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HomeMy WebLinkAbout031912_cbs01 0:".. ~ .t District No. 1 Commissioner: PhD Johnson District No. 2 Com:mJssioner: David W. Snllivan District No.3 Commissioner: John Anstin County Administrator: Philip Morley g DRAFT Clerk of tile Board: Elizabeth Hill " .".. ;~ ~~~, DRAa MINUTES Week of October 17, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBliC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen organized food policY council should be created so the PIanning Commission can be better informed to make recommendations; . . A citizen thanked Commissioner Sullivan for attending a Grange meeting; the United States Economy will collapse; Ford Kessler can help drug and alcohol addictions and rehabilitation should be funded; . A public records request was made for an invoice and they received a "no responsive documents" response and asked why the records are not available? . An Elected Official responded to the previous comment regarding a public records request lind stated that it is possible Kitsap County may have paid for the expense; . In review of the recorded discussions regarding the Shoreline Master Program (SMP) a citizen requested the Board correct the record in regards to SSB 5451 because there is not wording stating SSB 5451 is retro-active or that the effect is labeling conforming land to non-conforming; and . Occupy Wall Street should be closely monitored as the corporations have built this county and we could really be headed for some anarchy and politicians should stay out of it; non-conforming businesses can only expand 10% but the militaly has expanded more than 10% in a non- conforming area. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 3. , 4. , ;~ ~. 1. RESOLUTION NO. 47-11: Adopting the Cost Allocation Plan for Fiscal Years 2011 and 2012 2. AGREEMENT NO.1AA12116, Interlocal: Family and Juvenile Court Improvement PIan; In the Amount of $14,000.00; Jefferson County Juvenile Services; Administrative Office for the Courts AGREEMENT NO. 1163-35689: Evidence Based Expansion Program; In the Amount of $77,208.00; Jefferson County Juvenile Services; Washington State Department"o(Social and Health Services (DSHS), Juvenile Rehabilitation Arlmini<l1:ration (JRA)', AGREEMENT NO. GI000404, Amendment No.4: Coordinated Prevention Grant - Education; Additional Amount of $46,527.00 for a Total of$99,992.00; Jefferllon County Public Health; Washington State Department of Ecology (DOE) '" . Page 1 ~;; .:; Commissioners Meeting Minutes: Week of October 17,2011 8\.'" ......: . , 5. Payment of Jefferson County VoucherslWarrants: Dated October 10, 2011 Totaling $896,388.58 6. Payment of Jefferson County Payroll Warrants: Dated October 5, 2011 Totaling $660,853.53 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a State Board of Health meeting and will be attending the Tourism Conference this week. Commissioner Sullivan attended a Grange meeting last week, he will be participating in a conference call and will attend a Health Board meeting this week. Commissioner Johnson attended a Legislative Steering Committee meeting last week and will be attending a Hood Canal Coorilinating Council meeting this week in Port Gamble. HEARING: Draft Climate Action Plan: Kees KoHl, member of the Climate Action 'Committee (CAe), gave an overview on the local Climate Action Plan, goals of the Climate Action Committee and global warming. There is not a federal policy addressing global warming but more states, counties and cities ar!, taking the initiative in planning for saving energy, reduce costs, create greenjobs and build more sustainable communities. There is significant scientific evidence supporting global warming. The Wall Street Journal states in an article that there were 10 extreme weather ev.ents that cost the United States over $10 billion in the last year alone. A goal for the Climate Action Committee is to reduce green house gas emissions locally by 18% by the year 2020 from what it was in 2005. Chairman Austin opened the hearing for public testimony and stated written testimony will be received until October 19, 2011 at 5:00 p.m. Gene Farr: This plan will not work to save money as it takes many dollars to make this work which is a drag on the economy. In order to be effective, green jobs have to be subsidized which is another drag on the economy. This is a dangerous proposal and contrary to what is said here, there are severe flaws in the modeling of work done on climate changes. It is not accurate to state that humans are causing the climate change and will result in a catastrophic event. A few examples of severe weather in a one year time span does not prove anything. If the history of the planet is looked at it will be seen that the weather patterns are actually getting less severe as time goes on. The temperatures have risen slightly which is correlated with solar activity rather than human CO" use. Water vapor is one the contributors to global warming and has a severe impact on the green house. Human contribution of CO" is 1/1 Oth % of the total green house effect. Trees love the C02 and the market should be free to fix its self and replace its fossil fuels. Lawrence Cole: The expected science that has been generated regarding the dangers of global warming, the melting of ice caps and the release of methane from the perma-frost that is building up in the atmosphere, are just parts ofvery significant basis of the scientists studies for gl.obal warming. The , temperature rising is significant in catastrophic events and the science is incontroVerl:101e. Foresight is r needed and humans should be proactive rather than reactive. i i- I { ....- f,'; Page 2 i . l I' f , " i , " , ~., f , f I ...r ~ Commissioners Meeting Minutes: Week of October 17, 2011 I1i\ V Debra Stinson: The question before us is not if climate change is real or not 90% of the scientist looking at this issue believe global warming is a significant threat and human activity is contributing to it If the other 10% of scientists are correct in the fact global warming is not a threat, the actions we take will not result in a negative effect. It will help reduce reliance on fossil fuel availability. Climate change is not the only issue we are facing, there are other energy shortages. We should be energy independent and not reliant on other countries, which can result in creating jobs. We could do nothing which could result in massive famines, droughts and other massive impacts. It would be negligent of us to ignore the science and pretend it is not real when we have the opportunity to make changes to ensure a better future. Hearing no further testimony, Chairman Austin closed the hearing. A decision on the Climate Action Plan will be made at a future date. 11/10 of 1% Mental Health Chemkal Dependency Fund: Chairman Austin gave a brief overview of the Mental Health Sales Tax Oversight Committee and its members. Jean Baldwin, Public Health Director, gave a presentation regarding the budget aIIecations for 2012 and some of the issues it faces. There was a senate bill that attempted to reform chemical dependancy funding at the state level and give the County an option to impose a tax to use locally which makes it different than receiving state funding. In the last five years we have had an increase of people that need help with chemical dependancy in a variety of settings including the jail, schools, treatment agencies and the courts. Priorities have included treatment of individuals including adults and children in co-occurring disorders, therapeutic court to coordinate drug and mental health court referrals and dependancy needs to families, substance abuse and mental health counseling, medication management in the jail, and expanded mental health treatment for people with no public funds. If the 2012 budget is to be based on 2011 expenses it would have a 7.8% shortfall. A Request for Proposals (RFP) was done and more money was asked for than in 2011. Ms. Baldwin reviewed the budgeted amounts of the Chemical Dependancy Fund and the reductions that have already been made and asked the Board to approve the committee's recommended budget Commissioner Sullivan moved to approve the committee's recommended budget for the Mental Health Chemical Dependancy Fund. Commissioner Johnson seconded the motion which carried by a lma"imous vote. Chairman Austin stated that in observing drug court it is difficult to put a dollar value on peoples lives changed forthe better from participating in the program. Commissioner Johnson moved to authorize Chainna" Austin to write and send letters of appreciation to the Mental Health Sales Tax Oversight Committee members. Commissioner Sullivan seconded the motion which carried by a n"animous vote. The meeting was recessed at 11 :25 a.m. and reconvened at 1 :37 p.m. with all three Commissioners present. Page 3 i A r ~ , I ~.:.. ~ . Commissioners Meeting Minutes: Week of October 17, 2011 . Letter of Condolence: Commissioner Sullivan moved to authorize Chairman Austin to send a letter of condolence to the family of Nancy Thompson, Principle and Superintendent of Brinn on School in regards to her passing away. Commissioner Johnson seconded the motion which carried with a nnsmimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. State Auditor Exit Conference Calendar Coordination Budget Update Miscellaneous Items Future Agenda Items NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 3:36 p.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried by a nnanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chair AITEST: Phil Johnson, Member Raina Randall Deputy Clerk of the Board David Sullivan, Member Page 4 ,i ...' ~ --' District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. SnlUvan District No.3 Commissioner: John Austin County Administrator: Philip Morley .flt) DR AF" Clerk of the Board: Elizabeth Hill.. ' MINUTES 't -eRAFT' or """"" U, "" Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBliC COMMENT PERIOD: The following are a snmmary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen thanked Joe D'Amico for recording the Board's meetings and bringing coffee; . The Quilcene gas station will be selling gas soon thanks to the community working together; . A citizen reported she attended a Joint Economic Development meeting and hopes to receive funds to boost Quilcene's economy; . illegal activity is going on at the North Hood Canal Chamber of Commerce; . A citizen thanked the Board for continuing to perform the Pledge of Allegiance at the beginning of the meetings; the Board has the power to increase Jefferson County's economy by allowing non-conforming businesses; . People are not able to pay their medical bills and we may not have a hospital in 5 years because of it; BP A is causing developmental defects in children; . The Prosecuting Attorney's Office has implemented a new procedure eliminaNng Plea Bargaining in District Court which will have disastrous results; . Some changes have been made to the proposed Shoreline Management Program, what changes can be made without another Public Hearing? . A citizen urged the Board to not adopt the Resource Management Plan before getting more information; and . A citizen stated he has not received documents he requested through a public record request and wants to know the procedure for distributing public record requests to other departments. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a nnanimous vote. 1. RESOLUTION NO. 48-11: Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT: Cultural Resource Survey Services for Various County Projects; Not to Exceed $10,000.00; Jefferson County Public Works; Cultural Resource Consultants, Inc. 3. AGREEMENT NO. lO-CS-11060900-023, Modification: Challenge Cost Share Agreement; No Change in Dollar Amount; Jefferson County WSU Extension 4H Program; US Forest Service, Olympic National Forest Page 1 ;i Commissioners Meeting Minutes: Week of October 24, 2011 ~.t, ~ <a-A _, " ~, .~ "'" ~:,;J~ i?~ ';,',iB 1.', ,,', ~;., Payment of Jefferson County Vouchers/Warrants Dated October 17,2011 Totaling $1,300,722.79 Payment of Jefferson County Payroll Warrants Dated October 12, 2011 Totaling $135,154.72 5. f',,.,,'~:':;O;:;,,-, /1', (/if, ,,~': COMMISSIONERS BRIEFING SEsSlO~:the Commissioners each provided updates on the following items: ~ I; i,.~ · Chairman Austin attended a conrerence on ending homelessness. He will be participating in a conference call regarding the Washington State Parks. He reminded everyone that next week is a 5th Monday and there will not be a Commissioner's meeting. Commissioner Sullivan reported he attended a Team Jefferson quarterly update meeting and will be attending an East Jefferson Watershed Council meeting. Commissioner Johnson attended a conference regarding ending homelessness and a Hood Canal Coordin~ting Council meeting. PROCLAMATION: Proclaiming October 2011 as Breast Cancer Awareness Month: Chairman Austin stated he would like to change the second to the last line wording "and urge all residents of Jefferson County" to "and urge all women of Jefferson County". Chairman Austin read the proclamation and Commissioner Johnson moved to approve the proclamation proclaiming October, 2011 as Breast Cancer Awareness month with the corrected change. Commissioner Sullivan seconded the motion which carried with a lm~nimous vote. The meeting was recessed at 9:50 a.m. and reconvened at 10:02 a.m. with all three Commissioners present HEARING re: 3rd Quarter 2011 Budget AppropriuJions/Extensious; Various County Departments: Anne Sears, Budget Consultant, reviewed the requested budget appropriations/extension from District Court, Superior Court Clerks Office, Sheriff, Non-Departmental, Operating Transfers, Parks and Recreation and WSU Extension. Ch~inn~n Austin opened the public hearing for verbal testimony. Bill Henderson (aka Mike Belenski): Received an incomplete copy of information regarding the budget appropriation/extension for Parks & Recreation and Silent Alder. Why are department heads not signing the appropriations as required on the bottom? Is there a procedure that is required? What is the comment section at the bottom used for? He will make a public records request for the travel of the WSU Extension because he wants to know if it was used properly. Geome Yount: Believes that if testimony is provided under a false address it should not admitted to the record. Page 2 ..... ~ _i Commissioners Meeting Minutes: Week of October 24, 2011 e- -....;.-.... ~ .....-.. ~.~. ~ ~ County Auditor Donna Eldridge: She has asked that the Auditor's office be included in the budget appropriation/extension process last quarter and her office has not been included yet. If her office would have been included an error would not have happened. She formally requested for the Auditor's office be included in the process. Chairman Austin closed the hearing for public co=ent Commissioner Johnson stated that he is concerned that the appropriations are not signed and requested follow up. County Administrator stated that all of the appropriations/extensions being presented to the Board today is under his reco=endation. He also said the WSU Extension office is requesting an appropriation/extension for travel because employees travel to South County and to the West End. Commissioner Sullivan moved to approve RESOLUTION NO. 49-11 regarding the third quarter budget appropriations/extensions for various departments. Commissioner Johnson seconded the motion which carried by a Imllnimous vote. HEARING re: Proposed Ordinance Re-Establishing a Moratorium against the Issuance of Permits or Approvals PerIllining to Adult Businesses: Associate Planner David W. Johnson, Department of Co=unity Development (DCD) stated another extension is needed for a moratorium against the issuance of permits or approvals pertaining to adult businesses. County Administrator Morley said the reason for the extension is due to the licensing section of this process is still being drafted. Chairman Austin opened the public hearing for public co=ent Joe D'Amico: He believes that Jefferson County needs any business the County can get It is his understanding that DCD does not issue business licenses and the County is not authorized to issue business licenses so he does not understand why a licensing section would be included in this process. . The only license that the County has issued is for the shooting range for the Sportsmen Club. He does not see a huge demand for adult businesses in a retirement community and this process is a waist of time and money. Samuel Clemens (aka Mike Belenski): He would like to know how much time and money has been spent on this issue because it has been going on for six or seven years. What is the big evil the Board is trying to stop? How much money is spent on newspaper adds on advertising hearings? How much staff time is spent on doing this? Are you tracking what this is costing the County? After six years in office can the Board not make a decision? Could someone tell him what is stopping this issue from going forward? Chairman Austin closed the hearing for public co=ent Page 3 " " Commissioners Meeting Minutes: Week of October 24,2011 e':c ~ ,'ow County Administrator Morley stated the issue of adult businesses has been through extensive litigation through out the state and coun1:1y. It is a mix between free speech rights, public safety and law enforcement. There is a requirement for the County to make provisions in the County Code to assure frequently associated problems like prostitution is not an issue with opening an adult business. Stacie Hoskins, Planning Manager, DCD, said zoning regulations have been somewhat agreed to and the last step is to finalize the licensing process which is in between the Sheriff's and Auditor's offices. Commissioner Su1Iivanmoved to approve ORDINANCE NO. 03-1024-11 re-estabIishing a moratorium against the issuance of permits or approvals pertaining to adult businesses. Commissioner Johnson seconded the motion which carried by a unanimous vote. Watershed Management Strategy and Detailed Implementotion Plan for the Quilcene- Snow Water Resource Inventory Area (WRIA 17): Tami Pokorny, Environmental Health Specialist, Public Health, gave background information of the Quilcene-Snow Water Resource Inventory Area. Michael Dawson, Environmental Health Specialist, Public Health, reviewed the Watershed Management Strategy and Detailed Implemeutation Plan with the Board and pointed out some clerical errors on pages 14, 23, 24, 25 and 48. The Board discussed how WRIA 17 has had a positive impact on Jefferson County. Commissioner Su1Iivan moved to approve the Watershed Management Strategy and Detailed Implementation Plan with corrected clerical errors. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 11 :07 a.m. and reconvened at Noon with all three Commissioners present at the Quarterly Elected OfficiallDepartment Head brown bag lunch meeting. The meeting was recessed again at approximately 1 :05 p.m. and reconvened at 1 :35 p.m. All three Commissioners were present for the afternoon session. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination Budget Update Miscellaneous Items Future Agenda Items Resource Management Plan Letter of Support: Commissioner Johnson moved to approve a letter supporting the Sustainable Community's Grant for Cascade Land Conservancy. Commissioner Su1Iivan seconded the motion which carried by a unanimous vote. Page 4 ~ . .. Commissioners Meeting Minutes: Week of October 24,2011 .'"'' .. ;, NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:26 p.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried with a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chair ATIEST: Phil Johnson, Member Raina Randall Deputy Clerk of the Board David Sullivan, Member PageS District No. 1 Commissioner: Phll Johnson District No.2 Commissioner: David W. SnIlivan District No. 3 Commissioner: John Anstin County Administrator: Philip MOrley.' Clerk of the Board: Elizabeth Hill, DRAfT DM MINUTES Week of November 7, 2011 - Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . Three citizens spoke against the Port Townsend Paper Biomass Cogeneration Project; . A citizen supported the Port Townsend Paper Biomass Cogeneration Project; . The Board should focus on the unemployment rate and the economy mther than the Climate Action Plan; . The Board should consider dividing up the Board's precincts in the redistricting process; Andy Mackey will be with us forever as he has passt;d on the love, joy and hope of music to children; . The new policy in the Prosecuting Attorney's Office not allowing plea bargaining in District Court will have a large impact on the budget and court work load, the citizen asked the Board to monitor the situation; . C02 levels are lower than prehistoric times and Malaria is not caused by climate but by bad community health; . Wednesday is the 9th night event in Quilcene at the Village Store which is in the process of being renovated; Quilcene needs a community kitchen and the community center needs to be upgmded; and . Public Infrastructure funds are injeopardy of being cut from the State's budget and all govemmeut entities should work together to ensure this money is not cut from om community; APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to delete items 2 and 5 and approve the balance of the items on the Consent Agenda. Commissioner Johnson seconded the motion which carried by a lmRnimous vote. 1. HEARING NOTICE: Setting 2012 Ad Valorem Tax Levies; Hearing set for Monday, November 21,2011 at 10:00 a.m. in the Commissioners' Chambers 2. DELETED RESOLUTION NO. 51-11: HEARlNG NOTICE: Emergency Budget AppropriationslExtensions; Various County Departments; Hearing scheduled for Monday, November 21, 2011 at 10:30 am. in the eoDunissioners Chambers (Approved Later in Minutes) 3. RESOLUTION NO. 50-11: Continuing Relationship with the Washington Counties Risk Pool and the Related Appointments and Designations of the County 4. AGREEMENT, Amendment No.1: Subrecipient for CDBO Public Service; Jefferson County Auditor; Olympic Community Action Progmm (OlyCap) 5. DELETED AGREEMENT: Public Infrastructure Project Funding Sims Way/SR20 Improvement Project; ln the Amount of$500,OOO.00; Jefferson County Administrator; City of Port Townsend (Approved Later in Minutes) Page 1 I~}~i' "~',; 6~~"1 15. 16. 17. 18. 19. Commissioners Meeting Minutes: Week of November 7,2011 1'''' "'.. _u. ~.:(.. ..,. ..~ .' >' ....,'.. , 7. . .t\GREEMENT NO. G0700093, Amendment No.2: Chimacum Creek Clean Water Project; "Reduction in the Amount of$35,738.99 for a Total of$322,099.01; Jefferson County Public Health; Washington State Department of Ecology AGREEMENT NO. G0700097, Amendment No. 10: Quilcene-Snow Watershed Implementation Phase 4; Additional Amount of $;20,000.00 for a Total Amount of $443,459.00; Jefferson County Public Health; Washington StatepepaftJhent of Ecology AGREEMENT: Functional Family Therapy; In tbli AmoUnt of $77,208.00; Jefferson County Juvenile Services; Megan Smith AGREEMENT NO. G1200007: Northwest Straits Project, Marine Resources Committee Administration; In the AmoUnt of $27,500.00; WSU Extension; Washington State Department of Ecology AGREEMENT, Change Order No.3: Dismal Creek Culvert Replacement, Upper Hoh Road Mile Post 9.19, County Project No. X01736; An Additional Amount of$1,362.55 for a Total of $269,449.19; Jefferson County Public Works; Anderson Environmental Contracting LLC AGREEMENT NO. LA-6S69, Supplement No.4: Upper Hoh Road Mile Post 7.7 to 8.0 Emergency Repair, County Project No. X01781; An Additional Amount of$770,000.00 for a Total of$1,742.040.00; Jefferson County Public Works; Washington State Department of Transportation AGREEMENT NO. LA-6891, Supplement No.2: Upper Hoh Road Mile Post 9.70 to 9.80 Emergency Repair, County Project No. X01821; An Additional Amount of $644,000.00 for a Total of $877,500.00; Jefferson County Public Works; Washington State Department of Transportation AGREEMENT: Professional Services for Expl9ratory Regional Parks and Recreation Committee Meeting Facilitation; Maximum Payable $9,803.00; Jefferson County Public Works; Triangle Associates, Inc AGREEMENT: 63 Milo Curry Road Building Demolition, Larry Scott Trail, Segment 4; Project No. CR1069; In the AmoUnt of$21,750.00; Jefferson County Public Works; Seton Construction Inc. Advisory Board Reappointments (2): Jefferson County Parks Advisory Board; Two (2) Year Term Expiring: 1) April 20, 2013, Kathleen Kler, Representing District No.3; and 2) October 15, 2013, Jane Storm, Representing District No.1 Advisory Board Reappointment: Olympic Area Agency on Aging (03A) Advisory Council; Term Expires December 1,2014; Patricia Smith Comment Letter: 2011 Temporary Deviation from Norma! Drawbridge Operations of Hood Cana1 Bridge, Docket No. USCG-20II-0314; U.S. Department of Transportation (Amended During the County Administrator Briefing Session) Payment of Jefferson County VoucherslWarrants: Dated October 24,2011 Tota1ing $237,787.13 Payment of Jefferson County Payroll Warrants: Dated October 20,2011 Tota1ing $91,792.72 and AlP Warrants Done by Payroll Dated October 6, 2011 Tota1ing $115,203.73 and Dated October 20,2011 Totaling $17,166.31 8. 9. 10. 11. 12. 13. 14. Page 2 Commissioners Meeting Minutes: Week of November 7,2011 e., -..:... ~:: ~ HEARING NOTICE: Emergency Budget Appropriations/Extensions (Consent Agenda Item No.2): Commissioner Sullivan stated there is a typo in the Superior Court Budget Appropriation form in the comment section. It states on the:first line "This number is above 2007, 2009 & 2010..." and should read "This number is above 2008,2009 & 2010...". Commissioner Sullivan moved to approve RESOLUTION NO. 51-11 approving a hearing notice regarding Emergency Budget AppropriationslExtensions for Various County Departments as corrected. Commissioner Johnson seconded the motion which carried by a nnanimous vote. The hearing is scheduled for Monday, November 21, 2011 at 10:30 am. in the Commissioners Chambers. , AGREEMENT: Public Infrastructure Project Funding Sims Way/SR20 Improvement Project (Consent Agenda Item No.5): Commissioner Sullivan stated the State is possibly curtailing the amount of sales tax being rebated to Counties. There is a lot of anticipation that budget cuts may need to be cut like basic health and other items. He believes the County should analyze the budget and how this project may effect it. Chairman Austin said he believes this project has had a positive effect on the local businesses surrounding it. Commissioner Johnson said he is in favor of this agreement and believes the County should approve it. County Administrator Morley stated that the City has proceeded under the understanding this had been a grant of$500,000.00 that they have invoiced for. The City is under a lot of pressure financially and if the County delays payment to the City it may have an impact on other capital projects they may have in the works. The Board invited staff of the City of Port Townsend to speak in regards to this agreement. Mayor Sandovol, City of Port Townsend. stated she has been involved with PIF (Public Infrastructure Fund) Board for an extended period of time. Now that the Board is considering denying what the PIF Board has aIreadyapproved over three years ago is disappointing. This project has been approved three times by the PIF Board and to delay it again would be a slap in the face to the City. David Timmons, City of Port Townsend Manager, asked the Board to not delay authorization of payment because of the time that has been involved and commitments that have been made. The funds have aIready been expended. It took the County over a year to get the paperwork to the City when :first requested in 2007. The City made another request in 2008 because offedera1 funds that could've been forfeited. In December of 2009 a letter was received from the County stating it would take time to address the issue. The City invoiced the County in May of201 0 and resubmitted the invoice in February of2011. The:first response the City received was in March of2011. The City has acted in good faith for over four years and is liable for this money. A delay of this would further complicate the City's financial situation. Commissioner Sullivan asked if all the money was spent and when was it spent? City Manager Timmons responded yes, in 2009, the money was expended. Chairman Austin stated he would like to give staff until this afternoon to evaluate how this would effect the County's budget. The meeting was recessed at 10:03 am. and reconvened at 10:12 am. with all three Commissioners present. Page 3 Commissioners Meeting Minutes: Week of November 7, 2011 ..."".'.' ... -'. ,,;,'\'1 Port Townsend Bay Mooring Buoys Moratorium: AI Scalf, Director of Department of Community Development (DeD), introduced Mark Troy, Washington State Department ofHea1th. Scott Brady, Department of Natural Resources (DNR) and Alan Bogner, Office of Regulator Assistance (ORA). Mr. Bogner said the Mystery Bay mooring buoy project went well because of the different entities working together. Mr. Scott stated a key piece that made the Mystery Bay mooring buoy project so successful was the County's moratorium. Mr. Tory said the issue in lower Hadlock is different than in Mystery Bay because there is only one shellfish grower and we are dealing with transients vessels and darlick vessels. Mr. Scalf gave a power point presentation presenting the boats and mooring buoys in the area of the mouth of Chimacum Creek to the southern portion of Port Townsend Bay. Mr. Scott stated there were a total of 52 boats/mooring buoys and about 15 of them are authorized. There has been past water quality studies done, some with a negative outcome. This proposed moratorium would be preventative to request water quality for the commercial shellfish growers. Mr. Scalf requested the Board approve the moratorium and hold a public hearing within the next 60 days. Commissioner Sullivan moved to approve ORDINANCE NO. 04-1107-11 making a moratorium against new mooring buoys in the Southern portion of Port Townsend Bay. Commissioner Johnson seconded the motion which carried by a Imanimous vote. Special Meeting M"mutes: Commissioner Johnson moved to approve the Special Meeting Minutes of August 17, 2011. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Jefferson County Resource Conservation Management Plan: Brian Goldstein, Resource Conservation Manager, stated his position is shared by 5 jurisdiction, Jefferson County, the City of Port Townsend, Chimacum School District, Port Townsend School District and Fort Worden State Park. The Resource Conservation Management (RCM) program goal over the three year period is to reduce the utility bills by 10% which is a realistic goal based on other existing RCM programs. The 10% reduction in utility bills will result in an annual $29,000 annual savings to the County and a reduction equalizing to about 60 tons of C02. This plan supports the Climate Action Committee Plan reduction and shows the County is leading by example by reducing the carbon footprint. He also educates staff regarding sustainable practices as everyone needs to work together to make the plan work. One ofhis first year goals was to present a resource conservation management plan that includes action items for facilities and staff. He toured County facilities and drafted a facilities action plan that results in a estimate of $22,000 per year of potential savings. The estimates are conservative but usually the result is greater savings than predicted. He requested the Board to adopt the Resource Conservation Management Plan. Commissioner Sullivan asked when information will be available on the web site? Mr. Goldstein answered that by the end of the year the web site would be in working order. Commissioner Johnson asked if the graphs and charts provided could be printed out in color before making a decision on the plan. Mr. Goldstein answered he would be providing the graphs and charts in color before the 1 :30 p.m. County Administrator Briefing Session so the Board may make a decision. Page 4 Commissioners Meeting Minutes: Week of November 7,2011 . -:-< ",~; An Executive Session was scheduled from 11 :00 a.m. to Noon with the County Administrator, Deputy Prosecuting Attorney, Outside Counsel (Ken Harper and Susan Looker, Washington Counties Risk Pool), Director of Co=unity Development and Planning Manger re,: Attorney Client Privilege; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (1 )(i) Actual Litigation. The session actually ran from 11 :04 a.m. to 12:30 p.m. The public meeting was reconvened at the conclusion of the Executive Session. Letter of Condolence: Commissioner Sullivan moved to send a letter of condolence to Andy Mackey's family in regards to his passing. Commissioner Johnson seconded the motion which carried by a nnanimous vote. The meeting was recessed at 12:33 p.m. and reconvened at 1 :33 p.m with all three Commissioners present. Comment Letter (Consent Agenda Item No. 17): Commissioner Sullivan stated he would like to amend the letter to U.S. Department of Transportation approved on the consent agenda. He would like to add the sentence in the next to last paragraph at the very end to state "Ideally, the restricted periods for bridge openings would correspond with the schedule for Jefferson Transit buses to and from Kitsap County, allowing those schedules to be met consistently for the benefit of the traveling public." Commissioner Johnson moved to approve the sentence to be added to the letter. Commissioner Sullivan seconded the motion which carried by a unanimQUS vote. Jeffcom Interloca/ Memorandum of Understanding: Chairman Austin stated the current interloca1 agreement regarding Jeffcom will expire on December 31, 2011. He presented an interloca1 memorandum that states Jeffcom will continue to run as established as per the prior interloca1 agreement effective JanUIIIY 1, 2012 until another interloca1 agreement is agreed to. Commissioner Johnson moved to approve Chairman Austin sign the memorandum of understanding with City of Port Townsend; Jefferson County FPD No.1; Jefferson County FPD No.2; Jefferson County FPD No.3; Jefferson County FPD No.4; Jefferson County FPD No.5; Jeffcom Administrative Board. Commissioner Johnson seconded the motion which carried by a nnll11imous vote. Page 5 Commissioners Meeting Minutes: Week of November 7, 2011 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Voluntary Stewardship Program Workshop on Redis1ricting Calendar Coordination Budget Update Miscellaneous Items Future Agenda Items AGREEMENT: Public Infrastructure Project FlUUling Sims Way/SR20 Improvement Project: Commissioner Sullivan moved to approve the agreement with the City of Port Townsend for the Public Infrastructure Project Funding for the Sims Way/SR20 Improvement project. Commissioner Johnson seconded the motion which carried bya Imllnimous vote. Jefferson County Resource Conservation Management Plan: Commissioner Johuson moved to approve RESOLUTION NO. 52-11: Jefferson County Resource Management Plan. CommillSioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Johuson moved to adjourn at 4:23p.m. until the properly noticed special meeting or the next regular meeting. Commi~ioner Sullivan seconded the motion which carried by a Imanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chair ATTEST: Phil Johnson, Member Raina RanOllll Deputy Clerk of the Board David Sullivan, Member Page 6 District No. 1 Commissioner: Pbll Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin ':~=: f'.l", DRAFT MINUTES DRAFT Week of November 14, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a snmmary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen asked the Board to be transparent as to what their rules are during the Commissioners . meetings; . A citizen stated the Board has the discretion on who is allowed to speak while conducting business of the meeting; . A citizen stated that all citizens should fight for the freedom of speech and the Board should not cut people off, it is rude; spoke in favor of the new policy in place in the Prosecuting Attorney's office not allowing plea bargaining in District Court; an autopsy should have been done on a deceased body that was found in Kai Tal park last week; . A citizen stated there are not any sllientific documents to support the Climate Action Committee's Plan and if the plan is approved it will result in the Port Townsend Paper Mill closing; . A citizen asked the board to read a book regarding global warming and stated there is no scientific evidence that global warming is a problem; . A citizen urged the Board to wait to adopt the Climate Action Plan as the County does not have any money to support the committee's recommendations and the plan will result in the Port Townsend Paper Mill's closure; . A citizen stated the County needs jobs because a depression is coming that will be greater than the Great Depression; Israel and Iran are about to be at war with each other which will result in gas costing twice as much; China is becoming a super power country; . A citizen stated global warmiJig is real and asked the Board to rely on information from the International Academy of Science; . A citizen asked the Board not to approve the Climate Action Plan and the UN appears to not have credibility; and . A citizen asked the Board to allow public comment period to be extended as there are citizens driving from far away only to not have a chance to speak. Page 1 Commissioners Meeting Minutes: Week of November 14, 2011 .' \.: .......,' ~ , oj i,.,i 'J APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan :'!, ~i;'!mb~~ to apProve.all items on 1?e Consent Agenda as presented. Commissioner Johnson seconded the 'J .' MoHon whichcamed by a unammous vote. 1. AGREEMENT NO. G1200127: Northeast JeffersonCleatl Water Project; In the Amount of $399,581.00; Jefferson County Public Health; Wli$hlllgtMStete Department of Ecology AGREEMENT: Conservation Futures Project; CiirlSopr<;;hfrnacum Creek Acquisition; In the Amount of$26,550.00; Jefferson County Public Health; Jefferson Land Trust AGREEMENT: Conservation Futures Project; Winona Basin - Bloedel Project; In the Amount of $42,700.00; Jefferson County Public Health; Jefferson Land Trust AGREEMENT: Jury+ Management System Software; In the Amount of$I,969.00; Jefferson County Clerk; Jury System Incorporated AGREEMENT NO. 180-543-1858, Change Order No.1: Hoh Shop Roof Retrofit Project; Additional Amount of $1,035.96 for a Total Amount of$56,337.74; Jefferson County Public Works; PHC Construction, LLC MEMORANDUM OF UNDERSTANDING NO. FY2009-PU-T9-K044: Grant Funding; Federal Emergency Management Act (FEMA) Homeland Security Port Security Grant Program (pSGP); In the Amount of $232,890.00; Jefferson County Sheriff; Northwest Maritime Advisory Service, d/b/a Marine Exchange ofPuget Sound AGREEMENT: 2012 Shelter and Related Animal Services; No Dollar Amount; Jefferson County Sheriff/County Adminir<trator; Humane Society of Jefferson County AGREEMENT: 2011-2013 Economic Development Services; In the Amount of $62,500.00; Jefferson County Administrator; Economic Development Council Team Jefferson (Never Fully Executed - Repealed and Replaced by Agreement Approved on December 19, 2011) Payment of Jefferson County VoucherslWarrants: Dated November 7, 2011 Totaling $579,164.21 and November 8, 2011 Totaling $961.17 Payment of Jefferson County Payron Warrants: Dated November 4,2011 Totaling $799,036.49 and AlP Warrants Done by Payroll Dated November 4,2011 Totaling $641,762.29 2. 3. 4. 5. 6. 7. 8. 9. 10. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a ceremony at the American Legion on Veteran's Day, met with the new Director of the WSU Extension and attended a meeting regarding ocean acidification last week. Commissioner Sullivan will be attending an open house at the Historical Society and a meeting for an evaluation of the new Jefferson Transit manager this week. Commissioner Johnson will be attending a Washington Association of Counties (WSAC) conference, a Steering Committee meeting, Exploratory Regional Parks and Recreation meeting and a Coastal Caucus meeting this week. Page 2 Commissioners Meeting Minutes: Week of November 14, 2011 ..... ~,; -~, Letter of Support: Commissioner Johnson moved to send a letter on behalf of the Hood Canal CoortlinAting Council to the Washington State Department Of Ecology in support of the Puget Sound Watershed Protection and Restoration Program grant funding. Commissioner Sullivan seconded the motion which carried by a nnl1nimous vote. HEARING NOTICE: Redistricting the County Commissioner Boundaries: County Administrator Morley explained the obligation for adjusting the Board's districts after the Census count every 10 years. District No. 1 has gown, District No.2 has grown slightly and District No.3 has grown at a faster rate than the other two. Mr. Morley presented 3 alternatives and explained the differences. Ideally all 3 districts should have approximately 9957 citizens in each one. Mr. Morley presented the hearing notice and requested the Board's approval. Commissioner Johuson moved to approve the hearing notice for redistricting the County Commissioners Boundaries, scheduled for Monday, November 28,2011 at 10:00 a.m. in the Commissioners Chambers. Commissioner Sullivan seconded the motion which carried by a ImAnimous vote. Draft Climate Action Plan: Chairman Austin introduced Zoe Ann Lamp, Associate Planner, DCD, and Judy Surber, representing the City of Port Townsend. He stated there were com:ctions to the resolution which includes the City's resolution number on it and the date of the revision on section 2 and 3. Ms. Surber stated in the work plan it says there is an exhibit which is really referring to Chapter 5 that is titled "Governments Leading by Example". Commissioner Sullivan asked what costs or actions would the County be committed to if this is approved? Mr. Morley stated there is a clause before the listed action items that states these are goals to do within the available resources. The Resource Conservation Manager will be able to work with staff to help implement some of the action items listed. Commillsioner Sullivan moved to approve RESOLUTION NO. 53-11 approving the joint Climate Action Plan with the City of Port Townsend with corrections and extending the term of the Climate Action Committee. Commissioner Johnson seconded the motion which carried with a Im.mimous vote. The meeting was recessed at 10:38 a.m. and reconvened at 1:33 p.m. with Chairman Austin and Commissioner Sullivan present Commissioner Johnson arrived shortly thereafter. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination Budget Update Miscellaneous Items Future Agenda Items Page 3 Commissioners Meeting Minutes: Week of November 14, 2011 NOTICE OF ADJOURNMENT: Commissioner Jolmson moved to adjourn at 4:32 p.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chair ATfEST: Phil Jolmson, Member Raina Randall Deputy Clerk of the Board David Sullivan, Member Page 4