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HomeMy WebLinkAbout120511_ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of December 5, 2011 X CONSENT AGENDA REGULAR AGENDA TO: Board of Commissioners FROM: Philip Morley, County Administrator DATE: November 30, 2011 RE: Set Hearing Date for 2011 Budget AppropriationslExtensions STATEMENT OF ISSUE: VariOllS County departments have requested increases to their 2011 Budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department fund requests. REOUESTED ACTION: Set hearing date for December 5th, 2011 at 10:00 a.m. and publish the hearing notice on December 7th and December 14th, 2011. REVIEWED BY: ;Uc /it- Date Please publish 2 times: December 7th and 14th, 2011 Bill to: Jefferson County Commissioners Office P.O. Box 1220 Port Townsend, W A 98368 Account: 15829 Non-Departmental JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONSIEXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: Draft (NOT FINAL) FUND # FUND NAME CURRENTEXPENSSGENERALFUND 001-051-000 CORONER 001-060-000 COUNTY COMMISSIONERS 001-261-000 OPERATING TRANSFERS Total General Fund AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE $2,900 $6,700 iQ $9,600 $75.000 $75,000 $2,900 $6,700 $75.000 $84,600 SPECIAL REVENUSCAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS ECONOMIC DEVELOPMENT FUND PUBLIC HEALTH WATER QUALIlY JC AFFORDABLE HOUSING FUND PARKS & RECREATION PUBLIC INFRASTRUCTURE FUND RISK MANAGEMENT RESERVE Total other Funds 114-000-010 127-000-010 128-000-010 148-000-010 174-000-010 308-000-010 502-000-010 $6,000 -$260,273 -$241,338 $45,000 $7,477 $161,000 $30.000 -$252,134 $6,000 -$63,273 -$41,171 -$197,000 -$200,167 $45,000 $7,477 $161,000 $30.000 $145,033 -$397,167 _HEARING NOTICE: Resolution No. 2011 Budget AppropriationslExtensions NOVll, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 19th day of December, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 5th day of December, 2011. JEFFERSON COUNTY BOARD OF COMMISSIONERS Is/John Austin, Chairman Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 11l9fll RE: Request For Emergency Budget AppropriationlExtension and Amendment Prosecuting AttorneyfCORONER DepartmentfFund Name Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examinatlou of aD the expenditores within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extenslou In the amount $2,900.00 for this current year for the reason(s) outlined below. 001-151-000 Fund Number lXI For funds other than ClU'1'ent Expl!1lSe - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ No I:l Please be advised that a revenne sonrce (I.e. graut, new fee) has been received by this department which was not Iocluded In the annnal budget at the lime It was prepared. Therefore, I request an emergency appropriation and budget extension In the amount of to Include this new revenue In the budget this year as outlined below. BARS # Revenne Deseriptlon Current Revision New Bndget Bn et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditore Description Current Revision New Budget Bn t 56320.41.0010 Autopsies $23,200.00 $2,900.00 $26,100.00 $0.00 $0.00 SO.OO $0.00 $23,200.00 $2,900.00 $26,100.00 Reason fur A ro . ation/Extension We have already expended this year's budget for autopsies ordered by the Coroner. While the Coroner makes judicious use of these funds and makes careful detennlnalions ofwhlch cases require an autopsy, It is extremely dIf1icult to predict the number of deaths that wiD occur within a given year or the number of autopsies required. WIth nearly two months remaining In the year it's possible that more autopsies may be required, therefore, we are requesling addllional funds sufficient to cover two addIlional autopsies. At $1,450 per autopsy the total requested is $2,900. Ifnot needed, this addIlional RE(::e W~ D NOV 2 1 2011 TV COMMISSIONERS Scott W. Rosekrans, Prosecuting Attorney TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtenslon end Amendment County Commissioners 001-060-000 DepertmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, forthis current year for the reeson(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $6,700 I 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriatlon and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I Date: November 22, 2011 BARS Revenue ## Description BUDGET CURRENT REVISION AMENDED ~~11.".. ..~,;:_- $0 $0 $0 $0 $0 BARS expenditure ## 51160.10.0040 Salaries 51160.20.0000 Benefits Description BUDGET CURRENT REVISION AMENDED $27 501 $5,000 $32 501 $69 821 $1 700 $91 521 $0 $0 $0 $117,322 $6,700 $124,022 Reason for A ro riatlonJExtension Appropriate funds for payout of sick and vacatlon for retiring employee. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Operating Transfers 001.261.000 DepartmentlFund Name Fund Number Commissioners: (merk all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason( s) outiined below, I request an emergency appropriation and budget extension in the amount of: I $75,000 I o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ [K] Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outiined below in the amount of: I $75,000 Date: November 17, 2011 BUDGET CURRENT REVISION AMENDED $480 000 $75 000 $555 000 $0 $0 $0 $480,000 $75,000 $555,000 BUDGET CURRENT REVISION AMENDED $250,000 $75 000 $325 000 $0 $0 $0 $325,000 $250,000 $75,000 BARS Revenue # Description 001250000.395.10.10 Treasurer's DNR Tunber Revenue BARS ExPenditure # Description 597.00.00, 00 ~ Transfer to Ca iteI 1m rovement fund 302 '"' JUl" ?}}" tfl,", Reason for A ro riatlonlExtension One time revenues received from Tunber Revenues in 2011 will go to Capital Improvement Fund 302 to be dedicated to capital maintenance and construction projects. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment ECONOMIC DEVELOPMENT 114 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an ")('1 [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is Insufficient to pay neoessery expanses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $6,000 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expanditure? [K)Ves DNO o Please be advised that a revenue source (I.e. grant, new fee) has been receIved by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Date: November 22, 2011 BARS Revenue # Description BUDGET CURRENT REVISION "',-~..' :,' T"'':;''''1''~~~rL.. $0 $0 AMENDED $0 $0 $0 $0 $0 BARS expenditure # Description 55100.41.0000 PROFESSIONAL SERVICES BUDGET CURRENT REVISION AMENDED $45 748 $6 000 $51 748 $45,748 $6,000 $0 $0 $0 $51,748 Reason for A pro riatianlExtensIon Appropriate required funds per 2011 contract with Team Jefferson. I v: ISVAKU VI" CuUN I Y CUMMISSIONERS Date: November 21.2011 RE: Request for Emergency Budget ApproprlatlonlExtenslon and Amendment Publlo Hellith 127 OepartmentfFund Name Fund Number Commlssloners: (mark an that apply with an hX") m Please be advlsed tl1at after a thorough examination of my ourrent bUdgellt appears that the amount allocated Is insufficient to pay necessary expenae5 of this department fer thle year. After a careful examination of all tile expenditures w1t11ln tile depertment budget with /'e$pecl to present and future needs, I find that my budget is short. Therefore, for this ourrent year for the reason's outlined below, I request an emergency appropriation and budget eldenslon In the amount of: I -$280,273 I o For funds other than Current Expense (General FUndI- . Is thete enough Fund Balance (unenoumbered c:ash) to cover this addltfonal eXpenditure? B~: m Please be advised that a revenue source (I.e. Ilrant, new fee) has been received by this department which was not included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new ravenue In the budget this year as ouWned below in the amount of: I -$197.000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 1~:~.10.0300 Clean Water Dlstrlot Activities $245.90r -$192 000 $53.900 3 .57.??oo Con Con-WIC Breastfeedlna $B1.200 $2e 000 $109200 3 0.69.~00 DOH Con Con-PHEPR $31.836 $8 000 $39 B$ 333J;l2.17.QOOO Familv Plannlna Grant 5806 $9 600 $36 40El 33397.78.0020 Medicaid Admin Matoh/Outreach $121.300 .$19400 $101 900 33392.e3.0360 Breaat and CeJVIcal Health $0 $12 000 $12 000 33399.59.0000 DASA Contract- Federal $32,715 -$9.400 $23316 33366.47.0310 CONCON- Beagh Water $4000 $5 000 $9.000 33399.97.0000 Con Cgn. MCH/CAH $9 663 $36,800 $46,463 33947.12.0300 rRA Immunization Piecl $106 5QQ $39.800 $146,300 33403.10.0000 gild Waste Grant 100 $119644 -$20.400 $99,144 33403.10.0301 SOllirWaste Off.cvcle Grant $6 100 $5,000 :1110,100 33404.60.0000 Deot of SocIal & Health SeJVIces $184.318 -$21 600 $162,718 33404.66.0000 A1DSNET Grant $16.607 -$13400 $3.207 33404.91.0330 Con Con Adult Viral Strar Plan :115000 ~'tl;000 $0 33404.93.00 Breast and CeJVIcal Health $26,265 -$20 000 $6.265 33404.93.0320 Con Con Fp. state Provl$lo $33.325 -$11 000 $22,325 33404.93.0325 eon Con PSAP Onsile 5Vl!tems $50 000 -$15000 $35.000 33404.97.0300 Tobacco Suonlement $14234 -$7,000 $7234 33404.99.0310 PH Fundlno- SSB $41 200 $37 000 $78,200 33405.15.0300 OESD Grant - School Nurse $20.300 $16000 $36,300 33404.91.0340 HlY}'revenllon $0 $9 700 $9.700 33631.00.0350 ~LSC $5 000 $7 700 $12700 33862. 10.0000 Re!:donal Serv WIth Port Townsencl Pub Health $43 068 $10500 $53568 ~30.~00 Jeff Healthoare . sac t31 347 -$5.000 $26347 33868.00.0300 DO Grant $167571 -$22,100 $145 471 34622.30.0000 Client Fees Nurslno $128 992 -$12600 5116.392 34622.30.0010 Clinic Fees - EnVironmental Health $289 120 -$64 000 $225.120 ~10.oooo Private Insurance" Nurslna $74674 -$17400 $57.274 .20.0000 Medloeld I TftJe 19. Nurslno $202162 $17900 $220 052 34964.00.0100 Mental Health I Cham dFW'ldC $35.712 $7.800 $43 512 34914.45.0330 DVR Servlcea $0 $4500 $4.600 36700.10,0000 Donation PrIvate Source $744 $3.000 $3.744 TOTAL REVENUE $2,153.193 -$187,000 $1.966.193 p0/E0 39lid H.L'lH arld A.LN::l .:C:I3[' !0p6SBE09E EE:S! !!0l/0E/!! BUDGET BARS ExpenclltUre II Devllrlptlon CURRENT REVISION AMENDED 65200.10.0200 EHSII $0 $21 227 1521.227 56200.10.0500 Clerk Hire $0 S900 S800 56200.20.0000 Personnel Benems (Admin Dlvlslan> $131 $6432 $137658 56200.41.0313 BiDIng update $15 000 -$13000 $2 000 56200.43.0000 Travel $1.700 $7.6~ $9,300 56200.46.0010 General Llabllltv Insurance $40 735 $11 923 $62,668 66200.49.0020 Tralnina $350 $2 380 $2.730 55210.10.0010 OeDll1\t Direotor of JCPH lEH Director] $31,425 -$31 4211 eo 66210.10.0047 l"HNII $ 560 -$11260 $34.300 56210.10.0226 EHSI S40 394 .$40 394 $0 5521 0.10.0230 EHSIl $3 38~ $27 200 $30.581 56210.10. SHSIl $50.020 -S17 776 $32,244 56210.10.0600 Clerk Hire $2,386 $7000 $9,366 66210.20,0000 Personnel Bene1'its tEH Dlvl$lon) $149,356 -$23 386 $125 970 56210.41.0240 EH-Mlsc. Professional Services $16 600 -$14.990 $1,510 56210.41.0309 FacilItation Services tEPA) $4 200 -$4 200 ISO 66220.49.0020 Traln/Or:! $3 373 $2 000 $5,373 56210.52.0010 Clallem County lEPA> $100 143 -$20,000 $80 143 56210.52.0015 Clallam Conservation (EPA) $53.600 $17000 $70.600 56210.52.0020 JC conservation lEl"AI $60 000 -$25,000 $26.000 56220.10.0047 PHNIl $11 390 -$6 400 $4990 66220.10.0050 Medical Recorda Clark $35298 -$19170 $16128 56220.10.0065 Medical ~ecorda Clark $25 890 -$18479 $8,411 56220.10.0076 CommunItY Health Educator 530 859 $6.554 $37.413 56220.10.0080 PHNII $61 339 -$13505 $47.834 56220.10.0120 Nurse Hire $15600 -$4 000 $11,600 56220.10.0600 Clerk Hire $1.352 $4 100 $5,462 66220.10.0650 Nurse HIre $9,100 -$8200 S9 56220.20.0000 Personnel Beneflls lCH DIvision] $292 549 -$25 7~ $266.830 56220.31.0040 Pharmaceutical SupPlies $152.025 -$36 000 $116,025 56220.41.0210 Oral Health Services $12.000 -$7 000 $5.000 56220.43.0000 Travel $6 315 $4 325 $10,640 56800.41.0045 Individual Emolovment $50473 $18.000 $68,473 156a00.41.0075 00 CommunItY Accees $19.aOO $6.000 $25,800 156800.41.0060 Job Club $9600 -$5 900 $3,700 ~00.41.0100 Parenllo Parent AdivItIes $14620 .$6 900 $7,720 56800.41.0205 Child Develonment B-3 $12 000 $2 400 $14.400 56800.41.0215 carent Coalltlon $5000 -$2 600 $2 400 56800.41.0226 CommunitY Informatlon-MhIo $0 $3.000 $3 000 56800.41.0230 Communitv Information-Wise $0 $5.800 $5 800 56a00.41.0240 PeoDle First of WA $5,500 $5400 $10,900 56800.41.0245 Grauo 6uooorted Emolovrnant $15 120 $2 600 $17,720 56800.41.0269 peoDle First ofW~ $3.000 -$3 000 $0 56800.41.0270 Person to Person es $63.400 -$30000 $33AOO 56600.41.0280 Concarned CltIzene Persons-ta-Person $25 960 -$9,000 $16 S80 8141.0285 IndMdual EmDlov lConeemed Citizens) $6640 $4.600 $10240 566 .41.0297 IE..aYP Transltlon l"rovlao $12 000 -$10 000 $2 000 56 0.41.0299 PP..SYP Transltfon Proviso $27 300 -$25.000 $2; 56~O.49.0035 Other Tralnlnll $0 $5,590 $55 $0 " .;. .' .' ....,. . - ". ., .... ... ::r<<.Mi.~ $1663378 -$260.273 $1,403,1061 ',:' . ',.:.:.:';"" M::-:...11...:-;:.... .......,'., ,.:' '..' ,. Reason for ApproprlallonlEXtenaion This budget appropriation reflecta grant reducllons, Increases, and various changes needed to reveal our most recent prcjedlon. Other contributing factors Include a shift In approximately 1200 hours of staff hours from Publlo Health to Water Quality and the EH Director will begin employment In 2012 instead of 2011 as originally budgeted. Respectfully Sllbmltted~ Elected OflIclallOep nt Head Slgna~re - 1>0/1>0 39\7d HlIH ffild ALNO .:l.:I3[' ,01>698E09E EE:9, "0Z/0E/,, TO: SOARD OF COUNIY COMMISSIONERS Date: November 21, 2011 RE: Request for Emergency Budget ApproprialionJE:xtenslon and Amendment WaterQullllty 128 DepartmsnlJFund Name Fund Number Commlll$lonen>: (marl< all that applY wilh en "X'? ill Please be BIlIrl$ed that alter a thorough examlnallon ot my ClII'I'ellt budget ~ appears lhlit the amount allocated is Insufllelent to pay necessmy expenses 01 this depar1:tnellt tor this year. After a careful examlnutlon of 1II1 tile expenditures within the doparlnl>mt budget with respeollo present end future needs, I find that my budget la stlort. Therefore, for this current year fcrthe reason's OUIlInGd below. I Ieq1Je&t an emergency appropriation and budQelaxtensJon In the amount of: I _1.338 I o For tumle other than Currant Expenee (General Fund)- - Is !here enough Fund Balance (unencumbered cash) to DOver 1II1s addlllonaJ expenditure? E1~:e ill Please be advised that a rlIYenue GOurw (1.\1. grant. new fee) has been received by this <lepal'lment which wall not Included In tho annual budget at the time h was prepared. Therefore. I request an emergency appropriation and budget extensIon to Include this new revenue In the budget this year as outlined below In the amount of: I 42tIO,1S'f ICI'I D~I cod Plain II Farmland Preservation ROFS Chlmacum Groundwater DOE! . Cou Lakes Ch GUm Creek H Canal Watershed MallOn Coun - WRIA Beach W Const Dlst Grant atch Res TR r G.F. . Oonservatll;m ConSII. DIet S Pu Tax BUDGET CU R1MSION AMENDED $10 788 -$7$ 657 $0 $7000 4000 1Il16ooo S20 00 -$150 000 $11000 $5 000 -$36 610 -$26 630 $26 630 167 Act Description cHSII c Su rviSor EHSI eHS !!HSII HSlI eHSIII PHNIJ Personnel r . A on - uillltlon Pro Gets WO Mlec Pr onal ServIces WRIA ~7 FecJlItatIo I Plan Q Lab SeNlces Cons Olatrlct I Gran! 6erv1 eaIth DIst - E Irlllllor Posta 0 Travel Gel1&l'Illllabl I $387 8312 $343 439 Reason tOt Approprlation/extenslon Thle budget appropriation reflects gran! reduc;l!ons, Inoreasas, and varloue changes needed to reveal our molll recant ptojeotJon. Other contrlbutlng raotom Include a shift In approximately 1200 hours 01 staff hours from Public Health to Wallor Qull/IIy, property aoquIaltlons nOl oocurIng In 2011, and the WQ SupervI/illl' vaCBnqt. RespeatfulJy Subm~. ~HeadS~nsMe pB/lB 39\1d Hl'1H and AlNO .:i:G[' lBp69SEB9E EE:91 llBl/BE/ll TO: BOARD OF COUNTY COMMISSIONERS Date: November 17,2011 RE: Request for Emergency Budget AppropriationJExtension and Amendment Jefferson County Affordable Housing Fund 148-000-010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expanses of .this department for this year. After a careful examInatIon of all the expendItures withIn the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: . I $45,000 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the lime it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure # ~riptlon 55150.41.0030 HOMELESSNESS SHB #2163 BUDGET CURRENT REVISION AMENDED $260,000 $45,000 $305,000 $260,000 $0 $0 $0 $45,000 $305,000 Reason for ro r1ationJExtension $45.000 additional Exoenditures - Complation of capital projects in 2011 including the OlyCap Mens Shelter at the American Legion and the renovation of 16lransitional houses at Haines and NW Passage. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriatlon/Extenslon and Amendment Parks and RecreaUon 174-000-010 DepartmentlFund Name Fund Number Commissioners: (mark an that apply with an "X") 00 Please be advised that after a thorough examination of my current budget It appears that the amount atlocated Is Insufficient to pay necessaJy expenses of this department for this year. After a careful examlnaUon of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget Is short Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $7,477 I 00 Forfunds other than Current Expense (Generel Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additlonal expenditure? !XIVes DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriatlon and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I Date: November 8,2011 BUDGET BARS Revenue # DescrlpUon CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure # DescrlpUon 5761041 ??oo Professional Services $59477 594 75 63 ??oo Ca ItaJ 1m rovements-Memorlal Field 0 59700 00 0055 0 ratln Transfer to Conatructlon & Renovation $8 554 $60,554 $7,477 $88,031 Reason for A riatlon/Extenslon expenditures for consullants supporting the Exploratory Regional PaJks and Recreation Commlllee hlgher than budgeted. Capllal Improvementa for Memorial Field will be wcpensed In the Construction & Renovation Fund. RECEIVED ent Head Slgnatura NOV 16 2011 JEFFERSON COUNTY COMlNnS~~iONERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Public Infrastructure Fund 306-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all the! apply with an "Xi []J Please be advised the! after a thorough examination of my curent budget it appears the! the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures withIn the department budget with respect to present and future needs, I find the! my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: . I $161,000 I []J For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []JVes DNo D Please be advised the! a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Date: November 21,2011 BUDGET BARS Revenue ## Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET BARS expenditure ## CURRENT REVISION AMENDED 59895.52.0020 $500 000 $500 000 59419.62.0000 $339000 -$339 000 $0 $0 $0 $0 $339,000 $161,000 $500,000 Reason for ro ri!!tionlExtension To appropriate funds to pay the City of Port Townsend for Public Infrastructure grant funds allocated for the Sims Way! SR20 Improvements. TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment RIsk Management Reserve Fund 602-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi []] Please be advised that after a thorough examination of my curent budget it appears that the emount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $30,000 I []] For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WYes DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency approprietion and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Date: November 17,2011 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BARS Expenditure # 51478.49.0000 Claims Description BUDGET CURRENT REVISION AMENDED $60 000 $30 000 $90 000 $0 $0 $0 $90,000 $60,000 $30,000 Reason for A ro riationlExtension Claims for 2011 have been running higher than budgeted. At year-end the RIsk Management Reserve wm be reimbursed by the department where the claim originated.