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ON-.... Consent Agenda
(S~Cb~) JEFFERSON COUNTY PUBLIC HEALTH
~..:~#: 615 Sheridan Street . Port Townsend. Washington. 98368
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- www.Jeffel8oncountypubUchealth.org
December 20, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jean Baldwin, Public Health Director
Michael Dawson, Water Quality Lead
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DATE: J Ctn LAQr- y L'] I ;;M) l ~
SUBJECT: Agenda Item - Professional Services Agreement with Brlsa Services,
Amendment #2; January 1, 2012 - June 30,2012; add1 $1,500 not to
exceed $8,100
STATEMENT OF ISSUE:
Jefferson County Public Health, Water Quality DIvlslon, Is requesting Board approval of the Professional
Services Agreement with BrIsa ServIces, Amendment #2; January 1, 2012 - June 30, 2012; add1 $1,500 not
to exceed $8,100
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This amendment of an existing professional services agreement will extend the contract period to June 30,
2012 and allow $1,500 of additional funding. The Contractor wIll take notes and audio recordings at 6
meetings of the East Jefferson Watershed Coundl (WRIA 17) and provide minutes to the meeting filcIlItator
(Blackmore Consulting) and the County (Water Quality DIvlslon).
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This contract is funded by the Water Quality Grant #G0700097, WRIA 17 Watershed Planning, Phase 4,
through the Department of Ecology.
RECOMMENDATION:
JCPH management requests approval of the Professional Services Agreement with BrIsa Services,
Amendment #2; January 1, 2012 - June 30, 2012; add1 $1,500 not to exceed $8,100
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Date
COMMUNITY HEALTH
DEVELOPMENTAL DiSABILmES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
ALWAYS WORlllRG FOR A SAFER ARD
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360~379-4487
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Contract Amendment #2
Agreement Between
Brisa Services
And
Jefferson County
WHEREAS, Brisa Services (Contractor) and Jefferson County (County) entered into an
agreement on AUg'ust-1,2010-for1>rofessional Services to beprovilled in1:\lDIfection-with Water--
Resource Inventory Area 17 Planning Unit Support.
WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMES HEREIN AS FOLLOWS:
1. The term of the above referenced agreement is extended and ends on June 30, 2012.
2. ContIaCtor will be entitled to an additional $1,500.00 in funding for service&provided
under this contract. Total compensation shall not exceed $8,100.00 without express
written amendment.
3. Exhibit A, attached, supersedes existing Exhibit A (Scope of Work).
4. All other terms and conditions of the agreement will remain the same.
Dated this . 3 'D
day of 3)o('~.eL--
,2011
By:
John Austin, Chairman
Jefferson Board of County Commissioners
B~~~ ~ eJLr.
Kate P' e, Contractor
APPFElvsd as M rom only:
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illffMllln Co. Pro f'8
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EXIllBIT A
STATEMENT OF WORK
Brisa Services, Inc.
ContraCtor will attend all meetingsoI the-East Jefferson WatefShed-Councllafia .
Steeringffecbnical Committees, except when unavoidable due to health or prior arrangement,
and prepare detailed draft minutes and make an audio recording of each meeting. Six meetings
are anticipated between January 1,2012 and June 30, 2012. Draft minutes will be revised if
necessary as directed by committee members and staff. The draft minutes will be emailed as an
editable text file to the facilitator (Laura Blackmore, laura@blackmoreconsulting.com) and to the
County (Michael Dawson, mdawson@co.jefferson.wa.us) within 7 days.
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Contract Amendment #1
Agreement Between
Bma Services
And
Jefferson County
WHEREAS, Brisa Services (Contractor) and Jefferson County (County) entered into an
agreement on August 1,2010 for Professional Services to be provided in counection with the
East Jefferson Watershed Council (Water Resource Inventory Area 17 Planning Unit).
WHEREAS, the parties desire to amend the terms of that agreement
IT IS AGREED BETWEEN BOTH PARTIES AS NAMES HEREIN AS FOLLOWS:
1. The term of the above referenced agreement is extended and ends on October 31, 2011.
2. Contractor will be entitled to an additional $1,200 in funding for services provided
under this contract. Total compensation shall not exceed $6,600 without express written
amendment.
3. Exhibit A, attached, supersedes existing Exhibit A (Scope of Work).
4. All other terms and conditions of the agreement will remain the same.
Dated this (o<WI
day of ~~ ,2011
11
By:
ustin, Chairman
on Board of County Commissioners
. Q!C-
By:~ _~ ",~j
Kate P e, Contractor
B. /:27(1,.
Approved as tG form only:
J) , t f2yJ29rJ
leffet'llon Cll. Prosecutor's ce
EXHIBIT A
STATEMENT OF WORK
Brisa Services, IDe.
I. WORK STATEMENT
Contractor sbal1 perfonn the following duties to the satisfaction of Jefferson County Public
Health.
Contractor will attend up to three 2-hour meetings per month of the East Jefferson
Watershed Council and/or Steering Committee, prepare detailed draft minutes and make an
audio recording of each meeting. Contractor will revise draft meetings as directed by
committee members and staff. The draft minutes, finalized minutes and finalized agendas
will be delivered to staff within 7 days.
(
PROFESSIONAL SERVICES AGREEMENT
Between
JEFFERSON COUNTY
And
BRISA SERVICES, INC.
. This Agreement is entered into between the County of Jefferson, a municipal corpomtion,
hereinafter referred to as "the County" and Brisa Services, Inc., hereinafter referred to as "the
Contractor" in considemtion of the mutual benefits, terms, and conditions hereinafter specified.
Section 1.
Section 2.
Section 3.
Section 4.
Desi....ation
The County, on behalf of the Jefferson County Public Health, acting in
compliance under the Contract with Bnsa Services, Inc. in agreement with the
terms and conditions of the Statement of Work hereby contracts with the
Contractor who will perform duties as described in Exhibit A.
Term
n;I;""Agreement shall commence on August I, 20 I 0 and continues through
June 30, 2011 unless terminated as provided herein. The agreement may be
extended beyond June 30, 2011 upon mutual written consent of the County and
the Contractor.
Scope of Aueement
The Contractor agrees to perform the services, identified on Exhibit A.
A. The Contractor supports the Jefferson County Public Health department
program goals and objectives.
B. The specific duties of the Contractor are outlined in Exhibit A.
C. The Contractor shall provide reporting detailed in Section 10.
Compensation
The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Contractor shall be invoiced at the rate
of$35.00 per hour. This contract shall not exceed $5,400 in the completion of
this project without a written amendment signed by both parties to this
Agreement.
Section 5.
Section 6.
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B. The Contractor may submit invoices to the County for work completed to
date. The County will review such invoices, and upon approval thereof,
payment will be made to the Contractor in the amount approved.
C. County will make final payment of any balance due the Contractor promptly
upon its ascertainment and verification after the completion of the work under
this Agreement and its acceptance by the County.
D. Contractor records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period
of six (6) years after final payments. Copies shall be made available upon
request.
E. Ownership and use of documents. The Contractor acknowledges and agrees
that any and all work product directly connected and/or associated with the
services rendered hereunder, including but not limited to all documents,
drawings, specifications, writings, samples, reports, pictures and the like
which the Contractor drafts, makes, conceives, develops in the performance of
the service hereunder, either solely and/or jointly with the County shall be the
sole and exclusive property of the County. The Contractor further
acknowledges that such material shall be considered work for hire and the
Contractor acknowledges the County's sole and exclusive right to such
copyright, patent, trademarks, trade names and other intellectual property right
claims for said materials. Other materials produced by the Contractor in
connection with the services rendered under this agreement shall be the
property of the County whether the projects for which they are made are
executed or not. The Contractor shall be permitted to retain copies, including
reproducible copies, of drawings, writings, samples, reports, and
specifications for information, reference, and use in connection with
Contractor endeavors. The Contractor agrees not to publish, submit for
publication, display or otherwise use said material for any reason whatsoever,
without the express written consent of the County.
Compliance with laws
The Contractor shall, in performing the services contemplated by this agreement,
faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this Agreement.
Contractor will properly dispose of any information, which is no longer needed or
has been converted to another media. Jefferson County Public Health may audit
Contractor's access to and use of confidential information at any time or on an
ongoing basis.
Indemnification
The Contractor shall indemnify, defend and hold harmless the County, its officers,
agents and employees, from and against any and all claims, lawsuits, demands for
money damages, losses or liability, or any portion thereof, including attorney's
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fees and costs, arising from any injury to person or persons (including the death or
injury of the Contractor or damage to personal property) if said injury or damage
was caused by the negligent acts or omissions of the Contractor.
Section 7.
Insurance
The Contractor shall obtain and keep in force during the terms of the Agreement,
or as otherwise required
A. The Contractor shall participate in the Worker's Compensation and
Employer's Liability Insurance Program as may be required by the State of
Washington.
B. Commercial Automobile Liability Insurance providing bodily injury and
property damage liability coverage for all owned and non-owned vehicles
assigned to or used in the performance of the work for a combined single limit
of not less than $300,000 each occurrence.
Section 8. Independence
The Contractor and the County agree that the Contractor is an independent
Contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of
employer and employee between the parties hereto. The Contractor shall not be
entitled to any benefits accorded County employees by virtue of the services
provided under this agreement. The County shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, otherwise assuming the
duties of an employer with respect to employee.
Section 9. Assil!llments and Subcontractine
The Contractor shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the County.
Section 10. Reportine
The Contractor will provide a report to the County for payment for services
rendered quarterly. The report shall contain a brief summary of the work
performed, relationship to the tasks identified in Exhibit A. The report shall be
submitted to Jefferson County Public Health in care of the Financial Manager,
615 Sheridan Street, Port Townsend, W A 98368.
Section 11. Termination
A. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from
any funding source is withdrawn, reduced, or limited in any way after the
effective date of this agreement. In the event of termination under this clause,
the County shall be liable for only payment for services rendered prior to the
effective date of termination.
3
,. .. . . , '- , . ..
B. ThisAgreement maY alsO be teTmin'l1Ail as provided be1o~:'. .
'. 1." With 14 da)'$' notice by the .Board of County Commissioners (or their
d~gnate).for non-performance of the specific job d~ties listed in Exhibit .
A. Contractor maY.eIlre the ci!lfaultor non-perfor:tnaiJCe during the 14
. daystbatJ:l()ticeofterminationispending.. ." .' ..
2. With 14 days'llotice by the Contractor by voluiitary ieSignation.
!Wodifieatilm ... . ";' .' . '. . ..... . .,:' . . '.
This Piofe$Sional Servi~ Agreement may be modified at IlJlY time by written .'
a.~.n".:ment orall parties' ... .
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This ~~ witbattadtmentsor addenda~tstheentiieand '.
Jntegrated~betweenthe CoUl!tYlUldtheContrltCt()rand su~es all . ..
prior JltlgQtiations. ~onS.or ~written oroml.betweeo the. .... .
..piu'ties.. . This ~ent may be.<UAendlldOJllY1>Ywritten fustrument signed by' . .
'oothCo1lJ1t)'aJldContractor. .
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.' Approveclthis.. If)....... day of ..:.J~2011....
BOARD OF COUNTY COMMISSIONERS . .
JHi'l'h&S6NCOUNTY. WASHINGTON '. ,
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EXHIBIT A
STATEMENT OF WORK
Brisa Services, Inc.
I. WORK STATEMENT
Contractor shall perfonn the following duties to the satisfaction of Jefferson County Public
Health.
Contractor will attend two 2-hour meetings per month of the WRIA 17 Planning Unit,
except when unavoidable due to health or prior arrangement, and prepare detailed draft
minutes and make an audio recording of each meeting. Draft minutes will be revised if
necessary as directed by committee members and staff. The draft minutes will be delivered
to staff within 7 days.
5