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Home My WebLink About015 12 CL"~-~1" 1.j1).1d' \H~. WS~ j JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE ) FOR PROPOSED 2012 1st QUARTER ) SUPPLEMENTAL BUDGET ) APPROPRlATlONSJEXTENSIONS FOR ) VARIOUS COUNTY FUNDS ) RESOLUTION NO. 15-12 WHEREAS, various Jefferson County departments have made requests for supplemental bUdget appropriations/extensions for their 2012 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the ,time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grents from the State and Federal government, or proceeds from the sale of bonds, or budgated but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2012. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND BAlANCE FUND # FUND NAME CURRENTEXPENSSGENERALFUND 001-060-000 COUNTY COMMISSIONERS 001-261-000 OPERATING TRANSFERS Total General Fund REVENUE EXPENSE $14,961 $335.000 $349,961 $0 $14,961 $335.000 $349,961 SPECIAL REVENUSCAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 106-000-010 WSU JEFFERSON COUNTY EXTENSION $5,500 $5,500 119-000-010 JEFFCOM CAPITAL FUND $117,496 $117,496 122-000-010 JEFFCOM OPERATING FUND $51,805 $51,804 125-000-010 HOTEUMOTEL $2,608 $2,608 142-000-010 PUBLIC DEFENSE $2,971 $2,971 504-000-010 INDUSTRIAL INSURANCE RESERVE $4,728 $4,728 505-000-010 EMPLOYEE BENEFIT RESERVE $26.121 M $26.121 Total Other Funds $153,924 $57,305 $211,228 NOW; THEREFORE, BE rr RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions ba made for the above noted funds. BE rr FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 23rd day of April, 2012, at the hour of 10:00 a.m., and that notice of said hearing ba published in the official newspaper of Jefferson County, and that at said hearing any Interested taxpayer may appear and be heard for or against the extensions ~~~ emerge~cy. ,,7-.' ,.~ C !.t~'" , AF'fl <_ .: I~ { of April, 2012. ,,,. ~,~ 01'.~ ' ~. t. _. -~--o.'- .. ~.~\\1 ,'., :.::::r _ .,',d_, ',i/,_.. _' .. ~'. "'. ~'.I'(t4!i:(',~ . "'\ <r o\;rr i ., -,.",.,.. .:>> ,. \ L,!A,":;~'_'L ~.. . ;; , :..,)'.~.,.ttit:S : ~ f' . ., '~I' ., '.1' ." ~ ~ \ ;; ,.. -;~, ,~,1' ".. SEP\t..: . ,:.-, 'I.: ;!o'_-:~:\;---<~} fil' -', ' ' '-- I::', I,~ .~ .~~.-/l '\"'v~" \~-_.~-- " - ,~ 't'. "~"-'_ ~'r_ !".'~ ,'" _ '~~"B -,-:<,.s Q ~ "\)?"" A~~:~~ Raina Randall, Deputy Clerk of the Board JEFFERSON COUNTY BOARD C MMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExlenslon and Amendment CommissIoners 001..0&0-000 DepartmenllFund Name Fund Number Commissioners: (mark a1lthal apply with an "X") 00 Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $14.961 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ D Please be advised thal a revenue source (I.e. grant, new fee) has been received by this department which wee not included In the annual budget at the time It was prepared. Therefore, I request an emargency appropriation and budget extension to Include this new revenue in the budget this year as outlined below In the amount of: I $0 Date: March 26, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 ;, 'S . ... _.~_._- --, ~ :.T()TALREVEt>IliE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.49.0050 Historic Document Preservation $230 $14 961 $15191 $0 $0 $0 $0 - --- . '.~ - .,<,." ",-;r()TALEXPEI\IDfn.lRE $230 $14.961 $15.191 Reason for Ap ro rlatlonlExtenslon Since 2007 Jefferson County has authorized funding to the Jefferson County Historical Society (JCHS) forthe preservation of historic documents. In 2011 and 2012 no funding was budgeted or allocated to JCHS. While JCHS has requested $10,200 per year for 2011 and 2012, revenues ere below thal amount for 2011 and are projected to be below than that amount In 2012. This supplemental budget appropriation will allow for the allocation of funding to JCHS In an amount equal to the available revenue In 2011 and within projected revenue for 2012 as follows: $7,961 for 2011; and $7,000 for 2012. R TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlenslon and Amendment Operating Transfers 001-261-000 DepartmenllFund Name Fund Number Commissioners: (mark allthet apply with an "Xj 00 Please be advised that alter a thorough examination of my current budget it appears thet the amount allocated is insufficient to pay necessary expenses of this deperlment for this year. After a careful examination of atl the expenditures wllhln the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: J $335,000 I o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this edditional expenditure? B~: o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was nollncluded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I Date: March 26, 2012 BUDGET BARS Revenue 1# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $25 891 $335 000 $360 891 $0 o o $0 $25,891 $335,000 $360,891 BARS Expenditure 1# Description 59700.00.0350 0 eratin Transfer to Ce ilaIlm rovemant Reason for A ro riationlExlension Appropriate one-time revenues received In 2011 to Cepilallmrprovement Fund. $235,000 will be allocated for debt service payments In 2013 and $100,000 earmarked for capital repair and maintenance projects. Res TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment WSU Jefferson County ExtensIon 108 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the deparbnent budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $5~ I Date: March 19, 2012 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s w Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $5,500 BARS Revenue # 33314190305 MRC Grant Description BUDGET CURRENT REVISION AMENDED $27 500 $5,500 $33 000 $0 $0 $0 $27,500 $5,500 $33,000 BARS Expenditure II 108000010.63190.41.0031 108000010.63100.43.0010 108000010.63190.31.0010 108000010.53190.41.0031 Description . Project Contract Consultant Travel Supplies Co n I nntin BUDGET CURRENT REVISION AMENDED $16,190 $4,650 $20,640 $650 $150 $800 $0 $500 $500 $1 680 $200 $1,880 $0 $18,520 $5,500 $24,020 Reason for A ro riationlExtension MRC Grant amount actually awarded wee larger than anticipated when 2012 budget was submitted .~. pectfull Submitted, pAM/..1 . .. . Elected ciallDepartment He:ci Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExlension end Amendment JeffCom Capital 119 DepartmentlFund Name Fund Number Commissioners: (mark'all thet apply with en "X") [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the deparbnent budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request en emergency appropliatlon end budget extension In the amount of: I $117.496 I [!] For funds other than Current Expense (General Fund)- - Is there enough Fund Balence (unencumbered cash) to cover this additional expenditure? [!]Ves DNO D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the ennual budget et the time it was prepared. Therefore, I request en emergency appropliatlon end budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $0 Dale: March 16, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 . . ....;, . '. >,>:" ..' " TOTAl.: REVI;I\!UE $0 $0 $0 BUDGET BARS Expehdlture if. Description CURRENT REVISION AMENDED 119000010.59428.64.0000 Machlnerv & Enulnment $17 000 $117,496 $134 496 $0 $0 \ rQrAlEXPpNDITllRE! $17.0001 $117.4961 $134,4961 Reason for A ro liatlonlExlension NWS RMS expenditures (milestone lllllings and field reporting) and A1catellucent retainer fees were approved and budgeted for In 2011. but not billed uhb12012. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlensicin end Amendment JeffCom 122 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current budget it appears that the amount anocated Is insufficient to pay necessmy expanses of this department for this year. After a careful examination of all the . expenditures withIn the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's cuIIined below, I request an emergency appropriation and budget extension in the amount of: . I $51,804 I Date: March 16, 2012 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered.cash) to cover this l3tiditlonal expanditure? Bves No rn Please be advlsed that a revenue source (I.e. grant, new fee) has been received by this department which was not Inc{uded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation Snd budget extension to Inciude this new revenue In the budget this year as outlined below.!n the amount of: I $51,805 BUDGET BARS Revenu!l # Description CURRENT REVISION AMENDED 122000010.33401.81.0010 State E-911 Grant - Wireless $178 899 $51 805 $230704 $0 $0 $0 """ ." " ." TOTALRSlENUE $178,899 $51",805 $230,704 BUDGET BARS Expenditure II Description CURRENT REVISION AMENDED 122000010.52610.10.0130 Communications Officer SaJeril $0 $34 816 $34 816 122000010.5261020.0000 Communications Officer Benefit8 $265 080 $16.988 $282 068 $0 " . >.TotAL EXPEto/DITUREI $265,0801 $51,8041 $316,8841 Reason for A ro riationlExlenslon Washington State will be funding the fun amount of our contract grant which Includes the Communications Officer position- held open In the original budget. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Approprlation/Extenslon and Amendment HotellMotel 125-000-010 DepartmentlFund Name Fund Number Commissioners: (mark an thet apply wlth an "Xi m Please be advised thet after a thorough examination of my current budget it appears that the amount anocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget wlth respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,608 [ l:S!l For funds other than Current Expanse (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $0 Date: March 26, 2012 BARS Revenue #I Description BUDGET CURRENT REVISION TOTAL~EVENUE $0 $0 AMENDED $0 $0 $0 $0 $0 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $88 000 $2 608 $88 608 $0 $0 $0 $0 $88,000 $2,608 $88,608 BARS Expenditure #I 51990.41.0052 Description Promotional ActIvltIes Reason for ro rlation/Extenslon Approprlation of funds for the TCC to offset 2011 costs paid in 2012 because of the Installation of e security cemera system at the Olympic Peninsula Gateway Visitor Center In 2011. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExtension and Amendment Public Defense 142-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is Insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thet my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency approprlatlon and budget extension In the amount of: I $2,971 I ~ For funds other than Current Expense (Genaral Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~:S D Please be advised that a revenue sounce (I.e. grant, new fee) has been received by this department which was not Included in the annual budgat at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the bUdget this year as outlined below in the amount of: I $0 Date: March 26, 2012 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 .. i. ii' .,;;;;.. ". ..... ,- o tOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51281.41.0000 Professional Services $35 000 $2.971 $37 971 $0 , $0 $0 $0 "yi', i'Y. ,y: ,0: .... .... ,< ,..tOTAL EXPENDITURE $35,000 $2,971 $37,971 Reason for AooroorlatlonlExtenslon Approprlatlon of funds for InvestlgetJve services rendered In December 2011 per the public defense agreement between Jefferson Associated Council and Jefferson County. ~ ~ . 3/t2.bh Elected OfIIclallDep nt :::J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonJExtenslon and Amendment Industrial Insurance Reserve 604-000-010 DepartmentlFund Name Fund Numbar Commissioners: (mark all that epply with an "Xi m Please ba advlsed that after a thorough examination of my current budget tt appears that the amount allocated Is insufflclent to. pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined balow, I request an emergency appropriation and budget extensIon in the amount of: I $4,728 I Date: .March 28, 2012 !)Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbared cash) to cover this additional expandtture? ~~~ o Please be edvlsed that a revenue source (I.e. grant, new fee) has baan received by this department which . was not Included In the annual budget at the time tt was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined balow In the amount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 iV" ...'.. ..... .. .. TOTALR~NUE $0 $0 $0 BUDGET BARS expenditure /I Description CURRENT REVISION AMENDED 51761.41.0000 L&I Administration Costs $14 000 $4 728 $18728 $0 $0 $0 $0 >>.i ..i<.. ..{. ..->. :....,.:: ....-.-< :': ...~ .i('TOTAL:EXPENDITURE $14,000 $4,728 $18,728 -<':':::::i'-:.,,<-,,:-,/-,::-:, ., .. ."-'.,,..,....- ~ Resson for ro riatlonlExtenslon Appropriation of funds for Labor and Industry clams management service. Respectfully TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlEx!ension and Amendment Employee Benefit Reserve 605-000-010 DepsrbnentlFund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $28,121 I Date: March 26, 2012 !AI For funds other than Current Expense (Ganeral Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? f5C1Yes DNo o Please be advised that a revenue source (I,e. grant, new fee) has been received by this department which was not Included in the annual budgat at the time it was prepared. Therafore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below In the amount of: . I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 . $0 " '...,'. ....,'!.".S.. . . .. " ,..'....... ,. ...... .' ...... rOrALREVENUJ;: $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51721.41.0010 Other Post-Retirement Costs $125,000 $26121 $151121 SO $0 $0 $0 ~ ,./. ............,....,...... 'l'QTAL EXPENDnUR~ $125,000 $26,121 $151,121 Reason for AnnronriatlonlEx!enslon Appropriation of funds for payment of excess compansatlon benefit resUlting from the retirement of the Director of Community Development In Novamber 2011. 3/~ Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: April 9, 2012 SUBJECT, RESOLUTION NO. re: HEARING NOTICE: First Quarter 2012 Budget AppropriationslExtensions; Various County Departments; Hearing scheduled for Monday, April 23, 2012 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2012 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on April 11 and 18, 2012. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for Apri123, 2012 @ 10:00 a.m. in the Commissioners Chambers. . ~~~ Date