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(jN_ . Consent Agenda
f~CP~) JEFFERSON COUNTY PUBLIC HEALTH
~Q~""'" 615 ShericJan Street . Port Townsend. Washington' 98368
-lJ'I J. www.Jeffel8oncountypubDchealth.org -
December 20, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of County Commissioners
PhlIip Morley, County Administrator
FROM:
Jean Baldwin, Public Health DIrector
Michael Dawson, Water Quality Lead
SanuQ.ry t"'1;J dDla
DATE:
SUBJECT: Agenda Item - Professional Services Agreement - Blackmore
Consulting, LLC.; January 1, 2012 - June 30, 2012; $8,500
STATEt:t~""T OF ISSUE:
Jefferson County Public Health, Water Quality Dlvlslon, Is requesting Board approval of the
Professional Servlces Agreement - Blackmore Consulting, LLC.; January 1, 2012 - June 30, 2012; $8,500.
a~AL YSIS/STRATEGIC GOALS/PROS and CONS:
Ms. Blackmore (Contractor) will perform meeting facIlitation and project management services In
conjunction with the East Jefferson Watershed Coundl (WRIA 17). The Contractor will faciiltate up to 6
meetings of the Watershed CouncIl and Steering Committee. The Contractor will ensure that projects
continue to move forward, on time and under budget. The Contractor will create a detaIled agenda and
prepare documents for each meeting, will review and manage meeting minutes prepared by Brlsa Servlces
. and will work closely with the Council and County Water Quality staff.
F1SCAL.I~PACT /COST B1=I'!Em ANALYSIS:
This contract Is funded by the Water Quality Grant #G0700097, WRIA 17 Watershed Planning, Phase 4,
through the Department of Ecology.
RECOMMENDATION:
JCPH management requests approval of the Professional Services Agreement - Blackmore Consulting, LLC.;
January 1, 2012 - June 30, 2012; $8,500.
DBY:
)~~
Date
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
AlWAYS WORKING FOR A WEll AIIO
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
.
.
PROFESSIONAL SERVICES AGREEMENT
Between
Blackmore Consulting, LLC.
And
Jefferson County
For
EAST JEFFERSON WATERSHED COUNCIL SUPPORT
TIllS AGREEMENT is entered into between the County of Jefferson a municipal corporation,
hereinafter referred to as "the County", and Blackmore Consulting, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Proiect Deshmation. The Consultant is retained by the County to perform facilitation and
project management services in connection with the project desigoated East Jefferson
Watershed Council.
2. Scone of Services. Consultant agrees to perform the services, identified on Exhibit" A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. This Agreement shall commence on January 1,2012 and
continues through June 30, 2012 unless terminated as provided herein. The agreement
may be extended beyond June 30, 2012 upon mutual written consent of the County and
the Contractor.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this agreement as follows:
a. Payment for the work provided by Consultant shall be invoiced upon completion
of the contract provided that the total amount of payment to Consultant sha1l not
exceed $8,500 without express written modification of the agreement sigoed by
the County. Funding for this contract will be provided by Ecology Grant
#G0700097. It is expected that funding for watershed planning will be ending in
June 2012. In the event that additional funding is found the contract may be
extended. If funding from Ecology is withdrawn, reduced, or limited in any way
after the effective date of this agreement, this contract may be renegotiated or
terminated as provided herein.
b. The consultant may submit vouchers to the County once per month during the
progress of the work for work completed to date. Such vouchers will be checked
by the County, and upon approval thereof, payment will be made to the
Consultant in the amount approved.
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c. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of
six (6) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in counection with the services rendered under this
agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
agreement.
7. Indemnification. Consultant shall indemnifY, defend and hold harmless the County, its
officers, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Consultant's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Consultant.
8. Insurance. The Consultant shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a Worker's compensation and employer's liability insurance as required by the State
of Washington.
b. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence.
9. Independent Contractor. The Consultant and the County agree that the Consultant is an
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independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded County employees by virtue of the services
provided under this agreement. The County shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect
to Consultant, or any employee of Consultant.
10. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this agreement, will not discriminate on the grounds ofrace, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
II. Assilmment and Subcontracting. The Consultant shall not sublet or assign any of the
services covered by this agreement unless specified in this contract, without the express
written consent of the County. The primary contact and facilitator for this project will be
Laura Blackmore; substitution of any other employee of Blackmore Consulting shall be
grounds for termination of this contract as provided herein.
12. l'ernrUuuiOIL
a. The County reserves the right to terminate this agreement at any time by giving
ten (10) days written notice to the Consultant. If the termination notice is based on
an alleged breach of any of these contract terms by Consultant, then the
Consultant shall have fourteen (14) days to remedy or cure said alleged breach.
b. In the event of the death of a member, partner or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this agreement,
if requested to do so by the County. 1'his section shall not be a bar to
renegotiations of this agreement between surviving members of the Consultant
and the County, if the County so chooses.
13. Integrated Agreement. 1'his Agreement together with attachments or addenda, represents
the entire and integrated agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. 1'his
agreement may be amended only by written instrument signed by both County and
Consultant.
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.
,
DATED this
Attest! Authenticated:
day of
I fj,l..
,20
{j
1~2111l
APPROVED AS TO FO
Civil DP A David Alvare
-~rlna--fumdail:; JJeputY-C-~rk of the BOig:d
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Exhibit A
Task 1. Facilitate East Jefferson Watershed Council Meetings
Laura Blackmore ofB1ackmore Consulting will facilitate up to 6 meetings of the East Jefferson
Watershed Council and Steering Committee. In consultation with the Watershed Council and
Steering Committee, she will design and set agendas. She also will handle meeting logistics,
maintain the mailing lists, work with Brisa Services to ensure meeting summaries are timely and
accurate, and prepare meeting materials as needed to support the committees' work. Between
meetings, Ms. Blackmore will work with Council members and others as necessary to advance
issues and find solutions acceptable to the Council.
Ms. Blackmore expects that the primary focus for the Council in 2012 will be development of a
groundwater monitoring database, analysis of climate change impacts on local water supplies,
work with the USGS groundwater model, and an update of the Water Quality Monitoring Plan.
Ms. Blackmore will support planning for the future of the Watershed Council as funding allows
by looking for funding opportunities.
Deliverables:
. Facilitation of up to 6 meetings through June 2012, including a public forum on the
Groundwater Model if desired.
. Design and provision of meeting agendas and materials at least one week in advance of
each meeting.
. Work with Brisa Services to ensure delivery of accurate meeting minutes.
. Maintenance of the mailing lists.
. Support the Council's efforts to plan for its future.
. Work with the Chimacum Grange to buy postage for the agricultural water demand
survey.
Budget
c"- .;'mor; ". ~<," :~i~C"'."'.,
',-c->" - ','
_ __ _ _ _m
Per
Rate Hours Rate Rides Total Meeting
Facilitate 4 Meetings Jan to April $110.00 46.25 $25.50 4 $5,190 $1,297
Facilitate 2 Meetings May & June $110.00 25 $32.80 2 $2,816 $1,408
Postage for Water Survey (Grange) $495
Total 71..25 6 $8,500 $1,417
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