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Home My WebLink About004 12 CC6Cl"~ CC)I I \'{e.nJ:> .3 \ l~ 12- STATE OF WASHINGTON County of Jefferson In the Matter of Amending the Gardiner Community Center Guidelines for Operation (Repeals & Replaces Resolution No. 64-07) } } } RESOLUTION NO. ~- 1'2.. WHEREAS, on November 13, 1979 the Jefferson County Board of Commissioners approved Resolution No. 106-79 which adopted the Gardiner Community Center Guidelines for Operations; and WHEREAS, on July 16th, 2007 the Jefferson County Board of Commissioners approved Resolution No. 64-07 which amended the Gardiner Community Center Guidelines for Operations; and WHEREAS, the Gardiner Community Center Board of Directors has requested a section be added to the Guidelines of Operation regarding Temporary Appointment of another person during a period of absence of another member; and , NOW, THEREFORE BE IT HEREBY RESOLVED, by the Board of County Commissioners that the Guidelines of Operation be revised as requested by the Gardiner Community Center Board of Directors and that these revised Guidelines are adopted as "Attachment A" to this resolution; and BE IT FURTHER RESOLVED, that this resolution repeals and replaces Resolution No. 64-07. ~~ Raina Randall Deputy c:lerk of the Board JEFFERSON COUNTY BOARD O~SIONERS JO~n, Ch . Attachment A GUIDELINES FOR OPERATION OF TIlE GARDlNER COMMUNITY CENTER ARTICLE 1. NAME AND OBJECTIVES (1) The name of this organization is the Gardiner Community Center Board of Directors. (2) The purpose of this Board of Directors is to organize the operation of the community center, promote center activities for the well-being of the community, and to oversee operation of the community center's progmm. (3) Tn conjunction with its duties the Board of Directors shall attempt t{J develop and promote opportunities for recreation" citizenship, educ:a.t:ion and other social activities for the people of the community. ARTICLE II. COMPOSmON OFMEMBERSHTP AND TERM (1) The Board of Directors shaH be composed of seven members of the Community appointed by the Jefferson County Board of Commissioners and shall sit on the Community Center Board at the pleasure of the Board of County Commissioners. (2) The Comnmnity Center Board members will normally remain on the Board for a three year, period. At the end of each three-year period the Board of County Commissioners shall designate a new Community Center Board of Directors. (3) Absenteeism - If, in the opinion of the Community Center Board, a member's absences or pattern of absences has seriously disrupted the operation of the Board, the Board shall recommend to the Board of County Commissioners that said member be removed from the Board "for cause". The decision of the Board of County Commissioners will be finaL (4) Temporary Appointment - If a Board member is going to be absent for two months or more a Temporary Director may be appointed to act during the period of absence. The Community Center Board shall notiiY the Board of Counf;y Commissioners of the temporary appointment for the Commissioners' approval. ARTICLE III. OFFICES AND DUTIES (1) The members of the Community Center Board shall elect a president, vice- president, secretary, treasurer and any other officer as deemed appropriate. If advisable the duties of any two officers, except president and secretmy, may be combined. Elections shall be held annually. (2) President shaII preside at all meetings of the Board of Directors of the Gardiner Community Center. Effective: I 1151201 I Page I GUIDELINES FOR OPERATION OF TIIE GARDINER COMMUNITY CENTER (3) Vice-President shall sit for the president in his or ber absence and be in charge of rentals and scheduling and publishing the calendar to the Board and other concerned agencies.. (4) Secretary shall keep a record of the proceedings of all meetings of the Board, be custodian for all correspondence and records other than those kept by the treasurer, and shall write all correspondence and notices of meetings. (5) Treasurer shall once each month present to the Board of County Commissioners an account for all monies received from community center activities. The account shall be in a manner as directed. by the said Board of County Commissioners and all funds received by the Treasurer shall be deposited in accord with directions received from the Board of County Commissioners. ARTICLE IV. MEETINGS (1) Notice of all Community Center Board meetings shall be given one week in advance. Such notice shall be posted on the bulletin board at the community center and at such other places as would adequately notify the community of such meetings. (2) All meetings of the Community Center Board shall be open to the public. (3) Meetings shall be held on a regular basis as required at a time and place convenient to both the Community Center Board and the public. (4) A record shall be made of all Community Center Board meetings, and that record shall be transcribed and submitted to the Jefferson County Board of Commissioners within one (l) week of the date of meeting, ARTICLE V. MTSCELLAl\""EOUS (1) Roberts Rules of Order shall apply for the conduct of all Community Center Board meetings. (2) These gllidelines for operation of the Gardiner Community Center may be amended only by resolution of the Jefferson County of Commissioners. Recommendations for changes would be submitted to the Board where such change would allow the Community Center Board to more efficiently and effectively perform its function. Effective: 1115/2011 Page 2 }'"w. Gord\t\U t:L ./'1/1'1'''''' <f'{tO.S. ~ F' STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of Amending the Gardiner } O;...I..~II';ty CenWGuidelines for } Operation (Repeals & Replaces } ResolutionNo.I06-79} } RESOLUTION NO. 64-07 WHEREAS, on November 13, 1979 the Jefferson County Board of Qmmaim.ioners approved Resolution No. 106-79 which adopted the Gardiner Cnmmun~ Center Guidelines for Operation; and WHEREAS, the Gardiner Co'~''''lJnity Center Board ofDh~s has requested a section be added to the Guidelines of Operation re~g absenteeism and that a small editorial correction be made to the title of Article Ii and NOW l'HEIiEFORE BE IT 'R1ql'RRY RESOLVED, by the Board of County Cnmmimlioners that the Guidetlne!l of Operation be revised 85 requested by the Gardiner CoJnmunity Center Board ofDirecfms and that these ~ guidelines are adopted as "Att8chment A" to this resolution; and . ., BE IT FURllJEK RESOLVED, that this resolution repeals and replaces ResolutionNo. 106-79. APPROVED this 16'l:bday of July, 2007. J~~.HKSON COUNTY BO F ~ONERS. ()wJ.~1 CfVt(. tfulie Matthes, CMC Deputy Clerk of the Board .. if Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Raina Randall, Deputy Clerk ofthe Board DATE: January 17,2012 SUBJECT: Amending the Gardiner Community Center Guidelines for Operation STATEMENT OF ISSUE: The Board of Directors of the Gardiner Community Center requested the Guidelines for Operation be amended. ANALYSIS: Members of the Gardiner Community Center Board of Directors are on occasion absent for long periods of time due to vacations and other personal time. During the members absence, the Board of Directors would like to amend the bylaws to allow temporary appointments to the Gardiner Community Center Board of Directors so that there will be a quorum and business may continue as scheduled. RECOMMENDATION: Approve the Resolution to amend the Guidelines for Operation for the Gardiner Community Center Board of Directors. REVIEWED BY: tor /;)0;;,2- Date