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HomeMy WebLinkAboutM110711 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Elizabeth Hill MINUTES Week of November 7, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBliC COMMENT PERlOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . Three citizens spoke against the Port Townsend Paper Biomass Cogeneration Project; . A citizen supported the Port Townsend Paper Biomass Cogeneration Project; . The Board should focus on the unemployment rate and the economy rather than the Climate Action Plan; . The Board should consider dividing up the Board's precincts in the redistricting process; Andy Mackey will be with us forever as he has passed on the love, joy and hope of music to children; . The new policy in the Prosecuting Attorney's Office not allowing plea bargaining in District Court will have a large impact on the budget and court work load, the citizen asked the Board to monitor the situation; . C02 levels are lower than prehistoric times and Malaria is not caused by climate but by bad community health; . Wednesday is the 9th night event in Quilcene at the Village Store which is in the process of hl,ing renovated; Quilcene needs a community kitchen and the community center needs to be upgraded; and . Public Infrastructure funds are injeopardy of being cut from the State's budget and all government entities should work together to ensure this money is not cut from our community; APPROV ALAND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to delete items 2 and 5 and approve the balance of the items on the Consent Agenda. Commissioner Johnson seconded the motion which carried by a nnanimous vote. 1. HEARING NOTICE: Setting 2012 Ad Valorem Tax Levies; Hearing set for Monday, November 21, 2011 at 10:00 a.m. in the Commissioners' Chambers 2. DELETED RESOLUTION NO. 51-11: HEARING NOTICE: Emergency Budget AppropriationslExtensions; Various County Departments; Hearing scheduled for Monday, November 21, 2011 at 10:30 a.m. in the Commissioners Chambers (Approved Later in Minutes) 3. RESOLUTION NO. 50-11: Continuing Relationship with the Washington Counties Risk Pool and the Related Appointments and Designations of the County 4. AGREEMENT, Amendment No.1: Subrecipient for CDBG Public Service; Jefferson County Auditor; Olympic Community Action Program (OlyCap) 5. DELETED AGREEMENT: Public Infrastructure Project Funding Sims Way/SR20 Improvement Project; In the Amount of$500,000.00; Jefferson County Administrator; City ofPor! Townsend (Approved Later in Minutes) Page 1 Commissioners Meeting Minutes: Week of November 7, 2011 6. AGREEMENT NO. G0700093, Amendment No.2: Chimacum Creek Clean Water Project; Reduction in the Amount of $35,738.99 for a Total of$322,099.01; Jefferson County Public Health; Washington State Department of Ecology 7. AGREEMENT NO. G0700097, Amendment No. 10: Quilcene-Snow Watershed Implementation Phase 4; Additional Amount of$20,000.00 for a Total Amount of$443,459.00; Jefferson County Public Health; Washington State Department of Ecology 8. AGREEMENT: Functional Family Therapy; In the Amount of $77,208.00; Jefferson County Juvenile Services; Megan Smith 9. AGREEMENT NO. GI200007: Northwest Straits Project, Marine Resources Committee Administration; In the Amount of$27,500.00; WSU Extension; Washington State Department of Ecology 10. AGREEMENT, Change Order No.3: Dismal Creek Culvert Replacement, Upper Hoh Road Mile Post 9.19, County Project No. X01736; An Additional Amount of$I,362.55 for a Total of $269,449.19; Jefferson County Public Works; Anderson Environmental Contracting lLC II. AGREEMENT NO. LA-6569, Supplement No.4: Upper Hoh Road Mile Post 7.7 to 8.0 Emergency Repair, County Project No. X01781; An Additional Amount of $770,000.00 for a Total of $1 ,742.040.00; Jefferson County Public Works; Washington State Department of Transportation 12. AGREEMENT NO. LA-6891, Supplement No.2: Upper Hoh Road Mile Post 9.70 to 9.80 Emergency Repair, County Project No. XOl821; An Additional Amount of $644,000.00 for a Total of$877,500.00; Jefferson County Public Works; Washington State Department of Transportation 13. AGREEMENT: Professional Services for Exploratory Regional Parks and Recreation Committee Meeting Facilitation; Maximum Payable $9,803.00; Jefferson County Public Works; Triangle Associates, Inc 14. AGREEMENT: 63 Milo Curry Road Building Demolition, Larry Scott Trail, Segment 4; Project No. CR1069; In the Amount of $21,750.00; Jefferson County Public Works; Seton Construction Inc. 15. Advisory Board Reappointments (2): Jefferson County Parks Advisory Board; Two (2) Year Term Expiring: 1) April 20, 2013, Kathleen Kler, Representing District No.3; and 2) October 15, 2013, Jane Storm, Representing District No. 1 16. Advisory Board Reappointment: Olympic Area Agency on Aging (03A) Advisory Council; Term Expires December 1,2014; Patricia Smith 17. Comment Letter: 2011 Temporary Deviation from Normal Drawbridge Operations of Hood Canal Bridge, Docket No. USCG-2011-0314; U.S. Department of Transportation (Amended During the County Administrator Briefing Session) 18. Payment of Jefferson County VoucherslWarrants: Dated October 24, 2011 Totaling $237,787.13 19. Payment of Jefferson County Payroll Warrants: Dated October 20,2011 Totaling $91,792.72 and AlP Warrants Done by Payroll Dated October 6, 2011 Totaling $115,203.73 and Dated October 20,2011 Totaling $17,166.31 Page 2 Commissioners Meeting Minutes: Week of November 7, 2011 . :; >_.",'t .~'" ~~ ~,. ,. HEARING NOTICE: Emergency Budget Appropriations/Extensions (Consent Agenda Item No.2): Commissioner Sullivan stated there is a typo in the Superior Court Budget Appropriation form in the comment section. It states on the first line "This number is above 2007, 2009 & 2010..." and should read "This number is above 2008, 2009 & 20 I 0...". Commissioner Sullivan moved to approve RESOLUTION NO. 51-11 approving a hearing notice regarding Emergency Budget AppropriationsIExtensions for Various County Departments as corrected. Commissioner Johnson seconded the motion which carried by a unanimons vote. The hearing is scheduled for Monday, November 21, 2011 at 10:30 a.m. in the Commissioners Chambers. AGREEMENT: Public Infrastructure Project Funding Sims Way/SR20 Improvement Project (Consent Agenda Item No.5): Commissioner Sullivan stated the State is possibly curtailing the amount of sales tax being rebated to Counties. There is a lot of anticipation that budget cuts may need to be cut like basic health and other items. He believes the County should analyze the budget and how this project may effect it. Chairman Austin said he believes this project has had a positive effect on the local businesses surrounding it. Commissioner Johnson said he is in favor of this agreement and believes the County should approve it. County Administrator Morley stated that the City has proceeded under the understanding this had been a grant of $500,000.00 that they have invoiced for. The City is under a lot of pressure financially and if the County delays payment to the City it may have an impact on other capital projects they may have in the works. The Board invited staff of the City of Port Townsend to speak in regards to this agreement. Mayor Sandovol, City of Port Townsend, stated she has been involved with PIP (Public Infrastructure Fund) Board for an extended period of time. Now that the Board is considering denying what the PIP Board has already approved over three years ago is disappointing. This project has been approved three times by the PIP Board and to delay it again would be a slap in the face to the City. David Timmons, City of Port Townsend Manager, asked the Board to not delay authorization of payment because of the time that has been involved and commitments that have been made. The funds have already been expended. It took the County over a year to get the paperwork to the City when first requested in 2007. The City made another request in 2008 because of federal funds that could've been forfeited. In December of 2009 a letter was received from the County stating it would take time to address the issue. The City invoiced the County in May of20 I 0 and resubmitted the invoice in February of2011. The first response the City received was in March of2011. The City has acted in good faith for over four years and is liable for this money. A delay of this would further complicate the City's financial situation. Commissioner Sullivan asked if all the money was spent and when was it spent? City Manager Timmons responded yes, in 2009, the money was expended. Chairman Austin stated he would like to give staff until this afternoon to evaluate how this would effect the County's budget. The meeting was recessed at 10:03 a.m. and reconvened at 10:12 a.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes: Week of November 7, 2011 Port Townsend Bay Mooring Buoys Moratorium: AI Scalf, Director of Department of Community Development (DCD), introduced Mark Troy, Washington State Depar1ment of Health, Scott Brady, Department of Natural Resources (DNR) and Alan Bogner, Office of Regulator Assistance (ORA). Mr. Bogner said the Mystery Bay mooring buoy project went well because of the different entities working together. Mr. Scott stated a key piece that made the Mystery Bay mooring buoy project so successful was the County's moratorium. Mr. Tory said the issue in lower Hadlock is different than in Mystery Bay because there is only one shellfish grower and we are dealing with transients vessels and darlick vessels. Mr. Scalf gave a power point presentation presenting the boats and mooring buoys in the area of the mouth of Chimacum Creek to the southern portion of Port Townsend Bay. Mr. Scott stated there were a total of 52 boats/mooring buoys and about 15 of them are authorized. There has been past water quality studies done, some with a negative outcome. This proposed moratorium would be preventative to request water quality for the commercial shellfish growers. Mr. Scalf requested the Board approve the moratorium and hold a public hearing within the next 60 days. Commissioner Sullivan moved to approve ORDINANCE NO. 04-1107-11 making a moratorium against new mooring buoys in the Southern portion of Port Townsend Bay. Commissioner Johnson seconded the motion which carried by a lmAnimous vote. Special Meeting Mmutes: Commissioner Johnson moved to approve the Special Meeting Minutes of August 17, 2011. Commissioner Sullivan seconded the motion which carried by a lInAnimous vote. Jefferson County Resource Conservation Management Plan: Brian Goldstein, Resource Conservation Manager, stated his position is shared by 5 jurisdiction, Jefferson County, the City of Port Townsend. Chimacum School District, Port Townsend School District and Fort Worden State Park. The Resource Conservation Management (RCM) program goal over the three year period is to reduce the utility bills by 10% which is a realistic goal based on other existing RCM programs. The 10% reduction in utility bills will result in an annual $29,000 annual savings to the County and a reduction eqllA1i7.ing to about 60 tons ofCQ2. This plan supports the Climate Action Committee Plan reduction and shows the County is leading by example by reducing the carbon footprint. He also educates staff regarding sustainable practices as everyone needs to work together to make the plan work. One of his first year goals was to present a resource conservation management plan that includes action items for facilities and staff. He toured County facilities and drafted a facilities action plan that results in a estimate of $22,000 per year of potential savings. The estimates are conservative but usually the result is greater savings than predicted. He requested the Board to adopt the Resource Conservation Management Plan. Commissioner Sullivan asked when information will be available on the web site? Mr. Goldstein answered that by the end of the year the web site would be in working order. Commissioner Johnson asked if the graphs and charts provided could be printed out in color before making a decision on the plan. Mr. Goldstein answered he would be providing the graphs and charts in color before the 1:30 p.rn. County Administrator Briefing Session so the Board may make a decision. Page 4 Commissioners Meeting Minutes: Week of November 7, 2011 ~ ~ An Executive Session was scheduled from 11 :00 a.m. to Noon with the County Administrator, Deputy Prosecuting Attorney, Outside Counsel (Ken Harper and Susan Looker, Washington Counties Risk Pool), Director of Co=unity Development and Planning Manger re: Attorney Client Privilege; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (1 )(i) Actual Litigation. The session actually ran from 11 :04 a.m. to 12:30 p.m. The public meeting was reconvened at the conclusion of the Executive Session. Letter of Condolence: Commissioner Sullivan moved to send a letter of condolence to Andy Mackey's family in regards to his passing. Commissioner Johuson seconded the motion which carried by a nnllnimous vote. The meeting was recessed at 12:33 p.m. and reconvened at 1 :33 p.m with all three Commissioners present Comment Letter (Consent Agenda Item No. 17): Commissioner Sullivan stated he would like to amend the letter to U.S. Department of Transportation approved on the consent agenda. He would like to add the sentence in the next to last paragraph at the very end to state "Ideally, the restricted periods for bridge openings would correspond with the schedule for Jefferson Transit buses to and from Kitsap County, allowing those schedules to be met consistently for the benefit of the traveling public." Commissioner Johuson moved to approve the sentence to be added to the letter. Commissioner Sullivan seconded the motion which carried by a nnllnimous vote. Jeffcom Interlocal Memorandum of Understanding: Chairman Austin stated the current interloca1 agreement regarding Jeffcom will expire on December 31, 2011. He presented an interloca1 memorandum that states Jeffcom will continue to run as established as per the prior interloca1 agreement effective January 1, 2012 until another interloca1 agreement is agreed to. Commissioner Johuson moved to approve Chairman Austin sign the memorandum of understanding with City of Port Townsend; Jefferson County FPD No.1; Jefferson County FPD No.2; Jefferson County FPD No.3; Jefferson County FPD No.4; Jefferson County FPD No.5; Jeffcom Administrative Board. Commissioner Johnson seconded the motion which carried by a nnllnimous vote. Page 5 Commissioners Meeting Minutes: Week of November 7, 2011 ..~' .,~ . .~,~ COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Voluntary Stewardship Program Workshop on Redistricting Calendar Coordination Budget Update Miscellaneous Items Future Agenda Items AGREEMENT: Public Infrastructure Project Funding Sims Way/SR20 Improvement Project: Commissioner Sullivan moved to approve the agreement with the City of Port Townsend for the Public Infrastructure Project Funding for the Sims Way/SR20 Improvement project. Commissioner Johnson seconded the motion which carried by a unanimous vote. Jefferson County Resource Conservation Management Plan: Commissioner Johnson moved to approve RESOLillION NO. 52-11: Jefferson County Resource Management Plan. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOT!CE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:23p.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried by a unanimous vote. .~~. 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