HomeMy WebLinkAbout031212_ca02
Department of Public Works
o Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director 4J
To:
Agenda Date:
Subject:
March 12, 2012
Bridge Inspection Agreement with Washington State Department
of Transportation (WSDOT)
Statement of Issue: Bridge Inspection Agreement with the Washington State
Department of Transportation.
Analysis/Strategic Goals/Pro's & Con's: Jefferson County currently has three bridges
which require special inspections utilizing an Under-bridge Inspection Truck (UBIT). .
Jefferson County does not own a UBIT. In prior years, the State provided these
inspections to the County at no cost as part of the High Cost Bridge Inspection
Program, which was funded by State Bridge Replacement funds. The High Cost Bridge
Inspection Program ended in 2011, leaving local agencies individually responsible for
their high cost inspections. Therefore, this Bridge Inspection Agreement is necessary
so that WSDOT can continue to provide these services to Jefferson County.
Fiscallmpact/Cost Benefit Analysis: The Agreement has a maximum amount payable
of $35,000, based on the estimated cost for WSDOT to provide these bridge
inspections through the year 2020. This will be funded by the County Road Fund.
Recommendation: Public Works recommends that the Board sign all three originals of
the Bridge Inspection Agreement, and return all three originals to Public Works for
further processing. After execution of the Agreement by WSDOT, Public Works will
return an executed original to the Board.
Department Contact: Monte Reinders, P.E., County Engineer, 385-9242.
36';;/L
Date
" ,.
~.
Bridge Inspection
.Agreement
Local Agency and Address
Name:
Address:
Jefferson County Public Works
Attn: Mark Thurston
623 Sheridan St.
City, State Zip: Port Townsend, W A 98368
Exlubits
A.. SCOPE OF WORK; B. COST RATES
Agreement Number
GCB 1148
This Agreement is made and entered into by and between the Washington State
Department of Transportation, hereinafter "WSDOT," and the above named entity,
hereinafter "LOCAL AGENCY," collectively "Parties" and individually "Party."
WHEREAS, the LOCAL AGENCY, on a periodic basis, has a need to have certain
bridges under its jurisdiction and responsibility regularly inspected, and
WHEREAS, WSDOT has the qualified personnel and equipment and is agreeable to
performing the bridge inspection work as mutually agreed upon,
NOW, THEREFORE, pursuant to RCW 47.28.140, the above recitals that are
incorporated herein as if fully set forth below, and in consideration of the terms,
conditions, and provisions contained herein, and the attached Exhibits A and B, which are
by this reference made a part of this Agreement,
IT IS HEREBY AGREED AS FOLLOWS:
1. GENERAL TERMS, SCOPE OF WORK, AND TERM
1.1 This Agreement provides the terms and conditions for WSDOT periodic bridge
inspection work to be performed on LOCAL AGENCY-owned bridges at the LOCAL
AGENCY's request and expense. The bridges to be inspected are listed in Exhibit A,
Scope of Work. Also included in Exhibit A are the estimated hours to complete each type
of inspection on each bridge and the next anticipated dates for their inspection.
1.2 The LOCAL AGENCY does not guarantee a minimum number of bridge
inspection requests, and WSDOT does not guarantee the acceptance of any LOCAL
AGENCY bridge inspection request(s). Should WSDOT decline to perform a requested
bridge inspection for any reason, WSDOT shall not be liable for any costs incurred by the
LOCAL AGENCY or damages incurred by any third party related to WSDOT's decision
not to perform a requested bridge inspection.
1.3 WSDOT, on behalf of the LOCAL AGENCY or in conjunction with the LOCAL
AGENCY, may perform bridge inspection work for the LOCAL AGENCY upon request.
Bridge inspection requests for bridges not listed in Exhibit A shall be made in writing.
Each request shall identify the bridge to be inspected and the type of inspection.
WSDOT will respond in writing to the LOCAL AGENCY's request within fifteen (15)
.. ....
~
calendar days. WSDOT will identify the estimated time for the inspection and the
estimated cost. Inspection dates will be mutually agreed upon by the Parties.
1.4 For bridge inspections where WSDOT provides the lead bridge inspector along
with WSDOT equipment and an operator, WSDOT shall provide a draft bridge
inspection report to the LOCAL AGENCY's Contract Administrator listed below. The
LOCAL AGENCY shall have five (5) business days to review and comment upon the
draft bridge inspection report prior to a final bridge inspection report being prepared by
WSDOT. The final bridge inspection report shall be prepared within ten (10) business
days after receipt of the LOCAL AGENCY's comments, if any. Business days for this
Agreement are defined as Monday through Friday, excluding Washington State holidays
per RCW 1.16.050 and any Party's furlough days.
WSDOT agrees that the LOCAL AGENCY may use its own employee or the employee
of another governmental agency to act as lead bridge inspector to work with WSDOT's
equipment and operator. Should the LOCAL AGENCY choose to provide its own
employee or an employee of another governmental agency to act as lead bridge inspector,
the LOCAL AGENCY shall be solely responsible for preparing its own bridge report.
The LOCAL AGENCY may not use private consultants as lead bridge inspectors, and in
such cases, WSDOT shall not permit the use of its equipment and operators.
Mark Thurston
Lead Bridge Inspector
mthurston@co.jefferson.wa.us
Jefferson County Public Works
623 Sheridan St.
Port Townsend, W A 98368
1.5 Traffic control, if needed, will be provided by the LOCAL AGENCY at its sole
cost. Traffic control costs are not included in the WSDOT cost rates.
1.6 Term: This Agreement shall remain in effect for ten (10) years from the date of
execution, at which time this Agreement shall automatically terminate, unless extended
by written amendment according to the conditions in Section 3, Amendment, below.
2. BILLING AND PAYMENT
2.1 The LOCAL AGENCY agrees to reimburse WSDOT for actual direct and related
indirect costs to perform the bridge inspection work as requested by the LOCAL
AGENCY at the then current WSDOT cost rate. Upon completion of the work, WSDOT
shall submit a detailed invoice, identifying the bridge(s) inspected, the inspection hours
worked, the type of inspection, the rates to be applied, and the total amount due.
2.2 WSDOT's current billing rates are shown in Exhibit B, Cost Rates. It is
anticipated that these rates will increase over the life of the Agreement, and the LOCAL
AGENCY acknowledges and agrees that WSDOT shall bill its current rates at the time
the bridge inspection work is performed.
. ~
~
2.3 The WSDOT may submit invoices at any time, but not more frequently than once
per month. WSDOT shall send appropriately documented invoices for work completed to
the following address: ':
Jefferson County Public Works
Attn: Mark Thurston
623 Sheridan St.
Port Townsend, WA 98368
2.4 The LOCAL AGENCY agrees to reimburse WSDOT within thirty (30) calendar
days from receipt of an adequately documented invoice. The LOCAL AGENCY shall
remit all payments to the following address:
Washington State Department of Transportation
CASHIER
P.O. BOX 47305
OLYMPIA, W A 98504-7305
2.5 The maximum amount payable by LOCAL AGENCY to reimburse WSDOT for
all work performed during the term of this Agreement shall not exceed Thirty-Five
Thousand Dollars ($35,000.00), unless this Agreement is amended per Section 3,
Amendment.
3. AMENDMENT
3.1 TheParties may mutually amend this Agreement at any time. The amendments
shall not be binding unless they are made in writing and signed by personnel authorized
to bind each Party, prior to performing any of the bridge inspection work that would be
covered by the amendment. .
4. TERMINATION
4.1 Either Party may terminate this Agreement upon thirty (30) calendar days prior
written notice to the other Party. If this Agreement is so terminated, the Parties shall be
liable only for the performance rendered or costs incurred in accordance with the terms of
this Agreement prior to the effective date of termination, including all non cancellable
obligations.
5. LEGAL RELATIONS
5.1 WSDOT's relation to the LOCAL AGENCY shall be at all times as an
independent contractor. Further, WSDOT shall perform the work as provided under this
Agreement solely for the benefit of the LOCAL AGENCY and not for any third party.
'io.~
6. DISPUTE RESOLUTION
6.1 In the event that a dispute arises under this Agreement, it shall be resolved as
follows: WSDOT and the LOCAL AGENCY shall each appoint a member to a disputes
board. These two members shall select a third board member not affiliated with either
Party. The three-member board shall conduct a dispute resolution hearing that shall be
informal and unrecorded. An attempt at such dispute resolution in compliance with
aforesaid process shall be a prerequisite to the filing of any. litigation concerning the
dispute. Each Party shall be responsible for its own costs and fees and agree to equally
share in the cost of the third disputes board member.
7. VENUE AND ATTORNEYS FEES
7.1 In the event that either Party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this Agreement, the Parties agree
that any action or proceeding shall be brought in a court of competent jurisdiction
situated in Thurston County, Washington. Further, the Parties agree that each shall be
solely responsible for payment of its own attorneys fees, witness fees, and costs.
8. RIGHT OF ENTRY
8.1 The LOCAL AGENCY hereby grants to the WSDOT a right of entry upon all
land in which the LOCAL AGENCY has interest, within or adjacent to the right of way
of the bridge to be inspected for the purpose of accomplishing the work described in this
Agreement. Such right of entry shall commence upon execution of this Agreement and
shall continue until termination of this Agreement under any applicable provision.
9. SEVERABILITY
9.1 If any terms or provisions of this Agreement are determined to be invalid, such
invalid term or provision shall not affect or impair the remainder of the Agreement, but
such remainder shall remain in full force and effect to the same extent as though the
invalid term or provisions were not contained in the Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date
signed last by the Parties below.
W ASmNGTON STATE
DEPAR1MENT OF TRANSPORTATION
Signature
Printed Name
Title
Approved as to Form by:
Isl
Signature
Ann Salav
Printed Name
Assistant Attorney General
Date
JEFFERSON COUN1Y
Signature
Date
Print Name
Title
Januarv 17. 2012
Date
14 !
E lil
~ ~ ts
~108]
15 ~ c E
:S6~~
o:l::~~
'0 OJ OJ
OJ ..., E
... ~
.ll :t
f! ~ :zco.... ....
N
" enl::;~ '"
0 .... .... N 'C"'I.........~ 0'
:r N ::l
,.; m j! ... ... m
~ ...
~ 1/H/HI> 11>
... ...
N N
:::l :::l
mmco :!;
enenN
:::l .... .... :::l "1 "1 CO, '"
0 N N ...en 0 NNm 00
N N
11> 11> 11> 11>
~ en
...
0 0
N N
m ~
en
:!!l .... .... co m m
... ..... .....
0 N N 0
N N
11> 11>
.... ....
... ...
0 :::l
N
mmco :!;
enenN
'" .... .... '" "1"10Cl. '"
... ...en ... NN", co'
0 N N 0
N N
'V)o 'V)o 011)
:!l :!l
:::l 0
N
m "'
en en
:!; .... .... :!; ~ m
:::l N N 0 N'
N
11> 11>
~ m
...
0 :::l
N
mmOOv
cncnN'f"'I
::l .... .... N mmoo\Q
...en ... N't"'J'rwicO
:::l N N :::l
11). q). 0 'V)o
j ::l::l::l en
0
000 ~ ,.;
i %%S ~ ..
N"'N j!
Z Olr::-r:- 11> ~
::l~!!!! ~ en
j 0
o 0 C! ,.;
~~~ ::l co
~ ........co
~~~ :r
en........ P 11>
~ 8
~ .... .... F!
" ...
! N N 8 co
11>
jl ~!ii
~ - ::;)
~~ '0 :i
!~
i xxx
tft
'" '"
w w
w eJ
a:
u
.. lQ ~ lQ
E g g
.. ..
z ;;j~E z ;;j~E
~ ~ III w
'C B8~ 'C 585
'" '"
~ ::w:: .;
z ::w~
f. OOla:) ~ iil~
",N
... 00 00
'C 'C
'" '"
e ~~~ e 0 ~~
! ! 0
en
f! f! en
...."'en .... ~~
"''''"' '"
~ !!!!!!!!!!!! ~ co !!!!!!!!
0
::l
o
g
J
Exhibit 'B'
Bridge Inspection Cost Rate Summary
Regular Overtime
Hourly Hourlv
TYPE OF INSPECTION Cost Rate Cost Rate
UBIT INSPECTION
1 Bucket Operator & 1 UBll Driver $588..00 $620.00
Excludes Lead Inspector
NO PER DIEM & lOOGING/DAYTRIP
UBIT INSPECTION
1 Bucket Operator & 1 UBIT Driver $615.00 $647.00
Excludes lead Inspector
REGULAR COST PER DIEM & LODGING
UBIT INSPECTION
1 Bucket Operator & 1 UBIT Driver $620.00 $652.00
Excludes lead Inspector
MEOJUM'COST.PER"'OIEM--&YOo"GING
UBIT INSPECTION
1 Bucket Operator & 1 U81T Dri\ler $634..00 $666.00
Excludes Lead Inspector
HIGH COST PER DIEM & LODGING
UBIT INSPECTION
1 lead Inspector, 1 Co-Inspector & 1 UBIT Driver $821.00 $873.00
NO PER DIEM & LODGING/DAY TRIP
UBIT INSPECTION
1 lead Inspector, 1 Co-Inspector & 1 UBIT Driver $863.00 $!:Il5.00
REGULAR COST PER DIEM & LODGING
U8rT INSPECTION
1 Lead Inspector,l Co-Inspector & 1 U81T Driver $870.00 $922.00
- -ME6iUMCOsT"PEF([fIE'f~f&LOD""G.ING'~
U8rT INSPECTION
1 Lead Inspector, 1 Co-Inspector & 1 U81T Driver $890.00 $942.00
HIGH COST PER DIEM & LODGING
ROUTINE INSPECTION
DECK/TUNNEL/fERRY TERMINALS $476.00 $512.00
1 Lead Inspector & 1 Co Inspector
NO PER DIEM & LODGING/DAY TRIP ~
ROUTINE INSPECTION
DECK/TUNNEL/fERRY TERMINALS $504.00 $540.00
1 Lead Inspector & 1 Co Inspector
REGULAR COST PER DIEM & LODGING
ROUTINE INSPECTION
DECK/TUNNEL/FERRY TERMINALS $509.00 $545.00
1 Lead Inspector & 1 Co Inspector
MEDIUMCOs-rP.ER DIEM lilOOOING
ROUTINE INSPECTION
DECK/TUNNEL/FERRY TERMINALS $522.00 $558.00
1 Lead Inspector & 1 Co Inspector
HIGH COST PER DIEM & LODGING -
Notes:
Fiscal Year 2012 Federal Indirect Cost Rate of 10.01% will be added to Invoices
Hourly Cost Rates Do Not Include Traffic Control
1/26120124:14 PM
I
~
,$
!~.
Exhibit IBI
Underwater Bridge Inspection Cost Rate Summary
BPO Underwater Bridge Inspection Program
Based on hours on site plus flat rate for report
Rates effective 8/1/2011
Cost Per Dive Inspection Hour (on-site hours)
4-man dive team (most State structures)
3-man dive team (For most Local Agency Bridges)
$1,420
$1,065
Cost Per Dive Inspection Report
State Bridges
WSF FerrY Terminals
LA and Other Agreements External to WSDOT
$1,800
$2,400
$1,200
Notes:
Fiscal Year 2012 Federal Indirect Cost Rate of 10.01% will be added to Invoices
1/26/2012 8:51 PM