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District No.1 Commissioner: Phil Johnson
MINUTES
Week of December 5, 2011
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBliC COMMENT PERIOD: The following are a summAI)' of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
. A citizen gave the bistOlJ' of the Pacific Trail;
. A citizen thanked the Board on behalf of the Marine Resources Committee for the support of the
good environmental stewardship of Jefferson County and stated Commissioner Johnson was
acknowledged at the Northwest Straits Conference for his outstanding work;
. A citizen stated the Quilcene Village store was officially opened on Saturday; Sunday the Food
Bank: volunteers celebrated the importance of volunteering in our community; the Cbimacum
Grange is having a dinner this week;
. A citizen thanked the Board on behalf of Quilcene for their partnership and the community is
continuing to look for partners;
. Three businesses have recently shut down in Jefferson County and L TAC dollars need to be used
to attract tourists to the area;
. A citizen asked what policy extends County credit for 8 months? The sign policy is still not in
writing; and
. A sign was in a right of way for the Wild Olympics and should be removed.
APPROV ALAND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan
moved to approve all items on the Consent Agenda as presented. Commissioner Johnson seconded the
motion which carried by a lmRJIimous vote.
1.
RESOLUTION NO. 59-11: HEARING NOTICE: Fourth (4th) Quarter 2011 Budget
Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday,
December 19,2011 at 10:00 am. in the Commissioners Chambers
AGREEMENT: Conduct Phase I Environmental Site Assessments for Dosewallips Floodplain
Acquisition II; In the Amount of $800.00; Jefferson County Public Health, Stratum Group
AGREEMENT, Amendment No.2: For School Corps Nurse Program; An Additional Amount
of$2,063.00 Tota1ing of$34,527.00 plus Mileage; Jefferson County Public Health; Olympic
Educational Service District 114
AGREEMENT, Amendment No. 34: Consolidated Contract; An Additional Amount of
$17,436.00 Tota1ing $2,866,962.00; Jefferson County Public Health; Washington State
Department of Health
AGREEMENT No. G1200178: Site Hazard Assessment; In the Amount of $26,21 1.00;
Jefferson County Public Health; Washington State Department of Ecology
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Commissioners Meeting Minutes: Week of December 5, 2011
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6. AGREEMENT: Interagency, Acceptance of Statewide CASA Funds for the 2012 Fiscal Year;
In the Amount of $25,3 00.00; Jefferson County Juvenile Services; Administrative Office of the
Courts
7. AGREEMENT No. 11-64100-004, Amendment No.1: CDBG Program Public Services Grant;
In the Amount of$71,474.00 for a Total of$142,948.00; Jefferson County Auditor; Olympic
Community Action Program (OlyCap) (Subrecipient for CDBG Public Service); Washington
State Department of Commerce
8. CANCELLATION NOTICE: County Commissioner Regular Meeting; Scheduled for Tuesday, .
December 27, 2011
9. Payment of Jefferson County VoucherslWarrants: Dated November 30,2011 Totaling
$80,665.04
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chainnan Austin attended an Emergency Management Team meeting, will be attending the Jefferson
County Chamber of Commerce meeting, Washington State Board of Health meeting and an ERN
meeting this week:.
Commissioner Sullivan attended an Olympic Area Agency on Aging (03A) meeting, a Peninsula
Developmerit meeting, RC&D meeting and a PTRPO meeting.
Commissioner Johnson attended AI Scalf's I"ti.ement party, the Northwest Straits Commission
Conference and will be attending legislative meetings in Olympia this week:.
Retlistricting olthe County Commissioner Boundtuies: CountY Adminis1mtor Morley
presen~ the 3 different boundary alternatives. Chairman Austin stated that the verbal testimony that
was received during the hearing had a preference for alternative number 2. Commissioner Sullivan
stated alternative number I is a narrower gap of citizen numbers but testimony was received in favor of
alternative 2. Chainnan Austin stated it is difficult to predict which district will grow at a quicker rate.
Commissioner Johnson moved to adopt alternative number 2 by approving RESOLUTION NO. 60-11
establishing County Commissioner's Districts. Commissioner Sullivan seconded the motion which
carried by a lmanimous vote. .
. HEARING: Jefferson County 2012 Budget: County Adminis1rator Morley gave a
presentation on the recommended Jefferson County 2012 Budget. He stated the Board has the option to
give direction to staff for changes and bring back a revised budget at a future date.
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Chainnan Austin opened the hearing for public testimony.
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Commissioners Meeting Minutes: Week of December 5, 2011
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Joe D'Amico: He thanked the Board for the presentation that was given prior to public testimony. It is
very helpful to proceed that way. 20% of the budget is state and federal funding and that is something to
watch carefully as the state is planning on cutting $2.2 billion out of their budget 8% of revenue is
received from service contacts and the County could try to renegotiate those contracts and rebid them in
order to save money. Is $70,000.00 budgeted for building repairs for all the county buildings or just the
courthouse?
In answer to Mr. D'Amico, County Administrator Morley stated the $70,000.00 is budgeted for all
County buildings.
Tom Thiersch: The presentation that was given stated the budget was balanced. It is balanced from a
gap perspective but from a citizens perspective a balanced budget means that revenues and expenditures
are equal. Drawing out of the savings account and counting it as revenue is 'not a balanced budget If
there was not any money in the savings account to draw from then you would be going into the red. The
County can not continue to be doing this forever as the funds will depreciate over the next couple of
years. It does not feel right to call this a balanced budget and is not sustainable. Reducing services and
cutting programs is not being more efficient To be more efficient, the County would have to do more
with less which it is not, the County is doing less with less. 2012 staffing is lower than budgeted in 2002
which is about a 4% reduction. Most of those reductions carne from Department of Community
Development (OCD) which is Ii self funded department If the reduction from DCD is taking out of the
equation than the level of staff that has been cut would be much lower. The County has failed to
improve staff productivity compared to the private industry. The County population has grown but staff
has not kept up with the pace of productivity.
Donna Eldridtre. Jefferson County Auditor: Elected Officials and managers pay were cut at 6% and at
that time another change happened when the buildings hours were changed from 8:00 am. through 5:00
p.rn. to 8:30 am. through 4:30 p.m. becanse staffwas lost She lost a whole full time employee (FfE) in
her office. Her office does do more with less because the Board has given them a half an hour before
and after the building is Oplmed and closed to be more productive. She was very offended by Mr.
Thiersch's comment and believes her staff are excellent employees and work very hard.
Ruth Gordon. County Clerk: With every legislative session the mandates oflocal duties usually increase
without the revenue to support it The ever increasing workload is not only becanse of the population
rising but also by the state govermnent mandating more duties and less staff year after year. This can be
related to David Goldsmith's train wreck presentation. This is not a business and we cannot stop doing
the work even if the money is not there and we have done an excellent job.
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Commissioners Meeting Minutes: Week of December 5, 2011
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Jov Baisch: For the most part Anne Sears has done a great job keeping County Administrator Morley on
track and it is not easy to prepare a budget However, it would be to the County iUld citizens best interest
to find a way to be pro-active in supporting economic development This county will not survive unless
it has a healthy economy. The departments cannot feed themselves, citizens must feed them.
Departments are trying to help the citizens without the resources. County agencies should be pro-active
with citizens and the departments that should start this process are DCD, the Health Department, and
Public Works. Right now she cannot get into some of the local areas because Public Works does not
have the budget to do projects that they need to do. We do not have the capacity to do projects related to
tourism because the Health Department has stumbling blocks. These are self imposed and not a budget
issue but a growth issue.
Mike Belenski: He would like to second what Mr. Thiersch has already said. lfthe state is putting
burdens on the County that are not paid for then staff need to go talk to their legislators. As far as
productivity, he has walked in to offices and seen staff reading newspapers which could possible be their
break time. The County gives away thousands of dollars of computer equipment every year and receives
nothing in return. There are 49 iteJns missing from the Sheriff's office which has not been discussed by
the Board. That is not efficient There is a lot of waste that goes on in the County and is beyond his 3
minute opportunity to speak. Fischbach was terminated with 6 month of pay, Saddler was terminAtp.(}
with 6 months of pay as well. There is a lot of waste and if the County would do a better job selecting
the right people for the right positions, it would rectify a lot of the problems. How much did the front
door to this building cost? $130,000.00? Or was it $30,000.00? That is a lot of money to be spending
on a sliding double door.
Chairman Austin closed the hearing for public testimony.
County Administrator stated that formal action will not be taken today but if there are any changes to a
particular budget line he welcomes those suggestions. Chairman Austin stated more is done with less as
there is less staff to serve lOOh more people. Businesses can cut unproductive profitable services but the
County cannot The Board and County Administrator Morley discussed all of the different types of
services that are provided to the public under professional services. Commissioner Johnson thanked all
of the elected officials and staffwho worked on preparation of this budget The Board concurred that
the County Administrator shall draft a resolution adopting the Jefferson County budget to present at the
next Board meeting.
The meeting was recessed at 11 :09 a.m. and reconvened at 1 :34 p.m with all three
Commissioners preseirt.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Clean Water District Advisory Board
North Pacific Coast Resource Committee
Calendar Coordination
Miscellaneous IteJns
Future Agenda lteJns
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Commissioners Meetinl!; Minutes: Week of December 5, 2011
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Letter of Support: Commissioner Sullivan moved to approve Commissioner Johnson to
write a letter to Senator Maria Cantwell supporting the creation of a rapid response plan to prevent the
spread of Infectious Salmon Anem;A (ISA) Virus in the Pacific Northwest. Chairman Austin seconded
the motion which carried by a nnan;mous vote.
NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:04 p.m.
until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded
the motion which carried by a ,mAn;mous vote.
MEETING ADJOURNED
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
John Austin, Chair
ArnST:
Phil Johnson. Member
Raina Randall
Deputy Clerk of the Board
David SulIivan. Member
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District No. 1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley '~It
Clerk of the Board: Elizabeth Hill ~ JR.4ft
MINUTES ~jr
Week of December 12, 2011
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBliC COMMENT PERIOD: The following are a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
· A citizen requested the support of the Board for a constitutional amendment to end corporate
personhood;
. A citizen stated the Quilcene gas station is running smoothly and there will be a bam dance with
the group Home Made Music performing on January 21st;
. A citizen stated that the word "balanced" should not be used when adopting the County's budget
this year; the draft interlocal agreement with JeOCom is alarming because JeOCom has a record
of mi!lllllmaging their money;
. A citizen stated if JeOCom will be going from govemment to corporate he would like to be
included in the bidding process;
. A citizen asked for the policy of out of state travel for employees and the policy of employees
who take personal side trips when traveling for County business; and
. A citizen stated Kitsap County has chosen to include SSB5451 in their Shoreline Management
Program and requested to be able to be present at a previously requested meeting with County
staff and Department of Ecology staff regarding the Jefferson County Shoreline Management
Program.
APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson.
moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the
motion which carried by a unanimous vote..
1.
CALL FOR BIDS: 2012-2013 Supply of Aggregate for Bituminous Surface Treatment; Bids
will be Accepted Until 9:30 am. on Monday, January 9, 2012 and Opened and Read Publicly at
10:00 am. in the Commissioner's Chambers, Jefferson County Courthouse
CALL FOR BIDS: 2012 Supply of Liquid Asphalt Products for Bituminous Surface Treatment;
Bids will be Accepted Until 9:30 am. on Monday, January 9, 2012 and Opened and Read
Publicly at 10:00 am. or Shortly Thereafter in the Commissioner's Chambers, Jefferson County
Courthouse
AGREEMENTS (3), Supplemental No.3: Upper Hoh Road Culvert Replacements; Time
Extension Only; 1) M.P. 4.0 Federal Aid No. ER-0701(051); 2) MP. 7.7-8.0 Federal Aid No.
ER-0801(025); 3) M.P. 9.7 Federal Aid No. ER-0902(340); Jefferson County Public Works;
Tetra Tech, Inc.
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Commissioners Meeting Minutes: Week of December 12,2011
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4. LAND USE LICENSE NO. SO-OLll14: Alder Creek Tributmy Culvert Replacement, Upper
Hoh Road M.P. 2.15 X01736; In the Amount of $2,500.00; Federal Aid Project No. ER-
0801(025); Jefferson County Public Works; Washington State Department of Natural Resomces
5. Advisory Board Resignation: Jefferson County Parks and Recreation Advisory Board;
Nathanael O'Hara, District #1 Representative
6. Advisory Board Appointments (2): Jefferson County Parks and Recreation Advisory Board, 1)
District #2 Representative; Term Expires December 12,2013; Lily Martin; and 2) District #3
Representative; Term Expires December 12, 2013; Mary Schmidt
7. Payment of Jefferson County VoucherslWarrants: Dated December 4,2011 Totaling
$8,986.54
8. Payment of Jefferson County payron Warrants: Dated December 5, 2011 Totaling
$848,466.63 and AlP Warrants Done by Payroll Dated December 5, 2011 Totaling $664,313.05
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin attended the Higher Education Committee meeting last week.
Commissioner Sullivan attended an Olympic Community Action Program Board of Director's meeting
last week.
Commissioner Johnson attended a Legislative Steering Committee meeting last week.
Ailoption of the 2012 Jefferson County Budget: County Administrator Morley explained
that in the resolution adopting the 2012 Jefferson County Budget includes the budgets for
. departmental/fund levels and recognizes the budget as posted by the Auditor last week. Any revisions
that effect the number of employrilent positions, salaries or salary ranges, hours or other conditions of
employment must be approved by the Board. A few minor corrections were made because of additional
state grants received on behalf of JeffCom. An error in Fund 131, Chemical Dependance Mental Health
Fund, had an increase of expenditmes of$23,OOO and a reduction of$14,000 for other county
departments. Commissioner Sullivan asked if a new ordinance had to be done because of the percentage
change in the Chemical Dependance Fund? County Administrator Morley answered he did not believe
so but would confirm that is correct Commissioner Sullivan moved to approve ;RESOLUTION 61-
11 adopting the Jefferson County Budget for the General Fund and other funds, the 2012 Road
Construction Program and the 2012 Capital Improvement Program. Commissioner Johnson seconded
the motion which carried by a ,man;mous vote.
Authorking Diversion of Road Lt!I1y to Trafjic Law Enforcementfor the 2012 General
Fund Budget: County Administrator Morley stated this resolution coincides with the levy amounts that
were set at a previous Board meeting. This fonnali7'e5 the diversion of the road levy to traffic law
enforcement in the amount of $720,000.00 for 2012. Commissioner Sullivan moved to approve
RESOLUTION 62-11 Authorizing Diversion of Road Levy to Traffic Law Enforcement for the 2012
General Fund Budget. Commissioner Johnson seconded the motion which carried by a nnAn;mous vote.
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Commissioners Meeting Minutes: Week of December 12,201 I
Updating the Working Capital Reserves: Coooty Administrator Morley explained the
different working capital reserves for the JeflCom Capital Food (Fund I 19), JeflCom Enhancement
(Food 121) which closed out in 2011 and debt service has been moved to Fund II 9, Jefferson COooty
Grant Management Food (Fund 123), Water Quality (Food 128), Animal Services (Fund 129), Chemical
DepandencylMental Health (Food 13 I) and Special Projects Fund (Fund 177). The other working
capital reserve amooots for other funds previously adopted are unchanged. All of the reserves were
reviewed by Anne Sears, Budget Consultant and the Auditor's Office. Commissioner Johnson moved to
approve RESOLUTION 63-11 updating the working capital reserve requirements for each COooty
funds. Commissioner Sullivan seconded the motion which carried by a IInRnimous vote.
The meeting was recessed at 10:08 a.m. and reconvened at 1:30 p.m with all three
Commissioners present
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Interview and Possible Appointment of Clean Water District Candidates
Draft JefIcom Interlocal Agreements
Calendar Coordination
Legislative Update
Miscellaneous Items
Future Agenda Items
Appointment of Clean Water District Board Members: Commissioner Johnson moved
to appoint Richard Wojt, representing District No. I and Term Expiring December 12, 2013; Amy
Leitman, representing District No. 2 and term Expiring December 13,2014; and Richard Null
representing District No.3 and term expiring December 12,2015 to the Clean Water District Advisory
Board. Commissioner Sullivan seconded the motion which carried by a ImRnimous vote.
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Commissioners Meeting Minutes: Week of December 12, 2011
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NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:33 p.m.
until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded
the motion which carried by a nnanimous vote.
MEETING ADJOURNED
SEAL:
ATTEST:
Raina Randall
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
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