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HomeMy WebLinkAbout121911_ca16 i1- , , ON' Consent Agenda ~~~~, (ij!'ri JEFFERSON COUNTY PUBLIC HEALTH ~~",,,,, 615 Sheridan Street . Port Townsend' Washington' 98368 '--- ' www.Jeffel'8oncountypubDchealth.org December 3, 2011 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director DATE: ~c a~ 20 '-"\ SUBJECT: Agenda Item - Professional Services Agreement - JeffeJ:SQn Mental Health Services; January 1, 2012 - December 31, 2012; $98,410.48 STATEMENT OF ISSUE: Jefferson County Public Health, as the fund manager of the 1/10 of 1% sales tax treatment funds, Is requesting Board approval of the Professional Services Agreement with Jefferson Mental Health Services for Mental Health treatment; January 1, 2012 - December 31, 2012; $98,410.48. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: ThIs Is a one year contract with JCPH and Jefferson Mental Health Services (JMHS) to provide services negotiated by the BoCC Advisory Committee. This contract funds JMHS serving 24-40 additional Jefferson County citizens seeking Mental Health treatment. The treatment partnership with Safe Harbor to treat people with co-occurring disorders Is Included In these Mental Health services. Mental Health treatment Is a priority Identified by the committee who chose to allocate the majority of these funds to adults with mental health and substance abuse problems. Through this contract services will be Increased for Jefferson County cItizens who have no other source of payment for services. FISCAL IMPACT ICOST ~E~EFIT ANALYSIS: This Is sales tax revenue raised by the County In the 1/10 of 1% Fund and Is allocated by the BOCC with advise from Mental Health/Chemical Dependency Committee. The contract states If the sales tax revenue decreases the vendor will be contacted and the contract may be renegotiated. JMHS responded to a local Request for Proposal which was reviewed and chosen by the Committee. COMMUNITY HEALTH DEVELOPMENTAL DISABILmES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH llI.l'#AVi W'1I1!1l11l11 FIIR A SMell AIliI HWTHIER COMMUNITY ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360) 385-9444 FAX: (360) 379-4487 "'" I- Consent Agenda RECOMMENDATION: JCPH management request approval of the Professional services Agreement with Jefferson Mental Health services for Mental Health treatment; January 1, 2012 - December 31, 2012; $98,410.48. ,2.19((( Date (Routed to all Publlc Health Managers) CONTRACT AGREEMENT By and Between Jefferson Mental Health Services And Jefferson County For Expanded Mental Health (MH) & Chemical Dependency (CD) Treatment 2012 Section I: PURPOSE: THIS AGREEMENT for Professional Services is entered into between Jefferson County herein referred to as the "County" and Jefferson Mental Health Services (JMHS), herein referred to as the "Contractor" to provide mental health services to individuals impacted by mental health/substance abuse issues in Jefferson County, Washington. Section 2: TERMS: This Agreement shall commence on January 1,2012 and continue through December 31, 2012, unless terminated as provided herein. Section 3: SCOPE OF AGREEMENT: Contractor will increase mental health treatment options to Jefferson county residents. Through the use of these funds the provider will increase the number of citizens receiving Mental Health services. The goal of this funding and sales tax increase is to improve the quality of life for Jefferson County citizens by improving access to treatment and improving partnerships with Safe Harbor Recovery Center. Clients who need services of one agency will be screened and referred, if necessary, to the other agency. A. Contract Representatives: Jefferson County and JMHS will each have a contract representative who will have responsibility to administer the contract for that party. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: JCPH Contract Representative Jean Baldwin, Director Jefferson County Public Health 615 Sheridan St. Port Townsend, W A 98368 (360) 385-9400 Contractor's Contract Representative Sam Markow, Executive Director Jefferson Mental Health Services PO Box 565 Port Townsend, W A 98368 (360) 385-0321 Jefferson Mental Health Services Section 4: COMPENSATION: The total amount payable under this Contract by County to CONTRACTOR shaIl not exceed $98,410.48 in completion of this project without express written amendment signed by both parties to this Agreement. The parties acknowledge that funding for this contract is contingent on the continuation of sales tax revenue in 2012. If the sales tax revenue decreases by five percent (5%) when applicable sales tax revenues are compared between the most recently completed quarter year and the same quarter year revenues for 20 II, then this contract may be renegotiated. The parties acknowledge the funding connected to this contract is revenue oflast resort and therefore Contractor wiIl bill all other sources of revenue first. A. Contractor shall be paid for services as outlined in Exhibit B - Fee Schedule. B. Contractor shall submit invoices to JCPH, 615 Sheridan St., Port Townsend, W A 98368, Attn: Finance Department, once a month for payment of work actuaIly completed to date. C. The Contractor wiIl submit invoices and report log to the County, monthly, for work completed to date. The County wiIl review such invoices and report logs, and upon approval thereof, payment wiIl be made to the Contractor in the amount approved. D. The County wiIl make final payment of any balance due the Contractor promptly upon determining that i) the Contractor has completed its obligations under this Agreement and ii) the County can and does accept the work performed by the Contractor. E. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. F. The cost principles of OMB circular A-122, Cost Principles for non-profits is applicable to this award. (If the recipient does not have a previously established indirect cost rate, it agrees it wiIl prepare its indirect cost rate proposal and lor cost allocation plan in accordance with OMB Circular A-122). Section 5: INDEMNIFICATION: The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Contractor. Section 6: INSURANCE: The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise required: Jefferson Mental Health Services 2 A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. Contractor shall provide proof of insurance to the County clo Contracts Manager at Jefferson County Public Health, 615 Sheridan St. Port Townsend, W A 98368 prior to commencing employment. B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. C. All employees or subcontractors of the Contractor undertaking the performance of mental health/substance abuse services under this agreement are required to be professionally licensed or certified by the State. D. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. E. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies) it being the intention of the parties that the insurance policies listed above shall protect both parties and be primary coverage for any and all losses covered by the above-listed insurance policies. It is further agreed by the parties that any and all deductibles made part of the above-listed insurance policies shall be assumed by, paid for and at the risk of the Contractor. Section 7: CONFIDENTIALITY: Contractor, its employees, subcontractors and their employees will maintain the confidentiality of all information provided by JCPH or acquired in performance of this Agreement as required by HIP AA and other privacy laws. This Contract, once executed by the parties, is and remains a Public Record subject to the provision ofCh. 42.56 RCW, the Public Records Act. Section 8: INDEPENDENCE The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Public Health in care of the Jean Baldwin, Director, 615 Sheridan, Port Townsend, and W A 98368 for payment by the last working day of the month. Monthly Data Report Template will be submitted electronically to Jefferson County Public Health's Assessment contractor. Section 11: TERMINATION The County reserves the right to terminate this contract in whole or in part, with 30 days notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. A. This agreement may also be terminated as provided below: 1. With 30 days notice by the Board of County Commissioners for any reason, or 2. With 30 days notice by the Board of County Commissioners for non- performance of the specific job duties in Exhibit A 3. With 30 days notice by the Contractor by voluntary resignation. Section 12: MODIFICATION This professional services agreement may be modified at any time by written agreement of either party and may be modified if tax revenue decreases Section 13: DISPUTE RESOLUTION Any dispute or disagreement concerning the terms and obligations of this Contract shall initially be brought to the attention of the Public Health Director via a written document. The Public Health Director shall make her determination with reasonable promptness, Le., a decision within ten business days shall be deemed to have been made with reasonable promptness. If the aggrieved party is not happy with that decision, then the Jefferson County Adminlstrator (or as may hereafter be amended), will decide the appeal of the Director's decision. Section 14: INTEGRATED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral between the parties. This agreement may be amended only by written instrument signed by both County and Contractor. Approved this day of ,2011. BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON John Austin, Chairperson Jefferson Mental Health Services 4 C (\ .--lLdvl Jefferson Mental Health Services A TrEST: Elizabeth Hill, Clerk of the Board Approved as to form only: lL.)~)ID') Jefferson Mental Health Services 5 Exhibit A Scope of Work RESPONSIBILITIES: The Jefferson Mental Health Servi~es agency as a contracted provider, agrees to: I. Clinical and care management services for 24-40 clients 2. Background checks are required for all employees; tobe redone for every employee every 3 years. 3. Provide crisis interventions. 4. Run groups as appropriate. 5. Work with social services or other agencies as needed for dually served families with mental health or chemical dependency issues. 6. Maintain a secure records system guaranteeing confidentiality of PIll pursuant to lllPPA. 7. Bill other revenues whenever they exist 8. Monthly report on client utilization,referrals, outcomes and required reporting, in standard formes) provided by JCPH. 9. Provide adequate office space for staff and client services, as welI as waiting room, group room and private therapy areas 10. GrOllP or individual therapy, or a combination of the two, of a specified duration, using evidence based models of treatment Applicant wilI identify the number of clients seen, how often each week, and the number of hours per week and per month for treatment enrolIment, also identify the aftercare plan weekly and monthly. 11. Chemical dependency, mental health and/or COD assessment, treatmentplan development and review, documentation of client progress (group and individual session notes), and aftercare planning and monitoring 12. Referra1 for mental health medication and monitoring as needed. 13. Care coordination with other involved agencies, and referral to supportive services such as housing, transportation and vocational services; tracking of client involvement in recommended services, including 12-step or comparable support 14. Preparation of progress reports if needed, e.g. to court Jefferson Mental Health Services 6 15. Collection and preparation of data for internal and external evaluation purposes, and reporting 16. Staffed by I (one) licensed mental health professional,S (five) registered counselor/case managers, one licensed chemical dependency counselor, with support staff to include nurse, billing, supervision, receptionist, janitorial and contract administrator counselors who, between them, are state-credentialed in mental health and chemical dependency or co-licensed; as well as one Bachelor's-Ievel care manager. The mental health counselor will be a master's level practitioner. 17. Clerical, billing, and general office support 18. Agency oversight regarding record keeping, data collection, legal and ethical issues and standards of care 19. Opportunities for regular clinical supervision and psychiatric consultation as needed 20. Services need to be available through out the county 21. Provide Codit Data including: . Number of intakes, groups individual sessions, UAs, psychiatric visits, and case management visits provided . Age, sex, drug of choice, psychiatric diagnosis of clients . Referrals to other agencies . Client satisfaction form indicating client's view of how Cadit helped in their life Jefferson Mental Health Services 7 Exhibit B Fee Schedule Mental Health Professional salary and benefits@ $23.94/hour Case Manager salary and benefits @ $24.35/hour Group Attendance 1.5 hours/week @ $80.00/hour Clinical Supervision@ $38.00/hour Project Manager @ $42.02/hour Receptionist 7 hour/week@$20.71 Nurse 2 hours/week @ $26.49/hour ARNP Services, Psychiatric Consultation @$66.51 Overhead - travel and training Not to exceed $98,410.48 in completion ofservices for the duration ofthis contract without express written amendment. Jefferson Mental Health Services 8