HomeMy WebLinkAbout031912_ra01
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Regular Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of County Commissioners
FROM:
Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
DATE:
March 19, 2012
SUBJECT:
BID AWARD re: Official County Newspaper
STATEMENT OF ISSUE:
RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year.
ANALYSIS:
A call for bids was published on February 8 and 15,2012 which resulted in the submission of two bids that
were received and opened during the Board of County Commissioners' regular meeting on March 12,2012.
Upon review of the bids, a reco=endation for bid award has been prepared and is submitted for approval.
RECOMMENDATION:
Award the bid for the official County newSpaper to the Port Townsend/Jefferson County Leader so that a
contract can be drafted for approval at the first meeting in April as required by RCW.
REVIEWED BY:
3;;:;-/;2-
Date
Philip Morley
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
TO:
FROM:
Board of County Commissioners
Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
March 19, 2012
Recommendation for Bid Award - Official County Newspaper
DATE:
RE:
Bid Specifics:
Item 2012 Bid - The Leader 2012 Bid - Peninsula Daily News
Bid Amount (per column inch) $7.75 $6.00
Type & Size Helvetica 7 pt Helvetica 7 pt
Column Width 1.625" I"
Frequency of publication I time per week on Wednesday 6 days a week (not on Saturday)
Publications Submitted: time 3:00 p.m. 2:00 p.m.
days before publication 2 days prior 3 business days prior
Total delivery & news stand sales in 1'ott TovmssndlJsffetson County _""""_
TOTAL CIRCULATION L#ade<
Jefferson County eo.... per I I ToIBIby I I TalaIby
-: De/iveriaS NewsJ.and ZIP Code DeUvetfes Newsf8nd ZIP Code
98368 - Port Townsam:I 2.191 2,410 4,601 1,071 359 1.<430
98326 - Chfmacum 144 265 409 157 39 128
98339 - Port Hadlock 271 3S8 639 179 1,. 295
98365 - Port Ludlow 505 123 B2B 214 62 28B
98376 ~ QulJcene 124 as 209 as 62 147
98358-_ 128 30 156 64 8 72
98382-_ 28 10 38 16 - 16
90320 - Brlnnan 6B 75 141 74 22 96
98331 - Forks 12 . 12 384 217 561
T_ ,,~ ..... 8"" ~184 ... 3.028
Board of Commissioners - March 19, 2012
Page 2
Other Enhancements Yes - included in bid amount Will also
Publish on Newspaper website Yes - included in bid amount appear on WNPA website.
Quarterly publication of a section map Yes - included in bid amount. Not addressed in bid
and explanation of how to use the
public notices.
Use of CountY logo to identiJY where
CountY legal notices begin Yes - included in bid amount. Yes - included in bid amount.
Two free newspaper subscriptions Yes - included in bid amount. Yes - included in bid amount.
Notarized Affidavit of Publication Yes - included in bid amount. Yes - included in bid amount.
Optional Bid Item: Publication of up Press releases "accepted." Press releases "will be considered for
to 12 Press Releases (no more than Discounted display ad rate of publication". Any non-legal
one per month) in a section other than $12.00 per column inch applied if advertisement will be charged an ad
the Legal Notice section of the County chooses to advertise. rate of$IO.OO per column inch.
newspaper.
Other - 1.625" per colmnn I" per column
Cost per square inch (per formula Column inch ~ I" x 1.625" ~ 1.625 Column inch ~ I" x I" ~ I sq. inch per
developed by Bill Woolf to corupare sq. inch per co!. inch. co!. inch.
prices when the column width is Ad rate ~$1.15/co!. in.) 1(1.625 sq. Ad rate ~ ($6.00/co!. in.)J(l sq. in. per
different.) in per co!. in.) ~ $4.16 per square co!. in) ~ $6.00 per square ineh.
inch.
Recommendation: We reco=end that the bid for the publication oflegal notices for 2012 be awarded
to the Port Townsend - Jefferson County Leader for the following reasons:
. Even though the Leader's column inch rate of $7.75 is higher than the PDN's column inch rate of
$6.00, the PDN's cost per square inch is 21 % higher than the Leader's.
. The circulation of the Leader in Jefferson County is over 2 times greater than the circulation of the
PDN (22.7% of County population (OFM 2011 Estimate - 30,050) for the Leader and 10.07% for
the PDN)
Phone (360)385-9100
Fax (360)385-9382
pmorley@co.jefferson.wa.us