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Department of Public Works
o Consent Agenda
Page 1 of 1
Jefferson County Board of Commissioners
Consent Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director :;111
To:
Agenda Date:
March 19, 2012
Subject:
Digital Submittal Certification - County Road Administration Board -
Reports for 2011
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. By
April 1, 2012, the County must submit the following in digital format: (1) Traffic Law
Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3)
Annual Certification (with attachments), (4) Annual Construction Report, (5) County Arterial
Preservation Report, and (6) Maintenance Management Certification. The first three of these
items requires the certification of the Chair of the Board of Commissioners via signatures on a
"Digital Submittal Certification" form for mailing to CRAB.
Analysis I Strategic Goals I Pros 8: Cons:
CRAB establishes Standards of Good Practice for the administration of the county roads
program and road fund. CRAB monitors compliance with these standards via the County's
regular submittal of data and certifications. The County Engineer and Board of Commissioners
must certify that required standards are being met. Annual issuance of a "Certificate of Good
Practice" from CRAB is required in order for the County to receive its annual Motor Vehicle
Fuel Tax allocation.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor's office
and the Sheriff's office. The Certificate of Good Practice is required to receive its annual
allocation of approximately $1.4 million in Motor Vehicle Fuel Tax.
Recommendation:
Authorize the Chair to sign and date the "Digital Submittal Certification" form in the two
places for the signature of "Chair I Executive. "
Staff Contact: Monte Reinders, P.E., County Engineer, x242
$P2-
Date
DIGITAL SUBMITTAL CERTIFICATION- COUNTY ROAD ADMINISTRATION BOARD
REPORTS FOR 2011
County # 16
Required Submittal Date:
County Name Jefferson
April 1, 2012
The Countv ElKlineer checks each box, confirming the forms have been certified by the listed
signatures and submitted to and accepted by the County Road Administration Boord, then
sends this comDleted form to CRAB via regular mall.
********************************************
Traffic Law Enforcement Certification 2011
Chair I Executive
Date
********************************************
I V I Fish Passaqe Barrier Removal Certification 2011
(Engineer Check)
I v"'1 Annual Certification 2011
(Engineer Check)
I hereby certIfy that the Fish Passage Barrier Removal and Annual certifications are true and accurate and that I have
reviewed and approved the report for submlsslon to the County Road Admtnlstratfon Board In accordance with WAC 136.
;; ~cutlve:
cr-::- nty Engln';r: ---
Date
, ./, '/2-
Date
********************************************
[Zj Annual Construction Report for 2011
(Engineer Check)
czr County Arterial Preservation Report for 2011
(Engineer Check)
IZf Maintenance Manaqement Cert. for 2011
(Engineer Check)
I hereby certlfy that the Annual Construction Report, CAPP Report, and Maintenance Management certiflcatlon are true
and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board In
.cooroancew~ ~) -=:>
~ntyEnglr,'"" -
'5 -/"7. ,t..
Date
101116EngrCertforApUC.x1s
STATE OF WASHINGTON
COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT
I WAC 136-160-022 I
Submitting County: Jefferson
Budget Year.
2011
Total Road Lew:
Valuation:
Levy Rate ($/Thousand):
Revenue Produced (Computed):
Actual Revenue Produced:
$
$
$
3,957,917,015.00
0.9385700000
3,714,782.17
3,730,680.81
Traffic Law Enforcement Paid bv Road Lew Diversion:
Diverted Levy Rate ($/Thousand):
Revenue Produced (Computed):
Actual Revenue Produced:
$
$
0.1819100000
719,984.68
723,021.91
AND/OR
Traffic Law Enforcement Paid bv Road Fund Exoendltures:
Budgeted Operating Transfer Amount
Actual Amount Transferred From Road Fund:
AND/OR
Budgeted Cost Reimbursement Amount
Actual Reimb Amt Paid From Road Fund for Services
$
$
$
$
$ 723,021.91
$ 855,660.45
Total Road Portion Traffic Law Enforcement Exoendltures:
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS):
RCW 36.79.140 provides that only those counties that during the preceding twelve months have
spent all revenues collected for road purposes only for such purposes, including traffic law
enforcement, as are allowed by Article II, Section 40 of the Washington State Constitution, are
eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified (on the "Enaineer's Certification Form'') bv:
County Sheriff
County Auditor
County Executive
Due Date:
April 1 , 2012
WASHINGTON STATE
COUNTY ROAD ADMINISTRATION BOARD
Certification of Road Fund Expenditures for Fish Passage Barrier Removal
Submitting County: Jefferson
Budget Year:
2011
WAC 136-160-023
Due Date: April 1, 2012
Fish Passage Barrier Removal.ProJects:
Project Name:
Totsl Cost:
Cost for Work
Outside of County
RIght-of-Way:
%of
Total
Cost:
1
2
3
4
5
6
7
8
Attach additional shaats If more spacs Is naeded.
Totsl Exoendltures for Fish Passage Barrier Removal OutsIde County Rlghts-of-Wav
Total Annual Road Construction Budget
$
749,222.00
X 0.005
1/2 % ofT otal Annual Road Construction
(Limit of "Outside of Right of Way" expense.)
= $
3.748.11
Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way
$0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues
collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying
streambed and stream bank repair as specified and limited by RCW 36.82.070, as are allowed by Article II, Section 40 of
the Washington State Constitution, are eligible to receive funds from the Rurel Arterial Trust Account
1
http~lwww.crab.wa.9ov/grantsIFlsh passaga canlllcation.xls
JEFFERSON COUNTY
ANNUAL CERTIFICATION FOR CALENDAR YEAR 2011
r1(w"ifj36..04f. .j
MANAGEMENT AND ADMINISTRATION (If the answer to any question except "B"ls No, please attach an explanation.)
A. During 2011 the County Engineer performed the duties and had the responsibilities specified
in RCW 36.80.030.
B. At any time during 2011 was there a vacancy in the position of county Engineer?
If so, were the procedures in WAC 136-12 followed?
C. The processing of County Road Accident Reports during 2011 complied with WAC 136-28.
Number of reports processed: 175 > I
D. Priority Programming techniques were applied to the ranking of all potential projects on the
arterial road system in 2011 per WAC 136-14-020.
E. As of December 31, 2011 the management of the county road department was in accordance with policies
set by the county legislative authority including, but not limited to, the following specific policies
required by WAC 136-50-050:
POLICY
Re: Organization
Re: Personnel Practices
Re: Complaint Handling
Re: Work for Others
Re: Utility Accommodation
Re: Priority Programming
:KJ Yes DNo
@ Yes
i Yes
X Yes
~XNO
i No
, No
[KJ Yes DNo
WAC
136-50-051
136-50-052
136-50-053
136-50-054
136-50-055
136-14-030
DATE OF CURRENT VERSION
11-Oct:.04
15-Dec-03
---28-Sep~1
6-Jan-01
. 3..Jan-OO
~23~APr-03
F. The following were submitted to CRAB in a timely manner.
DOCUMENT WAC DUE DATE
'11 Six-Yeer Program 136-15-050 31-Dec -10
'11 Annual Construction Program 136-16-040 31-Dee -10
'11 CAPP progrem 136-300-060 31-Dee -10
'11 Road Fund Budget 31-Dec -10
'11 Maint Mgmt Wrk Pin & Budget 136-11-040 31-Dec -10
'11 Road Levy Certification 136-150-021 01-Feb -11
'10 Certification of Road Fund Exp. 136-150-022 01-Apr -11
For Traffic Law Enforcement
'10 Engineer's Certification of Fish 136-150-023 01-Apr -11
Barrier Removal Costs
'10 Annual Construction Report 136-16-050 01-Apr -11
'10 CAPP Report 136-300-090 01-Apr -11
'10 Malnt Mgmt Certification 136-11-050 01-Apr -11
'10 Annual Certification 136-04-030 01-Apr -11
'10 Road Log Update 136-60-030 01-May -11
'11 PMS Certification for CAPA 136-70-070 31-Dee -11
Eligibility.
OPERATIONS
DATE OF
ADOPTION!
PREPARATION
1a-oct-fO
13-Dee-10
3O-Nov-1g._
16-Dee-10
16-Dec-10
. .. 1-Feb-f1~'
.-:' 28-Mar -11
.. 2e-Mar-11
.it-Mar-11
17-Mar.if -
. 1T-Mar-11
26-Mar.11
:25-Apr-11
. . 14-Dec-11
G. Projects to which construction expenditures were charged were all on the 2011 Annual
Program. (If answer is No. please attach a brief explanation.)
H. The County's construction by county forces Ibnft for 2011 computed In sccordance with RCW 36.77.065:
I. The actual expandfture for construction by county forces as reported In Ute 2011 Annual Const. Report:
J. A written report of bridge inspection findings wes furnished to the legislative authority on
as required by WAC 136-20-060. (Please attach a copy) # of Bridges:
DATE SENT TO
CRAB
20-0ct-1Q
17-Dec-10
17-Dee--l0
17-Dec-10
17-Dec-10
1-Feb-l1
30-Mar-11
3O-Mar-11
30-Mar-11
. . 30-Mar-11
3O-Mar-11
3O-Mar-11
25-Apr-11
14-Dec-11
Yes [KJ No
; $ .. 106.666.00"
. $ 84.328.00
April 13. ..2011
28 .
EMAlL WITH ATTACHMENTS TO THE COUNTY ROAD
ADMINISTRATION BOARD NO LATER THAN APRIL 1. 2012
Must be followed by signed nCounty Certlflcatlonn fonn via regular mall
10127/11
"\
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
Frank Gifford, Public Walks Director
Monte I?einders, P.E, County Engineer
Memorandum
To: County Road Administration Board
From: Monte Reinders, P.E., County Engineer r
Date: March 12, 2012
Re: Explanation for Item G on the Annual Certification for Calendar Year 2011
In response to item "G" under the Operations category on the Annual Certification for
Calendar Year 2011, all projects were either on the Annual Construction Program (ACP)
for 2011 or added to the ACP during the year by Resolution of the Board of County
Commissioners, except:
CR 1626 Clearwater Road Culvert, Donkey Creek, MP 1.29 - This project was on the
2006 ACP. Additional planning work was needed In 2011. The project was included In
the 2012-2017 Transportation Improvement Program (TIP), adopted June 2011, and the
.2012 ACP.
CR 1780 S Discovery Road Realignment - This project was on the 2010 ACP. Additional
planning work was needed In 2011. The project was included In the 2011-2016 TIP.
CR 1816 Upper Hoh Road Culvert, MP 3.338 - This project was initially added to the
2008 ACP through Resolution 84-08. Additional planning work was needed In 2011. The
project Is number 16 on the 2011-2016 TIP.
CR 1854 Leland Valley W Flood Fix, MP 1.3 - This project was added to the 2010 ACP
through Resolution 08-10. Delays In permitting pushed project completion to 2011.
[End]
\
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
Frank Gifford, Public Walks Director
Monte Reinders, P.E., County Engineer
MEMORANDUM
TO:
Board of County Commissioners
FROM:
Monte Reinders, P .E., County Enginee~
April 13, 2011
DATE:
SUBJECT: Bridge Condition Report 20 II
In accordance with WAC 136-20-030, and the National Bridge Inspection Standards, Jefferson
County has completed the biennial inspections for all bridges on the county road system and has
submitted the inspection reports to the Washington State Depamnent of Transportation. The
findings of the bridge inspection effort are hereby furnished to the county legislative authority
per WAC 136-20-060.
Structurally, all of the county's bridges are in good condition with no major deficiencies and
require only routine maintenance, with the exception of a repair project for Willoughby Creek
Bridge on Upper Hoh Road that is scheduled for construction in 2011, and the monitoring of a
potential scour condition at Tower Creek Bridge, also on Upper Hoh Road.
Willoughby Creek Bridge sustained erosion damage during the January, 2009 flood event. The
stream bank armoring underneath the bridge was washed out, which cansed erosion of the slope
and threatened to undeimine the approach roadway. The bank armoring upstream of the bridge
was also damaged. Repairs will include construction of a sheet pile wall, and reconstruction of
the bank armoring underneath and upstream of the bridge. This project is funded at 86.5% by
the Federal Highway Administration Emergency Reliefprogram.
Tower Creek Bridge is being monitored for potential scour problems associated with down-
cutting of the streambed. The Tower Creek streambed is becoming progressively deeper and
wider in the vicinity of the bridge as a result of migration of the Hoh River, and repetitive high-
flow events. In 2009, Public Works applied for, and was denied, Federal Highway
Administration Emergency Relief funds to stabilize the Hoh River stream bank as an attempt to
Bridge Condition Report 2011
Page 1 of2
protect the Tower Creek Bridge and Upper Hoh Road. Due to lack of funding, there are no plans
for preventative measures at this time.
As stated in previous reports, Linger Longer Bridge is functionally deficient because it creates a
restriction to the flow of the Big Quilcene River. This situation has the potential to threaten the
integrity of the structure by scouring at the abutments, and is being monitored. The Linger
Longer Feasibility Study indicated, among its' findings, that a longer bridge is necessary.
Public Works continues to investigate various solutions to the threat, and funding alternatives.
In 2010, Public Works applied for and received $2.97 million in federal funding to repaint the
Queets Bridge, which spans the Queets River on Clearwater Road. Preliminary engineering is
scheduled for 2011-2012 and construction in 2013. This project is 100% funded by the Federal
Highway Administration.
cc: Bridge Master File
Bridge Condition Report 2011
Page 2 of2
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ANNUAL CERTlFICATION-STANDARD OF GOOD PRACTICE
MAINTENANCE MANAGEMENT WAC 136-11
The following information is provided for the annual review of county compliance with the
requirements of WAC 136-11-040. The information provided herein is current as of
December 31, 2011, and summarizes Maintenance Management activities for Calendar
Year 2011.
Yes No
r:::xr=J
In accordance with WAC 136-11-040, maintenance management procedures have
been used by this county to guide cost-effective maintenance and preservation
activities on county roads in the previous calendar year.
Jeffet'SOn County's maintenance management practices meet the following requirements, in
(County Name) accordance with WAC 136-11-040:
Yes No (1)
r:::xr=J
Yes No (2)
r::xr=J
Yes No (3)
I X.I / <I
Yes No (4)
I X I . I
Yes No (5)
r:::xr=J
Yes No (6)
Ix.l.....1
An inventory of significant maintainable road features (physical assets) has
been prepared and/or updated.
Activity Guidelines have been prepared, reviewed and/or updated for all
significant maintenance activities.
A work program and budget has been prepared for maintenance activities
planned in the year. This work program and budget is based upon the road
features to be maintained, the types and amounts of maintenance work
planned and the costs for the labor, equipment and materials needed to
complete the work.
Labor, equipment and material resource requirements needed to accomplish
the planned workload are identified.
Work scheduling procedures are identified, documented, and utilized in
carrying out the maintenance work program.
Reports showing work accomplishment and cost have been prepared and
reviewed by managers and supervisors.