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Home My WebLink About021312_ra01 Department of Public Works o Regular Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request From: Board of Commissioners Philip Morley, County Administrator Frank Gifford, Public Works Director;:; 11 To: Agenda Date: Subject: February 13, 2012 Public Hearing on revisions to the Public Works Department and Department of Community Development Fee Schedules Statement of Issue: The Public Works Department and Department of Community Development have developed a Draft Ordinance that revises the following sections of the Jefferson County Code, Appendix FEE SCHEDULES: . II. Department of Community Development Fee Schedule 11-020 Addresses and road naming IV. Public Works Department Fee Schedule IV-010 Right-of-way use applications IV-020 Utility applications IV -030 Miscellaneous applications IV-040 Development review applications The revisions to the DCD Fee Schedule are minor. The Public Works Fee Schedule Is . proposed to be completely rewritten. They both reflect realigning tasks performed by Public Works and DCD with their core missions. Road naming and road name changes would be added to the DCD fees and road approach, general right-of-way, and utility permits would be added to the Public Works fees. The Board has scheduled a public hearing. Public Works has complied with the public notice requirements and posted the Fee Schedules and public hearing notice on the County's Internet home page. . Analysis/Strategic Goals/Pro's & Con's: Also attached are: . A memo that discusses the proposed Public Works fees, . Expense analysis of the proposed Public Works fees, and Department of Public Works o Regular Agenda Page 2 of 2 . A chart that compares the proposed Public Works fees with existing fees and fees charged by Clallam, Kitsap, and Thurston Counties for similar activities. The proposed DCD fees are based on DCD's current fee methodology: the typical time required to process an application times the current DCD hourly rate. Fiscal Impact/Cost Benefit Analysis: Both Fee Schedules are intended to recover Public Works' and Community Development's expenses for providing services and ensure that there is not a negative fiscal impact. Recommendation: Prior to the public hearing, Public Works and Community Development will make a brief presentation and answer questions regarding the Fee Schedules. Public Works is not requesting the Board to adopt the Fee Schedule on February 13. The comment period will be held open until 4 PM on February 17. Public Works and Community Development will compile the comments and prepare responses and, if appropriate, recommend revisions to the Fee Schedules for consideration by the Board. Department Contact: Jim Pearson, 385-9160 Reviewed By: >>'7;;2- Date State ofWasbington County of Jefferson In the matter of adopting revised Fee Schedules for ) the Departments of Community Development and ) OrdInance No. Public Works ) 1. PURPOSE The pmpose of this Ordinance is to revise the Jefferson County Code, Appendix FEE SCHEDULES: II. Department of Community Development and IV. Public Works Department. 2. DEPARTMENT OF COMMUNITY DEVEWPMENT FEE SCHEDULE The Department of Community Development Fee Schedule, Section II-020 shall be revised to read as follows. II. Dllpartment of Community Development Building Division, Development RevIew and Long Range Planning Fee Additional Fee &lor Other Information Additional $74 hourly charge after the minimum Base has been utlIlzed. 11-020 Address and road namln a IIcatlons 17 A !ication for E911 Number I Address 18 A llcation for E911 Plate Re (aeement $222 $16 $284 Base; the petitioner will also pey for Public Works De rtment to Install reed name sl ns. Base; the petitioner will also pay for the public heerlng notice, If required and for Public Works Deparlmant to Instsll road name sl ns. Road Name Chan e Petition $497 3. PUBLIC WORKS DEPARTMENT FEE SCHEDULE The Public Works Department Fee Schedule shall be as follows. IV. PUblic Works Department Application Fee 1 Application Fee Base Hours Hourly Fee $236 $236 $826 4 hours 4 hours 14 hours $59 $59 $59 $353 $47 $236 $1,185 4 hours 15 hours $59 $59 $79 $63 $101 JCC Fee Schedules Community Development and Public Works (3\ Road Imorovement District (Riel Petition 141 $2 844 36 hours $79 (4\ CountV RoadILot Seareaatlon Rlaht-of-way Research $46 - - (5\ Road Name Sian Fabrication and Installation, Sintlle $182 - - (6\ Road Name Sian Fabrication and Installation, Double $231 - - m Road Name Sian Fabrication $81 - - (8\ Public Road Rlaht-of-wav Setback Varianca $176 - - 19\ Public Road Rlaht-of-wav Vacatlon 151 $932 17 hours $79 (101 Temoorarv Outdoor Use! Festlval Permit . Hourlv Fee - $58 1V-040 DeveloDment review aDollcatJons IS) (11 Blndina Site Plan Annroval $632 8 hours $79 (2\ Bulldlna Permlt- Commercial or Industrial $632 8 hours $79 (3\ Comorehensive Plan Amendment - Site Specific l7\ $316 4 hours $79 (4\ Conditional Use Permlt- Unified Development Code Hourlv Fee - $79 (5\ Pre-aPPlicatlon Conferenca (8\ $119 - - (6\ Shoreline Substantial Develooment Permit or Exemotlon Hourlv Fee - '. $79 m Site Plan Aooroval Advarica Detarminatlon 19\ $316 - - (8\ Soeclal Use Permit'! Essential Public Facllitv $790 10 hours $79 (9\ Stormwater Manaaement Permit $632 8 hours $79 (10\ Short SubdivisFon $316 4 hours $79 (11\ Lana Su.bdlvlsion 15 - 810tsl $790 10 hours , $79 112\ Lona Subdivision (more than 8,lots\ $1,580 20 hours $79 (13\ Plat Alteration $158 2 hours $79 Public Works Department Fee Schedule Notes (1) Applicatlon Fees are Intended to reimburse the Department for Its typical expenses related to processing an application. If an application is withdrawn, the unexpended remainder will be refunded. If the Departmenfs expenses excaed the Application Fee, an Hourly Fee will be charged. As an altemative to the Hourly Fees listed above, the Department may assign appropriata staff persons at the followlna hourlv rates: Enalneerlna Technician I $40 Ennineerina Technician II $46' Enaineerina Tachnician HI $59 Enalneer I $55 Enaineer II $55 Enalneer III $80 Riahl-of-wav Reore8entative $79 Develooment Review Coordinator $79 (2) The Application Fee is Intended to reimburse the Depertment for Its typical expenses from application review through approval of the permit by the Board of County Commissioners. An Hourly Fee will be charged for activities after the permit is approved, including plan review, construction insoectlon,and final review. . (3) If the Department detarmlnes that the right-of-way has not basn adequataly restored, an Hourly Fee will be charoed to Insoset follow UP restoration work '-, JCC Fee Schedules Community Development and Public Works 2 (4) The RID Petition Review Fee is intended to reimburse the Department fOr petition review and preliminary project management and engineering expenses for a simple RID through establishment by the Board of County Commissioners. As per RCW 36.55.074 Jefferson County will contract with the RID petitioners to reimburse the Department fOr expanses that exceed the RID Petition Review Fee. RID petitioners shall also submit a Special Benefit Appraisal prepared by a Washington State Licensed Appraiser. If the RI D is established, the petitioners will be reimbursed for these prefOrmation e nses from RID assessments. (6) The Application Fee is intended to reimburse the Department fOr its typical expenses from vacation petition review through approval by the Board of County Commissioners and filing the Vacation Resolution with the County Auditor. BefOre the. Department files the Vacation Resolution, the petitioner shall reimburse the Department fOr staff time expenses that exceed the ApplIcation Fee and fOr ubllshln the hearin notice, co in, ste e, and the Auditor's fiRn fee. (6) Fees apply to all development review activities by the Depertment, including application and plan review, construction Ins 'ons, and final review. (7) For commercial, Industrial, and multi-family residential redesignatlons, Major Industrial Develo ments, and Master Planned Resorts (S) To attend Department of Community Development Pre-application Conference fOr Binding Site Plans, commercial and industrial Buliding Permits, Conditional Use Permits, Special uSe Permits I Essential Public Facilities, Subdivisions, and Comprehensive Plan Site Specific Amendments fOr commercial, and industrial redesignatlons, Major Industrial Developments, and Master Planned Resorts 9} For commercial and industrial develo ments 4. SEVERABILITY If any section, subsection, sentence, clause, phrase, or figure of this Ordinance or its application to any person or .circumstance is for any reason held invalid by any court of competent jurisdiction, the remainder of the Ordinance or its application to other persons or circumstances shall not be affected. 5. REPEALER This Ordinance hereby repeals and replaces Jefferson County Ordinance No. 02-0223-09 Jefferson County Department of Counnunity Development Fee Schedule Ordinance, Section 11-020 Right-of-way, Utility, & Address Applications, Jefferson Coimty Ordinance No. 12-96 Jefferson County Public Works Department Fee Schedule Ordinance, and all rules, regulations and ordinances of Jefferson County in conflict with this Ordinance or portions thereof. 6. EFFECTIVE DATE This Ordinance shall become effective thirty (30) days after the date of adoption. ICC Fee Schedules Community Development and PUblic Works 3 APPROVED AND ADOPTED this ~ day of .2012. JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David W. Sullivan, Member ATfEST: APPROVED AS 0 FORM: 'I/~ 'ZJJ1I Clerk of the Board David Alvarez Deputy Prosecuting Atto ey rElCOPY ICC Fee Schedules Community Development and Public Works 4 Jefferson County Department of Public Works 623 Sheridan St. Port Townsend, WA 98368 (360) 385-9160 Frank Gifford, PublIc Wolks DIrector Monte ReInders- P.E., County Engineer MEMORANDUM TO: Jefferson County Board of Commissioners Philip Morley, County Administrator FROM: Frank Gifford, Director .:g-(j DATE: January 30, 2012 RE: Poblic Works Department Draft Fee Schedule - Analysis The Poblic Works Department has submitted a Poblic Works Fee Schedule to the Board for review and approval. It is a complete revision of the Department's fees. The Fee Schedule proposes fees for: . Road Approach Permits . Right-of-way General Permits I Licenses . Open Poblic Right-of-way Permits . Utility Permits . Franchises . Oversize Vehicle Permits . Road Improvement Districts . County Road I Lot Segregation Right-of-way Research . Road Name Sign Fabrication and Installation . Poblic Road Right-of-way Setback Variances . Poblic Road Right-of-way Vacations . Temporary Outdoor Use I Temporary Festival Permits . Binding Site Plan Approvals . Building Permit review for commercial and industrial developments . Comprehensive Plan Site Specific Amendments . Conditional Use Permits . Pre-Application Conferences . Shoreline Substsntial Development Permits and Exemptions . Site Plan Approval Advance Determinations (SP AADs) . Special Use Permits I Essential Poblic Facility Permits . Stormwater Management Permits . Short Subdivisions . Long Subdivisions . PIat Alterations Public Works Department Fee Schedule Analysis The activities for which fees are proposed fall into two main categories: · Road and right-of-way monogement activities such as Road Approach, Open Right-of-way, Utility, and Oversize Vehicle Permits, Franchises, and Road Vacations and · Development review activities where Public Works performs traffic and storm water management tasks related to development applications. Development review fees mirror the applications in the Deparbnent of Community Development's Fee Schedule that Public Works reviews. Fee Types The Fee Schedule proposes three types of fees: · Application Fees are proposed when there is typically little variance in the time required to process an application. Examples include Annual Utility Permits, Oversize Vehicle Permits, installing Road Name Signs, and Pre-Application Conferences. · Application Fees with additional Hourly Fees are proposed where initial project review is typically uniform, but subsequent phases may have significaut variation. Examples include Road Approach, Open Right-of-way, and Type B Utility Permits, and most development review applications. For example two Type B Utility InstaIlation Permit applications may require similar review time to issue a permit, but one may require significantly more time fur construction inspections. When Public Works' expense for a project exceeds the Application Fee, an Hourly Fee would be charged. The Deparbnent of Community Development's Fee Schedule uses a similar approach - a Base Fee with additional Hourly Fees. CIaIIam, Kitsap, and Thurston Counties also use this approach. · Hourly Fees are proposed for applications that Public Works does not typically review, for example Temporary Outdoor Use Permits and Shoreline Development Permits. If Public Works determines that review is warranted, the applicaut would be charged an Hourly Fee. An Hourly Fee is also proposed for Unified Development Code Conditioual Use Permits since these applications cover a wide range of projects, many of which Public Works does not review. Expense Analysis and Reeovery The goal of the Fee Schedule is to recover Public Works' expenses for performing these services. The fees are composed of wage and benefit expenses plus an aIIocation for Public Work's indirect expenses. The indirect expense aIIocation includes expenses such as management, accounting, support staff, rent, vehicles, and computers. It is based on a cost allocation analysis which determined Public Works' indirect expense percentages. For most of the applications listed in the Fee Schedule, the Transportation Operations 34% indirect cost aIIocation is used. For Oversize Vehicle Permits and Road Name Signs which are the responsibility of the Maintenance Division, the Road Maintenance 32% indirect cost allocation is used. In order to estimate the total time required for processing each application, Public Works mapped the typical steps and the time required for each step. This information is provided in the attached Fee Schedale Expense Analysis. Fee Comparison The attached County Fee Comparison worksheet compares the proposed fees with current Jefferson County fees and fees charged by ClalIam, Kitsap, and Thurston Counties. Public Worl<s Deparunenl Fee Schedule Analysis 2 Jefferson Connty Code AppendlxFEE SCHEDULES Expense Analysis Section n. Deparlment ofCommnnity Development ll-020 Address and Road Naming ApplienUons 17. Application for E9I I Nwnber I Address 18. Application for E9I I Plate Replacement 19. Road Name Petition 20. Road Name Change Petition Section IV. Pnblie Works Deparlment IV-OlO Right-of-way Use Applieatlons I. Road Approach Permit 2. Right-of-Way GeneraI Permit I License 3. Open Public Right-of-Way Permit IV-020 UUIity ApplienUons 1. Utility Permit - Annual 2. Utility Permit - Type A 3. Utility Permit- Type B 4. Franchise I Franchise Renewal IV-D30 ~n..neous ApplienUons 1. Oversize Vemcle Annual Permit 2. Oversize Vehicle Special Permit 3. Road Improvement District (RID) Petition Review 4. County Road I Lot Segregation Right-of-way Research 5. Road Name Sign Fabrication and Installation, Single 6. Road Name Sign Fabrication and Installation, Double 7. Road Name Sign Fabrication 8. Public Road Right-of-way Setback Variance 9. Public Road Right-of-Way Vacation 10. Temporary Outdoor Use Permitl Festival Permit IV-040 DeveIopment Review ApplienUons I. Binding Site PIan Approval 2. Building Permit - Commercial or Industrial 3. Compreheitsive PIan Amen~ - Site Specific 4. Conditional Use Permit - Unified Development Code 5. J>re..application Conference 6. Shoreline Substantial Development Permit I Exemption 7. Site PIan Approval Advance Dete1'mination 8.. Special Use Permit I EssentiliI Public Facility 9. Stormwater Management Permit 10. Short Subdivision I 1. Long Subdivision (5-8 lots) 12. Long Subdivi~on (more than 8 lots) 13; PIat Alteration Jefferson County Department of Community Development Fee Schedule Expense Analysis 11-020 Address and road namIng applIcations (17) ApplIcation for E911 Number I Address (18) ApplIcation for E911 Plate Replacement Address I E911 Number Fee Fee (At DeD Houri Base rate $74) Tvplcal Addresslna Tasks Hours Review application and adjoininQ addressed sites 1.0 Visit site to determine address 1.0 Issue address and fabricate E911 number plate 1.0 Total 3.0 IE911 Plate Replacement (current fee) fi6I January 10, 2012 Jefferson County Department of Community Development Fee Schedule Expense Analysis 11..020 Address and road naming applications (19) Road Name PetitIon Road Name Petition Fee $284 (Applications thai require additional work will be charged the OeD Hourly Base rate $74) Hours 1.0 ed names 0.5 0.5 IiEll'-' "'''''-..'''' .. 'CO" U"'."'.lI.il 1.0 1.0 ales ermlt database Total 4.0 January 10, 2012 Jefferson County Department of Community Development Fee Schedule Expense Analysis 11-020 Address and road naming applications (20) Road Name Change Petition Road Name Change Petition Fee $497 (Applications that require additional work will be charged the DeD Hourly Base rate $74) Hours 1.0 0.5 January 10, 2012 Jefferson County pubnc Works Department Fee Schedule Expanee AnaIysI8 1V-010 RIght-of-way uee applications (1) Road Approach Permits IRoad Approach Permit Fee Road Approach Permit Hourly Expenee r&l Enalneerlna Tech 3 2012 Waae & Ava. Road Fund Benefit Rate $43.87 Road Fund - Administration 34% Indirect Expense $14.92 2012 Hourly Expense $58.79 Hours staff 0.5 1.0 0.5 1.0 1.0 Total 4.0 November 2. 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V..o10 Right-of-way use applications (2) Right-of-way General Pennlt I License Right-of-way General Permits are issued for miscellaneous, non-utility activities conducted in County rights-of-way. such as tree removal or installing signs by agencies and community organizations. Right-of-way Licenses are issued by the Board of County Commissioners. They authorize a private party to occupy a public right-of-way. PWD reviews these applications to ensure that there are no impacts to County Roads or traffic safety. There are very few applications for Right-of-way General Permits and Licenses. IRlght-of-way General Pennlt I Ucense Fee Right-of-way General Pennlt I LIcense Hourly Expense $2351 Engineering Tech 3 2012 Wage & Avg. Road Fund Benefit Rate $43.87 Road Fund - Administration 34% Indirect Expense $14.92 2012 Hourly Expense ~58.79 leal RI ht-of-wa General Pennlt Process Iication and fee Intake b Su rt and Accountin staff A Iication review and communicate with a Iicant Ins act site Issue rmit and review with a licant Inspect installation Hours 1 1 1 1 Total 4 November 2, 2011 Jefferson County Public Works Department Fee Scheduls Expense Analysis 1V-D10 Right-of-way use applications (3) Open Public Right-of-way Permit An Open Right-of-way Permit authorizes the construction of a road on a public right-of-way. IOpen Public Right-of-way Permit Application Fes Open Public Right-of-way Permit Hourly Expense $8231 Enalneerlna Tech 3 2012 Waae & Ava. Road Fund Benefit Rate $43.87 Road Fund - Administration 34% Indirect Expense $14.92 2012 Hourly Expense $68.79 Typical Opsn Public Right-of-way Permit Application Ravlew Procesa See Public Works Open Public Right-of-way Permit Flow Chart for detailed process description. Tical Permit A llcatlon Review Procesa Hours A Iicant submits 0 n ROW Permit a Iicatlon PWD conducts a Iication review, ethers information, and conducts site visit 6 PWD notifies DCD and r uests res onse re ardin additional rmlts 1 PWD notifies ad'acent ro owners and r uests comments 1 PWD develo s relimina recommendation for review 2 PWD develo s Coun En ineer's Re ort 2 PWD submits BOCC A enda R uest to review and a rove 0 en ROW Permit 1 PWD sends Open ROW Permit requirements to applicant 1 Total 14 The Open Right-of-way Permit Application Fee Is intended to reimburse the PWD for Its typical expenses from application submittal through permit approval by the BOCC. An Hourly Fee wliI be charged for the plan review, construction inspection, and final permit activities listed below. , TVDlcal Plan Review and Construction Inspection Procesa Hours Aoolicant submits enoineered oians and other oermlts to PWD for review - PWD reviews olans andissues Ooen ROW Permit 2 PWD, aooUcant, and contractor hold ore-construction conference 1 Contractor constructs roadwav and other imorovements. - PWD conducts construction Inspections. The number of inspections wliI vary deoendina on the oroiect and site conditions. See list of inspections below. 6 PWD finalizes permit 2 ITotal 11 I Typical Plan Review and Construction Inspection Expense -$ll47 Typical Construction Inspections Clearin" and erosion and sedimentation control installation Subarade Utilltes and drainaae facilities Gravel base course Crushed surfaclnll too course Pavlno Final November 2, 2011 Jefferson County Public Works Department Fee Schedule Expenee Analysis 1V-020 Utility applications (1) Utility Permit - Annual JCC 13.56 requires utilities that conduct Type A activities to obtain an Annual Utility Permit See Utility Permit - Type A for a list of these actIvitles. IUtll1ty Permit. Annual Fee Utility Permit - Annual Hou Expenss En Ineerln Tech 3 2012 Wa e & Av . Road Fund Benefit Rate Road Fund - Administration 34% Indirect Expense 2012 Hourly Expense $3$31 $43.87 $14.92 .79 Tical tll Permit. Annual Procese Hours PWD sends an annual utility permit application and related information to utilities that conduct T A activities In Coun rI hts-of-wa . 1.0 PWD administers actIvitles related to annual utility permitting and managing utilities in Coun rI hts-of-wa . 4.0 PWD bills utilities twice a year for Type A actIvitles conducted under an Annual Permit 1.0 Total 6.0 November 2, 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-G20 Utility applications (2) Utility Permit - Type A JCC 13.56.050 specifies that Type A activities Include installing fewer than 5 new poles, replacing poles, installing side services more than 2' off the edge of pavement, and installing individual service connections with less than 200' of trenching. JCC 13.56.050 specifies that the fee for Type A activities shall be 20% of the fee for Type B activities. UtllltV Permit - TVDe A Fee UtIlity Permit - Type B Fee $47 $235 Hours 0.5 0.5 Total 1 October 28, 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-G20 Utility applications (3) Utility Permit - Type B Type 8 activities exceed Type A thresholds and also Include roadway crossings, installing underground vaults, constructing splice pits, attaching facilities to bridges, and installing main lines. IUtlllty Permit . Type B Fee Utility Permit - Type B Hourly Expense En Ineerln Tech 3 2012 Wa e & Av . Road Fund Benefit Rete Road Fund -Administration 34% Indirect Expense 2012 Hourly Expense staff September 26, 2011 $2351 $43.87 $14.92 58.79 Hours 2 1 1 Total 4 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V.o20 Utility applications (4) Franchise I Franchise Renewal A Franchise is a contract between the County and a utility provider that authorizes utilities to be located in County Road rights-of-way and specifies terms and conditions. Franchises are subject to RCW 36.55 and Jefferson County Code Tille 13 Utilities. $T.1iOl IFranchlse Application Fee FranchIse Hourly Expense Develooment Review Coordinator 2012 Waae & Ava. Road Fund Benefit Rate $59.22 Road Fund - Administration 34% Indirect Expense $20.13 2012 Hourly Expense $79.35 Hours 2 2 2 2 aQccC!! . PWD sends franchise to utility for acceptance November 2, 2011 Jefferson County Public Works Department Fee Schedule Expense AnalysIs 1V-030 MIscellaneous applications (1) OVersize Vehicle Annual Permit (2) Oversize Vehicle Special Permit RCW 46.44 specifies that a vehicle that exceeds 8.5' wide or 14' high requires an oversize vehicle perm<< to operate on County Roads. Public Works issues two types of oversize vehicle permns: An Oversize Vehicle Annual Permit authorizes the. operation of a vehicle not eXceeding 12' wide and 14' high. The perm<< requires review by the Road Maintenance Supervisor. An OVersize Vehicle Special Permit authorizes operation of a vehicle exceeding 12' wide, but not exceeding 16' wide, or a vehicle exceeding 14' high. For a vehicle exceeding 14' high, a specific route must be proposed. The perm<< may authorize one or more trips. It may specify minimum and maximum speed limns, routes, times, limns on frequency, and conditions to ensure traffic safety. Prior to issuing the permit, the Road Maintenance Supervisor considers the vehicle dimensions and proposed route. An OVersize Vehicle Special Permit may also authorize moving a building. A specific route must be proposed. The permit specifies escort and backup vehicles, restrictions on traffic delay, insurance, and safety precautions. Oversize Vehicle Annual Permit 2012 Loaded Road Malnt Hourly Typical Permit Rate Indirect Expense Expense Hours Expense fHadlock Shoo Administrator $37.94 $12.14 $50.08 0.5 $25.04 IRoad Maintenance Supervisor $34.12 $10.92 $76.11 0.5 $38.06 Oversize Vehicle Annual Permit Fee $63 OVersize Vehicle Special Permit 2012 Loaded Road Malnt Hourly Typical Permit Rate Indirect Expense Expense Hours Expense Hadlock ShooAdministrator $37.94 $12.14 $50.08 0.5 $25.04 Road Maintenance Supervisor $34.12 $10.92 $76.11 1.0 $76.11 Oversize Vehicle Special Permit Fee 5101 November 18, 2011 Jefferson County Public Works Depertment Fee Schedule Expenee Anelyels 1V..o30 Mlscellaneoue appllcatlone (3) Road Improvement District Petition Fee Background A Road Improvement District (RID) creates a special taxing district to fund the construction or Improvement of a County Road from assessments on properly In the RID. RiDs ere typically formed by petition of properly owners end established by e resolullon of the BOCC. Before establishing en RID, Jefferson County neede to determine thet the Increeeed velue of the properties In the RID will be greater then the cost of the road Improvements. A Special Baneflt Apprslael estlmetes the Increased velue for each lot It sets e budget for the RID. Preliminery engineering estimates the cost of the project end whether" can be constructed within the RID budget Performing theee tasks requires significant expense by PWD that must be reimbursed and not be peld for from the Road Fund. RCW 36.88.074 provldes that counties mey contract with properly owners to pay for RID preformation expenses. The properly owners would be reimbursed from RID revenues after the RID Is established. If the RID Is established, RID preformation expenses are reimbursed through the RID assessments. If the RID Is not established, PWD needs to be reimbursed for preformaflon expenses. In order to ensure this the Fee Schedule ahould require an RID Petition Fee thet will cover preformation project management and engineering expenses for a simple RID. If PWD determines that preformation expenses will exceed the RID Petition Fee, the petitioners will entsr Into a contract with Jefferson County to reimburse PWD for reasonable preformation expenses that exceed the RID Petition Fee. Petitioners should also provlde a Speclsl Baneflt Appl'8lael prepared by a Washington State Ucensed Appralser. Typical Road Improvement District Process Properly owners subm" a petition to establish an RID. The petition must be signed by the owners of e majority of the properly fronting the proposed road end of the acreage comprising the district The petition must include a map and a lagal description of the proposed district boundary. The petitioners must pay the RID Petition Fee and provide the Special Baneflt Appralael. PWD develope en estimate of pe/IIIon revlew and preliminery engineering expenses. If the estimated expenses exceed the RID Petition Fee, PWD will contract with the petitioners to reimburse PWD for thoes expenses. PWD reviews the pe/IIIon and district boundary to verify that the petitioners own a majority of the roed frontage and acreage In the proposed district . PWD develope a preliminary engineering plan and estimatas project management and conatructlon expense. PWD prepares County Engineer's Report that desertbea the RID bounderies, estimates total project cost (Including right-of-way acquisition), discusses assessment methods, and estimates per pancel assessments. PWD submija BOCC Agenda Request to consider the RID petition and CountY Engineer's Report. BOCC adopts Rasolullon of Intent to establish the RID and schedules public hearing. BOCC conducts hearing, asteblishes RID and boundaries, and sets proposed assessment per pance!. If the RID is established, PWD manages road design, permtiting, right-of-way acquisition, contracting, and construction. These expenses are reimbursed from RID essessments. RID Petition Review I RID Petition Review FeeF$2,8571 Hours 36 RID Petition Review Hourly Expense RI ht-of Re .2012 Wa e & Av . Road Fund Baneflt Rata Roed Fund. Administration 34% Indirect Expense 2012 Hourly Expense TypIcal RID Petition Review Procese FWD reviews RID petition, road frontage and percel acreage, and district bounda to ve that the tition is valid. PWD develope prelimlnery engineering plan and estimates ro ect men ment and construction e nse. PWD re ares Coun En \near's Re ort. PWD provides staff to BOCC RID pe/IIIon review and publlo hearing. Total November 2,2011 $59.22 $20.13 79.35 Hours 4 16 8 8 38 JI!fferson County Public Works Ol!partml!nt FlllI ScheduJI! Expl!nsI! Analysis 1V-030 Mlscellanl!Ous applications (4) County Road I Lot Segregation R_rch JCC 18.35.040(4) providl!8 that a County Road that bisects a parcel creates two parcels if the road was established after the parcel was created. In order to datermlne whether this situation exists, DCD requests PWD to determine the date that the County Road segment was established and whather the County's Interl!St Is in fee simple. PWD revlewa the County Road file and provldl!8 documentation to DCD. lCounty Road I Lot Segregation Research Fee I'14i1 County Road I Lot S atlon Rl!8earch Houri Ex nse Tech 2 2012 W e & Av . Road Fund Benefit Rate Road Fund. Administration 34% Indirect Expense 2012 Hou Expense $34.27 $11.65 .92 Typical Coun Road I Lot regatlon Procaes DCD uests information r ardln road l!8tabllshment PWD revlewa road file and rovldl!8 documentation to DCD Hours Total November 2, 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-D30 Miscellaneous applications (5) Road Name Sign Fabrication and Installation. Single Sign (6) Road Name Sign Fabrication and Installation. Double Sign (7) Road Name Sign Fabrication 'Trame Sign Tech 2012 Wage & Avg. Road Fund Benefit Rate r$44.621 Sin Ie 51 n D3 Si n Double-sided Bracket 4x4 Post TreatedPost4x4x12 Traffic si n Tech Labor 1.5 Hours Truck Subtotal Road Fund - Main!. 32% Indirect Expense Total Cost $32.50 $6.50 $20.05 $66.92 $12.00 $137.97 $44.15 $182 Double 51 n D3 Si n Double-sided x 2 Bracket 4x4 Post Bracket for 2nd Si n Treated Post 4x4x12 Traffic si n Tech Labor 1.5 Hours . Truck Subtotal Road Fund - Main!. 32% Indiract Expense Total Cost $65.00 $6.50 $4.50 $20.05 $66.92 $12.00 $174.97 $55.99 $231 Re lacement 81 n D3 Si n Double-sided Bracket 4x4 Post Traffic sign Tech Labor (0.5 Hours) Subtotal Road Fund - Main!. 32% Indirect Expense Total Cost $32.50 $6.50 $22.31 $61.31 $19.62 81 November 2, 2011 Jefferson County Public Works Department Fee SChedule Expense Analysis 1V.Q30 Miscellaneous applications (8) Public Road RIght-of-way Setback Variance JCC 18.30.050 specifies setbacks from various functional classifications of roadways. It also specifies criteria for granting setback variances. Setback varianca applications are submitted to DCD which requests comments from PWD. PWD reviews setback varianca applications and Inspects site to determine whether thers will be impacts to County Roads or traflic safety and provIdes comments to DCD. ,Public Road Right-of-way Setback Variance Fee f$176I Public Road RIght-of-way ac arlance Hour nse Enalneerlna Tech 3 2012 Waae & Ava. Road Fund Benefit Rate $43.87 Road Fund - Administration 34% Indirect Expensa $14.92 2012 Hourly Expense . $68.79 Setb k V Jy Expe Typical Public Road RIght-of-way Setback Variance Procese Hours PWD reviews the aODiication. 1 PWD insnecls site and vicinitv. 1 PWD provides comments to OCD. 1 Totel 3 November 2. 2011 Jefferson County Public Works Deparbnent Fee Schedule Expense AnalysIs 1V-G30 MIscellaneous applications (9) Public Road Right-of-way Vacation Public Road Right-of-way Vacation Hourly Expense. Right-of-way Representative 2012 Wage & Avg. Road Fund Benefit Rate $69.29 Road Fund -Administration 34% Indirect Expensa $20.16 2012 Hourly Expense $79.46 Engineering Tech 22012 Wage & Avg. Road Fund Benefit Rate $34.27 Road Fund - Administration 34% Indirect Expense $11.65 2012 Hourly Expense $45.92 Typical Public Road Right-of-way Vacation Process Hours Initiating Vacation Petition Applicant submits request letter with application fee PWD prepares petition packet for petitioner 2.0 Vacation Processing Petitioner returns petition with appreisal and processing fee PWD verifies petition si~natures and APOs 1.0 PWD notifies APOs and agencies 1.0 PWD considers APO and a~enCY comments 1.5 PWD prepares legal description 1.0 PWD schedules hearin~ with Hearino Examiner and posts notice 2.0 PWD prepares staff report & County Engineers' Report for HE 2.0 PWD attends public hearing 2.0 PWD communicates with petitioner during vacation procesa 1.0 BOCC Approval and Filing PWD submits BOCC Agenda Reauest HE recommendation, vacation resolution 1.5 PWD coiiects final blil, property compensation, public hearing notice, and filing fee from petitioner 0.5 PWD files vacation resolution with Auditor 0.5 PWD notifies petitioner, APOs, and agencies 1.0 Typical Road Vacation Hours 17.0 Road Vacation Petition Fee $932 ET2 ET2 ET2 ET2; ROW Rep: 0.5 ROW Rep ET2; ROW Rep: 1 ET2; ROW Rep: 0.5 ET2; ROW Rep: 1 ET2 ET2; ROW Rep: 0.5 ET2 ET2 ET2 ET2 Total: 12.5 ROW Rep Total: 4.5 November 2, 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-030 Miscellaneous applications (10) Temporary Outdoor Use Permit I Temporary FestIval Permit A Permit from Jefferson County Is required for conducting activities listed in JCC 18.20.380 Temporary Outdoor Uses and JCC 18.20390 Temporary Festivals. Applications for a Temporary Outdoor Use Permit or Temporary Festival Permit are made to DCD. Public Works reviews these applications to ensure that there are no impacts to County Roads or traffic safety. Public Works comments to DCD regarding County Roads or traffic safety. . Public Works rarely reviews these applications. It would be not appropriate to charge an Application Fee since Public Works may not review the application. An Hourly Fee should be charged only for those applications that require review by Public Works. ITemporary Outdoor Use Permit I FestIval Permit Fee $1761 T Outd U P It/T F tIv IP ItH rI Ex nse emporary oor se erm emporary es a erm OU1Y pe Enalneerlna Tech 3 2012 Waae & Ava. Road Fund Benefit Rate $43.87 Road Fund - Administration 34% Indirect Expense $14.92 2012 Hourly Expense $58.79 Typical Temporary Outdoor Use Permit I Festival Permit Process PWD reviews the a IicatIon PWD ins ects site access PWD provides comments to DCD Hours 1 1 1 3 Total November 2. 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-040 Development review applications Development Review Hourly Expense Develo ment RevIew CoordInator 2012 Wa e & Av . Road Fund Benefit Rate Road Fund - Administration 34% Indirect Ex nsa 2012 Hourly Expense $59.22 $20.13 $79.35 Application Typical RevIew Processes Hours Fee 11 Blndlna Site Plan Annroval Aoolicatlon and SEPA review 4 Storrnwater manaaement olan review 2 Final review 2 Total Hours 8 $632 2) Building Permit - CommercIal or Industrial Aoolicatlon review 2 Storrnwater manaaement plan review 2 Siteinspecl!ons 2 Final review 2 Total Hours 8 $632 31 Comnrehenslve Plan Amendment - Site SDeclflc For multi-family residential, commercial, and industrial redesignatlons, Maior Industrial Develooments, and Master Planned Resorts Application and SEPA review 4 . Total Hours 4 $316 (4) Condttlonal Use Permit - Unified Development Code Since Public Works does not review ali CUP applications, an hourly fae should be charaed if Public Works reviews an aoolicatlon. Application and SEPA review 4 Storrnwater manaaement olan review 2 Siteinsosctlons 2 Final review 2 Total Hours 10 Hourly Fee 51 Pre-Annllcatlon Conference For Conditional Use Permits, Special Usa Permits I Essential Public Facilities, Subdivisions, and Comprehensive Plan Site Specific Amendments for multi-family residential, commercial, and industrial redesignatlons, Major Industrial Davelopments, and Master Planned Resorts Research and attend pre-application conference 1.5 Total Hours 1.5 $119 (8) Shoreline SubstantIal Development Permit I exemption Since Public Works does not typically review these applications, an hourly fee should be charged if PUblic Works reviews an application. Hourly Fee November 2, 2011 Jefferson County Public Works Department Fee Schedule Expense Analysis 1V-ll4O Development review applications Typical Review Processee 7 Site Plan A roval Advance Determination For commercial and industrial SPMDs Application and SEPA review Application Hours Fee 4 Total Hours 4 $316 Total Hours 4 2 2 2 10 $790 Total Hours 2 2 2 2 8 $632 Ian review ',' '~'QQ' Total Hours 4 2 2 2 10 $790 Ian review 12 Lon Subdivision more than 8 lots Larger long plats may require significantly greater application, SEPA, and plan review and construction inspections, The proposed fee would cover typical project expenses, Expenses that exceed this amount would be sub'ect to an houri fee, A Iication and SEPA review Stormwater mana emenl and road Ian review Site ins ons Final plat review Total Hours 8 4 4 4 20 $1,580 2 2 $158 13 Plat Alteration Plat alteration review Total Hours November 2, 2011 CD 'Ei " , 8 , ~ J!~ 00 CO ~l m ~m ~~m~,~ mmmmmm=J I ,'''''' I I I I I 1'::. lr,I I- ,- ,... ,- ,- I ,..... 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