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HomeMy WebLinkAbout040912_ca05 ~ON--- Consent Agenda !~~~~ JEFFERSC?N COUNTY PUBLIC HEALTH ~.~~~' 615 Shendan Street . Port Townsend. Washington. 98368 -- www.Jeffel'8oncountypubDcheaIth.org March 2, 2012 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST FROM: Board of County Commissioners Philip Morley, County Administrator Jean Baldwin, Director -Apr-;/ q, ;;W/~ TO: DATE: SUBJECT: Agenda Item - Contract Agreement with Jefferson Healthcarei March 1, 2012 -~w..;':'1 ~;~/'1;~:$3,OOO STATEMENT OF ISS\lE: Jefferson County Public Health requests Board approval of the Contract Agreement with Jefferson ___ Healthcare to provide Behavioral Health Specialist consultation services; March 1, 2012 -(ehnA-"-"'I ~8,.>>-'-;; $3,000 ,ANAL YSIS/STRATEG:tC_G.o~LS/PRO'S anc! CON'S: Contractor will provide consultation for Arst Steps client's case conferences with the JCPH Family Health/Arst Steps team. As a Behavioral Health Spedallst, the contractor will provide counseling Interventions and education to Arst Steps clients based on Identlt1ed needs and In keeping with the Identified core services. The Contractor will utilize the client's Identified priorities, Information from the' screening tool, professional observation, and assessment to participate with other members of the JCPH Family Health/Arst Steps Team In developing a comprehensive Plan for Care for the maternity cycle. FISCAL IMPACT /COST ~ENEFIT ANALYSIS: This contract Is funded by Maternity Support billing and is a contract that Is required by the State. Mental Health consultation Is a mandated service as part of the Maternal Health program. RECOMMENDATION: JCPH management request approxal of the Contract Agreement with Jefferson Healthcarei March 1, 2012 -feb""4Y~~'iS,d-l>l')j $3,000 ~3'/L Date COMMUNI1Y HEALTH DEVELOPMENTAL DISABILmES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH aWAY! WORlllIIG FOil J! SMEll Mil HWTHIER COMMUNITY ENVIRONMENTAL HEALTH WATER QUALI1Y MAIN: (360) 385-9444 FAX: (360) 379-4487 ....~ CONTRACT AGREEMENT Between Jefferson Healthcare and Jefferson County Public Health Section 1: PURPOSE: THIS AGREEMENT for Professional Services is entered into between Jefferson County herein referred to as the "County" and Jefferson Healthcare (JHC), herein referred to as the "Contractor" to provide Behavioral Health Specialist services at Jefferson County Public Health (JCPH). Section 2: TERMS: This Agreement shall commence on March 1,2012 and continue through February 28, 2017 unless terminated as provided herein. Section 3: SCOPE OF AGREEMENT: Contractor will provide consultation for First Steps clients' case conferences with the JCPH Family HealthlFirst Steps Team. Section 4: COMPENSATION: The total amount payable under this Contract by County to Contractor shall not exceed $3,000.00 annnally in completion of this project without express written amendment signed by both parties to this Agreement Contractor shall be paid at the rate of $50.00 per hour to provide 2 - 4 hours of service per month. A. Contractor shall be paid for services as outlined in Exhibit A, Statement of Work. B. Contractor shall submit invoices to JCPH, 615 Sheridan St., Port Townsend, WA 98368, Attn: Finance Department, once a quarter for payment of work actually completed to date. C. The Contractor may submit invoices. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount approved. D. The County will make final payment of any balance due the Contractor promptly upon determining that i) the Contractor has completed its obligations under this Agreement and Ii) the County can and does accept the work performed by the Contractor. E. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. Jefferson Healthcare , . , Section 5: INDEMNIFICATION: The Contractor shall indemnify, defend and hold hannless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the. Contractor. Section 6: INSURANCE: The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise required: A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. Contractor shall provide proof of insurance to the County clo Contracts Manager at Jefferson County Public Health, 615 Sheridan St. Port Townsend,W A 98368 prior to commencing employment. B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. C. All employees or subcontractors of the Contractor undertaking the performance of Social Worker services under this agreement are required to be professionally licensed or certified by the State of Washington. D. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. Section 7: CONFIDENTIALITY: Contractor, its employees, subcontractors and their employees will maintain the confidentiality of all information provided by JCPH or acquired in performance of this Agreement as required by HIP AA and other privacy laws. lIDs Co~tract, once executed by the parties, is and remains a Public Record subject to the provision of Ch. 42.56 RCW, the Public Records Act. Section 8: INDEPENDENCE The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or ottrerwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Section 9: ASSIGNMENTS AND SUBCQNTRACTING The Contractor shall not sublet or assign any of the services covered by this agreement without the express written consent of the County. Jefferson Healtbcare . 2 ,. . Section 10: REPORTING The Contractor will provide a monthly report to the County. The monthly report shall contain a brief summary of the work performed, relationship to the tasks identified in Exhibit A and the total hours worked. The monthly report shall be submitted to Jefferson County Public Health in care of the Jean Baldwin. Director, 615 Sheridan, Port Townsend, and W A 98368 for payment by the last working day of the month. Section 11: TERMINATION The County reserves the right to terminate this contract in whole or in part, with 30 days notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. A. This agreement may also be terminated as provided below: 1. With 30 days notice by the Board of County Commissioners for any reason, or 2. With 30 days notice by the Board of County Commissioners for non- performance of the specific joq duties in Exhibit A 3. With 30 days notice by the Contractor by voluntary resignation. Section 12: MODIFICATION This professional services agreement may be modified at any time by written agreement of either party and may be modified if tax revenue decreases Section 13: DISPUTE RESOLUTION Any dispute or disagreement concerning the terms and obligations of this Contract shall initially be brought to the attention of the Public Health Director via a written document. The Public Health Director shall make her determination with reasonable promptness, i.e., a decision within ten business days shall be deemed to have been made with reasonable promptness. If the aggrieved party is not happy with that decision, then the Jefferson County Administrator (or as may hereafter be amended), will decide the appeal of the Director's decision. Section 14: INTEGRATED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral between the parties. This agreement may be amended only by written instrument signed by both County and Contractor. Jefferson Healthcare 3 ". Approved this day of ,2012. BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHlNGTON John A~ Chairperson [\t\\\L~ i . Cont~-uewr Erin Lundgren, Clerk of the Board .. '3 J) 5})2- Approved as to form only 0 Chief Civil DP A, David Alvarez Jefferson Healthcare 4 . . ; Exhibit A Statement of Work Jefferson Healthcare Qualifieations: The Behavioral Health Specialist must have a current license in the state of Washington as a Social Worker, Mental Health Counselor, Marriage and Family Therapist, or Psychologist or registered as a counselor in the state ofW A with a Master's degree in Psychology, Social Work, Marriage and Family therapy, Counseling or Educational Psychology from an accredited school with an internship or practicum experience in direct counseling services and one year (40-hour week, not internships or practicum) supervised experience with direct counseling services to clients. A Master's prepared person who does not have one year of supervised work experience requires clinical supervision until they have completed the one year experience requirement or a registered counselor in the state of W A with a Bachelor's Degree in Psychology, Social Work, or Educatiomil Psychology from an accredited school plus two years of supervised experience in direct counseling services to clients. Ongoing clinical supervision is required for Bachelors prepared staff while in their position. Description: , The Contractor's role on the First Steps Team is to provide brief, counseling interventions, education and case management for First Steps clients based on identified needs and in keeping with the identified core services. The Contractor serves as a consultant to the Maternity Support Services (MSS) team in developing the comprehensive Plan for Care. The Social Worker role is vital to the First Steps goal of increasing client Self-sufficiency and control over their lives. Overview: The MSS Social Worker will utilize the client's identified priorities, information from the screen tool, professional observation, and assessment to participate with the other members of the MSS team in developing a comprehensive Plan for Care for the maternity cycle. The Contractor will provide: 1. Expertise on psychosocial issues, mental health including diagnostics, strategies for facilitating client change, community reso,urces and improving self-care techniques to promote emotional well being. 2. An intervention plan developed with the client and other team members based on the client's identified needs, screening tool, additional evaluation, and assessment of identified risk areas. 3. Brief treatment [IIldlor transition services to ongoing treatment based on the plan for care. 4. Consultation to the MSS/First Steps Team regarding; the psychosocial needs of pregnant women and their families and provision of social services and referral support into the Jefferson Healthcare system. Jefferson Healthcare 5 , 5. Contractor will review the MSSScreening Tool with client or staff and provide additional assessment for identified risk factors in a culturally sensitive manner. The assessment may include, but is not limited to: a. Current family functioning b. Individual History: cultural background, health status, substance use/abuse, violence, legal involvement c. Review of support systems: formal/informal d. Basic physical needs (such as food, housing, clothing) e. Educationlvocation needs . f. Psychosocial stressors g. Screening for mental health concerns h. Family history or genogram 6. Intervention, to include brief counseling and crisis intervention to clients on areas identified in screening/assessment. Counseling issues may include: crisis intervention, pregnancy and birth options, family planning methods, grief issUes, stress, parenting, coping skills, problem solving, abuse/neglect, drug alcohol issues, family violence and mood disorders. 7. Educate clientS toward informed choices regarding personal, child and family health/mental health treatment. 8. Assist in empowering clients to advocate for themselves 9. Contractor will maintain records that contain comprehensive behavioral health assessment information, clear, concise plans for care; treatment/follow up care and progress toward outcomes. Application of legal mandates for reporting abuse/neglect must be documented, 10. Participate in team meetings to provide behavioral health consultation and service planning, aSsist with problem solving, team communication and interdisciplinary decision-making and monitor activity of CHW related to psychosocial issues and document. 11. Provide admjnistrators and policy makers with data regarding behavioral health needs of the MSS client population; develop positive relationships with other provider organizations serving the population and provide leadership in assuring that all providers work collaboratively in addressing the needs of the MSS client population. The Contractor must posses: . Effective oral and written communication skills . Ability to form and sustain effective relationships with clients, team members and community providers . Understanding of community systems Jefferson Healthcare 6 ...'. , , . Demonstrates respect and appreciation for diversity (culturally relevant, anti-bias, and multicultural) . Understanding of federal, state and county regulations as they pertain to social services and specific professional licensure . Ability to manage time, resources and client caseload . Knowledge of human growth and development, throughout the life span . Knowledge of brief counseling techniques and crisis intervention . Knowledge of behavioral change theories and practice . Knowledge of pregnancy and post pregnancy issues . Ability to provide effective consultation . Knowledge of poverty, family disorganization and health issues Background checks are required for aU employees; to be redone for every employee every 3 years. Jefferson Healthcare 7