HomeMy WebLinkAbout022712_ca05
ON - . Consent Agenda
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January 31, 2012
lEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health Director
DATE: febrt..A.Ctry d,l, aOI'd-.
SUBJECT: Agenda Item - Interagency Agreement with Department of Ecology for
Local SOurce Control, Amendment #1; July 1, 2011 - June 30, 2013;
Statement of Work updated
STATEMENT OF ISSUE:
Jefferson County PublIc Health, Environmental Health Department, Is requesting Board approval of the
Interagency Agreement with Department of Ecology for Local Source Control, Amendment #1;
July 1, 2011 - June 30, 2013; Statement of Work updated
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
JCPH Local SOurce Control SpecialIst (LSCS) wIll continue to visit Jefferson County businesses to provIde
no-cost technical assistance site visits to reduce pollution to our water resources. The program goal Is to
reduce and eliminate hazardous wastes and pollutants and protect surface waters.
LSCS will continue to work with business owners to evaluate their businesses practices and make
recommendations to reduce their Impacts on the environment and continue to work dosely with the Oty of
Port Townsend to evaluate and address Stormwater pollution within dty limits and conduct Internal
Inspection of the County and aty maintenance facilities to ensure source control standards are being met
LSCS will also Investigate businesses that are connected to an on-site septic system (055) to ensure
hazardous waste Is beIng properly dIsposed and managed.
ThIs amendment addresses an error made by DOE In the original contract. Using a template, DOE Inserted
Statement of Work language, Into several different county contracts, that was relevant to the Oty of
Bellingham only. ThIs Is to correct the language and make It applicable to Jefferson County.
FISCAL IMPACT.1COST BENEFIT ANALYSIS:
This contract remains flscally unchanged Is funded by Department of Ecology at 100%
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: (360) 385-9400
FAX: (360)385-9401
PUBLIC HEALTH
AlWAYS WOIllllIlG Foe A WEa AIIIl
HEALTHIER CO_UNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
Consent Agenda
RECOMMENDATION:
JCPH management request approval of the Interagency Agreement with Department of Ecology for Local
Source Control; July 1, 2011 - June 30, 2013; Statement of Work updated
2--l Jr. c--
Date
AMENDMENT NO.1 TO INTERAGENCY AGREEMENT NO.C1200065
BETWEEN THE
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY (Ecology)
AND
JEFFERSON COUNTY PUBLIC HEALTH (Jefferson County)
Purpose: To update the description of statement of work elements contained in Appendix
A.
1. Total Services: The Statement of Work section and Deliverable Element 3, "Local
Government Specific Activity," are updated as set forth in revised Appendix A,
Statement of Work. The complete performance of work is set forth in revised
Appendix A, attached hereto, and incorporated herein.
All other terms and conditions of the original contract shall remain in effect.
The parties sign this amendment:
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
BOARD of COUNTY COMMISSIONERS
JEFFERSON COUNTY
Polly Zehm, Deputy Director
John Austin, Chair
Date
Date
Approved as to fonn only.
Assistant Attorney General
Approved as tG form only:
r:0, zf 13}12..
Jeft'mon Cll. Prosecutor'
Appendix A Revised per Amendment 1
FY2011-13
Statement of Work
Statement of Work
Work Allocation: based on 1.0 FTE, LSC Specialist work is expected to fall within these general
proportions:
o 75% Site visits (including local government specific activity)
o 15% Education & Outreach
o 10% Networking I Training
Jefferson County Public Health (JCPH) Local Source Control Specialist (LSCS) will continue to focus on
multimedia source control site inspections to boatyard industry businesses within the Port of Port
Townsend Marina, auto repair, auto body repair, dentists, drycleaners, print shops, veterinarians, and
landscapers, and will expand to include equipment rental businesses, food service (Fat, Oil, and
Grease), painters, and laboratories in Jefferson County.
JCPH will continue to be an EnviroStars Co-op member and will integrate EnviroStars certification with
the LSC checklist, referring businesses that are operating in compliance and using all applicable Best
Management Practices (BMPs). JCPH currently has 18 certified EnviroStars. Promoting EnviroStars
certification as well as certified businesses will continue to be a priority as it promotes sustainable
business practices.
LSCS will work closely with the City of Port Townsend to provide source control expertise and education
and outreach on stormwater pollution prevention. LSCS will conduct intemal inspections of County and
City maintenance facilities to ensure that government is meeting source control standards
In addition to the multimedia site visits, JCPH LSCS will develop and distribute educational brochures,
website information, and other pertinent information about appropriate pollution prevention and
sustainable practices for businesses. This information will be designed to focus on pollution prevention
and best management practices that will reduce impacts of stormwater in Puget Sound. It is estimated
that approximately 200 businesses will be contacted through inspections or by receipt of educational
materials during the upcoming biennium.
Ke Personnel
Estimated
%FTE
none
.80
.20
DeIiverables
Jefferson County is responsible for the bulleted deliverables that follow each task description below.
Element 1. Source Control Site Visits and Technical Assistance
The Local Source Control Specialist (LSCS) will conduct 200 source control site visits to small quantity
generator (SQG) businesses during the biennium, within the following guidelines:
1
. Identify and coordinate with respective Ecology Regional Offices on an ongoing basis, which
business sectors, watershed-based geographical areas, and/or priority toxic pollutants that will be
the focus of the site visit program. Ensure that businesses are not being visited by other Source
Control or Urban Waters staff, and that the business is not a Medium or Large Quantity
Generator.
A combination of data sources is recommended: local jurisdiction databases (GIS data, public
utility, pre-treatment, stormwater, etc.), Ecology data bases (Facility Site data base, Hazardous
Waste Fee data base) Yellow Pages, WA Dept of Ucensing, WA Dept of Revenue, county
records, and internet search tools.
. Depending upon jurisdiction conditions, approximately 70% of the visits are to new, 'never-visited'
small businesses or to those that have not received a LSC Specialist visit in 3 or more years, and
approximately 30% for follow-up !return visits to resolve any high priority environmental issues
(HPEl) found. This guideline will help determine business risk change and adoption of Best
Management Practices.
. The following nine HPEls, extracted from the last page of the LSC checklist, are Ecology's top
priorities for follow-up visits to ensure correction of the problem. Other issues found on-site and
their follow-up are at the discretion of the local jurisdiction.
Hazardous Waste:
o Properly designate waste
o Properly dispose of waste
o Properly store products/wastes
o Repair or replace degraded open chemical containers
Stormwater:
o Correct illegal plumbing connection
o Halt discharges of process wastewaters to storm drain
o Properly store containerized materials'
o Properly store non-containerized materials
o Clean and eliminate leaks and spills from storage areas
. Ecology reserves the ability to direct a portion of business site visits towards specific priority
sources or contaminants as follows:
o toxies in stormwater;
o copper, mercury, lead, cadmium and / or zinc sources
o vehicle repair, property management, paint & coatings, industrial operations, retail,
marine, healthcare, agriculture, governmental operations, hospitality, school districts
o sources of persistent, bioaccumulative and toxic contaminants (PBTs), such as
AbandonedlBankrupt sites or outdoor operational washing activities
. When unable to resolve the business' HPEls, follow Ecology's business referral policy, outlined in
the 'LSCP Contact and Referral Guide' (distributed prior to contract finalization).
. Complete Ecology's source control checklist for each site visit.
. Coordinate with local jurisdictions and Ecology's Regional Office in a timely manner regarding
complaints about or from SQG businesses.
2
. Coordinate with respective Ecology Regional Offices to go on periodic site visits with regional
staff to promote consistency and effectiveness of site visit techniques and conveying technical
information to businesses.
. If completing contracted site visits prior to the end of the contract period, use 70% of remaining
time to do additional site visits.
Element 2. Multi-media Technical Assistance
. During on-site visits and follow-up contact, provide technical assistance on waste and toxies
reduction, storage, and disposal and pollution prevention. Follow-up assistance and general
business outreach may be letters to or phone consultations with individual businesses, meetings,
publications, newsletters, workshops, providing intemet resources, and other forms of technical
information distribution.
. Coordinate and collaborate to develop technical assistance messages and outreach materials
and resources with Ecology technical staff and other intemallocal govemment personnel or
functions such as fire marshal, code enforcement, storm water, wastewater treatment plant, and
moderate risk waste staff.
. Utilize the services of the NW Pollution Prevention Resource Center (www.pprc.oro) and
Washington Stormwater Center (www.citvofuuvalluP.om/services/development-
services/puvallups-stormwater-manaoement-proaramlwashinmon-stormwater -centerl ) to
promote business awareness and adoption of stormwater best management practices and
pollution prevention techniques.
. Encourage businesses to participate in local green business programs, including the EnviroStars
business certification program. http://envirostars.org/
Element 3. Local Government Specific Activity
Jefferson County Public Health will:
. Work closely with the City of Port Townsend to evaluate and address stormwater pollution within
city limits.
. Inspect City and County maintenance facilities to ensure compliance with source control
standards.
. Continue to focus on marine trades. Conduct LSC visits to Port of Port Townsend businesses.
Coordinate closely with the Port of Port Townsend in their effort to become certified as a "Clean
Boatyard".
. Conduct technical assistance visits to food establishments. In addition to the LSC checklist,
address the issue of fat, oil, and grease (FOG) and its impact on stormwater. Coordinate efforts
with JCPH food inspectors and City of Port Townsend.
3
Local Activity Deliverable
Coordinate with City of Port Townsend to . Conduct LSC visits to and work with
evaluate and address stormwater pollution businesses identified by City of Port
within city limits. Townsend as having a history of
stormwater contamination issues.
. Conduct LSC visits to contractors and new
businesses referred by City of PT Building
Dept.
. Work with City of PT to evaluate
maintenance practices to reduce potential
stormwater pollution
Ensure City and County compliance with source . Perform LSC visits to City and County
control objectives at their maintenance facilities maintenance facilities.
Work with the Port of Port Townsend to bring . Conduct LSC visits to businesses in Port of
Port businesses into compliance with state PT.
regulations and BMPs to reduce the risk of . Conduct educational outreach to Port
contamination of puget Sound businesses regarding Green BMPs for
Marine Trades (newsletter articles,
posters, presentations, etc)
Coordinate with JCPH food division to ensure . Conduct LSC visits to food establishments.
food establishments in compliance with source In addition to the LSC checklist, staff will
control objectives including elimination of fat, oil, address the issue of fat, oil,. and grease
and grease contamination of stormwater. (FOG)
. All materials developed to educate/assist businesses or to market the LSC Program intemally or
extemally should be posted to the LSC SharePoint site within 30 days of completion of the piece.
Element 4. Technical Trainina
To meet the ongoing LSCS technical training needs, Ecology and LSC Program Partner jurisdictions will
jointly develop and execute the 2011-13 technical training schedule. Parties will determine format
(phone/video conference, webinar, live), and topics to be presented during the biennium. The LSCS will
work with Ecology's LSC Program Coordinator to locate available resources and reference materials to
bring these trainings to the LSC group-at-Iarge.
. Venue 1: the monthly Local Source Control phone conference meetings, wherein each LSCS will
determine, develop, and present materials and available resources showcasing a particular
business sector or source control issue. Two or more LSCS may team up and/or hold a live
event. All presentations will be coordinated with the LSC Program Coordinator, and all training
materials will be organized in e-binders and posted to the LSC SharePoint site.
. Venue 2: a minimum of two bi-annual 'live' meetings to be held at an Ecology office, a partner
jurisdiction, or other facility. Ecology and LSCS will coordinate to determine agenda content,
guest speakers, technical resources including recording the training for future reference, and all
other periphery details of event planning. The LSC Program Coordinator will designate the
rotation of the specific group of jurisdictions to contribute to this effort.
4
. The LSCS are expected to attend and participate in regularly scheduled monthly conference
calls, and attend Ecology-sponsored training events organized on their behalf.
. LSCS are encouraged to attend HazWoper training and other safety training to maintain
knowledge and awareness of proper safety procedures.
Element 5. Reporting Results to Ecology
Site Visit Data Entry
. Credit for these types of site visits will be assigned upon completion of the data record in the LSC
dB:
o Site Visit - Complete;
o Site Visit - Screening or Incomplete (attempted but turned away);
o Site Visit - Follow-Up or Return
. Data entry is expected to be thorough, complete, and timely. All site visit information collected on
the checklist should be entered in the LSC data base within 30 days of each site visit, whether
initial, follow-up, screening, or referral to a regulatory body.
. Local partner jurisdictions will ensure all data records are complete (either 'pending', 'closed'. or
'refemed') to promote quality assurance of the focal source control data.
. To avoid under-reporting of work results, Ecology will provide individual LSC partners quarterly
data base reports to identify/correct any incomplete data records.
Monthly Report
Local Partner Jurisdictions will complete a monthly report using the electronic 'Monthly Report' form
provided on the Ecology Internet / Hazardous Waste and Toxies Reduction page, within 10 working days
after the end of each month. This is meant to capture what the database does not: Best Management
Practices implemented; specifies of Education and Outreach efforts, and networking and collaboration
resulting from the LSC work.
To access: htto://www.ecv.wa.aov/oroaramslhwtrllso/reoortform.html
In addition to the report information solicited on the form, the following shall also be reported to the LSC
Program Coordinator when applicable:
. Any potential program, contract, or small business client problems and resolutions
. Any key personnel changes
. Subcontract or subcontractor information
Task 6. Invoicing
Invoices for completed work will be submitted quarterly on Ecology-provided, original, signed Form A-
19-1A, and Invoice Detail sheet (Appendix B, attached). The invoice, invoice detail, and supporting
invoice detail documentation will be sent within 40 days of the end of the invoice quarter to the
ContractlProject Manager: Julia McHugh, Hazardous Waste and Toxics Reduction Program, Washington
State Department of Ecology, N. 4601 Monroe, Spokane, WA 99205-1295, 509-329-3551,
jmch461@ecy.wa.gov.
5
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HWTR-IiQ
INTERAGENCY AGREEMENT NO. C1200065
BElWEEN
THE STATE OF WASHINGTON
AND
JEFFERSON COUNTY PUBLIC HEALTH
THIS AGREEMENT is made and entered into by and between the DEPARTMENT
OF ECOLOGY, hereinafter referred to as "ECOLOGY", and the JEFFERSON COUNTY
PUBLIC HEALTH, hereinafter referred to as the "JEFFERSON COUNTY."
AGREEMENT PURPOSE
The purpose of this agreement is to provide funding for the Partner government to hire a
"Local Source Control Specialisf (LSCS) as part of the Local Source Control Partnership.
The LSCS will provide technical assistance and education services to small businesses
in an effort to prevent pollution of the urban waters of the state. The LSCS will make
referrals to ECOLOGY as needed, and report measurable environmental results.
IT IS MUTUALLY AGREED THAT:
Under the Local Source Control Partnership, the Partner government will conduct
multimedia source control site visits and pollution prevention activities to conditionally
exempt small quantity generator (CESQG) businesses, designed to reduce or eliminate
hazardous waste and pollutants at the source.
The Local Source Control Program expects to conduct a minimum of 2,500 site visits
per year. We will work with individual jurisdictions to set site visit expectations to reach
this target.
Ecology will coordinate this partnership through a Local Source Control Program
Coordinator, and support collaborative efforts to protect and restore Puget Sound and
the Spokane River Watershed. The Local Source Control Coordinator will work directly
with partner governments to establish and monitor interagency agreements authorized
under Chapter 39.34 RCW, InterPartner Cooperation Act.
The Local Source Control Specialists will continue to fill a critical gap at the local level
by working with small businesses to avoid contamination and recontamination of
previously cleaned up sites, reduce the impacts from storrnwater pollution and eliminate
potential sources of toxies and hazardous waste. The Local Source Control Specialist
will fill an important role in providing small business technical assistance to comply with
regulations and implement pollution prevention practices.
I
,
STATEMENT OF WORK
JEFFERSON COUNTY shall furnish the necessary personnel, equipment, material and/or
service(s) and otherwise do all things necessary for or incidental to the performance of the
work set forth in Attachments "A" and "B", attached hereto, and incorporated herein.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall
commence on Julv 1. 2011 ,and be completed on June 30. 2013, unless
terminated sooner as provided herein. Ecology reserves the option to review the contract
after one year and adjust the scope of work and budget according to actual performance.
PAYMENT
Compensation for the work provided in accordance with this Agreement has been
established under the terms of RCW 39.34.130. The parties have determined that the
cost of accomplishing the work herein will not exceed $ 160.828. Payment for satisfactory
performance of the work shall not exceed this amount unless the parties mutually agree to
a higher amount If the jurisdiction finds itself unable to complete the contracted number of
visits, the contract amount will be reduced proportionally. Compensation for service(s)
shall be based on the following rates or in accordance with the following terms, or as set
forth in accordance with the budget in Appendix "B" which is attached hereto and
incorporated herein.
Purchase of source control tools for distribution to CESQG businesses may not exceed
$2,500.00 for the 2~month contract period. Any purchases of equipment or goods over
$1,000 must be pre-approved by the LSC Program Coordinator.
OVerhead I Indirect Charges
Ecology prefers this rate to be charged on Salaries and Benefits only. If the partner
jurisdiction calculates this on a different base, attach a complete explanation of the items
in the base. Indicate the rate in the cell provided on Appendix B, Invoice Detail.
BILLING PROCEDURE
The JEFFERSON COUNTY shall submit invoices using state invoice voucher A19-1A on
a quarterly basis (Jan-Mar, Apr-Jun, Jul-Sept, Oct-Dee) within 40 days following the end of
the quarter, to the Partner Source Control Program Coordinator. Payment to the
JEFFERSON COUNTY for approved and completed work will be made by warrant or
account transfer by the Department of Ecology within 30 days of receipt of a properly
completed invoice. Upon expiration of the Agreement, any claim for payment not already
made shall be submitted within 30 days after the expiration date or the end of the fiscal
year, whichever is earlier. Invoices for the last month of the biennium (June, 2013), are
due by July 30, 2013.
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RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other
evidence which sufficiently and properly reflect all direct and indirect costs expended by
either party in the performance of the service(s) described herein. These records shall be
subject to inspection, review or audit by personnel of both parties, other personnel duly
authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. All books, records, documents, and other material relevant to this
Agreement will be retained for six years after expiration and the Office of the State Auditor,
federal auditors, and any persons duly authorized by the parties shall have full access and
the right to examine any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this agreement to
the other party, will remain the property of the furnishing party, unless otherwise agreed.
The receiving party will not disclose or make available this material to any third parties
without first giving notice to the furnishing party and giving it a reasonable opportunity to
respond. Each party will utilize reasonable security procedures and protections to assure
that records and documents provided by the other party are not erroneously disclosed to
third parties.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be ''works for
hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the Department
of Ecology. Data shall include, but not be limited to, site visit checklist data, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer
programs, films, tapes, and/or sound reproductions. Ownership includes the right to
copyright, patent, register, and the ability to transfer these rights.
PUBLICATION REQUIREMENTS- these reauirements applv if publications are
created for Ecoloav use.
1. Apply Plain Talk principles to the document:
httD:/IWWW.ecv .wa.aov/aualitv/plaintalklresources/pub expectations.pdf
1. Use the Department of Ecology logo. Request a copy of the logo from the
agency's Communication Office (360) 407- 7006.
2. Include the agency approved ADA (American with Disabilities Act) language on
the document. (Request the current language from the program's publication
coordinator.)
3. Include an agency publication number. (Request a publication number from the
program's publication coordinator.)
4. Provide an electronic copy of the document in software that meets the current
graphics industry standards software and that Ecology employs.
(
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind
each of the parties. In the event of staff changes or layoffs directly affecting execution of
this contract, Ecology reserves the right to periodically review and amend Appendix UN
and "B", the scope of work and budget, respectively.
TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notification to the
other party. If this Agreement is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this Agreement
prior to the effective date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations
under this Agreement, or if either party violates any of these terms and conditions, the
aggrieved party will give the other party written notice of such failure or violation. The
responsible party will be given the opportunity to correct the violation or failure within 15
working days. If failure or violation is not corrected, this Agreement may be terminated
immediately by written notice of the aggrieved party to the other.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a
Dispute Board in the following manner: Each party to this Agreement shall' appoint one
member to the Dispute Board. The members so appointed shall jointly appoint an
additional member to the Dispute Board. The Dispute Board shall review the facts,
agreement terms and applicable statutes and rules and make a determination of the
dispute. The determination of the Dispute Board shall be final and binding on the parties
hereto. As an alternative to this process, either of the parties may request intervention by
the Governor, as provided by RCW 43.17.330. in which event the Governor's process will
control.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of
the state of Washington and any applicable federal laws. The provisions of this
Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and
any applicable statute or rule, the inconsistency shall be resolved by giving precedence in
the following order:
a. Applicable state and federal statutes and rules;
b. Statement of work; and
c. Any other provisions of the agreement, including materials incorporated by
reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any
other rights under this Agreement unless stated to be such in a writing Signed by an
authorized representative of the party and attached to the Original Agreement.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder
conforms to the requirements of applicable law and the fundamental purpose of this
agreement, and to this end the provisions of this Agreement are declared to be severable.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or to bind any of the parties hereto.
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TheOontTactlProject Mana9er JorEcblogyis:JuliaMcHugh,Hazarrious Waste and
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.. SpOi(ane,WAfm05-1295, 5()9..3~1.jrr1qh461@ecy.wa.gov. .
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~contractlProject Mail$gerfOr ~fFE.RSONCOUNlY is: LQri C4Uk.615 Sheridan St., .
Po1t Town$61/d. WA 98368, (S60)3794489,fC/arJf(iilco.ieffersqn. wa.us .
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Appendix A
FY2011-13
Statement of Work
Scope of Work
Work Allocation: based on 1.0 FTE, LSC Specialist work is expected to fall within these general
proportions:
o 75% Site visits (including local government specific activity)
o 15% Education & Outreach
o 10% Networking / Training
Jefferson County Public Health (JCPH) will investigate businesses which are connected to an on-site
septic system (055) to evaluate hazardous waste management practices. LSCS will provide technical
assistance on operational hazards of improper disposal of hazardous waste into the 055, and the
pollution potential of contaminating these systems. If improper disposal of hazardous waste into 055, is
found, the effluent will be tested and appropriate recommendations and/or referrals will be made.
JCPH Local Source Control Specialist (LSCS) will continue to focus on multimedia source control site
inspections to boatyard industry businesses within the Port of Port Townsend Marina, auto repair, auto
body repair, dentists, drycleaners, print shops, veterinarians, and landscapers, and will expand to
include equipment rental businesses, food service (Fat, Oil, and Grease), painters, and laboratories in
Jefferson County.
JCPH will continue to be an EnviroStars Co-op member and will integrate EnviroStars certification with
the LSC checklist, referring businesses that are operating in compliance and using all applicable Best
Management Practices (BMPs). JCPH currently has 18 certified EnviroStars. Promoting EnviroStars
certification as well as certified businesses will continue to be a priority as it promotes sustainable
business practices.
LSCS will work closely with the City of Port Townsend to provide source control expertise and education
and outreach on stormwater pollution prevention. LSCS will conduct internal inspections of County and
City maintenance facilities to ensure that government is meeting source control standards
In addition to the multimedia site visits, JCPH LSCS will develop and distribute educational brochures,
website information, and other pertinent information about appropriate pollution prevention and
sustainable practices for businesses. This information will be designed to focus on pollution prevention
and best management practices that will reduce impacts of stormwater in Puget Sound. It is estimated
that approximately 200 businesses will be contacted through inspections or by receipt of educational
materials during the upcoming biennium.
K P
ev I ersonne
Estimated
Staff %FTE Role
Stuart Whitford neg LSC Project Supervisor
Lori Clark 1.0 LSC InsDector/ Proiect Lead
Deliverables
Jefferson County is responsible for the bulleted deliverables that follow each task description below.
1
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Element 1. Source Control Site Visits and Technical Assistance
The Local Source Control Specialist (LSCS) will conduct 200 source control site visits to small quantity
generator (SQG) businesses during the biennium, within the following guidelines:
. Identify and coordinate with respective Ecology Regional Offices on an ongoing basis, which
business sectors, watershed-based geographical areas, andlor priority toxic pollutants that will be
the focus of the site visit program. Ensure that businesses are not being visited by other Source
Control or Urban Waters staff, and that the business is not a Medium or Large Quantity
Generator.
A combination of data sources is recommended: local jurisdiction databases (GIS data, public
utility, pre-treatment, stormwater, etc.), Ecology data bases (Facility Site data base, Hazardous
Waste Fee data base) Yellow Pages, WA Dept of Ucensing, WA Dept of Revenue, county
records, and internet search tools.
. Depending upon jurisdiction conditions, approximately 70% of the visits are to new, 'never-visited'
small businesses or to those that have not received a LSC SpeCialist visit in 3 or more years, and
approximately 30% for follow-up Iretum visits to resolve any high priority environmental issues
(HPEI) found. This guideline will help determine business risk change and adoption of Best
Management Practices.
. The following nine HPEls, extracted from the last page of the LSC checklist, are Ecology's top
priorities for follow-up visits to ensure correction of the problem. Other issues found on-site and
their follow-up are at the discretion of the local jurisdiction.
Hazardous Waste:
o Properly designate waste
o Properly dispose of waste
o Properly store productslwastes
o Repair or replace degraded open chemical containers
Stormwater:
o Correct illegal plumbing connection
o Halt discharges of process wastewaters to storm drain
o Properly store containerized materials
o Properly store non-containerized materials
o Clean and eliminate leaks and spills from storage areas
. Ecology reserves the ability to direct a portion of business site visits towards specific priority
sources or contaminants as follows:
o toxies in stormwater;
o copper, mercury, lead, cadmium and I or zinc sources
o vehicle repair, property management, paint & coatings, industrial operations, retail,
marine, healthcare, agriculture, governmental operations, hospitality, school districts
o sources of persistent, bioaccumulative and toxic contaminants (PBTs), such as
AbandonedlBankrupt sites or outdoor operational washing activities
. When unable to resolve the business' HPEls, follow Ecology's business referral policy, outlined in
the 'LSCP Contact and Referral Guide' (distributed prior to contract finalization).
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. Complete Ecology's source control checklist for each site visit.
. Coordinate with local jurisdictions and Ecology's Regional Office in a timely manner regarding
complaints about or from SQG businesses.
. Coordinate with respective Ecology Regional Offices to go on periodic site visits with regional
staff to promote consistency and effectiveness of site visit techniques and conveying technical
information to businesses.
. If completing contracted site visits prior to the end of the contract period, use 70% of remaining
time to do additional site visits.
Element 2. Multi-media Technical Assistance
. During on-site visits and follow-up contact, provide technical assistance on waste and toxies
reduction, storage, and disposal and pollution prevention. Follow-up assistance and general
business outreach may be letters to or phone consultations with individual businesses, meetings,
publications, newsletters, workshops, providing intemet resources, and other forms of technical
information distribution.
. Coordinate and collaborate to develop technical assistance messages and outreach materials
and resources with Ecology technical staff and other intemallocal govemment personnel or
functions such as tire marshal, code enforcement, storm water, wastewater treatment plant, and
moderate risk waste staff.
. Utilize the services of the NW Pollution Prevention Resource Center (www.oorc.ora) and
Washington Stormwater Center (www.cityofuuvalluo.ora/services/develooment-
serviceslouvalluos-stormwater-manaaement-oroaram/washinaton-stormwater-centerl ) to
promote business awareness and adoption of stormwater best management practices and
pollution prevention techniques.
. Encourage businesses to participate in local green business programs, including the EnviroStars
business certification program. http://envirostars.org/
Element 3. Local Government Specific Activity
The City of Bellingham will:
. Assist Ecology in screening sectors that require Industrial Stormwater Permits by visiting
businesses that are not currently under permit, and making referrals to Ecology as necessary.
Businesses such as wood working/mill work, window/door manufacturer work, fleet maintenance,
and businesses related to sawmills and logging industries, if discovered in the City, will be visited.
other sectors that will be visited during this contract include schools and businesses with outdoor
washing practices with potential discharges to stormwater.
. Continue working with Ecology, the Board of Pharmacy, and other regulators to develop and
implement a protocol for collection and disposal of pharmaceutical wastes from health care
facilities such as long term care and nursing homes.
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. Focus on sectors that contribute to Ecology's five metals of concern. Use available sediment and
water quality data to assist in determining targeted geographic areas or contaminant type, if
indicated. Known sources of these metals include brake shoes from auto repair shops (copper);
recycling and metal fabricating yards due to outdoor storage practices (zinc); wood preservatives
at woodworking businesses (copper); and fleet yards (zinc).
. To assist the City in meeting requirements of our Western Washington Phase II Municipal
Stormwater Permit, specialists will focus on developing procedures for locating priority areas
likely to have illicit discharges, including at a minimum: evaluating land uses and associated
businesslindustrial activities present; areas where complaints have been registered in the past;
and areas of storage of large quantities of materials that could result in illicit discharges including
spills.
. Use all available data, including Department of Revenue active business lists, associated
SIC/NAICS codes, and addresses, to determine proximity of businesses to sensitive creeks and
watersheds. Utilize existing LSC and Facility Site databases to flag all businesses and interaction
with the source control program on a map. Use this information to assess which sectors or basins
to address, and what approach to use (Le., sector specific, activity type, or "visit everyone in the
area").
LOcal ActMty .... . OelivfJrab~
. .
Focus on sector(s) that require Ecology Sites found that potentially need Ecology Stormwater permit
Industrial Stormwater Permit will be referred to Ecoloov.
Pharmaceutical Waste Management Develop a protocol for the collection of medications for long
term care facilities
Focus on metal(s) in stormwater BMPs and corractive actions achieved that lead to pollution
prevention of metalfs) in stormwater.
Review available sampling data and survey Identify priority "hot spots" and contributing sectors
Citv for high risk areas
Collect current data from DOR about active Map businesses in City to target sensitive areas and
businesses licenses; use facility site/LSC pollutants of concern.
information to identify interaction
. All materials developed to educate/assist businesses or to market the LSC Program internally or
externally should be posted to the LSC SharePoint site within 30 days of completion of the piece.
Element 4. Technical Training
To meet the ongoing LSCS technicaltraining needs, Ecology and LSC Program Partner jurisdictions will
jointly develop and execute the 2011-13 technical training schedule. Parties will determine format
(phoneMdeo conference, webinar, live), and topics to be presented during the biennium. The LSCS will
work with Ecology's LSC Program Coordinator to locate available resources and reference materials to
bring these trainings to the LSC group-at-Iarge.
. Venue 1: the monthly Local Source Control phone conference meetings, wherein each LSCS will
determine, develop, and present materials and available resources showcasing a particular
business sector or source control issue. Two or more LSCS may team up and/or hold a live
event. All presentations will be coordinated with the LSC Program Coordinator, and all training
materials will be organized in e-binders and posted to the LSC SharePoint site.
4
. Venue 2: a minimum Odh_ bi-annual 'live' meetings to be helL ~(an Ecology office, a partner
jurisdiction, or other facility. Ecology and LSCS will coordinate to determine agenda content,
guest speakers, technical resources including recording the training for future reference, and all
other periphery details of event planning. The LSC Program Coordinator will designate the
rotation of the specific group of jurisdictions to contribute to this effort.
. The LSCS are expected to attend and participate in regularly scheduled monthly conference
calls, and attend Ecology-sponsored training events organized on their behalf.
. LSCS are encouraged to attend HazWoper training and other safety training to maintain
knowledge and awareness of proper safety procedures.
Element 5. Reporting Results to Ecology
Site Visit Data Entry
. Credit for these types of site visits will be assigned upon completion of the data record in the LSC
dB:
o Site Visit - Complete;
o Site Visit - Screening or Incomplete (attempted but tumed away);
o Site Visit - Follow-Up or Retum
. Data entry is expected to be thorough, complete, and timely. All site visit information collected on
the checklist should be entered in the LSC data base within 30 days of each site visit, whether
initial, follow-up, screening, or referral to a regulatory body.
. Local partner jurisdictions will ensure all data records are complete (either 'pending', 'closed', or
'referred') to promote quality assurance of the local source control data.
. To avoid under-reporting of work results, Ecology will provide individual LSC partners quarterly
data base reports to identify/correct any incomplete data records.
Monthly Report
Local Partner Jurisdictions will complete a monthly report using the electronic 'Monthly Report' form
provided on the Ecology Intemet / Hazardous Waste and T oxies Reduction page, within 10 working days
after the end of each month. This is meant to capture what the database does not: Best Management
Practices implemented; specifies of Education and Outreach efforts, and networking and collaboration
resulting from the LSC work.
To access: htto:/lwww.ecv.wa.aov/prOQramslhwtrllsp/reportform.htrnl
In addition to the report information solicited on the form, the following shall also be reported to the LSC
Program Coordinator when applicable:
. Any potential program, contract, or small business client problems and resolutions
. Any key personnel changes
. Subcontract or subcontractor information
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Task 6. Invoicing
Invoices for completed work will be submitted quarterly on Ecology-provided, original, signed Form A-
19-1A, and Invoice Detail sheet (Appendix S, attached). The invoice, invoice detail, and supporting
invoice detail documentation will be sent within 40 days of the end of the invoice quarter to the
ContractlProject Manager: Julia McHugh, Hazardous Waste and Toxies Reduction Program, Washington
State Department of Ecology, N. 4601 Monroe, Spokane, WA 99205-1295, 509-329-3551,
jmch461@ecy.wa.gov.
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