik stated it is the County's responsibility to notify DNR of tax code changes. Treasurer Morris stated she had notified Michelle at DNR nine months ago that it was in the wrong tax code and DNR responded that it was not. DNR had has ample notice that it was in the wrong district and nothing was done about it. She is willing to take this issue as high as she has to because this is DNR's error. Ms. Trettivek stated she would check with the accounting department regarding that notification and is requesting the County to have a map that has tax codes on it rather than now having to pull up each individual parcel for the taxing code. Chairman Austin took a three minute recess and the meeting was called back to order at 10:36 a.m. HEARING Fe: Intent to Sell Surplus County Property: Jefferson County Treasurer Judi Morris stated this is Jefferson County's annual sale of surplus property. The County will receive 900/0 of what the items are sold for. Commissioner Sullivan asked what would happen to the items if they do not sell? Treasure Morris answered that has not happened before. The Chair opened the public hearing. Hearing no comments for or against the selling of surplus County property, the Chair closed the public hearing. Commissioner Johnson moved to approve RESOLUTION NO. 40-11 noticing the intention to sell County property, Commissioner Sullivan seconded the motion which carried by a nnlmimous vote. The meeting was recessed at the conclusion of the business scheduled for the morning. AIl three Commissioners were present when the meeting reconvened at 1 :32 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Update re: Washington Counties Risk Pool Calendar Coordination Miscellaneous Items Future Agenda Items The Board then met in Executive Session from 4:10 p.m. to 4:30 p.m. with the Deputy Prosecuting Attorney and the County Administrator regarding potential litigation under exemption as outlined in RCW 42.30.1 10(1)(i) of the Open Public Meetings Act. No action was taken by the Board at the conclusion of the Executive Session. Page 3 Commissioners Meeting Minutes: Week of August 22,2011 Letter of Condolence: Commissioner Johnson moved to send a letter of condolence to the Mason County Board of Commissioners regarding the passing of Commissioner Jerry Lingle. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:35 p.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Raina Randall Deputy Clerk of the Board :~ ~.~ Page 4