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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period, Setting }
An EstimAted Amount of Conservation }
Futures Funds Available and Approving }
Program Materials for Use in the 2012 }
Conservation Future Funding Cycle }
RESOLUTION NO. ('~-11
WHEREAS, conservation futures tax levy collections, authorized under RCW 84.34.230
are an important means of retaining community character and accomplishing open space policies and
objectives of the Jefferson County Comprehensive Plan that encourage the coordinated acquisition of
key open space lands for long term protection, and;
WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to
acquire open space land, agricultural and timber lands, as defined in RCW 84.34.220, and;
WHEREAS, the Conservation Futures Citizen Oversight Committee and program staff
have developed and revised program materials in accordance with Jefferson County Code Section
3.08.030, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), an
application submission date shall be established no Iater than March 30, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1),
public notice shall be provided at least one month prior to the application submission date, and;
WHEREAS, Public Health has estimated the amount of Conservation Futures ftmds
available for new acquisition and operations and maintenance projects in 2012, and;
WHEREAS, Jefferson County Board of County Commissioners considers it in the best
public interest to establish the program application materials, period and available funding for the 2012
Conservation Futures funding cycle,
NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of
Commissioners as follows:
1. Jefferson County hereby approves of the draft 2012 Conservation Futures Program
Manual, Application, and Ranking Sheet.
2. The Conservation Futures application period will commence January 11, 2012 and the
application submission dearlline will be March 5, 2012.
RESOLUTION NO. 65-11 Establishing a Conservation Futures Program Application Period, Setting an Amount of
Conservation Futures Foods Available and Approving Program Materials for Use in the 2012 Conservation Futures
Fooding Cycle
3. The total amount of Conservation Futures Funds available to the 2012 funding round is
estimmM to be $260,000.
4. Of this amount, up to $31,650 is available to fund operations and maintenance projects.
APPROVEDAN/JADOPTED this \qiJ1dayof V PfOlo/lDRV .2011 in Port Townsend,
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Raina Randall
Deputy Clerk.ofthe aoard
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JEFFERSON COUNTY PUBLIC HEALTH
615 Sheridan Street . Port Townsend' Washington' 98368
www.Jeffel8oncountypubDchealth.org
From:
Jefferson County Board of Commissioners
Fred Weinmann, Chair, Conservation Futures Citizen
OVersight Committee
To:
Date:
December 9, 2011
SUbJect:
Conservation Futures 2012 Funding Cycle
Again this fall, the Committee and I would like to present our recommendations for the
upcoming Conservation Futures Program funding cycle and provide a brief update on the
status of recent projects. The 2012 cycle marks the tenth anniversary of the program. To
date eighteen projects have been awarded funding and over 600 acres protected.
Status of Funded Prolects
Annual project reports were requested and received from the following CFF projects this
year:
2009 Quimper Wildlife Corridor and Winona Basin - Bloedel
Brown Dairy
Carleson Chimacum Creek
Finnrlver Farm
Glendale Farm
Salmon Creek Riparian Acquisition
Tamanowas Rock and Nicholson Short Plat
Tarboo Wildlife Preserve East Side Addition
No issues of concern arose at any of these conservation futures-funded sites according to
the annual stewardship reports. Monthly public tours of various sections of the Quimper
Wildlife Corridor continue to be led by Jefferson Land Trust-trained docent volunteers.
Northwest Watershed Institute removed a road fill and culvert across a tributary at the
Tarboo Wildilfe Preserve East Side Addition. Brown Dairy was purchased by Chimacum
Diary LLC and leased to Mt. Townsend Creamery. Last spring, Finnriver Farm opened a
new Interpretive nature trail for guests. Glendale farm Is expanding its operations to
Include new fruit tree plantlngs.
Four approved projects are not yet completed. Progress Is being made towards the
acquisition of Tamanowas Rock by the Jamestown S'K1ailam Tribe and State Parks Is
seeking funds to annex the Nicholson Short Plat east of Andersen Lake. Unfortunately, the
Salmon Creek Riparian Acquisition Project wliI not go forward as the landowners have
COMMUNIlY HEALTH
DEVELOPMENTAL DISABILmES
MAIN: 360385-9400
FAX: 36(}365-9401
PUBLIC HEALTH
tIm~~lGcll~M
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: 36(}385-9444
FAX: 36(}3794487
0. - - it
decided not to sell their Interests In the property. The Carleson Chlmacum Creek project is
slated to move forward In January and the Winona Basin - Bloedel will likely follow soon
after.
Prollram Chanlles
Program Materials
The Committee and staff recommend many housekeeping-type revisions to the 2011
project materials for 2012. Question #12 of the application now Includes an upfront
request for backup Information on previously acquired properties being proposed as
match. Question #21 now Includes links to habitat and listed species Information. The
program manual clarifies match and application submission requirements, and also
contains updates to code references, the project agreement template and the map of
previously funded projects. Only one minor change was made to the ranking sheet In
Question #10, To what degree will (rather than Ndoes") the acquisition provide
educational opportunities, Interpretive opportunities, and/or serve as a general
community resource? The specific changes to program materials may be viewed on the
county's conservation futures webslte In the Appendices of the draft committee meeting
minutes for November 17, 2011.
Program Process and Schedule
The committee felt that no changes to the process used in 2011 to rank projects for
recommendation to you are necessary. We propose that the application period this year
begin on Wednesday, January 11 and end on Monday, March 5. Currently, we anticipate
that the meeting to hear project presentations will occur on the evening of April 11 with
site visits the following day. The meeting to rank projects would then likely occur on the
afternoon of May 2.
Public Outreach
Staff and two past award recipients were interviewed about the program and Its
outcomes on KPTZ In November. Tami Pokorny has been developing a Conservation
Futures Program display for use at public offices and events. She anticipates It will be
ready in time for the Jefferson County Conservation District Plant Sale on February 25. The
funding round is advertised in both the Peninsula Dally News and The Leader and
extensively by email. Once again, the project presentation meeting will be held In the
evening with the hope that more of the public will be available to attend.
I would once again like to cordially Invite the Board of County Commissioners and all
Interested citizens to attend any of our committee meetings and events. Our meeting
schedule and program Information are displayed on our webslte at:
htto:/ /www.co.iefferson.wa.us/commissioners/Conservation/ conservatio n .aso.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAl N: 360,'185-9400
FAX: 360-365-9401
PUBLIC HEALTH
~m~~lGc&~Kn~~~
ENVIRONMENTAL HEALTH
NATURAL RESOURCES
MAIN: 360,'185-9444
FAX: 360-385-9401
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Jefferson County Conservation Futures Program Manual
2012 Funding Cycle
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Jefferson County Conservation Futures Program Manual
2012 Funding Cycle
MIssion of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a system of
public open spaces, those open spaces being necessary for the health. welfare, benefit and
safety of the residents of Jefferson County and the maintenance of Jefferson County as a
desirable place to live, visit and locate bwrin"'''.''''
Conservation Futures CitIzen's Oversight Committee Membel'llhip (as of December 12,2011 )
Table of Contents
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Phil Andrus
Lige Chrilltian
JD Gallant
Jeny Gorsline
Janet Kearsley
PhylIis SChultz
Richard Jahnke
Sarah Spaeth
Fred Weinmann
John Wood
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.:..................................................................5
Laws... _ ......................................................................;5
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(O&M) Projects......................................... ................9
eeting VISit... .......... ........ ......... ....... ................. ...... ...........11
~ d Agreement...... ... ...... .......... ..... .......... ............. ........,........11
Annual ...... ...... ............... .......... ..... .......... ... .......... ...... ..... ...... .........11
Program Suggestions............................................................................... ......12
Forms and Templates.... ........ ....... ..... ........... ............... ........... ..... ...APPENDIX A
Funding Request and Reimbursement Form
Project Agreement Template
Annual Report Form Template
Please note: The 2012 CF Application and Ratings Worksheets are available
separately from program staff.
Map of Approved Projects... ......... ....... .................... ............. ......... ...APPENDIX B
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Overview
Jefferson County welcomes your application to the Conservation Futures Program (CF
Program). Please do not hesitate to contact Jefferson County Environmental Health
Department with questions at Ph: 360/385-9444, Fax: 360/379-4487 or
tpokomy@co.jefferson.wa.us. The Conservation Futures Program website is
http://www.co.jeffurson.wa.uslcommissionerslConservationlconservation.asp.
In July 2002, the county commissioners approved Conservation Futures Ordinance, now
codified at Jefferson County Code Section 3.08in accordance with the Revised Code of
Washington (Rew) Chapter 84.34. The ordinance establishes goals for the county's
Conservation Futures Program and an allocation process for the conservation futures tax levy.
The purpose of the CF Program is to acquire open space lands, including green spaces,
greenbelts, fish and wildlife habitat, trail rights-of-ways, agricultural land and timber land (as
those terms are defined in Ch. 84.34 RCW). Projects may include fee-simple or any lesser
interest or development right with respect to real property as well as operation and
maintenance (0 & M) activities. 0 & M projects must be linked to CF-funded acquisitions.
A 50% match is required for all project types. Match must be cash, land trades, the value
ofland to be traded, or other open spaces linked to the property under application. Open
space, wildlife habitat, agricultural and timber lands are all eligible. The project sponsor
must sign a grant agreement with the county (see Appendix A).County code (ICC
03.08.030(10)) requires that properties or easements be held by public entities or others
as defined in RCW 84.34.210. Government entitiesiliay choose to share title of a
property with a non-profit nature cODservancy corporation or association. Public open
spaces must be available on the same conditions to all residents of the county for the
benefit of all Jefferson COunty residents and visitors. Applicants for projects may include
the county, municipalities, park districts, state or federal agencies, private non-profit
corporations or associations, and private individuals.
Project applicants must be represented by a local sponsoring organization based in Jefferson
County. Potential sponsors include local governments, special purpose districts and non-
profit corporations. A list of potential sponsors is available by contacting program staff.
Project sponsors are l)lSPOllSible for the content and submission of the application, the
presehtation of project proposals to the CF Committee, organizing and hosting videotaped
site visits, the stewardship plan and its implementation, and all contracting, reporting, and
reimbursement obligations with Jefferson County.
Available funding is announced early in the calendar year and applications are
provided by Jefferson County Environmental Health. Conservation Futures
Funds monies can be the collateral, revenue stream or security for long-term
financing (typically bonds) in a manner consistent with law. Public workshop(s)
may be held prior to the start of the funding round. Staff is always available to
answer questions from sponsors, applicants, and interested patties.
Applications are typically due the first Monday in March and sponsors present projects to the
CF Committee and host site visits in April. In April or May, the CF Committee meets to rank
projects, determine recommended funding levels, and compose its overall recommendations
to the BoCC. The BoCC makes award determinations in June. Funding for reimbursement is
generally not available until August. At least every other year, the BoCC reviews the
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priorities of the Conservation Futures Program and the related project ranking system. All
meetings of the Conservation Futures Committee are open to the public. Citizens are
encouraged to attend.
Conservation Futures CItizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests and
expertise. It includes at least two individuals from each commissioner district and at least
nine citizens total. Anyone interested in applying for a seat on the committee is encouraged to
contact the Board of County Commissioners Office (jefibocc@coJefferson.wa.us) and/or
program staff.
Project SeIeetion
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The CF Committee ranks projects according to~ (l~Jd to reflect the priorities
expressed in Jefferson County Code (JCC 03.J,!i). PI ~~. code and current application
for specifics. ~_ '"
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After the project presentations and site visits, ~ii: Committee-- - er independently
ranks each project on a preliminary basis. At $ii1~- . of the CF Committee, these
scores are discussed and adjusted. The committee th . a rank order for the
projects and develops a recommendatiQ~-!br allocating - _~~ able funding between projects
and between capital expenses and 'l~~h the rank qjiter and the funding
recommendations are presented t<@1e co~mi;!sioiiers and a public hearing is held at a
regularly scheduled meeting, us~ in J!lnP.~_~j:!
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Designation of grant aw~y be . a!-$s time or at a later date, at the discretion of
the commission~. Fl'iill!~ may ~ ~tJJl~ earl~ as ~ugust Please contact program staff
for mo Ormatio.,;.:: ___ the timlng offunds availability.
The CgJiS- is administered by the Commissioners Office with
assisUice from the 8 ental Health Department. Please note that the information
con~ in this m~n~oes not supersede the statutes governing the Jefferson County
Co - -. Futu!'l!Sfl'und and Program, and should be read in conjunction with them.
Relevant~~- oflaw are found in Revised Code of Washington, Chapter 84.34 (ReW
84.34) and the Jefferson County Code (JCC 03.08).
To access RCW 84.34 onlioe, visit www.1eg.wa.govlHelp/helpwithsearch.htm and click on
"Laws and Agency Rules." The Jefferson County Code is available onlioe at
http://www.codepublishing.comIWAlJeffersonCounty.
Contact program staff at ph: 360/379-4498, fax: 360/379-4487 or send an email to
tpokomY@coJefferson.waus.
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Reimbursement
All grants are funded through the Jefferson County Conservation Futures tax levy. Except in
the case of escrow payments, sponsors must expend their own funds on eligible and allowable
expenditures prior to requesting reimbursement. With sufficient lead time, an approved
settlement statement, and a preliminary title report, CF funds may be made available to the
title company shortly before closing for the direct costs of property acquisition and closing.
Please discuss dates for closings and loan periods with program Staff to help ensure that,grant
funds are ready and available when needed.
The project sponsor will commit to providing a matching contribution of no less than the
amount of conservation futures funds awarded to the project before conservation futures tax
funds are reimbursed to that sponsor. This contribution may consist of:
· cash E{;~~~ ~~~-,
. land trades if the valuation of the lai!a to be ~~tabIished by a valuation
arising from an appraisal generat~ a W~lT1~~~A Ceqjfied Licensed
Appraiser (Member of the Ap~~ MAl);' - ~. ~s
. the cash value of the land to be -'. g Jeffersl)~iIDty conservation
futures contributions; or
. other open spaces acquired within the pre , . -'cp YX8rS that is situated either
directly adjacent to or could,jILthe sole discrelWliji"the county, be directly linked
to the property under lIJlIl.. ,
. cost of appraisal, title i$iJran. cgsts,o"and other miscellaneous fees (See
JCC 3.08.030(5).) z:, d~ .....,.'c..c=;
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The funding request, re~~ement f~ anlk-'back up documentation may be submitted any
time.duri!Jgthe proje~~f'~. It is iu1~to implement projects in as timely a manner as
posslbl~;l'JI,d also to_~~ timely manner.
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Ifma1chirljg'i~ are not" . three years, the project may be required to re-apply.
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JeffersJ!;\i(;ouniYW!~.pre-.ve easement language and will add restrictive language to
s!atutlll'Y warrantee'Q~m require the use of other legal instruments, to ensure
co~on ofproj~~d match properties in perpetuity.
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Compliance wiiil.
Project sponsors shall comply fully with the project agreement, grant program policies,
County policies and all applicable federal, state and local laws, orders, regulations and
permits.
Record RetentionlPublic Records Act
The project sponsor shall retain all books, records, documents, data and other materials
relevant to the agreement for a minimum of six (6) years after the completion of the project
Documents related to the expenditure of CF funds, by way of example only, purchase and
sale contracts, settlement documents, invoices, e-mails, expert reports andlor appraisals, are
Public Records subject to disclosure in accordance with the Public Records Act, Ch. 42.56
RCW, ifrequested by a citizen or entity. All meetings and activities of the CF Committee are
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subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public is always invited and
encouraged to attend. Two observer comment periods are included in each agenda.
Acquisition Projects
Project applications for the acquisition of property must meet the following threshold criteria
in order to be considered for funding. Each application will receive an initial screening to
make sure that it is in compliance. Applicants are encouraged to submit pertinent materials
and documents, as appropriate, in addition to those items required.
Project Eligibility
Proposed acquisitions must have a willing seller.
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The property, or property right, mJJ!I~ligi~ purchase as defined by state
law, RCW 84. 34.210 (i.e. "oo.prQ(ect, prese .~..~ . . improve, restore, limit
the future use of; or otherwise co~rve, s~ ace jand, farm and
agricultural land, and timber Iancl.tt~ 4f77 ~.ii
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Conservation Futures funds cann~tiii'i.NiVl.to acquire property, or a property
right, that will be used for active recreafjqW"1"'~.c(including but not limited to
sports fields, playgrounds, recreation cen . .~ . g beaches or pools,
motorized boat 1annch ."
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Conservation Futur@nds .sin~~d for passive development of a site.
For the purpo~pf.app!ication;;~;;ive improvements include, but are not
limited to, trH~~ ~, viewpoints, picnic areas, access, restrooms,
landscapisg fid parking. ~..g=::~~
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EIigibl~~~ms incl~_County, municipalities, Park Districts, State or federal
ag"~feS, p~on-proJYcorporations or associations, and private individuals.
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span/A Eltgibility:-:c'2"
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~1W""'--4i.i:st have a local sponsor. Eligible sponsors include county,
m~'park districts, or private non-profit corporations based in Jefferson
County. A current, but not necessarily comprehensive, list of eligible local sponsors may
be requested from program staff.
Eligible Capital Project Expenditures: (See also JCC 3.080.030(1))
Capital project expenditures or match may include:
_Costs of acquiring real property, including interests in real property
_Cost of related relocation of eligible occupants (includes administration)
_Cost of appraisal
_Cost of appraisal review
_Cost oftit1e insurance
_Closing costs
_Pro rata real estate taxes
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_Recording fees
_Compensating tax
_Hazardous waste substances reports
_Directly related staff and administrative costs (These "'" limited to 5% of the total cost of the
project)
_Related legal costs excluding the cost of preparing application for conservation
futures funds.
_Baseline documentation
_Boundary survey
_Cultural resources review (survey, excavation, on-slte monitoring and data reoovety)
Conservation futures tax levy funds may not be used to acquire any real property or
interest in real property therein through the exercise of the power of eminent domain.
Eligible Operations & Maintenance Expenditur __~~__ __ ral 0 & M awards are limited to
15% afthe conservattonjilturesfimdlng available In fl11J'Wiar - co r derails.
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Operations & Maintenance expendituresll'rl'lRtcJa,-1fimy in _ ut ~ not limited to:
_Cultural resources review (survey, exca~.:site monitoring'\ll~lliltf'''''rery)
Demolition =-~--
Fencing (lfneeded fur public safety or ~ pro
_Noxious weed control (initial con1rol, up to $75 per
_Signage =
_Special site-specific reportsjf.iA~ reports)
Wetland identification an<\ir deli-" g
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Stewardship Plan -~ ~,~ i'i -~
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to reunburs-~ sponsors ~!'IOV1de a stewardship plan that descnbes how the
or pr~ will be maintained over time. Costs for stewardship plans are
. opemn ~, . ~ nance reimbursement only under "Special Reports" (not
uisition
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Title Rjxm and _
pL make couj~tldf aware of issues that could affect the title report and provide
tTiJif... ~as ~ generated. A title report and title insurance are to be issued in
co~!~th the property transaction.
Appraisals
Successful applicants must provide an independent appraisal (stlIndard, narrative or
MAL) from a Washington State Certified Licensed Appraiser if the estimate ofvalue
exceeds the assessed value at the time that reimbursement is requested. in no case sbaIl
conservation futures funds dispersed exceed the grant amouot awarded by the BoCC. No
appraisal is required for properties assessed at $20,000 or less.
The appraisal must:
be no more than 1 year old. A Supplemental Update by the original appraiser
may be required, at the discretion of the county, if the appraisal is more than
six months old.
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include a current Title Repon provided at the time of the most current
appraisal or update.
if timber, mineral or aquatic resources are to be included as value to the
appraisal, then the appraisal sball include a separate timber, mineral or
aquatic resources evaluation of value,
or
an opinion of value from a qualified representative of the real estate industry
or recent valuation from the Jefferson County Assessor's Office may be used
when the total assessed value does not exceed $20,000.
Review Appraisals
No appraisal review is required of the sponsor by the CF program. However, the CF
Committee and/or the county may choose to s a1L~ for independent review
for any reason. ~- jft'
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At the time of purchase or the signin=~c~ urchase and~ment", the
appraisal must be no more th~a~d unless an extended period is
requested and approved by the couri . a tQtal of 18 months.
F
Project Implementation
Application and Attachment Requir~'''i''_~r Acquisiti
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All materials must be su~ in ~d~~ as noted below and specified in the
application: ~d" f! g -~~~
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Proof: .. g Sell~~lling Sellef' letter conflnning that the current
_~ property propoSed for acquisition is willing to sell.
_~:Yalue: A county assessment, certified appraisal ofvalue, and/or
__ _~an estim~~~om the project sponsor.
','-Site Locatio~: On a Jefferson County base map, or on a map of the
- - -- ~~",~oring ~W"cy' s jurisdictional boundaries, clearly identify the location of
!I tlr. - _ 'acquisition.
Pr . undmy Map: On a quarter-section map or other map of sufficiently
lar = e, identify the boundaries of the proposed project.
'. _,__ r Images: Provide six (6) different views of the property proposed for
.-quisition. The images should show vegetation, terrain, waterfront, man-
made features, access roads, wetlands, unique characteristics, etc. Please
include captions and an aerial view, if available. Provide in hard copy as well
as JPEG or PDF.
Development Plan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
_Proofof501(cX3) status
_Current Budget
_Board Roster
_ Organi7>lfion Chart or Staff Roster
_Most Recent Financial Statements (audited if possible)
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Copy of minutes or resolution docwnenting official action to submit
application for proposed acquisition. If more than one project is submitted
from the same sponsor, the minutes or resolution should indicate the project
priority and how it was determined.
Operation and MaJntenan~ Funding
Availability of Funds for 0 & M
Ouly projects that are acquired using conservation futures funds are eligible for 0 & M
funding. Requests for 0 & M funding should not exceed the available limit (consult with
program staff). Approved disbursements for operation and maintenance of interests in
real property purchased with conservation futures tax levy monies shall not in any
particular year be greater than fifteen percentQ~4) " nservation futures tax levy
monies raised in the preceding year. Lee . u
Project Eligibility
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Operation and maintenance funding may 1ie~for any propedi~uired with
Conservation Futures funds. ConservatiOl~;fiillT~flRc levy funds appropriated for 0 & M
. or interests in real property sha11 not supplant or-~~ any~existing funding for
maintenance and operation of parks and recreationaf~~
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Eligible applicants incl~ ~., mmn~ities, Park Districts, State or federal
agencies, private non Co --~ t corpofo~! associations, and private individuals.
Applicant Eligibility
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municj
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Appl~on and Aft Requirements for 0 & M Projects
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A1t!~~,ials must accompany the application upon submission. If an item is
irrelev>>iif'-~e project at hand, please explain why this is so.
_ jsponsor. Eligible sponsors include the County,
.=r private non-profit corporations based in Jefferson
Proof ofWiUing Seller: A "Willing Seller" letter confirming that the current
owner of the property proposed for acquisition is willing to sell.
Estimate of Value: A County assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
Site Location Map: On a Jefferson County base map, or on a map of the
sponsoring agency's jurisdictional boundaries, clearly identifY the location of
the proposed acquisition.
Project Boundary Map: On a Quarter-section map or other map of
sufficiently large scale, identifY the boundaries of the proposed project
Color Images: Provide six (6) digital images of the ploperty proposed for
acquisition. The images should show flora, terrain, waterfront, man-made
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features, access roads, wetlands, unique characteristics, etc. Please include
captions and an aerial view, if available.
Development PIan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
_ProofofSOl(c)(3) Status
_Current Budget
_Board Roster
_Organhrntion Chart or Staff Roster
_Must Recent Financial Statements (audited if possible)
_Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is
submitted from the same l!I1!l!!" . utes or resolution should
indicate the project JlI}~1 was determined.
j
Budget and Tlmeline
Attached to the first Annual Reporting F
expenditure of O&M funding for the su
approval by the BoCC.
Documentation of Match
---
------
-
t; "
.6.
~
~~ect spil1is'''''_''''!4ving 0 & M funds is required to submit a report each October
ulitiI ~ilInd" are ~_"Jed.fl expenditure summary that provides the following
inform~lIot acconi~UIing:
~~ -~----~ - =,-
b...~
~--~--~-
Date~urwas made.
The Vel'; IS.~d/or employee to whom the payment was made.
A descl'jli&. of what was purchased or what work and/or services were
; provide a description of what service or work was performed for the
-<en costs or by the sub-contractor.
Application and Attachment Requirements far O&M Projects
To apply for 0 & M funding for a project previously purchased using CF Funds, use the
standard application form. In question #1, refer to the original project title and year that
the project was approved followed by "0 &; M Request Only". If you feel that a question
is irrelevant to the project at hand, please explain why.
http://www.coJefferson.wa.us!commissioners/Conservationlconservation.asp
10
, -...
.,-
.. ~uJrecl M~ .ndSlte"'-lt
. . .
_ A.
Project sponsors arerequfred ~ llJake apresentation to the. CF Conunittee aru:1 host a visit to
the project site. The visits are videotapeci bycountystal'f. These are usually schlollluled in lllid-
tolateAprIl. .- .. .. - ..- .. ...
,GnintN'QtlfteatlOn mel Agreement - .
,- -, - ,
Sponsors Will be notifledbystaff of grant awards as soon as.possible after the BoCCIlIakes
their -deciSion, ustiiilly in JUIle. Sponsors wlIl then bfraSkedtollign a project agreementwlth
. Jeffei'SonCoutrty. AnitlforJ)1ational template ls providedwlth this manual. .
~ repo):1ll..
,- ',- --
,--'-- \;,,:-,-;
'-',
", "
Sponsors lire requlredto-suQmit a brief
years after thellCqUisitlOil flln~ are dhib
~reportmust address any cba!lges in
obtaining triatebh\gtiJndin8,and . _
fundswlll also submit lII1annual ~ for each
Conun.I#ee.Will use the infll!'n1lltlOn to lop a proj-
lIIU1ua1lytcithe Board of Cotinty . A
. this manual and Wl1lbe provided
't,
;;,.
. ,>,'-i,
.~~~1IS
" : ',,', -
http://www.coJeftllrsoJ1.WlLlIS!co'''ml'!lllftl!!'''lllCOnservatlon/~on.aSp. - 11
Jefferson County
Conservation Futures
ProgllUII
c/o Jefferson County
WatetQua\ity Division
615 Sheridan Street
Port Townsend, WA
98368
Categbries
(attach
detailed lists Project
and receipts) Agreanenl
Land
TotaJs
O&M
TotaJs
Agreement Information
Match Source
''''.-
.
.
;
Appendix A
Conservation Futures Funding Request and Reimbursement Form
Date:
Is !his the final billing? Yes [ ] No I ] Invoice Number [ ]
Sponsor's CerlIt1cale: I hereby corlify Il!ldor penalty ofJlO'.l\nY that the.. and total Ilsted and
aIIaobed heroin .... proper charges for 1Illl1eriaIs;1~cI1Se or services fornjshed and/or services
rendered have been provldod without dl"",,",ln.mnll~ of age, sex, marita1 sIIItus, I8llll, creed,
color, national origln, handicap, reJ4#! or vle1nmit... di$al>led veterans -.
BY
'~:
/'l1tIe
Dale,..
Project Name:
Project Sponsor:
BIl1ing period:
"
To Be CoinpJl,tedBy.~
Previous Expenditures 1'(l Date
Costs For This BIl1ing
Expenditures
Non.,"?
ReilDbUrsabJe /
. _Match'. .
Non.
E'P"""_ ReimbuIsable TolIlI
-
and Expenditure FormnIs (FotCF Progrllm'SWf~$e ONLY)
Date
Notes
Tots! BDIed
Pre\'ious CF Reimburscmients
CF Share' BDIed
CF Share'
Approved
Match Owed
Balance
CF Share' Retalned
CF Share' Paid
hUp:l/www.coJefferson.wa.uslc:ommissIonerslConservatlonlconservatlon.asp
12
,
JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
Project Sponsor:
Project Title:
Project Number:
Approval: Resolution No. xxx on xxx, 2012
A. Parties to the Agreement
This Project Grant Agreement (Agreement) is entered into between County of Jefferson
(County), PO Box 1220, Port Townsend, Washington 98368 and
(Sponsor), xxxxx, xxxxx, W A 983xx, and shall be binding upon tbe
agents and all persons acting by or through tbe parties. ~
".~'-'=::J
B. Purpose of the Agreement j;i~ ~~
This Agreement sets out tbe terms and conditions!'Dy which w,i!~made through tbe
Jefferson County Conservation Futures Fund. Th~::~~.t;'~bY JljIerson County
Environmental Healtb for tbe Sponsor for tbe pro -:~ ~ above.~ d!!:
"':=~::_' ", ...."":::;:-:'
C. Description of Project 9'~=='5'" --
The subject Project is described in tbe attached 261"2 C(;~on Prpject Application for the
xxx (project). Conservation Futures Fund ("CFF") from J~J,l6unty in an amount not to
exceed $xxx will be used towards fee s~tdsition oftli~!Ciil property known in tbe
records oftbe Jefferson County ~as Ml'Uooi:-XlQt-m and $xxx to reimburse for
operations and maintenance e~clll'l'l#liefllW~ 2Oxx.
~-=~.~ If! -~=c:-,;:::.'
D. Term of Agreement ..~ _ ,ifBi .Y"'~
The Project Sponsor's on-go~ligatio~ tb~~ve project funded by this Agreement is
to provide maintenance 0~e,7site or facuii~@rVe the purpose for which it was intended in
perpetui'ty otherwt T~ntified in thiS*~- ent.
.-- .~ greem
ffU" ';-~i:-~~
E. PerioD- .. __ rnianee-c-'c-'----
The Project reii1$'ftsement pL{i'..Ij;"~;JCquisition expenses shall begin on xxxx xx, 2012. The
Project reimk<h~;:';!L~riod for iliUisition expenses will end on xxx xx, 2015 unless proof
of match ~ovided-p!i'~.MtIjs&e. No expenditure made before xxx xx, 2012 is eligible
for reimbJiement unl~.;",~ipU,ated by written amendment into this Agreement.
0==-=. -'-<~
s=== ? --~
F. Proj~[~-l1~nding if!
The total g,~~~j5vided by tbe Conservation Futures Fund (CFF) for tbe Project shall
not exceed $~..m(l Jefferson County CFF shall not pay any amount beyond that approved
herein for funding of tbe Project. The Sponsor shall be responsible for all total costs for tbe
Project that exceed $xxx,xxx. In no event will tbe CFF fonds expended for this purchase
exceed fifteen percent (15%) oftbe overall acquisition cost of APN xxx-xxx-xxx. This
Project is eligible for reimbursement of capital project and operations and maintenance
expenditures as descn'bed in tbe Jefferson County Conservation Futures Program Manual for
tbe 2012 Funding Cycle.
The contribution by tbe Sponsor toward work on the Project at a minimum shall be as
indicated below. The contribution by tbe County toward work on tbe Project is described
immediately above and in "C" above.
http://www.coJefferson.wa.us!commissionerslConservationlconservation.asp
13
Aequisition
Conservation Futures - xxxx
Project Sponsor
Total Project Contribution Cost
Operations and Malntenanee
Conservation Futures - xxxx
Project Sponsor
Total Operations and Maintenance Cost
Percentage
xx%
xx%
100%
Pereentage
xx"A.
xx%
100%
Dollar Amount
$xx
$xx
$xx
Dollar Amount
$xx
$xx
$xx
G. Unexpended Project Allocations
Should unexpected Project allocations, including, but not limited to project completion at less
than the estimated cost or, alternatively, the abandonmcmtpfl1l!e ~ occur, then the
Sponsor shall notify the County. ~:?:;;i; e=:"'f
H. Rights and Obligations ~~ r;;~cc",-
All rights and obligations of the parties to this Agr~mentc;aie subE-"~c this A;greement and
its attachments, including the Sponsor's Applicatf~"'#1efferson CS;:i~t<~ation
Futures Program Manual for the 2012 Funding Cyc~~fwhich are lifmelied hereto and
incorporated herein.
Except as provided herein, no alteration of any of the . .. .. ~ons of this Agreement
will be effective unless provided in writip~~~:'S]lch alterati~cept those concerning the
r-"""- ..~.,c"",,":~,.~"c:i. b
period of performance, must be si~ Ixitfi_es. P~~ofperformance extensions
need only be signed by Jefferson B~ of qF~.'~sioners.
- ~ "~~=
L Indemnifialtion ~" ~!if! & ~c
Sponsor shall indemnifY, def_'lind holdLuJthe County, its officers, agents
and employees, from and ~: any and ~, losses or liability, or any portion
thereof;' - C and costs, liiiSing from injury or death to persons,
includingl e or death to Sponsor's own employees, or damage
to pr<JPeiIY . omission or failure of the Sponsor.
J. Insu~
The Spow shall see C c .. c". . in force throughout the duration of this
contract: g ii~~'
1 ~~()rker's co,&pOOsatlon and employer's liability insurance as required by
~~~1Wasbington.
2. Comprehensive genera1liahility insurance with a minimum coverage of
$1,000,000 per occurrence and $2,000,000 aggregate in connection with
the Sponsor's performance of this Agreement.
3. Commercial Automobile Liability Insurance providing bodily injury and
property damage liability converge for all owned and non owned
vehicles assigned to or used in the performance of the work for a
combined single limit of not less than $500,000 each occurrence.
4. Sponsor shall provide all required proofs of insurance to the County in
care of; Contracts Manager at Jefferson County Public Health,
615Sheridan St Port Townsend, W A 98368 prior to fee simple
acquisition of APN xxx-xxx-xxx.
http://www.coJeffenlOll.wa.uslcommissionerslConservation/conservation.asp
14
.
.
K. Ownership and Use ofDoeuments
All documents, drawings, specifications and other materials produced by the Sponsor
in connection with the services rendered under this agreement shall be the property of
the Sponsor whether the project for which they are made is executed or not The
County shall be permitted to retain copies, including reproducible copies, of drawings
and specifications for infonnation, reference and use. in connection with the
Sponsor's endeavors.
L. Compliance with Applicable Statntes, Rules, and Jefferson Connty Policies
This Agreement is governed by, and the Sponsor shall comply with, all applicable state and
federal laws and regulations, including RCW 84.34.210, and publisbed agency policies,
which are incorporated herein by this reference as if fully set forth.
M. Sponsor's Aceonntlng Books and Records
The Sponsor shall maintain complete financial records~~. to 1;I1js contract and
the services rendered including all books, records, #~~~pts, invoices, and
all other evidence of accounting procedures and PliCtices wlJl~cient1y and
properly reflect all direct and indirect cost of any,'tillture ellpi:itdOOl'ut1f\e perfwmance
of this contract The Sponsor's records and accolii1jji;l!E,~ing to -,~ tare
to be kept available for inspection by representativ~~1@le County an . ~:_ for a
period of six (6) years after the date of the final ~~ponsor. Copies shall be
made available upon request . - --
N. Licensing, Accreditation and Regis!t~..rI
The Sponsor shall comply with all apppre::l";~"'i. stateandJmerallicensing,
accreditation, permitting and registra!:i5n req1,I\f"'iii'I\1:!s!ljhdafds necessary for the
performance of this contract_ :: i ~:~
o. Disputes ,~~ ~"-~, __:;:
Except as otherwise provi!l~this coulJIDlf;W~ a bona fide dispute arises
between Je~n ColIut~(l the Sponsoi-aftifft cannot be resolved, either party
may requ~~pute l)jin~-Wi!h a mediator assigned by or associated with
Jefferson~1li.~I)istrict Co~er J1!UiY's request for a dispute hearing must be
in writing and ~~:-~ ~
a. JI1e'~pw;;;"issue(s), W
b.~'1he reIati~ifionsbfthe parties, and
c~ the Sponsor,.:.c-C;e, address and Agency contact number
These req;stllmust bll~~ to the Project Manager, Jefferson County
Environm~~jJl1llJuent, 615 Sheridan St, Port Townsend, WA 98368,
within fi:fteeDt13Ydays after either party received notice of the disputed issue(s). The
parties agree that this dispute process shall precede any action in a judicial or quasi-
judicial tribunal. The parties will split evenly the cost of mediation or whatever form
of dispute resolution is used.
P. Termination for funding
Jefferson County may wrllaterally terminate this contract in the event funding from
state, federal, or other sources are withdrawn, reduced, or limited in any way after the
effective date of this contract.
Q. Termination for Convenience
The County reserves the right to terminate this agreement at any time by giving ten
(10) days written notice to the Sponsor.
http://www.cojefferson.waus/commissioners/Conservationlconservation.asp
15
> .
.
R. Assignment
The Sponsor shall not sublet or assign any interest in this Agreement, and shall not
transfer any interest in this agreement without the express written consent of the
County.
S. Non-Waiver.
Waiver by the County of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
T. Connty Does Not Assume Additional Dnties
The County does not assume any obligation or duty, except as required by federal or
state law, to determine if Sponsor is complying with all applicable statutes, rules,
codes ordinances or permits.
U. Agreement Representatives _
All written communications sent to the Sponsor underclti""A=
delivered to: ff. ~
Soonsor Contact -
be effective upon signing by all parties.
These addresses shall be effective until receiJl1: by one
of any change. -cc.
V. Entire Agreement/Severability if
This agreement, along with all attacl~ts,ps
other understandings, oral or ~Sii;c ~
the parties. If any part ofthis~e.mtent'
other secti~~ of this A ~ shall con
X. Venue:
Venne for l!liY Ii
Court in Iliii1 for Jeffi
litigation ~ts, incl . 5'
--- g
DATEDtJiiS:........ ~
this Project Agreement shall. be only in the Superior
. Each party to this agreement shall be responsible for their
ey's fees.
day of
2011.
hUp:llwww.co.jefferson.wa.uslcommissionerslConservationlconservation.asp
16
.
.
- .
.
Jefferson County Conservation Futures Program
Annual Project Reporting Form Template
1. Project Sponsor:
2. Project Title:
3. ~ect Number:
4. Status:
5. Approval Date:
6. Project goa1s and objectives:
7. Parcel number(s):
8. Total acreage:
9. Easement:
Title:
Seller:
10. Fee Simple
Seller:
~~-~.:;~::;;;
~ -,~~~.~ .-
--
--7--
11. Month and year that CF funding
12. a). Purchase price:
13. Amount of CF award:
14. Monthandyearofacq .
15. Entity holding title:
16. Entity ible
17. Plans e
ota1 project cost:
18.0&
19. Existing and on-going activities and projects (for each 0 & M activity that has
occurred since October 1 of the previous year, please provide supporting
documentation):
20. New events, activities, projects (for each 0 & M activity that has occurred since
October 1 of the previous year, please provide supporting documentation):
http://www.co.je:fferson.wa.uslcommissionerslConserwtionlconservation.asp
17
~
i~
',;'
:~
".~
21. ~~_.....:
~ 1,
1
'~<l nijf tilr~_'tOW8rds prOjel.lt's~.t
\'-- ',:-'" -, <- : -"';_--'_ ."'e,,';'
}
'-1.
"
..,
-."
':.5'1:'-
I,;
-.']"
'\'
"
^.
"',-,..
;;'.
~~e'
T"."
,'-.
."
f~_
- . - - , . .
;'~1~~~~_1~"":~
,
r.W'....td r.
", .
'>.'
;,'1.'-'~:';
tt:;/
A-
.:.; ~,
"
.
-ii. .:,,-,iir,:
Appendix B
-
S41ish
5....
Strill'/ I~{
Juall De fum
A1mirnlty
I"kt
.....
Por'
TOWIISt'lld Bay
,..
'\,,;
.,
. .
. .'
~ ":.i
, -,
:t ?""
1:0 ::.;
t~
i
\ ~
~.
r-..
I
-
~
. .
-.
/
Oak Ba.v
.....'"
-"
.-
Conservation Futures
Eastern Jefferson County,
Washington
.....
--...........
_c_...........r_~..l_.__.___
=:::~:.~-' ~€~.~~~=-
~=~== ==~::=.-
Oo-o,.._r__
DOoo-t--r__
0-'..........
-....-....-..,-
-...----..---
-...--...-----.-
_I'..,..._r_..-__._._
_--->>0,
--...---
fJ......
~
~~
,.~
http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp
19
~,
p
~N
t,;."o~ 2012 Jefferson County Conse!"ation Futures Program
~ .:c..... Property Acquisition and/or
~~~ Operations and Maintenance Project Application
Please complete the following application in its entirety. Be sure to answer "N/A" for questions that
don't apply to the project. Incomplete applications will not be accepted for consideration. Unless
directed otherwise, use as much space as needed to answer each question.
Contact program stqff at 385-4498 or wokornv@coJefferson. wa. us with questions.
c>,
':,'/h
1. Project Title:
/
2a. Conservation Futures Acquisition Request: '
b. Conservation Futures O&M Request: . .
"'v""';,:";
3. Total Conservation Futures Request:, .
4. Please indicate the type of interest contemplated in the a~q~"np:rocess.
_ Warranty Deed Easement' _Of:her'V:lease4escribe below.)
- .
In whose name will the property title be held after-acquisition?
, -,"
,
'\
,
o ',.j
/:Yjii
>, j'oj
:"~ itS!
\'<~:~~'
5. Applicant Information
Name of Applicant or Organization: "
Contact:
:;}c]
"'><'D
I
.V/
....i?,'
,.W'
'~- <)f
-'.
Title:
Address:
Phone: (
Email:
,
/"<
~,
:.:',>";'<
'.},
)
'-, , . ext.
Fax: (
)
. ext.
.<i;yi>- -
<ii"-:
-'.,>.'
Phone: (
Email:
This application was approved by the sponsor's legally responsible body (e.g., board, council, etc.)
on ,20___.
)
. ext.
Fax: (
)--
. ext.
1
.
1':'-
, "
7. Site Location
Street Address or Description of Location:
Driving Directions from Port Townsend:
Section:
Assessor's Parcel Number(s):
Township:
Range:
8. EXISTING CONDITIONS
New Site: Yes No
Addition to Existing Site: Yes No
Total Project Acreage (if different):
Existing StructureslFacilities:
Any current covenants, easements or restrictions on hut,d use:
,>hP~"{~'~
;:
r
-'i
'\..
,.,.....,.,:..,.,........./
t;/
Current Use:
"f\;
{'/
Waterfront (name of body of water):
Shoreline (linear feet):
Owner Tidelands/Shorelands:
,
;!
'- /
<':;C/
- ;j
"I
/-
pi
('~;j
9. Current ProPerty Owner lslscfut't a ~g seller.
.- -'co.:"".'._"
(:';
, .
, ,
10. In one-half page or less,PItO~de a sum~jlry deseription of the project, the match, overarching
goal, and tilt'; top objeeti(~ "'. 8i!?ll'
. ',~ .
11. Estimate ~ts bell)w, inl;luafug the estimated or appraised value of the propert(ies) or
-'-_, ,.',),--;;-'--"T~:':'\_:/
property right(s) to/~J~ed, even if Conservation Futures funds will only cover a portion of
the total project cost. In the case of projects involving multiple acquisitions, please break out
appraisals and estimated acquisition costs by parceL
a. Estimated or Appraised Value ofPropert(ies) to be Acquired:
b. Total Estimated Acquisition-related Cost (see Conservation Futures Manual for eligible costs):
e. Total Operation and Maintenance Cost:
2
'.
,
~
d. Total Project Cost:
Basis for Estimates (include informatiou about how the property value(s) was determined,
anticipated acquisition-related costs, general description of operation and maintenance work
to be performed, task list with itemized budget, and anticipated schedule for eompletion of
work):
12a. Sponsor or other organizations _will _will not eontribute'tti~q~liSjl;ion~f proposed site
and/or operation and maintenanee aetivities. ", i}/'
b. If applicable, please describe below how contributions ~in grou~,6; agelldes reduee the
need to nse Conservation Futures program funds.'0ii'J/
~"
e. Matching Fund Estimate
Conservation Futures Funds Requested
Matehing FnndslResourees*
Total Project Acquisition Cost
Acquisition
/f!01J,;>"
"
'O&M
%
'''',,-
p _%
_%
100%
, " . ..:}'>...... ,I
· If a prior acquisition is being propose4as~b, please descrjJ,e,and provide documentation of value,
location, date of acquisition and other W~ion that wouldtjifectly link the match to the property
being considered for acquisition. ",{" ',cC '
{">>'~..-'.
d. Source of matching AnJ.Ount of Contribution"
funds/resourees ,', contribution, approved?
; $ ":Yes .No
$, "', Yes / No
'f':'-;;.,
S " ,,':Yes No
$' . Yes No
>,
!~
c
{"
If not,
when?
Contribution
available now?
Yes No
If not,
when?
Yes
No
Yes
No
Yes
No
{j))
NOTE: Matchittg.f'uiu4 are strongly recommended and a higher rating will be assigned to those
projects that gtJarante?,}iiiitlitional resources for acquisition. Donation of property or a property
right will be coilsideretJaa a matching resource. Donation of resources for on-going maintenance or
stewardship ("in-kind" contributions) are not eligible as a match.
13a.Sponsoring ageney _is _is not prepared to provide long-term stewardship (maintenance,
up-keep, ete.) for the proposed project site.
b. Describe any existing programs or future plans for stewardship of the property, including the
nature and extent of the eommitment of resources to carry out the stewardship pian.
3
,
.
14. Describe the sponsoring agency's previons or on-going stewardship experience.
15. Has the sponsor and/or applicant of this project been involved in other projects previonsly
approved for Conservation Futures funding?
a._No, neither the sponsor nor applicant has been involved in a project previously approved
for Conservation Futures funds.
b. Yes, the sponsor and/or applicant for this project has been involved in a project previously
approved for Conservation Futures funds. Please provide details:
'is
16a. Property _can _cannot feasibly be acquired in a fiI!lCIy i~hion .~itIiavailable resources.
b. Necessary commitments and agreements _are _are not in place..
Co All parties _are _are not in agreement on the cost of aequisition.
If "not" to any of the above, please explain below.,
:.....:
i.'.:'-' '.
17. The proposed acquisition _is specifically identifjed,in an adoptedllptll1~ee, conservation, or
resource preservation program or pian, or coJlll1tUnityconservation ~f{ort. Please describe
below, including the site's importance to the pl(Jh. Please reference the website of the plan if
available or include the plan with this appliCa(ion. Ay/>>.,',;
_complements an adopted open space or co~.servation plan, but is,. not specifically identified.
Please describe below, and describe~, tMp1'oposed acq~i9ition is consistent with the plan.
_is a stand-alone project. (,;;.;;>'"%'
tfj// I
".,
,/.1
"<i
18. List the important.milestlltltlS'for tbi~ project.
" " <......,:......::...:....cc..-
'<> ,....,.,
- .J
. ~
19. Conservation OppOrtunity or Threat:.
.;<;:.-.--_:~. '-', -'-, \(.
a. The proposed Jl~Uisition site .... does. ..... does not provide a conservation or preservation
opportunityfWlnch would othe;....is~b.;iost or threatened.
b. If applieable, please earefully i'CSS'rlbe the nature and immediacy of the opportunity or threat,
and any uni,uequalities a~~.~t the site.
\-,
20. Describe the pI1Ysiciilcharaeteristies of the site that is proposed for acquisition with
Conservation Futures Program funds including: vegetation, topography, surrounding land
use, and relationship to parks, trails, and open space.
21. The proposed acquisition:
-provides habitat for State of Washington Priority Habitat and/or State or Federal
Threatened, Endangered or Sensitive species.
_ provides habitat for a variety of native flora or fauna species.
4
.
.-
_ contributes to an existing or future wildlife corridor or migration route.
If affirmative in any of the above, please describe below. and cite or provide documentation of
species' use. 1
22a. Describe the extent and nature of current and planned agricultural use of the proposed
acquisition, including any anticipated changes to that use once the property, or property right,
is acquired with Couservation Futures funds.
b. Describe any participation by the current property owner in any other agricultural land
couservation programs, including the program and nature of thl! iny~lveme~t.
- I
23. Describe the use planned for the site, any development p~i1ifafter ~~tion, characteristies
of the site which demonstrate that it is wen-suited to the proposed USe, llIlfiplans for any
structures currently on the site. " j'1
I
24a. Proposed aequisition site and any subsequent planned ~e.~evelopment
(as described above) _is _is not part of a larger proj~'2 '
" ~,<:.
,..: .~>':..........:. -0- '-
b. H applicable, describe how the site relates to the larger project, alt1f,~hethefthe project has a
pian, schedule and funding dedicated to its completio,n."<." '
;.,
i:'z%'Z;'
27. The proposed acquisi~it;;.,.. includes historic or culturally significant resources2 and
/- .. c_ -_.-~ ... -", '<
_ is registered with' the NationliI,Il~~rfof Historic Places, or an equivalent program.
_ is recogniz~l?cally has Jui...~~ ~oric or cultural resources.
_ is adjacent to .n,d provides a. bl1ffer for a historic or cultural site.
If qfJirmative in ~ ~J(heabmretPlease describe below, and cite or provide documentation of the
historical or culturdZresouices.
',-j"-'-'-
1 See, for example, ht1;p://www.dnr.wa.gov/researchscienceltopicslnaturalheritatw/plll!eslamo nh.llSllX
httn:/ /www.wdfw.wa.lZov/conservation/ohsllist/
http://wwwI.dnr.wa.lZov/nhp/refdesk/olants.html
http://www1.dnr.wa.lZov/nhp/refdesk/oubslwa ecoloiPcaI svstems.Ddf
2 Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatoIy protections of resources under chapters 27.44
and 27.53 RCW.
5
r
28a. Describe the extent and nature of current and planned silvicultural use of the proposed
acquisition. Please cite or provide documentation of existing or planned silvicultural activities
includingforest management plan(s).
b. Describe any participation by current property owner in silviculture couservation programs,
including the program and nature of the involvement.
29. Spousors of applicatious that are approved for funding by the Board of County
Commissioners are reqnired to submit a brief progress report by October 30 every year for
three years after the award is approved, or three years after the acquisition funds are
disbursed to the applicant, whichever is later. The progress repuJ1f: $ust ad~ess any changes
in the project focus or purpose, progress in obtaining matcbingfun4ing,and stewardship and
maintenance. Spousors reeeiving O&M funds will also su.bmit an ann.ual report for each year
that O&M funds are expended. The Committee will uSe~e infO~tiollt~().~elop a p,roject
"report card" that will be submitted annually to the Briard of C9unty Com..,i~"i6ner!l.fi!
. "~/;y:.::,:/
< . --'- . .'J/
If this application is approved for funding, I understand th~ spdn~r is requiredto.mbmit
progress reports for three years and for any year in wIm;h O&M;~ds are expended.
wtials D~ .
30. If, three years after the date funding is appr~l"~'by~~e Board of Co~ Commissioners, the
applicants have not obtained the rcqnired ~tcl1ihl1i~ds, the Comlpiittee may request the
Board of County Commissioners to nullify their ap~rQl"al of tiql~, and may rcquire the
project to re-apply. . '"
;;W;;i.'
If this application is approved for:t"uJ,tding, I understand~at we may be required to re-submit
the application if the project spOli~or does not ~btain'th,necessary matching funding within
three years. . Initials <Date
31.
j
t:-/-;...:...::.:-;:>..>:.-;;,::
Are there anycrfti~ datils, e.g;.:~ht deadlines, for your project that the Committee should
know about? PI~1ist the dates and ~plain their importance.
,<c-._,,;.;.._;'>.,,'... .-...... ".'
;-'{j;-;;
6
,
,
;..
2012 Jefferson County
Conservation Futures Program
Ratings Sheet
Please note: if none ofthe answers provided describe the projeet, answer "N/A" or "0".
CRITERIA SCORE
1. To what degree does the project leverage contributions
for acquisition from groups, agencies or
(Points awarded based on the folluwing
level of contribution)
a. leverages significantly = 3 points
b. leverages moderately = 2 points
c. meets requirement = I point
ADJUSTED
= SCORE
=
2. To what degree does the project sponsor commit to provide
long-term stewardship for the proposed project? . X...... .10
a. Stewardship plan with guaranteed 10ng-terJ:nstewardship = 5 points
b. Stewardship plan with guaranteed short_term stevvardship = 3 poinl$
c. Stewardship plan, no guarantee = 1 poin,t . /7<:4. "~
_. '("" '. ./;/
b". '" ,
3. To what degree has the project s~t'~lllo,t$trated !#fective
long-term stewardship ofa simiIaJ-project?! ' , X I
a. Highly demonstrated = 5 pohrts' !'~tlj"
b. Moderately demonstra~=" 3 points
c. Slightly (temOlJstrated6,1 po~t.
d. Eff~veness not demo~=O points
..
=
=
"'""',.C . .. ~
4. To what degreeisthe llffluisition f~iI)Ie?
a. Highly feasible;; 5 poit.J~ . '
b. M~ly feasible "".3 vOi$/
c. Slightly feasible = I point
X
8
=
; i.><0'
5. To What\~~is the project part of an adopted open space, conservation, or resouree
preservam,n .progrilm or plan, or identified in a community conservation effort?
.,'...,..., X 7 =
a. Site identified in the adopted plan = 5 points
b. Site is not identified in the adopted plan, but the project complements an adopted plan = 3
points
c. Stand alone project with an adopted plan and potential to stimulate broader conservation
efforts
= I point
7
6. To what degree does the project conserve
opportunities which are otherwise lost or threatened?
a. Significantly threatened = 5 points
b. Moderately threatened = 3 points
c. Slightly threatened = 1 point
d. Not threatened = 0 points
X 6
=
7. To what degree does the project preserve habitat for flora and fauna?
(Points awarded in part based on level of documentation.) .
a. State ofWasbington Priority Habitat and/or State or FederakEncl~~~l'hreatened or
Sensitive species = 0-3 points X \.4" =
b. Variety of native flom & fauna = 0-3 points X /4 =
c. Provides wildlife corridor or migration route = 0-3 po~ts 'X 4<'; ..""
,
('
8. To what degree does the project preserve farmland' . .'f
for agricl,1ltaral use?
a. Participates in other conservation programs = 0-3 poip;ts,
b. Likely will maintain active. agricultural use = 0-3 points
c. Preserves rural cultural heritage = 0-3 points .'
,DJ
f....'<i/
=T::Yi/
X 4
,X 4
X: .. 4
=
=
=
','j
9. To what degree does the project serve a JlijpUficant
benefit area?;
;%
a. Broad county benefit = 5 points it!
b. Localized benefit = 3 points .
Ed;:'
07
A'
=
<......,.
x?"
/,',,'c'-:'i
10. To what degree will the a~~tii~~ provide(edutlati~Jial opportunities, interpretive
opportul1ijjes, and/or se~e as ~ general community resouree?
..... ,', /'-<<._........::>" X 4 =
'," ...... -_::J, ""jU.-'.:>'_
a. Publi()~,.~th plllimedQr~ucationa1linterpretive dillplays and materials, events or
activities = 5 ~:.. . '
b. Limited P1;bljPaccesS,available space for signage and educational materials = 3 points
c. Remote loCation = 1 IJ9i:nt A:
d. No oppo,rturrlty = 0 :Mil#s;.,{;l .;F
3 Cultural resources. means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tn1les and mandatory protections of resources under chapters 27.44
and 27.53 RCW.
.,
.
~
8
~.
~
..-J
.c
U. Te....._~d.!!';t.,.~,.;h.,d~Ui' :i...rtrllYL n~:'8~~
,- --, . . c' <, . _ - "; ,:.: ":-- ';,' c ',- - >;, -. ,'t-~_ ~-
a. ~.i!'t~f~: Y~or estI!blishes:. ~i~Pl~ies1li:Kl,~da.a;";' ~3?JlQiI:ds
'. 'X, 3;' ""
b: ~kwoPr'uipuWic and/or priv.~_whicl:t~lOltl7i1l~.m~!~
sil~ '
..' ~;=3point ,', " '.',
trncenUied :; 0 ints Xl""
" po
>\
, '>'".
;~
(,",
H9
, "-~',
.1 .-.-2_~
Regular Agenda
i?J1}J;4,~ JEFFERSON COUNTY PUBLIC HEALTH
'<ft.. t!';;o.* 615 Sheridan Street . Port Townsend. Washington. 98368
qn;.O
'-' www.jeffersoncountypubDchealth.org
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Taml Pokorny, Environmental Specialist n
DATE: ~11\~ l q L '2bVl
SUBJECT: Presentation of Recommendations and Resolution for the
2012 Conservation Futures Funding Cyde
STATEMENT OF ISSUE:
CF Committee Chair Fred Weinmann and Committee staff request time to present
recommendations, project reports and a resolution to Initiate the 2012 Conservation
Futures Funding Cyde.
SectIon 3.08.030(7) of the Jefferson County Code reqUires the Conservation Futures
Citizen OVersight Committee (CF Committee) "to review program prlndples at least once
every two years and make recommendations to the Board of County Commissioners for
modification to the program." The CF Committee has preferred to conduct Its review
annually.
ANALYSIS/STRATEGIC GOALS/PRO'S and mN'S:
A memo from Chair Weinmann, Induded with this packet, summarizes the CF
Committee's recommendations for the 2012 cycle. These recommendations are
Incorporated Into the accompanying draft Application, Ranklng Sheet and program
manual.
Staff also requests BoCC consideration of the accompanying resolution to approve the
Committee's recommendations as well as the draft: 2012 CF Program Manual. The
Manual has been updated from 2011 to Indude the current Committee membership,
Appendix B map and revised language and un updated project agreement template.
Spedflc changes may be viewed In the Appendices of the draft: CF Committee meeting
minutes for November 17, 2011 available at:
http://www.co.jefferson.wa.uS/commlssionersjConservatlonjconservatlon_meetlng.asp.
, COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: 360385-9400
FAX: 360J85-9401
PUBLIC HEALTH
~mmilG~f.fuwrW
E~RONMENTALHEALTH
WATER QUALITY
MAIN: 360385-9444
FAX: 300379-4487
".~.".'~".
.~~'~
The proposed resolution also establishes a CF application period of January 12 to March
5 and estimates available funding, as calOJlated by JCPH staff, at $260,000. Of this
amount, up to $31,650 may be awarded to operations and maintenance activities (15%
of projected 2011 revenues).
FISCAL IMPACf/COST BENEFIT ANALYSIS:
The presentation and approval of the resolution would have no Impact to the General
Fund. Funding to support the Conservation Futures Program Is provided by the Jefferson
County Conservation Futures Tax Levy.
RECOMMENDATION:
JCPH Management recxxnmends the BoCC hear the presentation and approve the
resolution to Initiate the 2012 Conservation Futures Funding Cycle.
REVIEWED BY:
tor
aPw
Date
COMMUMTY HEALTH
DEVELOPMENTAL DISABIUTIES
MAIN: 360-385-9400
FAX: 360-385-9401
PUBLIC HEALTH
~m~BGc~~D~
ENVIRONMENTAL HEALTH
NATURAL RESOURCES
MAIN: 360~85-9444
FAX:360~1