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HomeMy WebLinkAbout121911_ra01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of December 19,2011 CONSENT AGENDA X REGULAR AGENDA TO: Board of Commissioners FROM: Philip Morley, County Admini~trator DATE: December 14, 2011 RE: Proposed Resolution for 4th Quarter Budget Appropriations STATEMENT OF ISSUE: Various County departments have requested increases to their 2011 Budget. Per RCW 36.40.140 the BaCC must hold a public hearing regarding the proposed budget changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department :fund requests. REOUESTED ACTION: Approve the Resolution for 4th Quarter Budget Appropriations REVIEWED BY: l2/ry;; r Date JEFFERSON COUNTY STATE OF WASHINGTON ORDER: BUDGET APPROPRIATIONS! EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 5th day of December, 2011 declare that an emergency existed for the 1isted expenses which are funded by additional sources which were not anticipated at the thne of pl0pl1.ing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson Connty Board of Commissioners did on the 5th day of December, 2011, set a hearing on said emergency for the 19th day of December, 2011, at the hour of 10:00 am. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on December 7 and 14, 20 II in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other 1isted funds, thatthe County Auditor is hereby directed to extend the budget of the following funds by the amounts 1isted and per the attached requests: Special Revenue/Capita1lEuterpriselInternal Service Funds ECONOMIC DEVELOPMENT FUND PUBLIC HEALTH WATER QUALITY JC AFFORDABLE HOUSING FUND PARKS & RECREATION PUBLIC INFRASTRUCTURE FUND RISK MANAGEMENT RESERVE Total Other Funds Fund # Fund Name Current Expense/General Fund 001-051-000 CORONER 001-060-000 COUNTY COMMISSIONERS 001-261-000 OPERATING TRANSFERS Total General Fund 114-000-010 127-000-010 128-000-0 I 0 148-000-0 I 0 174-000-010 306-000-010 502-000-0 I 0 APPROVED this 19th day of December, 2011. SEAL: ATTEST: Raina Randall, Deputy Clerk of the Board AMOUNT FROM UNENCUMBERED Fund Balance Revenue Expense $2,900 $6,700 $Q $9,600 $75.000 $75,000 $2,900 $6,700 $75.000 $84,600 $6,000 -$63,273 -$41,171 -$197,000 -$200,167 $6,000 -$260,273 -$241,338 $45,000 $7,477 $45,000 $7,477 $161,000 $30.000 $145,033 -$397,167 $161,000 $30.000 -$252,134 JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS Date: 1119111 RE: Request For Emergency Budget AppropriationlExtension and Amendment Proseroting Attorney/CORONER DepartmentlFund Name 001-151-000 Fund Number Commissioners: (check all that apply) t!I Please be advised that after a thorough examination of my current bndget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my bndget is short. Therefore, I request an emergency appropriation and budget extension in the amount $2,900.00 for this current year for the reason(s) outlined below. IXI For funtfs other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes Y- No t:J Please be advised that a revenne sonne (1.0. grant, new fee) has been received by this department which was not included in the annual bndget at the time it was prepared. Therefore, I request an emergency appropriation and bndget extension in the amount of to include this new revenue in the budget this year as outIlned below. BARS # Revenue Descrlptiou Current Revision New Bndget Bn et SO.OO $0.00 $0.00 $0.00 SO.OO $0.00 $0.00 BARS # Expendltare Description Current Revision New Budget Bu 56320.41.0010 Autopsies $23,200.00 $2,900.00 $26,100.00 $0.00 $0.00 $0.00 SO.OO $23,200.00 $2,900.00 $26,100.00 Reason for A 0 riationlExtension We have already expended this yew's budget for autopsies ordered by the Coroner. While the Coroner makes judicious use of these fonds and makes careful detenninations of which cases require an autopsy, it is extremely difficult to predict the number of deaths that wilJ occur within a given year or the number of autopsies required. With nearly two months remaining In the year ifs possible that more autopsies may be required, therefore, we are requesting additional fonds sufficient to cover two additional autopsies. At $1,450 per autopsy the total requested is $2,900. Ifnot needed, this additional fon. _di~~o~ e. n~.. RC\.Wt:lv t:D R NOV 2 1 2011 _,TV COMMISS~ONERS Scott W. Rosekrans, Prosecnting Attornay TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Dete: November 22, 2011 County Commissioners DepartmentlFund Name Commissioners: (mark all thet apply with an "Xi 00 Please be advised that after a thorough examination of my curent bUdget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures withIn the deparbnent budget with respect to present and future needs, I find thet my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $S,700 I 001-060-000 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 " .,') . < ..... .:":'< : .">.' TOTAL REvENUE $0 $0 $0 BUDGET BARS Expencllture t# Description CURRENT REVISION AMENDED 51160.10.0040 Salaries $27 501 $5 000 $32 501 51160.20.0000 Benaflts $89 621 $1 700 $91 521 $0 $0 $0 . . ", .' .: :.' ',.":.. ",.. .,':. rQTALl;XPE:NDITURE $117,322 $6,700 $124,022 Reason for A pro riationlExtension Appropriate funds for payout of sick and vacation for retiring employee. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprietionlExtension and Amendment Operating Transfers 001.261.000 DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an "X") 00 Please be advised thet after a thorough examination of my curent bUdget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and Mure needs, I find thet my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $75,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ 00 Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget et the time it was prepared. Therefore, J request an emergency approprietion and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $75,000 Date: November 17, 2011 BARS Ex ndlture # 597.00. txl, 00 Description Transfer to Ca itallm rovement fund 302 BUDGET CURRENT REVISION AMENDED $480 000 $75 000 $555 000 $0 $0 $0 $480,000 $75,000 $555,000 BUDGET CURRENT REVISION AMENDED $250 000 $75 000 $325 000 $0 $0 $0 $75,000 $325,000 $250,000 BARS Revenue # Description 001250000.395.10.10 Treasurer's DNR Timber Revenue r:d_!.I'i!:illiallllll!2 !.'d1"''I".., I. ~i'" Reason for A ro rietionlExtension One time revenues received from Timber Revenues in 2011 will go to Capital Improvement Fund 302 to be dedicated to c;:apital maintenance and construction projects. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment ECONOMIC DEVELOPMENT 114 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi [KJ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures wtthln the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined beiow, I request an emergency appropriation and budget extension in the amount of: I $8,000 I [KJ For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balance (unencumbered cash) to cover thIs additional expenditure? lXIves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Date: November 22,2011 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 . ":.rr<". . '. <...... ..'r .....totALREVE;NUE $0 $0 $0 BUDGET BARS expenditure (# Description CURRENT REVISION AMENDED 55100.41.0000 PROFESSIONAL SERVICES $45 748 $6 000 $51 748 $0 $0 $0 . ...... . . .... .r_.. . TO'tAl,EXPENDituRE $45,748 $6,000 $51,748 Reason for A ro riationlExtension Appropriate requIred funds per 2011 contract with Team Jefferson. .iF-. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Exlenslon and Amendment Public Health 127 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X'~ [K] Please be advised that after a thorough examination of my current budget il appears that the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I -$280,273 I D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s [K] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget at the time il was prepared. Therefore, I request an emergency appropriation and budget extanslon to include this new revenue in the budget this year as outlined below in the amount of: I -$197,000 Date: November 21, 2011 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33166.10.0300 Clean Water District Activities $245 900 -$192 000 $53 900 33310.57.0000 Con Con-WIC Breestfeedino $81 200 $28 000 $109200 33390.69.0300 DOH Con Con-PHEPR $31 836 $8 000 $39 836 33392.17.0000 Familv Plannina Grant $25 806 $9 600 $35 406 33397.78.0020 Medicaid Admin Match/Outreach $121 300 -$19400 $101 900 33392.83.0360 Breast and Cervical Health $0 $12000 $12,000 33399.59.0000 DASA Contract- Federal $32715 -$9 400 $23315 33366.47.0310 CON CON- Beach Water $4 000 $5 000 $9 000 33399.97.0000 Con Con- MCHlCAH $9 663 $36,800 $46 463 33947.12.0300 ARRA Immunization Proiect $106500 $39,800 $146,300 33403.10.0000 Solid Waste GrantrDOEl $119544 -$20400 $99,144 33403.10.0301 Solid Waste Off-Cvele Grant $5100 $5 000 $10,100 33404.60.0000 Deot of Social & Health Services $184,318 -$21 600 $162,718 33404.66.0000 AIDSNET Grant $16607 -$13400 $3,207 33404.91.0330 Con Con Adult Viral Strar Plan $5 000 -$5 000 $0 33404.93.0050 Breast and Cervical Health $26,265 -$20 000 $6.265 33404.93.0320 Con Con FP- Stete Provislo $33 325 -$11 000 $22,325 33404.93.0325 Con Con PSAP Onsile Svstems $50 000 -$15000 $35,000 33404.97.0300 Tobacco SlIoolement $14234 -$7 000 $7 234 33404.99.0310 PH Fundina- SSB 5930 $41 200 $37 000 $78 200 33405.15.0300 OESD Grant - School Nurse $20 300 $16000 $36,300 33404.91.0340 HIV Prevention . $0 $9 700 $9 700 33831.00.0350 Kitsao-LSC $5 000 $7 700 $12,700 33862.10.0000 R6!llonal Serv with Port Townsend Pub Health $43 068 $10500 $53,568 33882.30.0300 Jeff Healthcare - SBC $31 347 -$5 000 $26,347 33868.00.0300 DO Grant $167571 -$22 100 $145,471 34622.30.0000 Client Fees Nurslna $128992 -$12600 $116392 34622.30.0010 Clinic Fees - Envlronmentel Health $289 120 -$64 000 $225 120 34625.10.0000 Private Insuranca - Nursina $74674 -$17400 $57274 34625.20.0000 Medicaid I TItle 19 - Nursina $202 152 $17900 $220 052 34964.00.0100 Mental Health I Chem Deoend Fund Chames $35712 $7 800 $43,512 34914.45.0330 DVR Services $0 $4 500 $4 500 36700.10.0000 Donation Private Source $744 $3 000 $3,744 TOTAL REVENUE $2,153,193 -$197,000 $1,956,193 .j/. .. ~ BUDGET BARS expenditure # Description CURRENT REVISION AMENDED 56200.10.0200 EHSII $0 $21 227 $21 227 56200.10.0600 Clerk Hire $0 $900 $900 56200.20.0000 Personnel Benefits (Admin DMsion\ $131 226 $6 432 $137658 56200.41.0313 Blllino Uodate $15000 -$13000 $2 000 56200.43.0000 Travel $1 700 $7 600 $9 300 56200.46.0010 General Uabililv Insurence $40 735 $11923 $52.658 56200.49.0020 Trainino $350 $2 380 $2 730 56210.10.0010 Deoutv Director of JCPH tEH Director\ $31 425 -$31 425 $0 56210.10.0047 PHNII $45 560 -$11260 $34 300 56210.10.0225 EHSI . $40 394 -$40,394 $0 56210.10.0230 EHSII $3 381 $27 200 $30 581 56210.10.0235 EHSII $50,020 -$17,776 $32,244 56210.10.0600 Clerk Hire $2 366 $7,000 $9 366 56210.20.0000 Personnel Benefits tEH Division) $149,356 -$23 386 $125,970 56210.41.0240 EH-Misc. Professional Services $16500 -$14990 $1,510 56210.41.0309 Facilitation Services tEPA) $4 200 -$4 200 $0 56220.49.0020 Trainina $3,373 $2 000 $5,373 56210.52.0010 Clailam Countv (EPA\ $100143 -$20 000 $80 143 56210.52.0015 Clailam Conservation tEPA) $53 500 $17000 $70 500 56210.52.0020 JC conservation (EPA) $50 000 -$25 000 $25 000 56220.10.0047 PHN II $11390 -$6 400 $4 990 56220.10.0050 Medical Records Clerk $35 298 -$19170 $16 128 56220.10.0055 Medical Records Clerk $26 890 -$18479 $8411 56220.10.0076 Communilv Health Educator $30 859 $6 554 $37413 56220.10.0080 PHNII $61 339 -$13505 $47 834 56220.10.0120 Nurse Hire $15 600 -$4 000 $11600 56220.10.0600 Clerk Hire $1 352 $4100 $5452 56220.10.0650 Nurse Hire $9100 -$8,200 $900 56220.20.0000 Personnel Benefits (CH DMsion\ $292 549 -$25719 $266 830 56220.31.0040 PharmaceuticalSuoolies $152025 -$36 000 $116,025 56220.41.0210 Oral Health Services $12000 -$7 000 $5 000 56220.43.0000 Travel $6315 $4 325 $10,640 56800.41.0045 Individual EmoloVment $50 473 $18000 $68473 56800.41.0075 DD Communilv Access $19800 $6 000 $25 800 56800.41.0080 Job Club $9 600 -$5 900 $3 700 56800.41.0100 Parent to Parent Activities $14620 -$6 900 $7,720 56800.41.0205 Child Develooment B-3 $12000 $2 400 $14,400 56800.41.0215 oarent Coalition $5 000 -$2 600 $2400 56800.41.0225 Communilv Information-Mise $0 $3,000 $3 000 56800.41.0230 Communilv Information-Wise $0 $5 800 $5 800 56800.41.0240 PooDle First of WA $5 500 $5 400 $10900 56800.41.0245 Grouo Suooorted Emolovment $15120 $2,600 $17720 56800.41.0259 Peoole First of WA (D.Ll $3 000 -$3 000 $0 56800.41.0270 Person to Person Activities $63 400 -$30,000 $33 400 56800.41.0280 Concemed Citizens Persons-te-Person $25 980 -$9 000 $16980 56800.41.0285 Individual Emolov (Concemed Citizens\ $5 640 $4,600 $10240 56800.41.0297 IE-SYP Transttion Proviso $12000 -$10000 $2 000 56800.41.0299 PP-SVP Transition Proviso $27 300 -$25 000 $2 300 56800.49.0035 Other Tralnino $0 $5 590 $5.590 $0 ,,'.--" 'H - - .. .'c-c.>.'-'~EXPl:bl]jlJ1jaE $1,663,379 -$260,273 $1,403,106 - Reasen for AppropriationJExtension This budget appropriation reflects grant reductions, increases, and various changes needed to reveal our most recent projection. other contributing factors include a shift in lIpproxlmately 1200 hours of staff hours from Public Health to Water Quality and the EH Director will begin employment in 2012 instead of 2011 as originally budgeted. Respectfully Submttted, Elected OfficiaVDepa - TO: BOARD OF COUNTY COMMISSIONERS Date: Novembar 21, 2011 RE: Request for Emargency Budgat ApproprlatlonlExtenslon and Amendmant Water Quality 128 DaparImanllFund Name Fund Number Commissioners: (mark all that apply with an "X") rn Please be advised thet after a thorough examination of my current budgat tt appears that tha amount allocated Is Insufficient to pay necessary expanses of this deparIment for this year. After a careful examinatIon of all the axpendItures within tha dapartmant budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outiined below, I request an amergency appropriation and budget extension in the amount ot I -$241.338 I D For funds other then Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expandtture? E3~:s rn Please be advised that a revenue source (I.a. grant, new fee) has been received by this deparlment which was not Included In the annual budgat at the time tt was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outilned below In the amount ot I -$200 167 . BUDGET BARS Ravenua # Description CURRENT REVISION AMENDED 33402.78.0350 Dosewallios Flood Plain Aco II $108788 -$76 657 $32131 33402.78.0300 Farmland Preservation ReFB $0 $7 000 $7 000 33403.10.0388 Chimacum Groundwater $0 $4000 $4000 33403.10.0380 DOE - Countv & State Lakea $0 $15000 $15000 33403.10.0370 Chlmacum Creek $58 791 $20 000 $78 791 33403.10.0389 Hood Canal Watershed Clean Water Act $172 251 -$150 000 $22 251 33831.00.0300 Mason Countv - WRIA $7 000 $11000 $18000 34931.20.0332 Beach Water $4000 $5.000 $9 000 36990.00.0300 Const Dist Grant Match Resn $35 510 -$35 510 $0 39700.00.0164 TR Fr G.F. - Conservation $45 600 -$26 630 $18970 39700.00.0264 Consv. Dlst Snec Pumose Tax $0 $26 630 $26 630 TOTAL REVENUE $431 940 -$200 167 $231 773 BUDGET BARS expendIture # DescriptIon CURRENT REVISION AMENDED 53111.10.0215 EHSII $49 774 000 $27 774 53111.10.0225 EH SuoerviSor $54 387 -$54 387 $0 53111.10.0262 EHSI $41 018 $5061 $48 079 53110.10.0015 EHSII $0 $5.000 $5000 53110.10.0048 EHSII $0 $4 450 $4 450 53110.10.0235 EHSII $0 $16200 $16 200 53110.10.0880 EHSIlI $C $2 500 $2 500 53110.10.0047 PHNII $0 $8 050 $8050 53111.20.0000 Personnel Benefits $91112 -$26 000 $85 112 53111.41.0140 Pro". Acoulsition - Amuisilion Proiects $100000 -$67 000 $33 000 53111.41.0240 WQ Mise Professional Services $0 $16300 $16300 53111.41.0330 WRIA 17 FacIlttatlon I Plan $0 $26 000 $26 000 53111.41.0045 WQ Lab Services $.~2 640 -$9 300 $23 340 53111.41.0170 Cons District I Grant Services m-j 69 389 -$147 000 $42 389 53111.41.0305 Kitsao Heatth Dlst - EH Director $18370 -$3 212 $15158 53111.42.0010 postaoe $1088 $2 300 $3 388 53111.43.0000 Travel $4 887 -$4 300 $387 53111.46.0010 General Uabllitv Insurance Premium $2312 $8 000 $8312 ./- . __c. ".J <..c-,:-,_ ---ttl'rALElfPEJllDJ1l,IRE $564,777 -$241,338 $343,439 Reason for ApproPrlatlonlExtension This budgat appropriation reflects grant reductions, Increases, and various changes needed to reveal our most recent projecIlon. Other contrIbuting factors include a shift in approxlmately 1200 hours of staff hours from Public Heatth to Water Qualtty, property acquisitions not occurlng In 2011, and the WQ Supervisor vacancy. Respectfully Submttted, EI~Head SI:ature TO: BOARD OF COUNTY COMMISSIONERS Date: No:vember 17, 21111 RE: Request for Emergency Budget AppropriationlExlension and Amendment Jefferson County Affordable Housing Fund 148-000-010 Fund Number Commissioners: (mark all that apply with an .X") [K] Please be advised that after a thorough examInation of my curent budget it appears that the amount allocated is insufficient to pay necessery expenses of ,this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the resson(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $45,OQo I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure 1# 55150.41.0030 . Description HOMELESSNESS SHB #2163 BUDGET CURRENT REVISION AMENDED $260,000 $45,000 $305,000 $0 $0 $0 $45,000 $305,000 $260,000 Reason for A ro riationlExlension $45.000 additional Exoenditures - Completion of capital projects In 2011 Including the OlyCap Mens Shelter at the American Legion and the renovation of 16 transitional houses at Haines and NW Passage. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtenslon and Amendment Parks and Recreation 174-GOO-G10 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi 00 Please be advised that after a thorough examination of my current budgat It appears that the amount allocated Is Insufficient to pay necessmy expenses of this department for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $7,477 I 00 Forfunds other than Current Expensa (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? IXIves DNo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I Date: November 8, 2011 BARS Revenue ## Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure ## 5761041 0000 594 75 63 0000 597 00 00 0055 BUDGET CURRENT REVISION AMENDED $52 000 $7477 $59477 $6 554 $6 554 $0 $0 $6 554 $6 554 . ..'" "'.,'EVft"._ ,... .:O.~IitR_fi......L. .' $60,554 $7,477 $66,031 Reason for A ro riationJExtenslon Expenditures for consultants supporting the Exploratory Regionel Parks and RecreatIon Cornmlllee higher then budgeted. CapllaI Improvements for Memorial FIeld wiD be expensed In the Construction & RenOYlltlon Fund. RECEIVED ent Head Signature NOV 15 2011 JEFFERSON COUNTY ,'"c ,~, "V'I "'Ii. R rE." ('<'. R tT"'~ fu ~ r,:;;' ~R- ~~ ''; ",",,)l'i Hlt" ~ "~ii:/" iJlf':;:,,,,~, ~, Y'- 0! ,,"'~:C'~ b\:']lJ",~-.c~"'!""_-\,,,"'::~ tJ. '.:.b,;n ,""; ~<::o.' "' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatIonlExtension and Amendment Public Infrastructure Fund 306-000~1 0 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examinatIon of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriatIon and budget extension in the amount of: . I $161,000 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriatIon and budget extension to Include this new revenua In the budgat this year as outlined below in the amount of: I Date: November 21, 2011 BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED o $0 o $0 $0 $339 000 BUDGET REVISION AMENDED $500 000 $500 000 339 000 $0 $0 $0 $0 $161,000 $500,000 BARS Expenditure ## 59895.52.0020 59419.62.0000 Description C' of PT - Sims Wa ISR20 Ce itaI Outl CURRENT ,,, "'I"I''''J' III "ilil !",;;'!! ',;1 III!.I I ',,! Reason for A ro rlatIonlExtenslon To appropriate funds to pay the City of Port Townsend for Public Infrastructure grant funds allocated for the Sims Way/ SR20 Improvements. $339,000 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment RIsk Management Reserve Fund 502-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expanses of this dapartment for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of. I $30,01)0 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? IXIves DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Date: November 17. 2011 BARS Revenue ## Description BUDGET CURRENT REVISION "1l:E' .IOi"~ ,., -1'4..,'" ,.,;..' " $0 $0 AMENDED $0 $0 $0 $0 $0 BARS expenditure f# 51478.49.0000 Claims Description BUDGET CURRENT REVISION AMENDED $60 000 $30 000 $90 000 $60,000 $30,000 $0 $0 $0 $90,000 Reason for ro riationJExtension Claims for 2011 have been running higher than budgeted. At year-end the Risk Management Reserve will be reimbursed by the department where the claim originated.