HomeMy WebLinkAbout121911_ca13
4c" -, .......
ON' - Consent Agenda
I~~'b~: JEFFERSON COUNTY PUBLIC HEALTH
~8i'=;W . 615 Sheridan Street. Port Townsend' Washington' 98368
INQ, www.JeffersoncountypubDchealth.org
December 3, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of County Commissioners
Philip Morley, County Administrator
FROM:
DATE:
Jean Baldwin, Director
Uee... \~ 6<0 l\
SUBJECT: Agenda Item - Contract Agreement - Safe Harbor Recovery Centeri
January 1, 2012 - December 31, 2012i $113,228.64
STATEMENT OF ISSUE:
Jefferson County Public Health, as the fund manager of the 1/10 of 1% sales tax treatment funds, Is
requesting Board approval of the Professional Services Agreement for Substance Abuse treatment with Safe
Harbor Recovery Center; January 1, 2011 - December 31, 2011; $113,228.64
AN~LYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This Is a one year contract between JCPH and Safe Harbor Recovery Center (SHRC) to provide services
previously negotiated by the BoCC Advisory Committee.
This contract funds SHRC to serve additional Jefferson County citizens seeking Substance Abuse treatment.
The treatment partnership with Jefferson Mental Health Services, to treat people with co-occurring
disorders, Is Induded In these Substance Abuse services. Substance Abuse treatment Is a priority Identified
by the committee who chose to allocate the largest percentage of these funds to adults with mental health
and substance abuse problems.
Through this contract, services will be Increased for Jefferson County citizens who have no other source of
payment for services.
FISCAL IMPACT ICOST BENEFIT ANALYSIS:
This Is sales tax revenue raised by the County In the 1/10 of 1 % Fund and Is allocated by the BOCC with
advise from Mental Health/Chemical Dependency Committee. The contract states If the sales tax revenue
decreases the vendor will be contacted and the contract may be renegotiated. SHRC responded to a local
Request for Proposal which was reviewed and chosen by the Committee.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILmES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
lII.WAVS WillllJ[JNG FOm! 0. Slli'S!lIlliiil
HWTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (380) 3794487
.. ..-- -.. ""
Consent Agenda
.RECOMMENDATION:
JCPH management request approval of the ProfessIonal Services Agreement for Substance Abuse treatment
with Safe Harbor Recovery Center; January 1, 2012 - December 31, 2012; $113,228.64
REVIEWED BY:
IU7'((-r
Date
(Routed to all Public Health Managers)
CONTRACT AGREEMENT
By and Between
Safe Harbor Recovery Center
And
Jefferson County
For Mental Health (MH) & Chemical Dependency (CD) Treatment 2012
Section 1: PURPOSE:
THIS AGREEMENT for Professional Services is entered into between Jefferson County herein
referred to as the "County" and Safe Harbor Recovery Center (SHRC), herein referred to as the
"Contractor" to provide alcohol and substance abuse treatment services to individuals impacted
by mental health/substance abuse issues in Jefferson County, Washington.
Section 2: TERMS:
This Agreement shall commence on January 1,2012 and continue through December 31, 2012,
unless terminated as provided herein.
Section 3: SCOPE OF AGREEMENT:
Contractor will increase chemical dependency treatment options to Jefferson county residents.
Through the use of these funds the provider will increase the number of citizens eligible to
receive Chemical Dependency Treatment. The goal of this funding and sales tax increase is to
improve the quality of life for Jefferson County citizens by improving access to treatment and
improving partnerships with Jefferson Mental Health. Clients who need services of one agency
will be screened and referred, if necessary, to the other agency. These funds will be used to
increase treatment services to citizens seeking substance abuse treatment and those who have a
co-occurring Mental Health disorder.
A. Contract Representatives:
Jefferson County and SHRC will each have a contract representative who will have
responsibility to administer the contract for that party. A party may change its
representative upon providing written notice to the other party. The parties'
representatives are as follows:
JCPH Contract Representative
Jean Baldwin, Director
Jefferson County Public Health
615 Sheridan St.
Port Townsend, W A 98368
(360) 385-9400
Contractor's Contract Representative
Teresa Wirth, Administrator
Safe Harbor Recovery Center
686 Lake St., Suite 400
Port Townsend, W A 98368
(360) 385-3866
Safe Harbor Recovery Center
Section 4: COMPENSATION:
The total amount payable shall not exceed $113,228.64 in completion of this project without
express written amendment signed by both parties to this Agreement. The parties acknowledge
. that funding for this contract is contingent on the continuation of sales tax revenue in 2012.
If the sales tax revenue decreases by five percent (5%) when applicable sales tax revenues are
compared between the most recently completed quarter year and the same quarter year revenues
for 20 II, then this contract may be renegotiated. The parties acknowledge the funding counected
to this contract is revenue of last resort and therefore Contractor will bill all other sources of
revenue first.
A. Contractor shall be paid for services as outlined in Exhibit B - Fee Schedule.
B. Contractor shall submit invoices of actual cost to JCPH, 615 Sheridan St., Port
Towosend, W A 98368, Attn: Finance Department, once a month for payment of work
actually completed to date.
C. The Contractor will submit invoices and report log to the County, monthly, for work
completed to date. The County will review such invoices and report logs, and upon
approval thereof, payment will be made to the Contractor in the amount approved.
D. The County will make final payment of any balance due the Contractor promptly upon
determining that i) the Contractor has completed its obligations under this Agreement and
Ii) the County can and does accept the work performed by the Contractor.
E. Contractor records and accounts pertaining to this agreement are to be kept available for
inspection by representatives of the County and state for a period of six (6) years after
final payments. Copies shall be made available upon request.
F. The cost principles of OMB circular A-122, Cost Principles for non-profits is applicable
to this award. (If the recipient does not have a previously established indirect cost rate, it
agrees it will prepare its indirect cost rate proposal and lor cost allocation plan in
accordance with OMB Circular A-122.)
Section 5: INDEMNIFICATION:
The Contractor shall indemnifY, defend and hold harmless the County, its officers, agents and
employees, from and against any and all claims, lawsuits, demands for money damages, losses or
liability, or any portion thereof, including attorney's fees and costs, arising from any injury to
person or persons (including the death or injury of the Contractor or damage to personal property)
if sald injury or damage was caused by the negligent acts or omissions of the Contractor.
Section 6: INSURANCE:
The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise
required:
Safe Harbor Recovery Center
2
A. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non owned vehicles assigned to
or used in the performance of the work for a combined single limit of not less than
$300,000 each occurrence. Contractor shall provide proof of insurance to the County
c/o Contracts Manager at Jefferson County Public Health, 615 Sheridan St. Port
Townsend, W A 98368 prior to commencing employment.
B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000
aggregate. Contractor shall name Jefferson County Public Health as additional
insured.
C. All employees or subcontractors of the Contractor undertaking the performance of
mental health/substance abuse services under this agreement are required to be
professionally licensed or certified by the State.
D. The Contractor shall participate in the Worker's Compensation and Employer's
Liability Insurance Program as may be required by the State of Washington.
E. It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies) it being
the intention of the parties that the insurance policies listed above shall protect both
parties and be primary coverage for any and all losses covered by the above-listed
insurance policies. It is further agreed by the parties that any and all deductibles made
part of the above-listed insurance policies shall be assumed by, paid for and at the risk
of the Contractor.
Section 7: CONFIDENTIALITY:
Contractor, its employees, subcontractors and their employees will maintain the confidentiality
of all information provided by JCPH or acquired in performance of this Agreement as required
by HIP AA and other privacy laws. This Contract, once executed by the parties, is and remains a
Public Record subject to the provision of Ch. 42.56 RCW, the Public Records Act.
Section 8: INDEPENDENCE
The Contractor and the County agree that the Contractor is an independent Contractor with
respect to the services provided pursuant to this agreement. Nothing in this agreement shall be
considered to create the relationship of employer and employee between the parties hereto. The
Contractor shall not be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
employee.
Section 9: ASSIGNMENTS AND SUBCONTRACTING
The Contractor shall not sublet or assign any of the services covered by this agreement without
the express written consent of the County.
Section 10: REPORTING
Safe Harbor Recovery Center
3
The Contractor will provide a monthly report to the County. The monthly report shall contain a
brief summary of the work performed, relationship to the tasks identified in Exhibit A and the
total hours worked, if applicable. The monthly report shall be submitted to Jefferson County
Public Health in care of the Jean Baldwin, Director, 615 Sheridan, Port Townsend, and WA
98368 for payment by the last working day of the month.
Monthly Data Report Template will be submitted electronically to Jefferson County Public
Health's Assessment contractor.
Section 11: TERMINATION
The County reserves the right to terminate this contract in whole or in part, with 30 days notice,
in the event that expected or actual funding from any funding source is withdrawn, reduced, or
limited in any way after the effective date of this agreement. In the event of termination under
this clause, the County shall be liable for only payment for services rendered prior to the
effective date of termination.
A. This agreement may also be terminated as provided below:
1. With 30 days notice by the Board of County Commissioners for any
reason, or
2. With 30 days notice by the Board of County Commissioners for non-
performance of the specific job duties in Exhibit A.
3. With 30 days notice by the Contractor by voluntary resignation.
Section 12: DISPUTE RESOLUTION
Any dispute or disagreement concerning the terms and obligations of this Contract shall initially
be brought to the attention of the Public Health Director via a written document. The Public
Health Director shall make her determination with reasonable promptness, I.e., a decision within
ten business days shall be deemed to have been made with reasonable promptness. If the
aggrieved party is not happy with that decision, then the Jefferson County Administrator (or as
may hereafter be amended), will decide the appeal of the Director's decision.
Section 13: MODIFICATION
This professional services agreement may be modified at any time by written agreement of either
party and may be modified if tax revenue decreases.
Section 14: INTEGRATED AGREEMENT
This Agreement together with attachments or addenda represents the entire and integrated
agreement between the County and the Contractor and supersedes all prior negotiations,
representations, or agreements written or oral between the parties. This agreement may be
amended only by written instrument signed by both County and Contractor.
Safe Harbor Recovery Center
4
Approved this
day of
,2011.
BOARD OF COUNTY COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
John Austin, Chairperson
-3~ ~~_~ ~,~ .~
.
Safe Harbor Recovery Center
ATTEST:
~
Elizabeth Hill, Clerk of the Board
Approved as to form only:
. \'2./o/)W l(
00
Jefferson Co. Pro811cutor'
Safe Harbor Recovery Center
5
Exhibit A
Scope of Work
The Safe Harbor Recovery Center agency as a contracted provider, agrees to:
Codit Services
A. Clinical and care management treatment services for additional Jefferson County citizens
unable to bill other revenue sources (insurance, state funds...)
B. Work collaboratively with local mental health and substance abuse treatment agencies
for identified clients maintaining co-occurring disorder programs and treatment. Provide
VA for co-occurring disorder clients.
C. Background checks are required for all employees; to be redone for every employee
every 3 years.
D. Provide crisis interventions.
E. Run groups as appropriate.
F. Work with social services or other agencies as needed for dually served families with
mental health or chemical dependency issues.
G. Maintain a secure records system guaranteeing the confidentiality of PHI pursuant to
HIPP A.
H. Bill other sources revenues whenever they exist.
1. Monthly report on client utilization, referrals, outcomes and required reporting using the
Target system and/or other forms as specified by JCPH.
1. Hire Chemical Dependency Licensed professionals and maintain training and education
needs for those billing on this contract.
. J. Provide adequate office space for staff and client services, as well as waiting room,
group room and private therapy areas.
K. Group or individual therapy, or a combination of the two, of a specified duration, using
evidence based models of treatment. Applicant will identify the number of clients seen,
how often each week, and the number of hours per week and per month for treatment
enrollment, also identify the aftercare plan weekly and monthly.
L. Chemical dependency, mental health and/or COD assessment, treatment plan
development and review, documentation of client progress (group and individual session
notes), and aftercare planning and monitoring are documented and maintained for at least
five years.
M. Referral for mental health medication and monitoring as needed.
N. Services need to be available through out the county.
O. Preparation of progress reports if needed, e.g. to court
Safe Harbor Recovery Center
6
Chemical Dependency Outpatient Adult Treatment Services that are not covered by other
sources of revenue (see Section 4: Compensation)
A. Intake process. Paperwork includes tools for diagnosing chemical dependency and a
client's honesty in responding to the questions on the various testing implements. TItis
normally takes a client 1-2 hours to complete.
B. Collect collateral information and driving record prior to the assessment process.
C. Assessment process. A client meets with a counselor for approximately two hours.
During this time all aspects of a client's life and use is obtained and data is entered into
database. A written report is completed.
D. Orientation process. Once it is determined that a client needs chemical dependency
treatment, they schedule an appointment to complete the orientation in order to be
admitted to treatment.
E. Group therapy with treatment notes are entered into a paperless chart for each client.
F.Individual sessions are scheduled regularly for each client in treatment at which time the
client's treatment plan is reviewed
G. Progress reports are prepared each month and sent to the courts, attorneys or for
whomever there is a signed release by the client.
Drug Court assistant
Drug Court Assistant is to assist the Drug Court Administrator in all aspects of the Jefferson
County Drug Court. TItis will include:
A. Maintaining drug court rosters and working with Superior Court on maintaining the
same.
B. Prepare Drug Court calendar notes weekly which identifies the progress of each
client cutrently in Drug Court.
C. Communicates daily with counselors on various Drug Court requirements.
D. Places phone calls to attorneys, courts, state agencies, other treatment facilities,
transportation organization for clients to go to inpatient treatment.
E. Filing Drug Court paperWork.
F. Coordinates inpatient treatment for Drug Court clients. Working with inpatient
treatment coordinators, courts, attorneys, and the jail and funding sources.
Safe Hllrbor RecoveryCenter
7
Exhibit B
Fee Schedule
Chemical Dependency Professional salary and benefits @ $22.00/hour
Intake Services @ $22.00/hour
Accounting @ $22.00/hour
Clerical/data entry @ $20.00/hour
SupervisionJProgram Management @ $50.00/hour
overhead/indirect costs based in indirect rate (Section 4: Compensation, item F)
Lab Testing: urine drug screen @ $12.00/UA
Not to exceed $113,228.64 in completion of services for the duration of this contract without
express written amendment.
Safe Harbor Recovery Center
8