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Department of Public Works
o Consent Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director :J-lJ
March 19, 2012
To:
Agenda Date:
Subject:
Waiver of Tipping Fee for groups participating in annual volunteer
'Earth Day Cleanup' Events
Statement of Issue:
The Board of Commissioners has indicated, through Resolution 74-95 as amended, that
it will consider waMng fees for an actMty that is in the public interest and of public
benefit on a case-by-case basis.
Public Works is requesting a waiver of the tipping fee at the County Solid Waste
Facilities for volunteer groups bringing materials collected from public roads and
lands only as part of the annual 'Earth Day Cleanup' events.
Analysis/Strategic GoalslPro's 8: Con's:
This project is of public benefit. Using volunteers to clean up garbage and litter
dumped along roadways, waterways and on other public land supplements other
volunteer programs (Adopt-a-Highway, for example), creates a less hazardous
environment for all county citizens, and fosters cooperation between the County and
its citizens.
Disposal of trash collected by volunteer groups 'on Earth Day will be otherwise
unfunded, and participation in such events likely to decline, if this fee waiver is not
available.
One waiver letter will be provided to each pre-approved volunteer group requesting a
waiver, valid for two days only. Groups must agree to separate out all recyclable and
hazardous materials, and dispose of them at the Recycle or Hazardous Waste Facilities
respectively, and will be informed of when they are open. A sample waiver request
and authorization letter is attached for reference.
Department of Publlc Works
o Consent Agenda
Page 2 of2
This project supports County goal #3; Maintain and enhance environmental quality.
FiscallmpactlCost Benefit Analysis:
The exact fiscal impact will not be known until the number of groups that wish to
participate and their locations are determined. Fee waivers have been approved for
Earth Day cleanups in previous years, and the costs paid from the Community Services
Division of the County Administrator's Budget (90%) and the Roads funds (10%). Since
1999the total disposal costs waived has averaged less than $130.
Recommendation:
Public Works recommends that the Board of County Commissioners directs Public
Works to process requests for tipping fee waivers associated with Earth Day cleanup
events, as it has the past four (4) years. Public Works also recommends that the
funding for such waivers be directed to come from the Community Services Division of
the County Administrator's Budget and the Roads Fund as stated above. A sample fee
waiver letter is attached for reference.
Staff Contact:
Al Cairns, Public Works
X 243
Reviewed By:
~~
Date
~
April, 2012
OrgllnhRvon or Name: To Be Determined
Cleanup Location: To Be Determined
To Earth Day Participant,
Jefferson County
Department of Public Works
623 Sheridan St
Port Townsend, WA 98368
(360) 385-9160
Frank GIfford, Public WotfG Director
Monte Re/nders,p;1f" County Engineer
0,'(: {;>-
This letter authorizes the vehicle driver to dUlnp,without9l'\arge:~a1!<;.ected from public
roads and lands onlv by volunteers d1.l1"lng.' . Earth>p. a. ..Y littei1.'.ian..... d dumpi11gcleanup.
..... " .............. <;i
:./');<J
. $ the ~~k~f April 23rd, 2012, at the Transfer
cett"rProp-BoxSite.
This letter is valid for one (I) day's us
Station off Jacob Miller Road, or at the
/:'0}:c:_
PLEASE GIVE TIllS LE~ TOmE A~~ with your first load.
Participants should finish their cl<!a'Qupin .'
Trims~r Station FaCility, Jaeo
Quilcen,e'~,pc:J3ox
et to .tli~ disposal facility before closing:
er Road 4:30 PM
5:00 PM
The ~.t whosei,* is ~\$'~{qIthi~J~~ent agrees to:
r:{' "i/ . "':'->;"d':_: ';}.5/ <ti:;;':i,f';1})
I. .. ..Separate~4 ~cycl~'f recyclable materials, and
2. S~r,~~hft7~o~,material (aerosol sprays, oil, antifreeze, paints etc.) and dispose of
at tlllfHazardoUs Waste'~acility in the Port Townsend Industrial Park.
,
Thank you for your p~!Jation in this Earth Day community clean-up event.
~-~ , -, ./\....:/'
Frank Gifford
Public Works Director