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Home My WebLink About040912_ca08 Department of Public Works X Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request From: Board of Commissioners Philip Morley, County Administrator Frank Gifford, Public Works Director .q-):1 April 9, 2012 To: Agenda Date: Subject: Paradigm System Implementation Agreement -Change Order #1 Statement of Issue: The Public Works/Solid Waste Department is required to become compliant with the Payment Card Industry (PCI) regulations. Upgrading the Paradigm software is the first step of the process of becoming PCI compliant. This Change Order allows the software company to install and maintain the software upgrade. AnalysislStrategic Goals: This Change Order addresses the requirement to become PCI compliant. There are no alternatives. Fiscal Impact: $2,140.37 over the remaining life of the contract. Recommendation: Please sign the three original Change Orders and return them to Public Works for further processing. Department Contact: Dennis Bates at (360) 385-0404 ator v3!2-- Date c ~ Sheet 1 of 6 JEFFERSON COUNTY DEPARTMENT OF PUBIJC WORKS Cbange Dale: CHANGE ORDER 1 Order No. Colltratl TIlle Paradigm Software L.L.C. for Scale Software System Installation and Maintenance OOCbange Proposed by Agency DCbange proposed by Conlml:lor L.. Paradigm Software L.L.C. 10944 Beaver Dam Road, Suite C Hun! Valley, Maryland 21030-2255 By; ;;I:: ~ -. ~- Date . '"\". ~ --"- ..Ie-'" Y ouore orderCd to perfurm the fullowing described work upon receipt of an approved copy oftbis change order: This Change Order is fur required upgrading and mAintenance of the software to become PC! oompliant per tenns as outlined in the aIlacbed Exhibit A, Exhibit B and as shown on the financial worksheet titled Exhibit C. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACl' CONIRACf NET CHANGE CONTRACf'tUl'AL AMOUNT AMOUNT IHIS ORDER AFIER CHANGE $80,917.79 $80,917.79 $2,140.37 $83,058.16 ORIGINAL CURRENT CONTRACf TIME NEW CONTRACI' CONTRACI'TIME CONTRACfTIME CHANGE (A<ldIDeI) TIME 10- YEAR 10- YEAR 0 10- YEAR APPROVAL RECOMMENDEO APPROVALW/-EO 21".o~ /L.* .J/flJ'.... 3/;l-S/-z- Project Mtmager Date ::w~ger . f Date APPROVAL REOOMMENDEO APPROVEO IK] >!:I~ D Chair. JejfeJ'S01l CmmIyCcmmJssioners Date Exhibit A Work Order #3 System Implementation A2:reement JEFFERSON COUNTY and PARADIGM entered into a certain Standard Support Services Agreement dated July 6, 2009 ("Agreement"). JEFFERSON COUNTY and PARADIGM desire to effectuate certain changes and revisions thereof. NOW, THEREFOR. for and in consideration of the foregoing recitals and other good and valuable consideration. the receipt of which is hereby acknowledged, JEFFERSON COUNTY and PARADIGM hereby agree to changes in the Agreement as Follows: 1. Add the following to the Ptm:hase Price and Payment Schedule of the Agreement. UM Deseription Unit Extended Prlee Prlee Due to changes in the PCI Compliance guidelines, Paradigm Soflware will be moving forward with the following to ensure their software is PCI Compliant · Rewrite a separate, standalone payment application that will seamIessly integrate with the Paradigm Station Program. Qty · Sign a contract with a Qualified Security Assessor CQSA) that will guide Paradigm through the PCI Validation Process. . Submit Paradigm's software through the PCI Validation process. This is an optional process; however. Paradigm feels it will give the Couoty a better comfort level knowing Paradigm is "PCI Validated". · Paradigm will pay a yearly renewal fee and associated costs to maintain their "Pc.::J Validated" status. · All Middleware that Paradigm deaIswith are upgrading their software as well to adhere to the stricter PCI Compliance changes, thus Paradigm need to purchase the latest Software Development Kits (SDKs) for each Middleware. Paradigm has also signed support contracts for most of the middleware for enhanced support coverage. · Upcoming PCI changes may require that credit card capture devices encrypt card deta at the device level; thus, Paradigm is recommendiog that the CoWlty upgrade their devices at this time to resolve this expected requirement This includes, Magnetic Stripe Readers, Signature Captore PadIMag Stripe Combo Devices, and Check ReaderlMag Stripe Combo Devices. . Page 1 cf4 , . 2. Add the following pro-rated increase in annual maintenance to the Purchase Price and Payment Schedule of the Agreement. This amount is for the ~ in lInnulII maintenance from the above effective date until the lInnulIl renewal of the County's Standard Support Services Agreement. UM EA FF 1 FF 1 EA 1 HR 1 FF Iml!Ii. Qty 1 1 Iml!Ii. AddltIona1information on PCI Compliance cen be found at h\l{l:/Iwww.ocisecuritvstandards.orll Upgrade to Paradigm Pay Module PCI Compliant USB Magnetic Stripe Reader Configuration Hours to Make necessary Software Changes and Assist in Making Potential ICVerif)' Changes (Only Actual Hours Used Will Be Billed) WA Sales & Use $1.000.00 $1,000.00 $125.00 $125.00 .$175.00 $175.00 $23.40 $23.40 !i1 ,,~, 4lI Description Upgrade to Paradigm Pay Module (March 2012 - April 2012) WASales&Use Unit PrIce $16.67 SO.30 Extended PrIce $16.67 SO.30 ~ 3. Add the following information to the Terms and Conditions section of the Agreement. · 100% Software Due at Time of Contract Acceptance SJ..Yft.37. Except as hereinabove set forth, the Agreement shall remain unmodified and be in full force and effect Page 2 of4 . Exhibit B Work Order #4 Standard SuPPOrt Services kreement JEFFERSON COUNTY and PARADIGM desire to effectuate certain changes and revisions thereof. NOW, THEREFOR, for and in consideration of the foregoing recitals and other good and valuable consideration, the receipt of which is hereby acknowledged, JEFFERSON COUNTY and PARADIGM hereby agree to changes in the Agreement as Follows: 1. Add the following software and appropriate support percentage to schedule A of the Standard Support Services Agreement; Qty OM Description Unit Extended Price Price Annnal Service Cbarae Due to changes in the PC! Compliance guidelines, Paradigm Software will be moving forward with the following to ensure Paradigm software is PCI Compliant. · Rewrite a separate, standalone payment application that will seamlessly integrate with the Paradigm Station Program. · Sign a contract with a Qualified Security Assessor (QSA) that will guide Paradigm through the PCI Validation Process. · Submit Paradigm software through the PCI Validation process. This is an optional process; however, Paradigm feels it will give the COUNTY a better comfort level knowing Paradigm is "PCI Validated". · Paradigm will pay a yearly renewal fee and associated costs to maintain Paradigm's "PCI Validated" status. · All Middleware that Paradigm deals with are upgrading their software as well to adhere to the stricter PCI Compliance changes, thus Paradigm needs to purchase the latest Software Development Kits (SDKs) for each Middleware. Paradigm has also signed support contracts for most of the middleware for enhanced support coverage. · Upcoming PCI changes may require that credit card capture devices encrypt card data at the device level; thus, Paradigm is recommending that the COUNTY upgrade their devices at this time to resolve this expected requirement This includes, Magnetic Stripe Page3of4 . . . Readers, Signature Capture PadIMag Stripe Combo Devices, and Check Reader/Mag Stripe Combo Devices. Additional information on PCI Compliance can be found at http://www.pcisecuritvstandards.orll I FF Upgrade to Paradigm's Pay Module Annual Service ChaNe: $1,000.00 $1,000.00 $100.00 !OJ 00.110 Year 2. Add to the annual charge of the software support schedule 5100.00 for a total annual charge of 54,523.78. 3. Except as hereinabove set forth, the Agreement shall remain unmodified and be in full force and effect Page4of4 u .... ... ,.Q ... ,.Q ~ l:;;l j~l~8 b ~~oo 0 o CO f"-. N OC ~~~ "" ... ~... 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