The URL can be used to link to this page

Home My WebLink About040912_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley,County AdminiMtrator . FROM: Leslie Locke, Deputy Clerk of the Board DATE: April 9, 2012 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: First Quarter 2012 Budget AppropriationsJExtensions; Varions County Departments; Hearing scheduled for Monday, April 23, 2012 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2012 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on April 11 and 18, 2012. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for April 23, 2012 @ 10:00 a.m. in the Commissioners Chambers. . ~~~ Date -~ / JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED 20121" QUARTER } SUPPLEM~AL BUDGET } APPROPRlATlONSIEXTENSIONS FOR} RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2012 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grents from the State and Federel govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget yesr; and, WHEREAS, It appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2012. The following Identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND BALANCE FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-OO0-C00 COUNTY COMMISSIONERS 001-261-C00 OPERATING TRANSFERS Total General Fund REVENUE EXPENSE $14,961 $335.000 $349,961 $0 $14,961 $335.000 $349,961 SPECIAL REVENUE/CAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 1 08-COO-C1 0 WSU JEFFERSON COUNTY EXTENSION $5,500 $5,500 11e-coO-C10 JEFFCOM CAPITAL FUND $117,496 $117,496 122-00O-C10 JEFFCOM OPERATING FUND $51,805 $51,804 125-c00-010 HOTEUMOTEL $2,608 $2,608 142-000-010 PUBLIC DEFENSE $2,971 $2,971 504-000-010 INDUSTRIAL INSURANCE RESERVE $4,728 $4,728 505-000-010 EMPLOYEE BENEFIT RESERVE $26.121 jQ $26.121 Total Other Funds $153,924 $57,305 $211,228 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a pUblic hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 23n1 day of April, 2012, at the hour of 10:00 a.m., and that notice of said hearing be published In the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 9th day of April. 2012. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chainnan Phil Johnson, Member ATTEST: Raina Randall, Deputy Clerk of the Board David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonJExlenslon and Amendment Commissioners 001-460-000 DepartmenllFund Nama Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $14,961 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additlonal expenditure? B~~ D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below In the amount of: I $0 Date: March 26, 2012 BARS Revenue # Description BUDGET CURRENT REVISION '(c. TOTAL REVENUE $0 $0 AMENDED $0 $0 $0 $0 $0 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $230 $14961 $15,191 $0 o $0 $0 $230 $14,961 $15,191 BARS Expendl1ure i# 51160.49.0050 Description Historic Document Preservation Reason for Ap ro rlatlonlExlension Since 2007 Jefferson County hes authorized funding to the Jefferson County Historical SocIety (JCHS) for the preservation of hIstoric documents. In 2011 and 2012 no funding was budgeted or allocated to JCHS. While JCHS has requested $10,200 per year for 2011 and 2012, revenues are below thet amount for 2011 and are projected to be below than that amount In 2012. This supplemental budget appropriation will allow for the allocation of funding to JCHS in an amount equal to the available revenue in 2011 and within projected revenue for 2012 as follows: $7,961 for2011; and $7,000 for 2012. R TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlenslon and Amendment Operating Transfers 001-261-000 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budgat it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reascn's outlined below, I request an emergency appropriation and budgat extension in the amount of: I $335,000 I D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this eddltional expenditure? B~: D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I Date: March 26, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $25 891 $335 000 $360 891 $0 $0 $0 $0 $25,891 $335,000 $380,891 BARS Expenditure 1# Description 59700.00.0350 0 ratin Transfer to Ca itallm rovement Reasen for A ro riationlExlension Appropriete one-time revenues received in 2011 to Cepitallmrprovement Fund. $235,000 will be allocated for debt service payments in 2013 and $100,000 earmarked for cepital repair and maintenance projects. Res TO: BOARD OF COUNlY COMMISSIONERS RI:: Request for Emergency Budget AppropriationlExlension and Amendment WSU Jefferson County Extension 108 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this dapartment for this year. After a careful examination of all the expenditures within thll department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $6.600 I Date: March 19, 2012 o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Dyes DNo [!] Please be advised that a revenue source (I.e. grant, new fea) has been received by this department which was not included In the annual budgat et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $6,600 BARS Revenue # 33314190305 MRC Grant Description BUDGET CURRENT REVISION AMENDED $27 500 $5,500 $33,000 $0 $0 $0 $27,500 $5,500 $33,000 BUDGET CURRENT REVISION AMENDED $16,190 $4,650 $20,840 $650 $150 $800 $0 $500 $500 1 680 $200 $1 880 $0 $18,520 $5,500 $24,020 BARS expenditure ## 108000010.53100.41.0031 108000010.63190.43.0010 10B000010.53190.31.oo10 10a000010.53190.41.0031 DescrlptJon Pro eel Contract Consultant Travel Supplies Co . f rintln Reason for AoorooriationlExlension MRC Grant amount actually awarded was larger than anticipated when 2012 budget was submitted TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Exlension and Amendment JeffCom Capital 119 DepartmentlFund Name Fund Number Commissioners: (mark 'a1lthet apply with an "Xi [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is Insufficient to pay necessary expanses of this department for this year. After a careful examInation of all the expenditures wtthln tIW department budget with respect to present and futuJ'$ needs, I find that my budget Is short. TherefoJ'$. for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $117,496 I [!] For funds other than CUnJ'$nt Expanse (GeneJ'$! Fund)- - Is theJ'$ enough Fund Balance (unencumbered cash) to cover this additional expendituJ'$? [!]Ves DNo D Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below in the amount of: 1 $0 Dete: March 16, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 --; 0--;, '""/'//'"",-",-,, ii, '. '_,,"',' " ,'/\",' " 'TOTALREVEfiUE $0 $0 $0 BUDGET BARS Expehdlture # Description CURRENT REVISION AMENDED 119000010.59428.64.??oo Machinerv & Eouioment $17000 $117,496 $134 496 , $0 $0 TOT,6,L EXf'ENbITIlJREI $17,0001 $117.4961 $134.4961 Reason for ro rlation/Exlenslon NWS RMS expenditures (milestone billings and field reporting) and A1catelll!cent retaIner fees were approved and budgeted for In 2011. but not billed Uhti12012. TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExtension and Amendment JeffCom 122 DepartmentlFund Name Fund Number Commissioners: (mark alllhat apply wllh an "Xi W Please be advised that after a thorough examination of my current budget tt appaars that the amount allocated Is Insufflclent to pay necessary expenses of this department for this year. After a careful examination of aU the . expenditures within the deparbnent budget wllh respect tQ present and future needs, I find that my budget is 'short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $51,804' I Date: March 16, 2012 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expandtture? Bves No 00 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not inCluded in the annual budget at the time .tt was prepared. Therefore, I request an emergency appropriation imd budget extension to include this new revenue In the budget this year as outlined below.ln the amount of: I $51,805 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 122ooo010.~1.81.oo10 state E-911 Grant - Wireless $176 699 $51 605 $230,704 $0 $0 $0 ~~07i..T--c- i.C>/.'" . .... ..'cc . iT<:lTALREVENUE $176,699 $51,805 $230,704 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 122000010.52810.10.0130 Communications Officer Salarv $0 $34 816 $34 816 122000010.5281020.0000 Communications Officer Benefits $265 080 $16 988 $282068 $0 . '.. r<:lTALEXPENDIl'QREI $265,0801 $51,8041 $316,8841 Reason for A ro rlationlExtenslon Washington state will be funding the full amount of our contract grant which includes the Communications Officer posltiorr held open in the original budget TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExtension end Amendment HoteUMotel 125-000-010 DepertmentlFund Name Fund Number Commissioners: (mark all that apply with en "Xi [KI Please be advised that after a thorough examination of my current budget it eppears that the amount allocatad is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present end Mure nseds, I find that my bUdget Is short Therefore, for this current year for the reason's outlinad below, I request en emergency appropriation end budget extension In the amount of: I $2,608 I ~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the ennual budget at the time it was prapared. Therefore, I request en emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $0 Date: March 26, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 , .;/., > . <'. ...... ....c'.... c. ..tOTALoREVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51990.41.0052 Promotional Actlvitles $86000 $2608 $88 608 $0 $0 $0 $0 ..... c'. '. cc". 'c. ,. TOTAL EXPENDITURE $86,000 $2,608 $88,608 Reason for A ro rlationlExtenslon Appropriation of funds for the TCC to offset 2011 costs paid in 2012 because of the Installation of a security camera system at the Olympic Peninsula Gateway Visitor Center In 2011. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtenslon and Amendment Public Defense 142-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi [Xl Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examInatIon of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount ot. I $2,971 I 11:1 For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cesh) to cover this additional expencfrture? ~~~ D Please be advised that a revenue source (I.e. grant, new fee) has been receIved by this department which was not included in tha annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $0 Data: March 26, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 ,,' C- .' .,'i2 ......... "", ;:;U;Un:TOTAL.REVENUE $0 $0 $0 BUDGET BARS expendIture # Description CURRENT REVISION AMENDED 51281.41.0000 Professional Services $35 000 $2 971 $37,971 $0 $0 $0 $0 . ; ,;"i;"; < .;;..... . . . . TOTALEXI'ENDITURE $35,000 $2,971 $37,971 Reason for AppropriatlonlExtension Appropriation of funds for investigative services rendered in December 2011 per the public defense agreement between Jefferson Associated Council and Jefferson County. 3/a.hh Elected OfficiallDe nt TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtenslon and Amendment Industrial Insurance ReselVe 604-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,728 I Date: March 28,2012 ~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumberad cash) to cover this additional expenditure? ~~~ o Please be advised that a revenue source (I.e. grant, new fee) has been receIved by this department which .was not included In the annual budget at the time it was preparad. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlinad below in the amount of: I $0 BUDGET BARS Revenue t# Description CURRENT REVISION AMENDED $0 $0 $0 $0 2<;;.... . '.. ...... 'TOTALRE\lE;NUE $0 $0 $0 BUDGET BARS Expenditure /I Description CURRENT REVISION AMENDED 51761.41.0000 L&I Administration Costs $14 000 $4 728 $18728 $0 $0 $0 .;~..;c $0 .' .ii> >TClTALI~XPENDITURE $14,000 $4,728 $18,728 Reason for ro riatlonlExtenslon Appropriation of funds for Labor and Industry claims management service. Respectfully TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExlension and Amendment Employee Benefit Reserve 506-000-010 DepartmenllFund Name Fund Number Commissioners: (mark all thet apply with an "X") rn Please be advised that after a thorough examination of my current budget tt appears thet the amount allocated is insufficient to pay necessmy expenses of this department for this year. After a careful examination of all the expendItures within the department budget with respeclto present and future needs, I find thet my budget Is short. Therefore, for this current year for the reason's oullined below, I request an emergency appropriation and budget extension in the amount of: I $26,121 I IAI For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ D Please be advised thet a revenue source (I,e. grant, new fee) has been received by this department which was not Included In the annual budget et the time it was prepared. Therefors, I request an emergency appropriation and budget extension to include this new revenue in the budget this yesr as oulllned below in the amount of: I $0 Dete: March 26, 2012 BUDGET BARS Revenue (# Description CURRENT REVISION AMENDED $0 $0 $0 $0 '" " " " . . '" ,"">:;,' 'TOTALRt;VEIII,Ul: $0 $0 $0 BUDGET BARS Expenditure f# , Description CURRENT REVISION AME;NDED 51721.41.0010 Other Post-RetIrement Costs $125 000 $26 121 $151 121 $0 $0 $0 $0 , ' ",< '" "TOTAL EXPENDITURE $125,000 $26,121 $151,121 Reason for ADDroDrlatlon/Exlenslon Appropriation of funds for payment of excass compensation benefit resUlting from the retirement of the Director of Community Development In November 2011. 3/~