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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Ruth Gordon, Jefferson County Clerk
DATE: 12/13/2011 for 12/19/2011 Agenda
SUBJECT: Transfer of Funds within Clerk's Budget/Purchase of Furniture
STATEMENT OF ISSUE: In order to make more efficient use of space and to provide adequate
storage the Clerk proposes to purohase office furniture. The Clerk requests that the County
Commissioners approve the transfer of funds appropriated for personnel costs in the Clerk's
budget to be made available for expenditure on furniture pursuant to State Contract 14393.
ANAYLSIS: Since 2007 the Clerk has been requesting a remedy to the overcrowded condition
in which our department works. With hope of moving our staff to a larger space extinguished,
this year we divested ourselves of the unmandated duty of Jury Management, thus freeing a work
station and allowing us to reconfigure the office so that the walk ways and chair clearance will
provide enough space to move around the office, the cash drawer will be removed from the front
counter, and so that more storage will be available. Extensive discussions with Gordon
Ramstrom last year pursuant to a prior attempt to make this space work for us made clear the
need to be very creative in order to adequately meet the workflow needs of the office in the
21'x22' space available. Because existing work stations are not reconfigurable due to their
construction, in order to shoehorn us into our available space more efficiently we need to replace
our furniture.
FISCAL IMPACT: In June, 2010 the Clerk began to perform all Jury Management duties
herself in addition to her other duties in order to try to facilitate a transfer of those duties to the
Court. In 20 JO that resulted in approximate savings of $13,850 to the County General Fund. In
20 I I the Clerk continued to perform those duties until September, saving an estimated $14,540 in
2011. Additional 2011 savings ofapproximately $500 in the Clerk Hire line of the Clerk's
General Fund budget allow a transfer of$15,000 from personnel appropriations to supplies and
equipment so that this purchase may be done within funds appropriated to this department.
RECOMMENDATION: Approve the transfer of funds and assist the Clerk in acquisition of the
necessary furnishings to more efficiently and effectively use the office space available.
REVIEWED BY:
IdiY/1I
Date
D ORIGINAL
,.
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10, -
TO: ACCOUNTING DEPARTMENT - AUDITOR'S OFFICE
REQUEST FOR BUDGET TRANSFER. COUNTY CLERK DEPARTMENT
Date: December 19. 2011
BUDGET YEAR 2011
Please be advised that after a thorough examinatIon of my current budget it
appears that an adjustment should be made. Due to there being sufficient
funds in other accounts within the budget of the department to permit the
necessary adJustment[s). I hereby request the following transfer(s):
Transfer From:
001 050 000
Fund/Deparlmentll
51230.10.0000 Salaries & Waaes $10.000.00
BARS Account II BARS TIlle $ Amount
51230.20.??oo Personnel Benefits $5.000.00
BARS Account 11 BARS TIlle $ Amount
51230.42.0010 Postaae $3.QPO
BARS Account II BARS TIfle $ Amount
001 050 000
Fund/Department II
001050000
FUnd/Oepartmentll
Transfer To:
001 050 000
Fund/Department II
51230.35.0010
BARS Account II
Office Eauioment $18.000.00
BARS TIlle $ Amount
Reason for Transfers:
Purchase of new workstations. storage and work counter to make more
efficient use of staff time and available space in the Clerk's Office.
~~~
(Subm d by) ,
(ApprOVed by)
1J ORIGINAL
", ~~.
WASHIN8TON ST4Tc
OORRECTI01'llAL INDUSTRIES
DATE: 12/14/2011
TO: Ruth Gordon
RE: T2503E - JefferSon County Courthouse - Reception:
We are pleased to present the atteched ANAUZED DRAWING PACKET for your revIew. this packet
Includes the foUowlng:
. Two and three dimensIonal product drawIngs with room layouts
. A lletalled Bm of Materials .
. A final quotation \lfall charges and taxes
. Color SelectIon Authorlzatlon
Our goal, at CI Deslgn Services, Is to provide you with the most complete, accurata, and professIonal
presenlatlon of.our product that's possIble. Please don't hesitate to contact us If you have any questions.
or concerns.
After we have reviewed this packet together end you've sIgned al.1 necessary pages, please forward the
Entire packet along with your sIgned Purchase Order to Cl Customer Service vIa emall to .
SUoDorttlllwashlmrtond.oom or.fax to (1-888-535--0627).
Thank you for your support of our program.
Sincerely,
Marc Raybould - AlE, HQ
Account Executive
I
PAGES: _9_lncludlng Cover Page
D ORIGINAL
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www.waahlngton"'.com Sales Quote Wllllh!ngton CorreclIonsl _I..
ProJsut T2603E Ori/6J' N1lI1lber
DsscrlptJ(I1l JEFFERSON COUtrrY COURTHOUSE. RECEPTION - OPT E
ShdIlS ESTIMATE . Workstatlons
Dt1s/fpuJr CM P/'ojsutData 11/22/2011
CAD CM R4Pisad 12/1412011 2:47:28 PM
Modal'N1lI1lber FabriJJ Trlm LamlltlliS Desor/pt/on Quantity PrIce J1J:/81Ulatl
ACCESSORIES aNSTALLJ
CI-OD-12 DRAWER DMDR AlE DRWR 15 $7.00 $105.00
bi-bl1-6 -. -.--".- -'--" DRAWEIlDMDRFILE ORWR 5 --'6.00-"-- '$30:00
01:"-;:: ~ PENCJLTRAY-lIll.ACK)- ..- -.---- -5.~--$4'OO--lI2ii.iio
c~iii:301ll ITBO TACKiIOAR030Xl8 3 $aii:OO--ij1e5.00
WBW24FEi>.' .- - ~-". - -iXX------W'i':piiireNDPANa24" . 8---$35'.00- -$176:00--
WBwiicFeP' -.. -----JXi< FUllENDPANEL3O" -------.1-"$41.00 $41.00"
---. ---... '-'---. 34 _iiO
CASB GOODS f1NSl])EDEL1Y.BB.YJ
\IEBl.l6723ll ITBO /y:!<
~TBOOKOASe. 18X72X3ll, 4 AOJ S
2 $1144.00' $1,l!S8.00
2 --..- $i;2Biii6-
4 $243.00 $972.00
4 $l!53.00-$1:01i'00-
1 $2'4iOO" ''''$246.00
-.-- r-$in:Oo--- $'iii:Oil"
'-4$290.00~,160.00-
{-..GO- $'388 ilil-
lS ----. ... - i4.oi#.oiJ
CASE GOODS aNSTALLJ
lIOS-2085-A /TBD
txX
FILE TOPPER UNIT 20)(1 D8X10.5
1 $860.00
"1'"
DESKS AND WORKSURFACES aNSTALLJ
WBWl!430-3l..I9NWL txX. /TBO WZ 24l<3O BASIC WKSF
WBW24~-.'" - - ...-- -iXX-rfsD- WZ24lClllBASICwKsF
Ws"W303Q:3tJeNWL /XX IrSO WZ sox3Q' BASicWKSF .
WBwso4'&iLiilNWR txX /TBO---:WZ30X48 BASIC WKSF
wccci~iiiw txX /TBD WZ24l(36CNRCRVLNRWKSF
~..3iXiB9NW --- -.. ---iXx-'-iiBi) WZ3DX42CNRCRViNRWKifi....
..-.-....-... -......-....-
F1lJNG & STOR.4.GB fIN8IDEDBLIfIERYJ
CIP.l524M-FF
ClP-l524M-PBF
veCFl!liS4L
~
'24" MOBILE pm F1L.e1Ft1.a
2,4'MoBILE PED PENIBOXIFILE
COMBO AlE, 2DX34, LT
tAT ~R, ~X3!l
6 $l!B1.00
5 $292.00
1 $612.00
2 rii1.iiO ...
13
. txX
txX
ITBO txX
iftiO....-..-txX-
OVERHEAD STOR.4.GE COMPONENTS aNSTALLJ
NSD txX ~ CABINIIT SHELF DMDER
10 $8.00
40
01lERHEADSISTORAfJB aNSTALLJ
PRDL3OIX1IPM txX /TBD
WZUl36 txX ITBO
30" LAMINATE! O\IERHEAD-PNL MNT
. Wz 36' UNIV OVEllHEAO- LAMINATE!
3 $2115.00
2 $369.00
6
PANEL TRlMANDINTKRSECXlONCOND1710NS aNSTALL) -
CI-CWT-8B txX WAll. TRACK llIl"
. -.-.------..... -..-.--,.--.-......
$880.00
$360.00
S1.405.oo
,Sl.460.00
-$612:0'0
$1',742.00 .
$6,219.110
$61l.oo
$61l.OO
SBB5.oo
$718.00
$1.siiOiJ
a $53.00 .$31~.
.-.... - ------a--- - $318.00
P1lIVACY8CREENS aNSTALLJ
WZOP36 ITSO txX
WZPso--'----'- .. irBo---Jiej(
WiPiii------- ITBO txX
WiPc243a. /TBD txX
. -- .- ---.... . ..---. ......
WZ 36X18 PRIVACY SCReEN-OH
WZ3OX18 pRIVAcY SCREEN
WZ'3ex18 PRIVACY SCREEN
_. WZ24J!!6~~~.ciNR
2 Sl66.00 ~10.00
2 $142.00 .. -$284:00 .
-- '"".j $1'4i:OO-$669.oo-
'-2-$343.00--'00-
10 -- .-- . $1.e8B.oO
$15,299.11I)
WadnesdDy, DeD8l1Ibg 14, 2011
Tl!603E
JEFFERSON COUNTY COURTHOUSE. ReCEPTION - OPT E
paga 3 olZ
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~ WASHINGTON STATS
Io..~ I OORRECTIONAL INDUSTRIES
COLORIFINISH SELECTION AUTHORIZATION
. CllsIcmerSaivlce l.80D.El2B.473B
FAX 3fllI.432.7978
SUBMIT wml ORDERS FOR: Panels, p~lvacy screens, work sUlfaces, overhe8tls, tables, fJJss, res1den1lal and'seallng.
C1l8lDmer,lnformalIon
CusroIlERNAMe
Ruth Gordon. Jefferson
01 AocouNTExEcunvE
Marc Ra uld
00UllhllU8e .
PHoN!!
300;385-9182
PHONE
360-725-9-165
DATE
12/14111
FAX
36ll-3Bfi..5672
FAX
, T 2!r03E
'I"~
standard Furniture
stand Alone Work SuJj'acse .
" Panel Hung Work Surfaces
LAMIllATE P1NlSIl . LAMINATE FINISH
Whlta l1gris 4763-60
alGETREI\1MEl'Ir EOGECOlOR EDGETR5\TMENT EDGe COLOR
PVO Black
GROI4MEl'IBRACK COLOR BASE COLOR (ORSTAlNTO MATCH) ~IElllAOKETOOI.OR
Bleck, Black
Panels PrIveoy Screens OVerheads
FABRIC COLOR FABRIC COLOR METALCOLOR(CABINEr)
0ValJcn Shadow 125-006 Bleck
'lRl!4 COLOR 1'RlM COLOR lAMINATE F1NISH, FAIIRIC COLOR OR METAL COLOR (odoRs)
B~ Whlta l1grle 47113-60
o VENU8 DOOR/EDGE COLOR: Black
Wood FIles , Metal FIIlIs TackB0erd8
I.AIoIINA1E fINISH COLOR FABRIC OGLOR
OValIon Shadow 120-006
EOOETRl!ATMEHT 'I5DGE COLOR other:
pve \'
~I'IJU.COLOR FINISH OR COLOR
MATCIlLAMlNATEI'IIlIllH o MATCHEOGECOLOR
ResldentJal :FurnIture
I WOODlYPE
Tablse
I Meed
,=
I STAlNCOLOR
, I LAMIllATE FINISH
I CUSTOWERSI~11JRI!
I DATE SlGNEe ,
~
i
I
I
I
IQN I~TE_
1= 1--'-
Custom Furniture I Provided By Customer
I MCOEL# I QN I~TE_
I EOGETRl!A~'EOGEdoLOR I_COLOR
1-- 1--
IlIi>HoI.sTsRYCOLOR I OTHER
PLSAllE NOTE: ThIs sheetmtJBt8llCOlTlpanyyour onler. CuslcmerslgJlll\urll and dal& Is rsquI1ed I'DrprocessJng,
aa: CUlIlIlm.... Account =xecutIYe, Custcmer SmvIce ,
DOC-C1..coLoR1F1NISH 5aECrIONIIIlTHORJzA'lIllN (REVISED 08J01J10!
Page 1 011
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JI!!!III WASHINGTON STATE
~'!III OORRECTlONAL INDUBTRIES
, sUaMIT wrrH ORDERS FOR: YERSA COllECTION (desks, brldges"ratums, credenzas, work surfaces, file ceblnets, '
desk top storage, bookCl!Ses, tables)
COLORlFINISH SELECTION AUTHORIZATION
'01 Sps1l8 PIannInll ServIces 2B3.8lJ8A8B1l
FAX 2S3.8B8A647
Customer Information:
T 2503E
I
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I
CUSTOMER NAMe
Ruth Gordon - Jefferson Coo
01 ACCOUNT ExEClJT1VE
Marc bould
COLOR CHOICES ALL DESKS , CREDIlNZAS WORK FILE DESK ElOOK TABLES
SURFACES CABINETS TOP CASES
IMOBIl;E , STORAGE ,
PEDS
LAMiNATE 1 1\11 n n n n
I nflMrlse& InstrucUn 0 0 0
, EDGe COLOR 1 1\11 n n n n n
Othe';seelnstrucUo 0 n
GROMMET COl.OR 1
Select 0 0 NA 0 NA std NA NA
H;md Pull
Type/COlor,1 0 0 0 0
Black Bow NA 0 NA NA
LAMiNATE 2 n n
Select 0 O. 0 0 0 0
EDGe COLOR 2 n M M n
Select 0 0 0 0
GRaMMEr COLOR 2 ..
Select 0 0 NA n NA Sid NA NA
HAND Puu.
TYPe/CoJ.OR 2. n n n
Salect 0 NA 0 NA 'NA
.Lock Color
Salect 0 0 0 NA 0 0 NA NA
SpecIallnstrtIGlions:Whlla llgrls 47a;HlO, i:iiiiiliIale and Edge Banding
i
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TACK BOARDS
I Fabrlo Nama / Numbsr
SEATING
I Qly
I Fabric Nama / Number
IQly
MODEL #
QlY UPHOI.S'IERY NAMe 'FABRIC & VlNYL1
UPHOl.llTERYCOLO"
FRAME COlOR
.1 CUI1TOMER SIGNATURI!
I D~TIl SIGNED
PLEASE NOTE: ThIs _must_puny ~ order. CUslDInerslgna\Ure end dale Is /lllflJ1led rDrprocasslng.
co: CUstomer, Aaxnmf ExeaulIva. CUstaner SaMoa ,
OOC-CI..coJ.cR/FlNlSH SELECilCN I\IJTHcIlJZATtoN lREY'sEO Dlll1enl)
Page 1 011
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FINAL QUOTATION SUMMARY
WASHING/TON STATE
CORRECTIONAL INDUSTRIES
AGENCY: Jefferson County CourIl1ow!e
Dary;
A1TN:
SHIP
e.
82IlJalrllJllOllstree!
C : Dl1i . '.
DRAWING
DESGNER
Cl roqu/t8s 8 ptl1II/nIaa orlle/d orrisrwllh lIIo OOl'l'OOtdol1oranmmtto _ t1tJs paaIrlItwItb opp1OpJ1B/8 sljpUl/rues. .
U_moIplot_l_ Clwm bogln.~ yoarorrisrfor ao/JadaIIngsqdah/pmant.
('I--.......-nT
I'":'r-'::--I
.1
I
DescrIpllon.
Size
I' PrIce-I'
. ,. -,
$ SubW:
I: . ~Ice =1: .
Su~$
DascrlptJnn
Size
~Cbarg08
QIy
1
1
lfam#
DoaCliptlcn
1$ UpcItarg&fot_ T1llri8l.8m1nala
$ UpcItarg&for OVatIon SItadow
SIze
PrIaa
$ 4.llIi2.oo,
$ 2,033.00 $
, $
. $
Approved .as 19 form only:
12.j (~tZo l/
Jefferson Co. Prosecu "s Office
FURNITURE SUIiTOTAL (8.0.11. + AddllIonol FumIIura)
$
$
$
$
.$
$
$
9.0%
$
INSTALlATION & DEIJVERY -SysIoms& ClmlllIo ($liOMIn.)
INSIDE OELIVERY (AIJ _iiams)
CUSTOM FURNITURE INSTALlATION (Per Quola)
RECONAGURA11ON FEES (perQuola)
ADDITIONAL CHARGES (As IIslad above)
SUBTOTAL
SALES TAX
TOTAL
TOTAL PRICE FortIIIs BId Is EII'ecllve Through
Sunday, Fabniary 12, 2012
ISpa#/a1~ .
.
SlIPJIl/lmf_thaqua/s oaddrawlngs ___ytfephltthollemsyouwlsh toiuzrcbsse_
_your 1'8t/UIl'V1rlef _field _ Cmltarn... _edga:;.ro.pons1bIl/Iy for ptDV/tf1ng oertIIJsd el8Dlr1ctail
, per t1I1'lu:t1ons on the page.
CUlIlllmor'o S
Data:
.Data:
C.L__S
I'll:
s a$t. Plasse review, sIgn, and ratum with pa$t.
R:ev.12f111l)
12/14/2011
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Mar\~ bould
T2503E ".
C. nerIn.
TctaI
TctaI
TctaI
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&1lO.aD
3O.tiO
83O.lIO
15,289.00
1.0S5.04
260.28
e30.S0
17,245.12
1 552.06.
18 797.18
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[J ORIGINAL