HomeMy WebLinkAbout010312_ca02
Department of Public Works
o Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director :::1)1
To:
Subject:
January 3, 2012
Change Order #2 Recycling Services
Agenda Date:
Statement of Issue:
While collecting plastic #1 and #2 for recycling, the recycler has to either sort out
other plastics and trash locally or haul it in bulk to be sorted off site. This results in a
net loss of solid waste disposed of locally and a loss of solid waste revenue. Change
Order #1 establishes a method of fair compensation for this work. It also addresses
specifics of additional education wltha goal of limiting the collection of plastics #3-
ffl.
Analysis/Strategic GoalslPro's 8: Con's:
n/a
FiscallmpactlCost Benefit Analysis:
This recovers potentially lost revenue that is variable, but is projected to average
around $200/month.
Recommendation:
Approve Change Order #1 as submitted.
Department Contact:
Frank Gifford x175
Reviewed By:
Ja6-'2r~
Date
Dale:
1/312012
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
CHANGE ORDER
Chango
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Sheet
1 of 1
OrderNo.
DChango proposed by ^gom;y
~Chango proposed by Contraotor
Contract Title: Recycling Services
Contract
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To:
Skookum Educational Services
2600 Burwell St
Bremerton, WA 98312
Ctmsent given by Surety: (whm required)
Project Title: Recycling Services Contract
By:
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AJtorney-/n1"aa [)Qtq
You are ordered to perform the following described work upon receipt of an approved copy oftbis change order:
Skookum will perform the following tasks .In addltlon and Incorporated as part of the orlglnal RecyclIng Servla!s Contract executed March
14, 20ll focusing on the required goal of not recyclJng plastics #3417:
Provlde one Insert per year educating the public through publitatlon In the Port Townsend Leader.
Continued pubncatlon and dispersal of the recycling pamphlet.
Saturday Jefferson County Recycling Center attendant win focus on pubnc education including handing out recycling pamphlets,
answering questions, and monitoring recyclIng compfiance.
Four hours a month at high volume satellite sites, Skookum will provide staff to focus on pubfic education including handing out recycling
pamphlets, answering questions, and monitoring recycling compfiance.
In addition, obvious and accessible contaminants will be pulled from the recyclJng stream during processing.
Skookum will reimburse the County for mixed plastics fl3.#7 and trash on a monthly basis that are Incidentally conected and marketed
with plastics #1 and #2. The amount to be reimbursed wlfi be calculated based on the monthly cIIliracterlzatlon report for #3417 plastic
(SMIX) and trash. The percentage In the characterization report will lie multiplied by the monthly net weight, then converlled Into tons
and multiplied by $S5.94 per ton which Is the tipping fee minus the disposal cost plus tax of 3.6% (currently $110.00 per ton - $56 per ton
disposal cost = $S4 per ton revenue x 3.6% tax). Since the contaminants are being disposed of elsewhere, the County does not Incur the
disposal cost. A check and the accomanylng characterization report and calculation sheet will be mailed to the Jefferson County Public
Works Department within 30 d8'/S of the end of each month.
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All wmk to be perfonned per the standards and ~ as =-me<! in the original oontract dated Marob 14, 2011
ORIGINAL CUllRENT ESl1MATED ESTIMATED
CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL
AMOUNT AMOUNT TIDS ORDIlR AFTER CHANGE
$ 1,031,316.00 $ 1,031,316.00 $ $ 1,031,316.00
ORIGINAL CUllRENT CONTRACT TIME NEW CONTRACT
CONTRACT TIME CONTRACTTIME CHANGE (AddIDeI) TIME
S-Y=" S-Y=" NJA S-Y="
Project Manager
APPROVAL RECOMMENDED
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Solid W""" Manager
APPROVED
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CIr4ir. Jeff'"""" CoImty CammI/ts/onen
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RECYCLING SERVICES CONTRACT
JEFFERSON COUNTY, WASHINGTON
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'THIS AGREEMENT, made and entered into this, II./t:n day of ---11a..n:J, , 2011,
between the COUNTY OF JEFFERSON (the County), acting through the Jefferson County
Commissioners and the Director of Public Works under and by virtue of Title 36, RCW, as
amended and Skookum Educational Services, hereinafter called The Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part
of this agreement, the parties hereto covenant and agree as follows:
I. The Contractor agrees to furnish all labor, supervision, management and equipment and
provide certain services, to-wit: That the Contractor herein will undertake.and complete the
following described services:
PROVIDE SOLID WASTE RECYCLING SERVICES FOR JEFFERSON COUNTY,
WASHINGTON
for the total sums not to exceed the fullowing amounts paid in monthly installments for services
provided:
First 12 months
$16,107
$16,501
$17,245
$17,650
$18,440
Second 12 months
Third 12 months
Fourth 12 months
Fifth 12 months
Except that the these amounts shal1 be reduced by Contractor's lease payments to the County for the
use of any County-owned equipment fur agreed periOOs of time, all in accordance. with and as
described in the attached Specifications and other provisions of the Request for Proposals, and
which are by this reference incorporated herein and made a part hereof. The Contractor shall
perform any alteration in or addition to the services provided in this contract and every part thereof.
The scope of these services may be modified, enlarged or altered only by mutual written agreement
of the County and The Contractor during the term of the contract.
The Contractor shall complete the described services as follows: with a start date of April I,
2011 and a completion date of March 31, 2016. The County reserves the right to renew this
Contract for a single, second five (5) year period under the identical terms and conditions of the
initial Contract between the parties and must give'notice of its intent to renew the Contract not
less than 180 days before the completion date listed above. Contractor may not terminate the
Contract without providing 270 days notice to the County and Contractor may not
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establish an effective termination date pursuant to this paragraph that is any earlier than the third
anniversary of the start date listed above.
The Contractor shall. provide and bear the expense of all equipment and labor of any sort
whatsoever that may be required for completing the services provided for in this contract and
every part thereof.
2. The County of Jefferson hereby promises and agrees with the Contractor to employ, and
does employ the Contractor to furnish the goods and equipmllnt described and to furnish the
same according to the attached SpecificatiollS and the terms and conditiollS herein contained, and
hereby contracts to pay for the same according to the attached specificatiollS and the schedule of
unit or itemized prices hereto attached, at the time and in the manner and upon the condition
provided for in this contract The County may employ the Contractor to perform any alterations
in or additions to the services provided for in this contract that may be ordered and to pay for the
same under the terms of this contract and the attached specifications at the time and in the
manner and upon the conditions provided for in this contract.
3. The Contractor for himself, and for his heirs, executor, adminilltrators, successors, and
assigns, does hereby agree to the full performance of all the covenants herein contained upon the
part of the Contractor.
4. Prior to commencing services, the Contractor shall obtain at its own cost and expense the
following insurance from companies licensed in the State with a Best's rating of no less than
A: VII. The Contractor shall provide to the County Risk Manager, certificates of insurance with
original endorsements affecting insurance required by this clause prior to the commencement of
services to be performed. .
The insurance policies required shall provide that thirty (30) days prior to cancellation,
suspension, reduction or material change in the policy, notice of same shall be given to the
County Risk Manager by registered mail, return receipt requested, for all of the following stated
insurance policies.
If any of the insurance requirements are not in compliance at the renewal date of the
insurance policy, payments to The Contractor shall be withheld until all such requirements have
been met, er at the option of the County., the County may pay the renewal premium and withhold .
such payments from the moneys due The Contractor.
All notices shall name the Contractor and identify the agreement by contract number or
some other form of identification necessary to inform the County of the particular contract
affected.
A. Workers Compensation and Employers Liability Insurance. The Contractor shall
procure and maintain for the life of the contract, Workers Compensation Insurance,
including Employers Liability Coverage, in accordance with the laws of the State of
Washington. .
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B. General Liability(l) - with a minimum limit per occurrence of one million dollars
($1,000,000) and an aggregate of not less than two million dollars ($2,000,000) for
bodily injury, death an d property damage unless otherwise specified in the contract
specifications. This insurance coverage shall contain no limitations on the scope of the
protection provided and indicate on the certificate of insurance the following coverage:
1. Broad Form Property Damage with no employee exclusion;
2. Personallnjury Liability, including extended bodily injury;
3. Broad Form Contractual/Commercial Liability including completed
operations;
4. Premises - Operations Liability (M&C);
5. Independent Contractors and Subcontractors; and
6. Blanket Contractual Liability.
(I) Note: The County shall be named as an additional insured party under this
policy.
C. Automobile(2) - with a minimum limit per occurrence of $1,000,000 for bodily
injury, death and property damage unless otherwise specified in the contract
specifications. This insurance shall indicate on the certificate of insurance the following
coverage:
1. Owned automobiles;
2. Hired automobiles; and,
3. Non-owned automobiles.
(2) Note: The County shall be named as an additional insured party under this
policy.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of the contract by the County. At the option of the County, the insurer shall
reduce or eliminate deductibles or self-insured retention or the Contractor shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
The Contractor shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontraGtor. All insurance
provisions for subcontractors shall be subject to all of the requirements stated herein.
Failure of the Contractor to take out and/or maintain any required insurance shall not
relieve the Contractor from any liability under the Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the intention
of the parties that the insurance policies so affected shall protect both parties and be primary
coverage for any and all losses covered by the above described insurance. It is further agreed by
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the parties that insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy. It is further agreed by the parties that
any and all deductibles in the above described insurance policies shall be assumed by and be at
the sole risk of the Contractor.
It is agreed by the parties that judgments for which the County may be liable, in excess of
insured amounts provided herein, or any portion thereof, may be withheld from payment due, or
to become due, to The Contractor until such time as The Contractor shall furnish additional
security covering such judgment as may be determined by the County.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements, and for any' mutually agreed and
negotiated modification to the contract scope of services that involves additional hazards not
included in the contract specifications.
5. The Contractor shall comply with all Federal, State, and 10ca1laws and ordinances
applicable to the services to be done under this Agreement. This Agreement shall be interpreted
and construed in accord with the laws of the State of Washington and venue sha1l be in Jefferson
County, WA.
The Contractor sha1l indemnify and hold the County, and its officers, employees, and agents
harmless from and sha1l process and defend at its own expense, including all costs, attorney fees and
expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part,
directly or indirectly, from The Contractor's negligence or breach of any of its obligations under this
Agreement; provided that nothing herein sha1l require a Contractor to indemnify the County against
and hold harmless the County from claims, demands or suits based solely upon the conduct of the
County, its officers, employees and agents, and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) The Contractor's agents or employees;
and, (b) the County, its officers, employees and agents, this indemnity provision with respect to
claims or suits based upon such negligence, and/or the costs to the County of defending such claims
and suits, etc., sha1l be valid and enforceable only to the extent of The Contractor's negligence, or
the negligence of The Contractor's agents or employees.
Claims against the County shall include, but not be limited to assertions that the use and
transfer of any software, book, document, report, film, tape, or sound reproduction of material of
any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark,
trade name, or otherwise results in an unfair trade practice or an unlawful restraint of
competition.
The Contractor specifically assumes potential liability for actions brought against the
County by Contractor's employees, including all other persons engaged in the performance of
any service required of The Contractor under this Agreement and, solely for the purpose of this
indemnification and defense, The Contractor specifically waives any immunity under the state
industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was
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specifically entered into pursuant to provisions of R.C. W. 4.24.115 and was subject of mutual
negotiation.
6. The Contractor's relation to the.County shall be at all times as an independent Contractor,
and nothing herein contained shall be construed to create a relationship of employer-employee or
master-servant; and any and all employees of The Contractor or other persons engaged in the
performance of any service required of The Contractor under this Agreement shall be considered
employees of The Contractor only and any claims that may arise on behalf of or against said
employees shall be the sole obligation and responsibility of The Contractor.
7. The Contractor shall not sublet or assign any of the services covered by this contract
without the express written consent of the County or its authorized representative. Assignment
does not include printing or other customary reimbursable expenses that may be provided in an
agreement.
8. Nothing in the foregoing clause shall prevent the County, at its option, from additionally
requesting that The Contractor deliver to the County an executed bond as security for the faithful
performance of this contract and for payment of all obligations of The Contractor.
9. Non-compliance with the terms and conditions of the contract may result in fines and
other damages that enable the County to erisure that The Contractor is making legitimate efforts
to meet the expectations outlined in the contract. Either party can suggest dispute
resolution/mediation when an issue raised between the' parties does not appear to be addressed by
the contract and/or is not being solved by the methods laid out in the contract. The Public Works
Director for the County and the President for The Contractor are entitled to request such services.
Both of these parties must agree on the party that will either mediate the issue or attempt to
resolve the dispute. During such periods, fines and other compliance measures will be stopped
pending the outcome of the process. The same parties may suggest binding mediation and/or
binding arbitration where necessary. .
10. This contract contains the complete and integrated understanding, agreement or
negotiation between the County and The Contractor, and supersedes any other contract presently
in place between the two Parties. Any oral or written representation not set forth herein
excluded. Amendments to this contract shall be in writing and executed by both parties.
II.' The County's authorized representative is:
Jack Reid
Solid Waste Manager
623 Sheridan St.
Port Townsend, W A 98368
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Contractor's authorized representative is:
Jeff Dolven
President
2600 Burwell St.
Bremerton, WA 98312
Any notice given by either the County or Contractor shall be served, if delivered in
person, to the office of the authorized representative. or if deposited in the mail, properly
stamped and addressed to the office of the authorized representative. Either the County
or the Contractor shall have the right to change its representative by giving the other
party due notice in writing of such a change.
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IN WITNESS WHEREOF, the Contractor has executed this instrument on the day and year first
below written and the Board of County Commissioners has caused this instrument to be executed
by and in the name of said County of Jefferson the day and year first above written,
Executed by the Contractor ~ ~ .2011
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~::Jec-r ()olven
By:
'title: President
(/ $;j;' p: (,0 I II Z- ~ '2.- c./
State of Washington, Contractor Registration Number
SEAL:
COUNlY OF JEFFERSON
BO 0 SSIONERS
ArrEST:
Approve.!! as_ toA~1'II} ~9: this G !b.
dayof~2lrn
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David Alvarez
. Deputy Prosecuting Attorney .
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Frank Gifford
Public Works 0' r
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CONTRACT BOND
JEFFERSON COUNTY, WASHINGTON
KNOW ALL MEN BY TIIESE PRESENTS:
That . of . as
Principal, and . as Surety, are jointly and severally held andibound Iihto
the COUNTY OF JEFFERSON, the penal sum of
Dollars ($ ), fur the payment of which we jointly and severally bind ourselves, or
heirs, executors, administrators, and assigns, and successors and assigns, firmly by these presents.
The condition of this bond is such that WHEREAS, on the _ day of , AD., 2011,
the said , Principal herein, executed a certain contract with the
County of Jefferson, by the terms, conditions and provisions of which contract the said
, Principal herewith, agrees to furnish aU materials and provide certain services, to-wit That the said
Principal herein will undertake and complete the following described services:
. in Jefferson
County, Washington, as per maps, plans and specifications made a part of said contract, which contract as so
executed, is hereunto attached, and is now referred to and by this reference is incorporated herein and made a
part hereof as full for all purposes as ifhere set forth at length.
NOW THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the
tenus, conditions and provisions of said contract, in all respects and shall well and truly and fully do and
perform all matters and things by the said Principal undertaken to be performed under said contract, upon the
tenus proposed therein, and within the time prescribed therein, and until the same is accepted, and shall pay
all laborers, mechanics, subcontractors and materialmen, and all persons who. shall supply such contractor or
subcontractor with provisions and supplies for the carrying on of such services, and shall in all respects
faithfully perform said contract according to law, then this obligation to be void, otherwise to remain in full
f= and effect
WITNESS our hands this _ day of
,2011
PRINCIPAL
SURE1Y COMPANY
By:
By:
By:
Attorney-in-fact
Address oflocal office and agent
of Surety Company .
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RECYCLING SERVICES CONTRACT
SPECIFICATIONS
Part One - Current Operations
Introduction
Financial Goals
The County's financial goals concerning the Recycling element of its Solid Waste program are
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1. transfer responsibility for recycling equipment purchase, replacement and maintenance to
the recycling contractor
2. minimi?e the net cost to the County of recycling collection and processing operations
3. create a closer relationship between payment for services and the volume of materials
recycled
With these goals in mind, the County has entered into a five (5) year contract with the successful
proposer for collection, processing and marketing of recyclables received through countywide,
multi-material voluntary drop-off, residential curbside, and commercial collection programs. The
Contract start date is in the year 2011 and will terminate in the year 2016. The County reserves
the right to negotiate the contract for a second five year period with the original terms and
conditions. The County must exercise this contract renewal option not less than 180 days prior
~ the completion date of the first five (5) year term.
This description of the current level of service and emerging needs in the Jefferson County
recycling program is provided as background information. Where differences occur, all
requirements and conditions in the Special Provisions and Contract Documents take precedence
over any information provided in Part One - Current Operations.
The County-owned Recycling Center (Recycle Center) is located next ~ the Solid Waste
Transfer Station (Transfer Station) at the Jefferson County Solid Waste Disposal Facility site,
approximately 3 miles' outside the City of Port Townsend. The existing Jefferson County
recycling program includes:
1. management and operation of recyclable material collection from public recycle boxes
located throughout Jefferson County, including hauling of recycle boxes ~ and from
those sites and delivery of recyclables to the Recycle Center
2. management and operation of recycle processing at the Recycle Center including
processing recyclables brought in from all County collection sites and from the contract
and certificated haulers' and residential and commercial collections
3. sales and shipping (loose and baled) of sorted recyclables
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The recycling center facility and equipment, and some of the public recycle boxes, are owned by
Jefferson County but are operated and maintained by the current Recycling Contractor. The
current Recycling Contractor employs people with disabilities or with other barriers to
employment in processing recycle materials.
Recyclable materials brought in to the Recycle Center by the contracted (City) and Garbage-
Certificate (unincorporated county) haulers and by the Recycling Contractor, and all materials
processed at the Recycle Center, are weighed at the transfer station scale house located adjacent
to the Recycle Center.
Current Level of Service
Collection at Public Recycling Drop-Off Sites
Public drop-off collection sites have been established to provide better access to recycling for all
County residents and to increase participation in the recycle program. There are currently eight
(8) collection sites county-wide, serviced by the County's recycling contractor, with from one (1)
to six (6) recycle boxes per site. A total of twenty-seven 16-2/3 cubic yard and 13-1/3 cubic
yard, single and multi-product collection boxes are currently in use, serviced with one hook lift
truck owned by the current Contractor. The City's contracted hauler services two additional
collection sites. Site descriptions and hours of operation are listed in Exhibit A, Table 1: Public
Recycle Drop-Off Site Description.
The transfer-station, scale house, and recycle center are open to the public from 9:00 a.m. to 4:30
p.m. Monday through Saturday and closed all Sundays and public holidays.
Public Holidays
County facilities are closed on the following public holidays:
New Years Day
Martin Luther King, Jr. Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Day
January 1
3'" Monday in January
3'" Monday in February
Last Monday in May
July 4
1st Monday in September
November 11
4th Thursday in November
December 25
Collection of Mercury Containing Compact Fluorescent Bulbs and Tubes
The Contractor will continue to collect and store compact fluorescent bulbs and tubes at the
Recycle Center for the Term of the Contract. The County will continue to pay for all costs
associated with transport and disposal of compact fluorescent bulbs and tubes collected and
stored at the Recycle Center.
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Curbside and Commercial Collections
In the City of Port Townsend, recyclables collected from single and multi-family residences,
businesses, and co=unity drop boxes by the City's contracted hauler are currently delivered to
the County Recycling Center. All City residents pay for this service through residential garbage
collection rates established by the City.
The collection service in the unincorporated county is by voluntary subscription with I,'esidential
collection rates approved by the Washington Utilities & Transportation Commission (WUTC). In
unincorporated Jefferson County recyclables collected from single and multi-family residences,
businesses, and drop boxes by the WUTC's "Garbage -certificate" hauler, are either delivered to
the County Recycling Center or taken out of Jefferson County. The current Recycling Contractor
also directly services some co=ercial accounts to collect high-grade paper.
Processing Facility (Recycle Center)
All recyclable materials brought to the Recycle Center are processed by the Recycling
Contractor in preparation for shipment to market.
The Recycle Center facility consists of a recycling building, constructed in 1983, and a baler
building and a loading dock that were added in 1990. The recycling building has an outside pit
and inclined conveyor, with a magnetic head, which feeds an elevated pick-line inside the
building. The baler building has an inside pit and iilclined conveyor, which feeds a fluffer and
closed-door horizontal baler. Processed and unprocessed materials are stored either in the
recycling building, under cover between the two buildings, or in an open storage area.
The County-owned facilities, collection and processing equipment at the Recycle Center are
listed in Exhibit A, Table 2: Inventory of County-owned Facilities and Equipment. The
Contractor has elected to lease the equipment listed and at the rates as shown in Exhibit A, Table
4: Equipment and Facilities Lease Schedule. All County owned collection bins will be replaced
by the Contractor no later than 120 days from the execution of this contract. All collection bins
are to be of a uniform color, kept in a sound and cleanly manner, and all bins will prominently
bear the Contractor's name and service contact information, i.e.: "For Service of this Equipment
Please Phone: (Contractor's Phone No.)"
A description of materials collected and processed by the Contractor is found in Exhibit A, Table
3: Recyclables Materials Description.
Recycling Costs and Revennes
The County provides the recycle buildings and the majority of fixed and mobile equipment for
the Recycling Contractor under a lease agreement. The County has paid for other capital
improvement projects including site drainage, paving, septic system and potable water supply,
through its annually approved solid waste system budget.
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The Recycling Contractor's direct costs include:
. Labor costs for all collection and processing activities
. On-highway and off-highway fuel costs
. Cost of utilities
. Baling wire, other recycling operating supplies, and shipping costs
. Repair and maintenance costs for all County-owned equipment and facilities
. Insurance and other contractor internal administrative costs
The Recycling Contractor's revenue offset to these costs is obtained from two sources:
. All revenue from the sale of recovered recyclable material
. Monthly contract service fees paid by Jefferson County, and derived from the solid waste
fund, for the operation of the Recycle Center and public drop-off recycle box collection
program.
Expanded Semce Level
The Contractor will complete all registration requirements to become a "Collector" under the "E-'
Waste Washington" electronics recycling program and will begin to accept from the public, free of
charge, all acceptable materials no later than June 1,2011. The Contractor will, for the Term of this
Contract:
(a) Register annually with Ecology and keep the registration up to date
(b) Meet certain performance standards defined in WAC 173-900-450
( c) Be listed as ''in compliance" on the Collector Registration List
Present and Emerging Program Needs
The Jefferson County Solid Waste Management Plan sets a target recycling rate for all municipal
solid waste of 20%. The County continues to search for cost-effective means to improve
collection rates in order to meet this goal while increasing efficiencies in material collection and
processing in order to control costs. This will require co-development and improvement of the
program by the County and Contractor.
The, County retains the right to contract with a party or parties of its choice for services outside the
scope of the current contract Any change of scope to the current contract will be attached as an
Addendum to the present contract
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RECYCLING SERVICES CONTRACT
SPECIFICATIONS
Part Two - Special Provisions
General Specifications
Wage Requirements
The Contractor shall comply with all Federal, State, and local laws and ordinances pertliining to
wage requirements that are applicable to the services to be provided under this Agreement
Consideration for Special Needs Populations
The Contractor will employ one (1) Full Time Equivalent employees (FTE's) with
developmental disabilities through a Group Supported employment setting for the full Term of
the Contract. FTE's are calculated based on 2,080 hours per calendar year. Group Supported
Employment is defined as supervised employment and training in a regular business or industry
setting for groups of no more than 8 workers with disabilities.
The County Developmental Disabilities program is administered through Jefferson County
Public Health and supports the training of those individuals. The number of employed
individuals with developmental disabilities may increase during this contract at the Contractor's
discretion, but with no change in the contract compensation. If at any time the number of FTE
individuals with developmental disabilities employed at the Facility through the County
Developmental Disabilities program fafls below one (1) FTE, the County may, upon written
notice, declare the Contractor to be in default of the Contract Upon such declaration of default,
Contractor will discontinue the performance of the Recycling Services. If the Contractor's
surety. fails to exercise the option to perform the Contractor's obligations, the County shall have
the right to complete the Contract by contracting with such other persons, firms or corporations
as may be necessary to complete the Contract or may complete the work with County forces.
Mutual Indemnification
The Contractor shall indemnifY and hold the County, and its officers, employees, and agents
harmless from and shall process and defend at its own expeuse, including all costs, attorney fees
and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in
part, directly or indirectly, from the Contractor's negligence or breach of any of its obligations
under this Agreement; provided that nothing herein shall require a Contractor to indemnify the
County against and hold harmless the County from claims, demands or suits based solely upon
the conduct of the County, its officers, employees and agents, and; provided further that if the
claims or suits are caused by or result from the concurrent negligence of: (a) the Contractor's
agents or employees; and, (b) the County, its officers, employees and agents, this indenmity
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provision with respect to claitns or suits based upon such negligenee, and/or the costs to the
County of defending such claitns and suits, etc., shall be valid and enforceable only to the extent
of the Contractor's negligence, or the negligence of the Contractor's agents or employees.
Claim.s against the County shall include, but not be limited to assertions that the use and transfer
of any software, book, document, report, film, tape, or sound reproduction of material of any
kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade
name, or otherwise results in an unfair trade practice or an unlawful restraint of competition.
The Contractor specifically assumes potential liability for actions brought against the County by
Contractor's employees,. including all other persons engaged in the performance of any work or
service required of the Contractor under this Agreement and, solely for the purpose of this
indemnification and defense, the Contractor gpecificaIly waives any immunity under the state
industrial insurance law, Title 51 RCW. The Contractor recognizes that this waiver was
specifically entered into pursuant to provisions of RCW 4.25.115 and was subject of mutual
negotiation.
Insurance
The Contractor shall procure and maintain, at its own expense during the Term of the Contract,
insurance as required by and specified in the Contract.
Termination for Cause
In the event Contractor, at any .time during the Term of the Contract, fails to collect all
designated recyclables from public drop-off sites or process, transport, stockpile and sell all
designated recyclables delivered to the County Recycle Center, according to the terms of the
Recycling Services Agreement, the County shall give the Contractor, and the Contractor's
surety, 30 days written notice of the matter in default. In the event the Contractorfails to correct
matters in default within 30 days the County shall have the right to declare, upon written notice,
the Contractor to be in default of the Contract. Upon such declaration of default, Contractor will
discontinue the performance of the Recycling Services. If the Contractor's surety fails to
exercise the option to perform the Contractor's obligations, the County shall have the right to
complete the Contract by contracting with such other persons, firms or corpomtions as may be
necessary to complete the Contract or may complete the work with County forces.
Leasing County's Equipment and Facilities
Details of the County-owned collection and processing Equipment and Processing Facilities
currently in use and the monthly lease values are shown in Exhibit A. Table 4: Equipment and
Facilities Lease Schedule. All County owned collection bins shall be replaced by the Contractor
no later than 120 days from the execution of this contract, and returned to the County. The
Contractor shall own all collection equipment thereafter.
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The Contractor's agreed initial investment to eomplete necessary repairs and refurbishments to
existing equipment has been factored into the annual lease values. The Contractor has chosen to
lease County-owned Equipment and Facilities, in which case the following provisions will apply:
Each month the Contractor shall deduct the total leasing fees due from any payment the County
owes Contractor. All improvements or repairs to leased Equipment and Facilities will remain in
the County's ownership.
The Contractor shall replace leased Equipment no later than the end of its estimated useful life,
which is normally its depreciated life, or sooner, or unless otherwise determined by mutual
written agreement between the County and Contractor. The Contractor shall retain ownership of
the new Equipment If the Contractor defaults on the Contract the County reserves the right to
use the Contractor's Equipment to eomplete the Contract Term. If the Term of the Contract has
been fulfilled, the County reserves the right to purchase the Equipment at its depreciated valUe.
If the Equipment has reached the end of its depreciated life the depreciated value shall be the
salvage value, equal to 10",1, of the purchase price.
The Contractor will not be required to replace the County-owned Facilities under the lease terms
of this Contract.
Maintenance and Repair of County Equipment
The Contractor shall be responsible for scheduling and eompleting all required routine
maintenance and other repairs as needed to keep Equipment in good operating eondition at all
times, and all repairs for damage due to neglect or abuse by the Contractor, for all County-owned
Equipment that is leased to the Contractor under the lease terms. Existing warranties for
County-owned Equipment shall be honored and Contractor will not be responsible for paying for
warranty-eovered repairs or replacement. The cost of all such maintenance and repairs shall
otherwise be borne entirely by the Contractor.
The Contractor is required to maintain in good operating eondition at all times, in eompliance
with federal, state and local requirements, all safety devices on both mobile and fixed machinery.
These safety devices include, but are not limited to, audible backup warning signals, emergency
shutoff switches, pressure limit switches and seat belts.
The Contractor agrees to sub-contract qualified; professional services for arty onsite or off site
maintenance and repair work required for County-owned Equipment, except that qualified
Contractor employees with approved qualifications on file may perform daily maintenance and
other repair work. .
Replacement of County Equipment
All County owned collection bins will be replaced by the Contractor no later than 120 days from
the execution of this eontract. The Conttactor shall replace all other leased. County-owned
Equipment no later than the end of its estimated useful life, as determined during an initial joint
inspection and as mutually.agreed between the County and Contractor.. .The estimated useful life
of a piece of Equipment, beyond its depreciation period, shall be determined based on the
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condition of the equipment (as detennined by inspection) and its duty, and considering safety
issues and risk to public health and safety. The County reserves the right to remove any piece of
fully depreciated Equipment from the recycle operation and sell it at public auction.
The Contractor shall purchase and pay the cost of replacement Equipment In the event that
Contractor requires additional equipment during the Contract Term, ContraCtor shall be
responsible for its acquisition and all associated costs. The Contractor shall own all Contractor-
purchased equipment.
Maintenance and Repair of County Facilities
The Contractor shall be responsible for scheduling and completing all required routine
maintenance and other repairs as needed to keep the Recycle Center Facilities in good operating
condition at all times, and all repairs for damage due to neglect or abuse by The Contractor. The
cost of all such maintenance and r~airs shall be borne entirely by The Contractor.
Contractor's responsibility for maintenance at the public drop-off recycle collection sites will be
limited to litter control, cleanup and any other conditions that may be required by the site owner
or as directed by Jefferson County Public Health as the permitting agency.
Maintenance Liability Limits
Routine mtdntenance is defined as the recurrent, day-to-day, periodic or scheduled work
required in preserving or restoring a real property facility. Routine repair is defined as the
overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by
action of the elements or usage, have been damaged, or have not been corrected through
maintenance. Contractor shall be responsible for scheduling and completing all required routine
maintenance and repair as needed to keep the Recycle Center Facilities in good operating
condition at all times, and all repairs for damage due to neglect or abuse by the Contractor.
The Contractor's financial responsibility is capped at and shall not exceed $10,000.00 direct
costs annually for the combined total of all the routine maintenance and repair of
Recycling/Baler Buildings and Improvements. Repairs for damage due to neglect or abuse by
the Contractor are not included in the annual liability total.
Replacement of County Facilities
The County shall be responsible for the scheduling, completion, and cost of replacement, as
deemed necessary by the County, of the existing recycling Facilities, including the recycle
building, baler building, concrete foundation and conveyor pits, sanitary septic system, water
supply system, storm water drainage system, and outside lot paving. The County is not required
to provide for recycle Facilities expansion or for new recycle Facilities for the proper
performance of Contractor's work under the terms and conditions of this Contract.
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ContraCtor's Hours of Operation on Site
The Contractor will service the existing public drop-off collection sites and the County Recycle
Center during the hours as shown in Exhibit A, Table 5: Contractor's Hours of Operation on Site,
except that the Main and Quilcene Transfer Stations are closed for ,Public Holidays. The
Contractor sha11 schedule additional hours, as required, that are necessary to provide the
minimum levels of service for collection and processing.
The Contractor shall notify the County when recycle operations are scheduled on County-owned
waste trllmagement facilities outside of normal hours of operation or on public holidays.
Ownership of Materials
Ownership of and responsibility for handling all recyclable materials collected and processed by
the Contractor shall be as defined by RCW 36.58.060
Stockpiling
The Contractor shall be permitted to stockpile for a reasonable period of time, as determined by
the County permitting agency, designated recyclable materials for which Contractor has a sales
contract, an active sales outlet, or other written agreement. Stockpiling or storage of any other
materials shall not be permitted unless the County permitting agency gives prior written
approval. Stockpile locations sha11 be limited to the available areas within the existing recycle
buildings or on the paved area east and south of the buildings unless the County gives prior
written approval.
The Contractor shall remove all stockpiled recyclables from the Facilities area, either by
shipping for sale or disposal as garbage, within 30 days after Contract termination. Contractor
shall retain any sales revenues received. Material disposed at the Transfer Station by the
Contractor will be charged at the full disposal rate per ton as established from time to time by
County ordinance (currently $IIO/ton plus tax).
Compensation to Contractor
The County shall pay compensation to Contractor as a monthly fee for recycling services
completed, from the effective date of the contract, at the rates provided by Contractor in its Price
Proposals in Exhibit A,Table 6: Compensation to Contractor
The Lease Fees Schedule and the lease reduction in base payment will be amended whenever
County-owned Equipment is removed from service and no longer available to Contractor.
Other Costs
Other periodic or occasional costs that may be compensated, subject to the County's prior,
written authorization, are as follows:
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(1) Charge for Additional Recycle Boxes at Existing Sites:
$0.38 per mile per roundtrip pickup & delivery
The Contractor shall be responsible for the cost of replacing the sites listed in Exhibit A, Table 7:
Recycle Collection Sites and Materials, that the Contractor bears responsibility for and that are
no longer available for siting.
Payment Proeedure
The Contractor(s) shall keep accurate records of all materials collected, transported, delivered,
processed, sold or otherwise disposed, as required by this Contract. The County will make
payment to Contractor once per month through its regular processing of approved invoices and
warrants.
Contractor shall submit a single invoice by the 10th day. of each month for all services completed
in the precetling month.
The monthly invoice will include:
. the base payment for service
. credit for lease fees due to the County
. the net payment owed to the Contractor
. Weights of all designated material groups collected at each public drop-off recycle
collection site, including the recycle center, by group of material
The invoice should also include any other adjustments to the monthly service fee that have been
authorized in writing by the County, for either a reduction in service if an approved site is closed
and not replaced, or an increase in service when any additional, new recycling site is approved
by the County and established by the Contractor.
!P_r~c~~~iaridlW~~Ketiiig7
The Contractor is obligated to continue to accept, process, and market all designated recyclable
. materials regardless ofvalue unless expressly agreed to otherwise in writing by the Coimty.
The Contractor is obligated to market all materials collected and processed within the geographic
scope of the Contract to co=odities buyers engaged in environmentally responsible business
practices per the Recyclable Materials Policy Statement, attached as Exhibit E.
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,1Thi.ContractQl'InayatanYc time submit to the County forits considerationS. prOflosaIt() expl!i1d
filiiienal iYPeSaceepted for collection, processing and sale. Any req~b}'the Contractor to add
materials to those presentlyde~ignatedby theCountyshallbl;lin ~ting withsupJlOrtini .
~6Cilll1entation.J>rovided. A request may be approved if the additiQnal material meets the
StanciaJ:dsand spirit of the Recyclable Materials Policy Statement, attached.as Exhibit Band.
ftlltIierclifuled in the three (3)elements as follows:.
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1. Materials must be sold to buyers engaged In business practices that are verified to
be environmentally and socially responsible
Domestic material management of the proposed commodity ensures regulatory oversight of
worker and enviionmental safety. If material management is conducted off-shore,
documentation must be provided demonstrating that acceptable standards for worker and
environmental safety are in place and that a regulatory authority or third-party agency provides a
measure of on-going verification of these safety practices.
A statement of the final disposition of all materials must be provided. At a minimum, this must
indicate the State or Country in which materials are transported to and what the materials are
remanufactured into.
2. MateriaIs must have a foreseeable long-term market
A proposal to expand material types collected and sold as part of this Contract must contain
information showing that the market for the proposed material will be sustainable for at least five
(5) years. For example, a proposal that includes sales to a commodity broker that has sold the
proposed material types for a minimum of five (5) years would likely satisfy this elemeIlt For
an emergent material sector, reports from industry joumals, white papers, presentations at trade
group conventions or any other published materials that lend credible evidence of an area of
sustained market growth for a commodity would likely satisfy this element.
3. . Materials must allow for the collection, processing and market delivery to be cost-
effective for all parties involved
A proposal to expand material types collected and sold as part of this Contract must be cost
neutral for Jefferson County. If there are anticipated modifications required for County facilities
or any additional expenses for the County a proposal must indicate how those costs will be
recovered.
A proposal to expand material types collected and sold as part of this Contract must be
'acceptable to all parties involved. Public Works, as the lead agency for Jefferson'County's
recycling program, shall be the first party to review a proposal. If Public Works detennines that
the above criteria have been met, a meeting will be facilitated by Public Works soliciting the
feedback from any and all agencies that may be affected by the proposal. If there is consensus
from all parties that the proposal satisfies the above criteria and that any other concerns have
been addressed,. the proposal will be accepted and planning will begin to implement the proposed
expansion of material types.
No non-designated materials will be collected, processed or sold without prior written approval
by the County. The collection, processing or sale of any non-designated materials by the
Contractor without prior written approval by the County may result in the immediate termination.
of this Contract.
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Annual Report
The Contractor shall provide the County with an Annual Report within 30 days of the
anniversary of the start-up date that shall include:
. co=odity buyers by material type
. market prices by material and month
. final disposition of materials by material type
. weights of all designated material groups collected at each public drop-off recycle
collection site, including the recycle center, by group of material
. summary of service trips to each site
. summary financial analysis of recycling operations
. summary of service trips to each site
. operating status and condition of the County-owned Equipment and Facilities.
. work completed for routine service and other repairs on County-owned Equipment and
Facilities.
Revenue from Sales
Payment received from the sales of recyclable materials processed through the recycle center,
including material in inventory on the effective date of this Contract and at Contract termination,
shall be retained by the Contractor as additional compensation for services performed under this
Contract.
Change in County Facilities Services
At any time, the Public Works Director may authorize changes in the services provided by the
County to the Contractor at the Solid Waste Disposal Facility. Such services may be reduced or
eliminated, or a charge may be made for services previously provided at no cost. Any charge
that is made will be based on the cost of providing the service. Written notice of change in
service shall be provided to the Contractor, with thirty (30) days notice given to implement the
change.
Change in Designated Recyclables
At any time, and acting under the authority of the Board of County Commi",'lioners, the Public
Works Director may determine that recycling anyone of the designated materials is no longer
cost-effective or the collection of a material type is no longer aligned with the goals of the
Jefferson County Solid Waste Management Plan and may remove it from the list of materials to
be recycled. Such a.decision would take effect following the County's written notice to the
Contractor, and sufficient time allowed for the iiIlfillment of any signed, binding sales contracts.
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Public Notification of Change in Recycling Service
Contractor is responsible for notifying citizens of any temporary or permanent change in service,
after the County has provided written request or approval of the change in service. Unless an
emergency causes interruption in service, this shall be done by notice published in the County's
newspaper of record for at least two weeks before the date the change in service is initiated and
by appropriate professional signage posted prominently at recycle collection locations.
Following this proper notification, any non-listed recyclable material that is either improperly
placed in recycle boxes or otherwise left at recycle collection sites shall be transported by
Contractor and processed as required to remove it from the recyclables. Contractor shall dispose
of such materials at the County Transfer Station as refuse, at the full disposal rate per ton
established froll1 time to time by County ordinance (currently $11 Olton plus tax).
Change in service includes, but is not limited to: adding or removing materials accepted: adding
or removing recycle boxes from a site: or closing a site.
Operating Plan
The Contractor shall submit for the County's approval, a detailed Plan of Operations, which shall
include a plan for Alternate and Emergency Operations and a Litter Control Plan within 90 days
from the effective date of the Contract. The Plan of Operations should include an Operations
Safety component, or reference an indep!lIldent Health and Safety Plan.
The Alternate and Emergency Operations Plan should provide assurance that Contractor's
operations could be continued without interruption in the event of a loss of the Facilities
proposed by Contractor for handling and processing recyclables, or any other disruption to the
activities described in the Plan of Operations. .
Resolution of Contract and Operations Issues
A process will be used to resolve any operations problems, disagreements, and issues that arise
during the contract Term. The process will take the following steps:
. Initiate operations and contract problem solving, as needed, through Action Requests
between Contractor's Division Manager and County's Solid Waste Operations
Coordinator
. Unresolved issues to be referred to the County's Solid Waste Manager for further review
When an issue raised does not appear to be addressed by the contract or designee and/or is not
being solved by the above two steps, either the Public Works Director for the County or the
Presidetlt for the Contractor is entitled to request Dispute ResolutionlMediation services as
defined in the Contract, Item No.9.
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Technical Specifications
Materials to be Collected
The Contractor shall collect the designated groups of materials as listed in Exhibit A, Table 3:
Recyclables Materials Description to achieve the minimum level of service.
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Services Other than Those ReqUired by Jefferson County
Any request by the Contractor for delivery of other non-contracted services shall be in writing
with supporting documentation and will require prior written approval by the County.
The use of the site and Facilities by Contractor for non-contracted services shall not be permitted
without prior written approval by the County.
Designated. Point of Delivery
Unless otherwise specified, the County Recycle Center is the designated point of delivery for
recyclables collected under the terms and conditions of this Contract.
Recycling Collection Site Services and Locations
Drop-off recycling collection sites are available throughout the County to provide convenient
recycling services to the citizens, located on County-owned, other agency, or private properties.
The designated recycle sites listed in Exhibit A, Table 7: Recycle Collection Sites and Materials
shall be the minimum service level for the Drop-off Recycle Box Collection program. The
Contractor shall work jointly with the County to reestablish a site in the Port of Port Townsend
Boat Haven or an alternative site elsewhere. The Contractor will collect full, or partially full,
recycle boxes from the designated sites, haul the recycle boxes to the designated point of
delivery, and return empty recycle boxes back to the sites. Collections will be scheduled such
that recycle boxes are normally available to accept all materials at all times. In cases where a
specific box configoration, or other special circumstance, will not allow this the recycle box turn-
around time will not exceed three hours on the same day. . .
The Contractor will mAnAge and maintain all recycle sites in a clean and sanitary condition per
Chapter 173-350 WAC. The Contractor will provide professionally lettered signs indicating the
materials accepted, the required separation of materials, and a phone number at which reports of
litter or full boxes will be received. Signs shall also indicate the penalties for littering or illegal
dumping. Regular collection and disposal of litter and non-recyclable materials from collection
sites will be provided by the Contractor. After notification by County Action Request, The
Contractor will be required to collect and replace a recycle box that is full and/or clean-up litter
from a specific site or sites, or incur a financial penalty (see Litter Penalty).
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The Contractor will obtain the net weight of each designated recyclable material group, or
combination of groups when collected co-mingled, collected from each site. At the designated
point of delivery, the Contractor will use the County's _fer station weigh scale. Multi-
compartment recycle boxes may require multiple weighing to obtain the separate weights of the
designated material groups.
If a desigru'tp.d site is no longer available for siting recycle collection boxes, the Party
responsible for site location as indicated in Exhibit A, Table 7: Recycle Collection Sites and
Materials shall locate and establish at its. own expense an alternative site in a comparable
location, or otherwise as mutually agreed, so that service is uninterrupted. The closed site shall
be posted to indicate the new site location. In the event that. a site is closed and not replaced, the
monthly compensation paid to the Contractor for Component 1 shall be reduced by an amount
determined using the same per-box round-trip rate in this Contract for provision of additional
collection boxes, multiplied by the average annual number of box pick-ups from that site for the
preceding calendar year and divided by twelve (12).
Additional Conection Sites
The Contractor may establish by mutual agreement with the County, or be required by the
County to establish, additional collection sites when demand for public collection recycle boxes
has been determined. The Contractor shall notify the County in writing which additional sites
are being propoSed, the service level to be provided, and any other conditions, costs, or issues
before any additional sites are approved and implemented.
Conection Equipment
The Contractor will be responsible for identifying specific site locations and negotiating with the
owner for use of the site(s). All costs associated with site selection and provision and placement
of recycle boxes at new sites shall be bome by the Contractor.
For the minimum level of service the Contractor shall provide, maintain and replace all
necessary Equipment to meet the requirements of the Special Provisions. The Contractor has
stated an interest in use of the County's existing Equipment, identified in Exhibit A. Table 4:
Equipment and Facilities Lease Schedule, to achieve the minimum level of service, and has
completectthe Lease Fees Worksheet in the Price Proposal based on-the terms and conditions of.
the Contract. Contractor's use of recycle boxes not owned by the County shall be negotiated
with other parties independent of this Contract.
Litter Control
The Contractor is responsible for maintaining all public drop-off recycle collection sites in a
clean and sanitary manner at all times. The Contractor will conduct litter pick-up four (4) days
per week, or as needed, to meet the County's permit requirement, in the areas of the Jeffers()n
County Solid Waste Disposal Facility as shown in Exhibit B: Area of Litter Control and Grounds
Maintenance.
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Litter Penalty
The Contractor may be assessed a penalty fee of$Ioo per day after Jefferson County notifies the
Contractor that service is needed, for each day that:
1. Litter and materials remain outside the recycle boxes at recycle collection sites, or
2. Full recycle boxes are not collected from recycle collection sites, or
3. Litter pick-up in the areas of the Jefferson County Solid Waste Disposal Facility as
shown in Exhibit B: Area of Litter Control and Grounds Maintenance is not conducted as
scheduled.
The County's permit requirement for litter control is: "...to collect scattered litter as necessary
to prevent vector harborage, a fire hazard, an aesthetic nuisance, or adversely affect wildlife or
its habitat. "
The County will notify Contractor of service needed by a written Action Request (email) to
Contractor's Manager or Assistant Manager. Contractor shall respond to the Action Request
within 24 hours of receipt. If the problem has not been corrected, the $100 daily penalty fee will
be charged to Contractor starting the next working day following County's receipt of
Contractor's response. Garbage disposed at the County Transfer Station by the Contractor will
be charged at the full disposal rate per ton as established from time to time by County ordinance
(currently $110lton plus tax).
It is essentiitl that all County Facilities where storage, sorting, baling, or loading of recyclables
takes place remain clean and sanitary at all times. Therefore, the Contractor may be assessed a
penalty fee of $300 per day after Jefferson County notifies the Con1ractor that service is needed
and that litter and materials remain outside the transfer and processing areas. The County will
notify Con1ractor of service needed by a written Action Request (email) to Contractor's Manager
or Assistant Manager. Contractor shall respond to the Action Request within 24 hours of receipt.
The $300 daily penalty fee may be charged to Contractor starting the next working day following
the County's receipt of Contractor's response, if the problem has not been corrected. Garbage
. disposed at the County Transfer Station by The Contractor will be charged at the full disposal
rate per ton as established from time to time by County ordinance (currently $1 IO/ton plus tax).
Grounds Maintenance
The Contractor will provide grass mowing, weedeating and weed pulling in the areas of the
Jefferson County Solid Waste Disposal Facility as shown in Exhibit B: Area of Litter Control
and Grounds Maintenance. The Contractor will provide these services as necessary to maintain
these areas in a sightly manner.
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Use of Alternate Sites
If the Contractor requests the County's permission to use Alternate Collection Sites under this
Contract and the County approves the Contractor's request, the County, at its sole discretion,
may increase or decrease the Monthly Service Fee based on the County's determination of the
Contractor's increased or decreased costs.
If, as a result of The Contractor's failure to comply with any of its obligations under this
Contract, The Contractor is required to use Alternate Sites to comply with its obligations under
this Contract, the Monthly Service Fee sha\1 not be increased to reflect increased Contractor
costs.
Material Pro~ing Facilities
The County has made available to the Contractor, and the Contractor has opted to use, the
existing recycle center processing Facilities, and the Contractor has completed the Lease Fees
Worksheet in the Price Proposal subject to the lease terms of the Contract. The Contractor shall
use the Facilities for processing and shipping recyclables in a safe and efficient manner.
The Contractor has not specified, and does not require, any modifications to the County Facilities
for the successful implementation of its proposed method of operation; Recycle Facilities are
available for Contractor's use as is, and the County does not anticipate providing for any major
improvements.
The Contractor will maintain the areas immediately surrounding-the County Facilities that are in
use in clean and sanitary condition per Chapter 173-350-040 WAC and prevent wind-blown
litter.. Regular collection of contained litter will be provided.
Mafe:"i~ll\1:al'ke~~J
The Contractor sha\1 provide for marketing all designated recyclable material collected in
Jefferson County that is delivered to The Contractor at the designated point of delivery. The
Contractor shall provide evidence to the County that material will be responsibly processed and
marketed, including a list of market outlets. (fheContractor' shal11llaKe. every effort to market:
tlie material in the following order ofpriority:--. - - - .
I L--Localiy(within Jefferson Count)r)
:'2. Within Regional Markets (Olympic PeJiliJsulaarid PllgetSound Coillities)
~" Within Pacific Northwest markets (Washington, Oregon, Idaho) -
14. Outside the Pacific Northwesfiegion
, --- - .
Disposal of any recyclable material by landfill or incineration is not acceptable, with the
exception of regular garbage or debris indiscriminately placed in the recycle boxes, or of bighly
contaminated loads. Proven evidence of improper disposal of recyclable materials will be
considered grounds for Contract Termination for Cause.
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,Garbage and COlltaminatedLoad~
It is genera1ly accepted that up to 10 percent contamination can occur in recyclables col!ectedll.t
~ublic drop-off recycle collection sites, in the fonn of garbage, refuse or non-listed.recyclablilS,
1,'he County and Contractor also agree that there may also be some residual non-recoverable,
material from recyclables processing. These contaminants and residuals Shall be disPosoo oroy'
Contractor at the County Transfer Station and Contractor will be chargeddat the full disposal rate'
~r ton as eStablished from time to time by County ordinance (currently SnOlton plus tax).
Hazardous materials, either separated from recyclables or generated by Contractor, shall be
handled as described in the Recycle Operations Plan and disposed of at the County Moderate
Risk Waste Facility. The Contractor will be charged the Small Quantity Generator rates as
established by County ordinance.
Any recycle box that requires all recyclable contents to be disposed (either by landfill or
incineration) due to excessive contamination shall be documented. The costs of properly
disposing of these full loads at a permitted waste management facility shall be Bome by The
Contractor. The County shall be notified immediately when any material is disposed for this
reason, rather than processed and marketed.
Hazardous Material Management
The Contractor shall properly train a minimum of one on-duty employee to safely manage
materials suspected to be hazardous in nature. The Contractor will dovetail emergency response
protocol in the Contractor's Operation and Maintenance Plan with the County's emergency
response protocol in the County's Operation and ~enance Plan to provide the highest level
. of safety for both the County and Contractor's employees.
Quarterly Inspections and Meetings
The County and Contractor must jointly respond to dynamic market and regulatory conditions,
therefore:
(a) The Contractor shall meet quarterly with the County's Operations Coordinator and/or
Solid Waste Manager for a facility walk-through inspection. The County will provide the
Contractor with a checklist of required corrective actions following quarterly inspections.
(b) The Contractor shall meet quarterly with the County's Solid Waste Manager or designee
to discuss operational, planning and/or other issues.
Contractor Responsibilities
The Contractor shall provide all equipment, materials, supplies, labor and management required
to successfully carry out the requirements of the Contract, including but not limited to:
1. Maintain existing level of service for the public drop-off recycle collection program.
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2. Manage siting of additional recycle boxes when approved by the County to meet demand,
and establish any new sites that are approved by the County under a supplemental
program within three (3) months of a notice of approval.
3. Maintain an approved litter/clean-up program at all public drop-off recycle collection
sites.
4. Maintain all recycle boxes and signage in good condition and proper working order. The
cost of repairs for any damage to the equipment or the site, resulting from the
Contractor's handling, or from vandalism or from wear and tear will be the responsibility
of the Contractor.
5. Produce educational materials and stock where the County has provided outlets.
6. Prpvide all haUling of empty, partially full, and full recycle boxes as required.
7. Provide all necessary recycle boxes to meet the volume demand for designated
recyclables.
8. Maintain records and provide reports as specified in the Special Provisions, or as directed
by Jefferson County or by other governmental agencies.
9. Maintain existing level of service for recycling processing and matketing.
10. Maintain an approved litter/clean-up program at the Recycle Center processing facility
and other areas within the County Waste Management Facility that are used for materials
loading or transfer.
11. Maintain all leased County Equipment and Facilities in good condition and proper
working order (see Exhibit D). The cost of repairs for any damage to Equipment and
Facilities resulting from the Contractor's handling, from vandalism, and from wear and
tear will be the responsibility of the Contractor.
12. Operate the Recycle Center facility for processing recyclable materials for shipment to
market. .
13. Maintain the Recycle Center facility and leased County Equipment to County
specifications (see Exhibit D).
14. Maintain records and provide monthly, quarterly and annual reports as directed by
Jefferson County, which shall include (1) Inventory of materials received, processed, and
marketed, and (2) Where processed materials are marketed and market prices.
15. Participate in all meetings with the County .as required. Contractor shall attend and
participate in Solid Waste Advisory Committee monthly meetings.
16. Pay all utility costs associated with operation of the Recycle Center.
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County Responsibilities
The County shall:
1. Provide County..owned collection and processing Equipment, as requested in the
Proposer's PriCe Proposal and mutually agreed to, under the leasing terms and conditions
described. All other collection equipment is to be provided by the Contractor.
2. Notify the Contractor when a litter/cleanup or full box problem has been reported for any
site.
3. Audit ~ontractor records of quantities hauled.
4. Produce and provide educational and ,informational materials to inform residents about
the recycling progt'llJit, proper recycling methods, and the location and operating hours of
all public drop-off recycle collection sites.
5. The County's Contract Administrator will be responsible to adminl!lter the terms of the
Contract. All correspondence and questions are to be directed to this designee.
6. The County's Opemtion Coordinator will be responsible to lIdminiRt.er the operational
terms of the Contract. All correSpondence and questions are to be directed to this
designee and the Contract Administrator.
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Exhibit A: Tables
Table 1: Public Recycle Drop-Off Site Description
No. of
Site NamelLocation Hours Open to Public Recycle Materials
Boxes
County-Owned
Recycle Center, JC Transfer MON-SAT., 9 AM -4:30 PM 6 1 thn1 7
Station
Port Hadlock, Elkins Road 24 hrs 5 1 thn1 6
Quilcene Transfer Site M,W,F 1 PM to 5 PM and 4 1 thn16
SAT, 9:00 AM to 5 PM
Other - In County
Brinnon, Dosewallips State Park Park hours 3 1 thn16
Port Ludlow Village Center 24hrs 5 1 thn16
Chbnacum Creek Primary school schedule 1 1,2,4,5,6
Chimacum High School . School schedule 1 1,4,5
Kala Point closed at dusk 3 1 tbru 6
Indian Island Navy Base Navy use only 1 1,2,4,5,6
Other - In City
Fort Worden closed at dusk 2 1,2,3,4,6
PT Tyler St. 24 hrs 1 1,3,5,6
RjlCVclable Material Collected
1 - Aluminum Cans/finned Cans
2 - Mixed Waste Paper
3 - Brown, Green & Clear Glass
4 - Newsprint ONP
5 - Corrugated Cardboard OCC
6 .:. Plastic bottlesljugs, PET -1 and HDPE-2 (natural and solid)
7 - Electronics
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NOTE: Fort Worden and Tyler Street locations are mAnAged and serviced by the City's
.Contractor, and will not be included in the Scope of Services. The remAining locations
are currently managed and serviced by the County's Recycling Contractor.
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Exhibit A: Tables
Table 2: Inventory of County -owned Facilities and Equipment
County-owned Facilities and Equipment No. of Units
198916-2/3 yd. HL Box 6
198916-213 yd. HL Box 9
1990/91 16-213 yd. HL Box 4
1994 16-213 yd. HL Box 4
1994 13-1/3 yd. HL Box 3
1994 4x4x4 Steel Bins 21
1.5 yd dumper bins 7
Recycling/Baler Buildings & Improvements 1
2006 Max-Pak Horizontal Baler 1
1989 Karl Schmidt 48" Conveyor & Fluffer 1
1992 REM Feed & Sort Line Conveyor System 1
Table 3: Reeyclables Materials Description
Commodity Collected Description
Aluminum Cans UBCs and foil
Tinned Cans Food and beverage containers only
Mixed Waste Paper Junk mail, magazines, paper, phone books, paperbacks, non-
corr. cardboard
Brown, Green & Clear Bottles andjars only; no ceramics, window glass, auto glass
Glass
Newspaper Newspaper and inserts
Corrugated Cardboard Includes unbleached kraft paper bags and containers
. PET-1 & HDPE-2 Soda, juice and water bottles, milk and water jugs. colored
#2 and blow molded tubs
Office Pack Paper Colored, blueprint, shredded paper, envelopes, file folders,
magazines, catalogs
White Ledger (businesses) Copy paper, white bond paper & envelopes
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Exhibit A: Tables
Table 4: Equipment and Facllities Lease Schedule
"
Equipment 'No.of Monthly F~ 'Ji'otalMonthly
County-owned Equlpinent List lIiu.mber Units per Umt Bee
Cascon Hook Lift Recvcle Bo.~
1989 16-213 yd. closed ton single pioduct RC62- 73 6 $ 9 " $54
1989 ~6-213 yd. jlloslld ~ multi- RC84-94 10 $ 10 ~ $100
oomnartment
1990/91 16.213 yd. cloaed tqp mqlti- ' RC82183/ 4 $ 13 $52
comDl!l1D1ent 92/95
1994 16-2/3 yd. closed, ' top multi- RC98-IOI 4 $ IS' ' $60 . ,
oomnartment
1994 13-113 vd. 0Den ton singleJllraduct' . RC9J1/97 2 $ 12 5:24
2006 Max-Pak Horizontal Bal~r RCI3Hl I $708 $708
,
1989 Karl Schmidt 48" Conveyor & Fluffer RCI2 I $ 279 $279
,
Recycling/Baler Buildings & Improvements I
1(2) $ 9511 $958
TOTAL MONTHLY LEASE AMOUNT n{i.ll20
Table S: Contractor's Hours of Operation on Site
SITE LOCATION DAY ,HOURS
Recycle Center Lot, JC Transfer Station Monday -' Saturday 9:00AM to 4:30 PM
Quil~e Drop-Box Site Mon-Wed-Fri 9:00 AM to 4:30 PM
Saturday 9 AM to 4:30 PM
Port Hadlock, Elkins Road Monday - SlDlday 9:00 AM to 4:30 PM
Chimacum SchOOl (limited access, may be Monday - Friday 9:00 AM to 4:30 PM
determined bv the school)
In:dian Island Naval Magazine Facility Monday - Friday 9:00 AM to 4:30 PM
(limited 'aCCess, may be determined by the
Navv)
All Other Non-Countv Owned Sites Monday. Sunday 9:00 AM to 4:30 PM
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Exhibit A: Tables
,
Table 6: Compensation to Contractor
Base Monthly Payment
. Contract Period Monthly Payment Annual Value
.f; . ,M0r.itlls 1 - 12 ,$1:6,107 $193,284
Mbnths 13 - 24 $lii6';~O 1 $t98,IH2
Months 25 - 36 $17,245 $206,940
Months 37 - 48 $17,650 . '.(; ",' $211,800
Months 49 - 60 . $18,440 . . $221,280
Reduction in Base Monthly Payment for L,ease of County-0wnild Equipment an1i
F81,1taties
The base monthly payments shall be reduced by the amountdeterntined from the annual lease
fees for the County-owned Equipment and Facilities that Contractor has requested to lease as
indicated in Table 13. This monthly reduction for lease fees is calculated as follows:
Contract Period Total Monthly :Reduction in Paymen.t,fOr. Annual Value
Lease of County-owned Equipment
MOl1ths 1 - 12 $2,235 $26,820
Months 13 - 24 $2,235 $26,820
Months 25 - 36 $2,235 $26,820
Months 37 -48 . $2,235 $26,820
Months 49 - 60 $2,235 $26,820
Net MontJUy Payment
The Net Monthly Payment to the Contractor (Base Monthly Payment less Reduction in Base
Monthly Payment for Lease ofCounty-Qwned Equipment and Facilities) is calculated as
follows:
Contract Period Net Monthly Payment Annual Value
Months 1 - 12 $13;872 $166,464
Months 13 - 24 $14,266 $171,192
Months 25 - 36 $15,010 $180,120
Months 37 - 48 . $15,415 $184,980
Months 49 - 60 $16,205 $194,460
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Exhibit A: Tables
)
Table 7: Recycle Collection Sites and Materials
Service Area
Rec clin Center Lot
Quilcene Solid Waste Drop Box
Site
Port Ludlow V' e Store
Port Hadlock Elkins Road
Brinnon Dosewalli . State Park
Kala Point Communi
Chimacum Creek P . School
Chimacum Hi School
Indian Island Navy Base
Materials Collected
.' ated Gmu
1 6
1 through 6
1 tbrou 6
1 tbrou 6
1 tbrou 6
1 thro 6
1.2,4,5 and 6
1,4,5
1.2,3,5 and 6
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Site Responsibilities
, Loc:admt
Co
County
Con1Iactor
Coun
Contractor
'Contractor
Contractor
Contractor
M..
Co~
Contractor
Contractor
Contractor
Contractor
Contractor
Contractor
Contractor
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Exhibit B: Area of Litter Control and Grounds Mahitenance
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Exhibit C: Definitions and Terms
The following terms shall have the following mrJ'lnlng, as used in this Agreement, unless another
meaning is expressly provided for a particular term elseWhere in this document
Unless otherwise specified in this document, words describing material or work that have a well-
known technical or trade meaning shall be construed in accordance with that meaning generally
recognized by Solid Waste professionals, engineers, and trades.
Agreement means this Recycling Services Contract as the same may be amended, modified, and
supplemented from time to time in writing, by mutual agreement of the Parties.
Alternate Processing Facility means an alternative Facility for sorting, baling and shipping
recyclables, other than the County Recycle Center, that the Contractor proposes to use to meet
the Contract Technical Specifications in the event the County Recycle Center becomes
unavailable.
Alternate Processing Facility Agreement (Contract) means a legally binding Agreement or
Contract between the Contractor and the owner or operator of a Processing Facility the
Contractor intends to use in the event of unavailability of the County Recycle Center.
Alternate Collection Site means a public drop-off recycle collection site, other than the sites
specified in the Contract Technical Specifications, that the Contractor proposes to use in the
event that a specified site becomes unavailable.
Applicable Law means all Federal, State, regional or local statutes, rnles, codes, regulations and
ordinances that apply to any of the Contractor's operations or obligations under this Contract.
Authorized Representative means
(a) when used with respect to the County, a Contract Administrator or other Person
designated in writing from time to time as the representative of the County with respect
to this .Contract which notice is deli~ered to the Contractor; and
(b) when used with respect to the Contractor, a Person or Persons designated from time to
time by the Contractor, but only if a written notification of that designation is delivered to
the County's Authorized Representative.
Capital Improvement means any repair, replacement, improvement, alteration, or addition to
the Equipment and Facilities being considered in this Contract after the Commencement Date,
other than any repair, replacement, improvement, alteration, or addition constituting normal
maintenance of the referenced Equipment or Facility.
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Change in Law means any of the following that occurs after the date of this Contract:
(a) the enactment, adoption, promulgation, modification, repeals, or changes in interpretation
of any Applicable LaW;
(b) except as otherwise provided in this Contract, the issuance of an order, decree or
judgment of any Federal, State, or local court, administrative agency or governmental
officer or body, that materially increases Contractor's operating costs under this Contract,
if that order, decree of judgment is not also entirely or partially the result of negligent or
willful action or failure to act of the Party relying thereon, provided that the contesting in
good faith of any order, decree, or judgment shall not constitute or be construed as a
willful or negligent action of that Party; or
(c) the imposition of any material conditions on the issuance or renewal of any official
permit, license, or approval which establishes requirements making the operation costs of
the Facilities financially more burdensome than the most stringent requirement in effect
on the date of this ContJ;a.ct. Without limiting the foregoing, the imposition, as a result of
an event described in any of clauses (a) - (c) of this definition, of aD. applicable
technology requirement in accordance with the Technical Specifications sha1l be a
Change in Law.
Notwithstanding the foregoing, the adoption of or change, amendment or modification to any
Federal tax, State tax, local tax or any other tax law shall not be considered a Change in Law for
purposes of this Contract unless the change, amendment, or modification involves a tax levied
solely on Solid Waste handling activities. An increase in Contractor's costs sha1l not include
costs resulting from changes in Federal, State or local tax law or any other tax law unless the
change involves a tax levied solely on Solid Waste handling activities. Furthermore, no
application of, or change in, interpretation of the provisions ofRCW 36.58.090(8) or the statutes
referred to therein shall constitute a Change in Law.
Cities means one or more of the incorporated Cities or towns in the County that participate in the
current Comprehensive Solid Waste Management Plan that authorizes the County to designate
Disposal Sites for any waste originating in those Cities or towns.
. Code means the Internal Revenue Code of 1986, as amended, and the rules and regulations
promulgated there under.
Collection Site means real property where Recycle Boxes. are located for public drop-off of
Recyclables; Collection Sites may be County property, or other agency owned or privately
owned property, that is used for the purpose with or without a fee or use agreement.
Commencement Date means the date of notification of Contract Award provided by the County
to the Contractor.
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Comprehensive Solid waste Management Plan means the County's Comprehensive Solid
Waste Management Plan adopted April 2008, in accordance with Chapter 70.95 RCW, including
any subsequent amendments thereto.
Consumer Price Index or CPI means the Consumer Price Index (CPI-U) All Urban Consumers
_ West Urban as published from time to time by the United States Department of Labor, Bureau
of Labor Statistics, or any other appropriate index as may be mutually agreed upon by the
Parties.
Container means a commercial recycle box used for collection ofRecyclables.
Contract means any and all matters and things that the Contract requires to be done, kept,
perf<>rmed and furnished by the Contractor and by the County, respectively. The Contract may
. be amended, modified and supplemented from time to time in writing, by mutual agreement by
the Parties.
Contractor means a sole proprietorship, partnership, limited liability company or corporation
submitting a response to the Request for Proposals and, to the extent permitted by the express
terms of this Contract, its successors and assigns.
Contractor Event of Default means the occurrence of anyone or more of the events described
in the Recycling Services Agreement.
Cost Substantiation means:
(a) With respect to any cost incurred by the Contractor for which Cost Substantiation is
required by this Contract, for the purpose of any increases in any component of the
Service Fee, delivery to the County of a certificate signed by the principal engineering
officer and the principal financial officer of the Contractor stating the amount of that cost
and the reason why that cost is properly chargeable to the County, and stating that the
cost is a competitive price for the service or materials supplied; and
(b) With respect to any cost incurred by the County for which Cost Substantiation is required
by this Contract (other than any cost descnDed in (a) of this definition), delivery to the
Contractor of a certificate-signed by the consulting engineer and the County's Authorized
Representative, stating the amount of that cost and the reason why that cost is properly
chargeable to the Contractor, and stating that the cost is and competitive price for the
service or materials supplied. .
County means Jefferson County, a political subdivision of the State of WIII,hington, its
successors and, to the extent expressly perrilltted by this Contract or otherwise required by law
(whether now existing or hereafter enacted), its assigns.
County Fault means:
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(a) Any negligent or wrongful act or omission by the County that results in or significantly
. contributes to a cost increase, delay, failure to meet performance standards, or other
adverse event, and
(b) Any County Event of Default.
Day means a 24-hour period from 12:00 midnight on one calendar Day until the same time on
the following Day.
Hours of Work means the operating schedule set forth in the Special Provisions and any other
changemutual1y agreed upon between the Gonnty and Contractor.
Designated Point of Delivery means the location to which all recyclable materials collected
through the public drop-off recycle box collection program will be delivered by the Contractor
servicing the collection sites, and to which any recyclables collected by Haulers may be brought.
Direct Costs means, in connection with any cost or expense that either Party is reasonably
required to incur under the Contract and for which reimbursement is required pursuant to the
Terms of this Contract,
(a) the sum of the actual costs of the Party's payroll directly related to the
performance or supervision of any obligation of a Party pursuant to the Terms of
this Contract, consisting of compensation and fringe benefits, including vacation,
sick leave, holidays, retirement, Workers' Compensation Insurance, Federal and
State unemployment taxes and all medical and health insurance benefits, plus
(b) the actual costs of materials, services, direct rental costs, and supplies purchased
by such Party, plus
(c) the reasonable costs of any payments to Subcontractors necessary to, and in
connection with, the performance of such obligation.
Dispose or Disposal means the proper disposition of all non-recyclable material through a
properly permitted and operated solid waste Transfer Station or Disposal Site.
Disposal Site means the location where any final treatment utilization, processing, or deposit of
solid waste occurs. .
Dispute means any controversy or difference between the Parties hereto arising out of, or in
connection with, or concerning the meaning, application, performance, or breach of the Contract.
Dispute Notice means a written notice given by one Party to the other pursuant to the provisions
of the Recycling Services Contract, which set forth procedures for initiating the resolution of any
Dispute.
Equipment means the County-owned recycle collection and processing equipment, fixed and
mobile, that is leased to the Contractor for the performance of the recycling services specified in
the Recycling Services Agreement
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Facilities means the Recycle Center, all Recycling Collection Sites, and any and all other
personal and real property, including Alternate Processing Facilities as may be mutually agreed
upon by the Parties, used for the performance of Contractor's obligations under this Contract.
Garbage means Solid Waste that remains after recyclables and compostables have. been
removed.
Haulers means any Person authorized to collect and Transport Acceptable Waste in the
unincorporated areas of the County or in the Cities, pursuant to a certificate of authority granted
by the WUTC or any successor agency or pursuant to any other authorization required under
Applicable Laws.
Independent, Auditors means a firm of independent certified public accountants selected by the
County.
Operations Start-Up Date means the first Day that the Contractor begins collection and/or
processing Recyclables, after the County has approved a final Operating Plan, for the applicable
Component of the Request for Proposals (RFP).
Operating Plan means the Contractor's final Operating Plan, approved by the County, prior to
the Operations Start-Up Date.
Person means 'any natural Person, partnership, joint venture, limited liability company,
corporation or other entity or organization, public or private and any unit of government or
agency thereof.
Point of Sales means the first point in time, or location, at which Processed Recyc1ables
collected in Jefferson County are sold by the Contractor, or internally transferred within the
Contractor's organization.
Process and Processing means the acceptance by Contractor of recyclable material at the
Recycle Center or any other County-designated Facility, and weighing, sorting, baling, loading
(both loose and baled) recyclable material for transportation to a buyer, and such other tasks as
are described in the Technical Specifications.
Proposal means an official response to any or all components issued by Jefferson County as this
RFP package.
Proposer or Proponent means an individnal, partnership, or corporation submitting a Proposal.
RCW means Revised Code of Washington.
Recyclables means all designated materials that can be collected and marketed separately from
the normal solid waste disposal system.
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Recycle Box mean a separate, commercial container located at Recycle Drop-Off Collection
Sites, available to the general public for deposit ofRecyclables.
Recycle Center means the recycle Facility located at 301 County Landfill Road, Port Townsend,
Washington, and part of the Jefferson County Solid Waste Disposal Facility.
Recycle Drop-Off Collection Site means a location, staffed or unstaffed, where one or more
Recycle Boxes are available to the general public for depositing Recyclables.
Recycling means separating marketable materials out of the solid waste stream, and preparing
them to the specifications of the potential buyer.
Recycling Contractor means the business entity under contract to perform recycling services for
Jefferson County.
Recycling Services means all services described in the Specifications and Contract Documents,
and. any other services included in the Contract, as amended, modified and supplemented from
time to time in writing, by mutual agreement by the Parties.
RFP means Request for Proposals, including all of its attachments.
Scale House means the building located directly before the weigh scale at the Jefferson County
Solid Waste Disposal Facility Transfer Station, where all incoming and outgoing material weight
transactions are made.
Service Fee means the periodic fee the County pays the Contractor, for performance of its
. obligations under this Contract.
Solid Waste means all public or commercial generated garbage, including Recyclables and other
wastes.
Specifications means the General and Technical Specifications issued by Jefferson County as
part of these RFP documents and, as amended, made a part of the Recycling Services Contract,
and any other written Technical Specifications agreed to by the Contractor and the County,
which TeChnical Specifications are incorporated herein by this reference.
State means the State of Washington and any other State in which any of the Facilities are
located and used for purposes of this Contract.
Subcontractor means any Person with whom the Contractor hires for the purpose of having that
Person provide labor, materials or services for the constructions or operations and performance
of any of the Contractor's obligations under this Contract, with prior written consent of the
County.
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Surety means the Person approved by the County to provide the Bond, letter(s) of credit or other
financial guarantee required guaranteeing or providing the funds to guarantee performance of the
Contractor's obligations under this Contract.
Technical Dispute means a dispute regarding the conformity of the Facilities or their
performance to the General and Technical Specifications which is capable of prompt resolution
by the County's' Solid Waste Manager or Designee based on an eJCamination or inspection of the
Facilities, the relevant standard and specifications, and the relevant data concerning Contract
operations and performance.
Term means the length of this Contract beginning on the effective date of the contract and,
unless sooner terminated as provided herein, expiring on the fourth anniversary of that date.
Tip Fee means the prices per ton paid by Haulers and the general public at the Scale House or at
other Facilities, which prices shall be determined by the County in its sole discretion.
Transfer Station means the Facility used by the County for the treatment, utilization,
processing, or deposit of municipal solid waste.
Transport or, Transportation means, but is not limited to, the Transportation of Trailer-
Containers to and from the Recycle Center, to deliver Recyclables to a Point of Sale or to an
Alternate Processing Facility.
Transport Facilities means Tractors, Transfer Trailers, Trailers, or Trailer-Containers, and all
other property owned, leased, used, or furnished by a Contractor. in providing Transport of
Recyclables under this Contract.
Uncontrollable Circumstance means any act or event that has had, or may reasonably be
expected to have, a material adverse effect on the rights or obligations of a Party to this Contract,
or a material adverse effect on anyone or more of the Facilities, Startup, operation of the
Facilities, if that act or event is beyond the reasonable control of the Party relying thereon as
justification for not performing an obligation or complying with any condition required of that
party under this Contract. Those acts or events are the following:
'(a) An act of God (except normal weather conditions. for the geographic area
of the Facilities), hurricanes, tornadoes, epidemics, landslide, lightning,
earthquake, volcano eruption, nuclear radiation, fire or explosion, extreme
flooding, substantially in excess of flooding that typica11y occurs in the
County, annua1ly or other extreme and atypical weather conditions, an act
of public enemy, war, blockade, insurrection, riot, general arrest, or
restraint of govermnent and people, or a civil disturbance or similar
occurrence that directly affects the operation of a Facility (but not
including any labor shortage caused by those events);
(b) Failure of any appropriate Federal, State or local agency or public or
private utility having operational jurisdiction in the area of location of my
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of the Facilities, to provide, maintain, and assure the maintenance of any
necessary utility;
(c) A Change in Law;
(d) For Contractor, a non-Contractor strike; or
(e) For the County, any strike orlabor dispute.
It is expressly understood and agreed that, notwithstanding any other provision of this definition,
the following events or conditions, in and of themselves, shall not constitute an Uncontrollable
Circumstance:
(a) Adverse changes in the financial ability of any Party to this Contract to
perform its obligations under this Contract;
(b) The consequences of errors of Start-up, operation or maintenance on the
part of the Contractor or any of its employees, agents, Subcontractors or
Affiliates;
(c) The failure of the Contractor to secure patents or licenses in connection
wi~ the technology necessary to operate or maintain the Facilities;
(d) The lack of fitness for use, or the failure to comply with the specifications
or the design of any materials, equipment, or parts constituting any part of
the Facilities;
(e). The failure of any technology to perform;
(t)
With respect to the County, a Change in Law initiated by the County or
any political subdivision of the County (other than the Cities), except as
expressly mandated by State or Federal law;
(g)
As to the Contractor, any act or event the occurrence against which the
Contractor is obligated to carry insurance under this Contract to the extent
the Contractor is so obligated; and
(h)
Typical ice, snow and flood conditions, including those resulting in road
restrictions.
USC means United States Code.
WAC means Washington Administrative Code.
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. Exhibit D: Jefferson County Recycle Equlpment Preventative
Malatenaace Schedule I
COLLECTION EOUIPMENT
FlufferlFeed Conveyor
RC54 REM Sort Conveyor System
Hook Lift R cle Boxes
Maintenance Task
Check Hydrau1ic Fluids
Inspect Belts
Inspect ElectricaVControIs
Inspect Drive Motors
Inspect Shear PIns
Inspect for Structural Cracks
Clean around Equipment Moving Parts
Qean Work Area
Lube
Inspect Conveyor Rollers
. Inspect Baler Slides/Shear Blade
Baler Ram Adjust
Clean Out Conveyor Pits
Change Filters
Ins Chao e H drauiic Oil
Note:
Ins ct means . or lace as needed
FACILITIES
Recycle SortingfWarehouse Building
Recycle Baler Building
Covered StoragelLoading Dock
Paved Sto e Area
Maintenance Task
Ins~t Buildings for DamageILeaks
Inspect Electrical
Inspect Plumbing
Inspect Conveyor Pits for Damage
Inspect Loading Dock for Damage
Clean and Inspect Gutters
Clean and Inspect Roofs
Paint Buildin as needed
Note: Ins
YEAR
1989
1992
1989-1994
PM Codes
ABCD
ABCD
ABCD
ABCD
ABCD
ABCD
ABCD
ABCD
BCD
BCD
BCD
BCD
BCD.
CD
D
YEAR
1983
1990
1990
2001
PM Codes
ABC
ABC
ABC
ABC
ABC
BC
BC
C
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PM Code .nterva1
A - Weekly
B - Eve!)' Mon1h
C - EVe!)' 6 Mon1hs
D - Eve!)' Year
PM Code Interval
A - Every Mon1h
B - Every Year
C - Every 5 Years
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EXhIiW, 'j: R~Y-dldhle MMerials Poliey ,r 'jte~elit
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Recyclable Materials P9liey Statement
Because the recycling induatIy 9{lerates within a' systllm of global trade and many coli1moditiea are Dovi
delivered to' overseas markets, JelrersonCounty m~ consider whether it ,bears responsibility to promottl
1Ul4 maintain a high level of pUbuchealtb. and to ,protect the natural environment wherever segments C)f ,
the County" s waste stream ate sold. -. .
,"-
In Consideration of the goals ot the 2008 S,olid Waste Master Plan and the potential consequences of a
''waste export" model when used in the CountyJ's r.ecycling program, the Jefferson County Department ()f:
J.>ublic Works and its partn<<s in ~ management have agreed that, materials . ~ as part of
Jefferson County's recycling p1'Qgr8ni shall meet the foRowing stendards:
, Materials must \xl sold to ~ny'ers engage4 in business practiCes that are verified to be
environmental1y and secJany responsible '
. Materials muSt allow for the conectioll; processing and market delivexy to be cost-effective for all '
parties involved
~
. Materials must have a foreseeable long-term market
. Materials may fill a sh~-1erm market "niche" or take advantage of an emergent opportunity
when the collection of these materials advances the goals of the Solid Waste Master Plan
We, the undersigned, do hereby agree to these standards for all materials collected, prooessetl and
, marketed to buyers as part o~ or tllrough the USe o~ the Jeff"b'illl County recycling program.
7 -t~t ,- Jrv
Da '
~~
. ent Kovitlenko
D.M Disposal
;; l.j /c9-010
Date
/#~#
Matt Ha1I, Operations Manager
Skookum Educational ServiceS
7-Z1-/tJ
Date '
."-- "
44
~,