HomeMy WebLinkAboutM121911
District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Snllivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Elizabeth Hill
MINUTES
Week of December 19, 20ll
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following are a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
. Quiicene is working on submitting a Request For Proposals (RFP) from the Public Infrastructure
Fund (PIF);
. Seven citizens commented on the Occupy movement;
. Three citizens commented on the Shoreline Master Program and net pens; and
. Working Image is helping homeless teens.
APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson
moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the
motion which carried by a unanimous vote.
I. CALL FOR BIDS: 2012-2013 Pavement Making on Jefferson County Roadways; Bids will be
Accepted Until 9:30 a.m. on Tuesday, January 17,2012 and Opened and Read Publicly at 10:00
a.m. or Shortly Thereafter in the Commissioner's Chambers, Jefferson County Courthouse
2. AGREEMENT: Economic Development Services; Economic Development Council Team
Jefferson; $62,500 (combined total for July 1,2011 - June 30, 2013) Repeals and Replaces
Agreement Approved by BOCC on November 14,2011
3. AGREEMENT, Amendment No.2: Hearing Examiner Services; Extend Term through
December 31, 2012; Total Amount Not to Exceed $35,000.00; Jefferson County Community
Development; Stephen K. Causseaux, Jr.
4. AGREEMENT: 2012-2013 Proctor House and Facility Usage; In the Amount of$112,945.21
for 2012 and $115,209.21 for 2013; Jefferson County Juvenile Services; Kelli S. Parcher
5. AGREEMENT NO. 0663-98276-06: Juvenile Accountability Block Grant - Proctor Home; In
the Amount of$10,325.00; Jefferson County Juvenile Services; Washington State Department of
Social and Health Services, Juvenile Rehabilitation Administration (DSHS/JRA)
6. AGREEMENT NO. 1263-43173: FY 2012 Consolidated Juvenile Services Block Grant; Not to
Exceed $12,291.00; Jefferson County Juvenile Services; Washington State Department of Social
and Health Services, Juvenile Rehabilitation Administration (DSHS/JRA)
7. AGREEMENT NO. 14F-4130-0116, Appendix A-3: Funding Support for Extension
Agent/Director; In the Amount of$3,500.00; Jefferson County WSU Extension Office;
Washington State University Extension, Office of Grant & Research Development
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Commissioners Meeting Minutes: Week of December 19,2011
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8. AGREEMENT NO. G1200268: Coordinating Prevention Grant for Recycling Program; In the
Amount of $72,276.00; Jefferson County Public Works; Washington State Department of
Ecology
9. AGREEMENT, lnterlocal, Amendment No. I: Developmental Disabilities Program
Administration; Additional Amount of$I,IOO.OO for a Total of$7,100.00; Jefferson County
Public Health; Jefferson County Community Network
10. AGREEMENT: Onsite Sewage System Monitoring Program Work Group Support; In An
Amount Not to Exceed $6,400.00; Jefferson County Public Health; KL Mayer Consulting Group,
Inc.
II. AGREEMENT: Educational and Therapeutic Services Developmental Disabilities for Birth - 3
Years; In the Amount of $3,861.00; Jefferson County Public Health; Chimacum School District
12. AGREEMENT NO. G1200189: Coordinated Prevention Grant-Education, Solid Waste
Management; In the Amount of$138,885.33; Jefferson County Public Health; Washington State
Department of Ecology
13. AGREEMENT: 2012 Substance Abuse Treatment; In the Amount $113,228.64; Jefferson
County Public Health; Safe Harbor Recovery Center
14. AGREEMENT: 2012 Mental Health and Chemical Dependency Treatment; In the Amount of
$18,800.00; Jefferson County Public Health; Jumping Mouse Children's Center
15, AGREEMENT, Amendment No. I: School Based Health Center; In the Amount of
$65,399.00; Jefferson County Public Health; Jefferson Mental Health Services
16. AGREEMENT: 2012 Mental Health Treatment; In the Amount of $98,410.48; Jefferson County
Public Health; Jefferson Mental Health Services
17. AGREEMENT NO. C16887: 2012-2014 Consolidated Contract; In the Amount of
$425,359.00; Jefferson County Public Health; Washington State Department of Health
18. AGREEMENT: Enroll Approximately 7.43 Acres of 10.09 Acres as Open Space Timber,
MLAIO-00415/CUAIO-0000I; Jan Pierson, Applicant
19. Final Long Plat Approval: Onatrue Farms Long Plat #MLA08-00421/#SUB08-00029; To
Divide 29 Acres into 6 Lots; Located off of South Jacob Miller Road, Port Townsend; Terry
McHugh, Applicant
20. Final Short Plat Approval: McGee/Schroeder Short Plat #MLAIO-00352/#SUBIO-00020; To
Divide 10.06 Acres into 2 Lots; Located off of Arabian Road, Port Townsend; David Schroeder
and Margaret McGee, Applicants
21. Approval of Jefferson County Public Official Position Schedule Bond #68681811 Issued by
Western Surety Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney,
Engineer, Commissioners #1, #2 and #3, Judge and Assessor
22. Advisory Board Resignations (3): Climate Action Committee; I) Pete Raab, Building
Representative; 2) Denise Pranger, Citizen At Large (Forestry) Representative; and 3) Kees
Kolff, Faith Based Representative
23. Payment of Jefferson County Vouchers/Warrants: Dated December 12, 2011 Totaling
$81,5407.28
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Commissioners Meeting Minutes: Week of December 19,2011
HEARING NOTICE: Chairman Austin explained a hearing notice is required to be
approved to send to the media regarding Ordinance No. 04-1107-11, enacting a six month moratorium
placed on submittals of shoreline permit applications to the Department of Community Development
(DCD) for mooring Buoys in the southern portion of Port Townsend Bay. The hearing is scheduled in
the Commissioners Chambers on January 3,2012 at 10:15 a.m. Commissioner Sullivan moved to
approve the hearing notice. Commissioner Johnson seconded the motion which carried with a
unanimous vote.
Transfer of Funds within the County Clerks Budget and Approval of Agreement:
County Clerk, Ruth Gordon, presented a contract for purchasing office furniture. She is requesting the
Board approve a transfer of $15,000.00 from her personnel budget line to the material and supply budget
line. She explained there is not adequate working space for their staff with the furniture that is in her
office presently. Correctional Industries will come to an office of government to measure the office
space and listen to the needs of staff to come up with an office design to adequately provide as much
usable space as possible. The money is available to transfer in her budget because she performed the
Jury Manager position on nights and weekends from June of2010 through September of2011 while that
position was vacant. Commissioner Johnson moved to approve the transfer of funds for the purchase of
furniture within the Jefferson County Clerk's budget of 20 11. Commissioner Sullivan seconded the
motion which carried by a unanimous vote. Commissioner Johnson moved to approve the purchase
order/contract with the Washington State Correctional Industry in the amount of$18,797.18.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
HEARING: Fourth (4th) Quarter 2011 Budget Appropriations/Extensions: County
Administrator Morley explained the requested budget appropriations/extensions for the following funds:
Coroner, County Commissioners, Operating Transfers, Economic Development Fund, Public Health,
Water Quality, Jefferson County Affordable Housing Fund, Parks and Recreation, Public Infrastructure
Fund and Risk Management Reserve.
Chairman Austin opened the hearing for public testimony.
Joe D'Amico: There was an unattended death at Kai Tai Lagoon and hopes that the Sheriff and County
will order an autopsy to be performed to determine the cause of death. He is in support of additional
funds given to the Prosecutor's Office who oversees that procedure.
Hearing no further public testimony, Chairman Austin closed the public hearing.
Commissioner Sullivan moved to approve RESOLUTION 64-11 approving the 4th quarter 2011 budget
appropriations/extensions for various departments. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of December 19,2011
2012 Conservation Futures Funding Cycle: Tami Pokorny, Environmental Health
Specialist 11, introduced Fred Weinmann, Conservation Futures Advisory Board member. He gave an
overview of the projects that have been completed or are still underway throughout the history of the
Conservation Futures Advisory Board. The application period to apply for this program is requested to
be January II through March 5, 2012. Commissioner Sullivan stated he was impressed by how much
evaluation and work that is done by staff and the advisory board for these projects. Commissioner
Johnson moved to approve RESOLUTION NO. 65-11 establishing the Conservation Futures
application period and setting an amount of $260,000.00 of Conservation Futures Funds available and
approving program materials for use in the 2012 Conservation Future Funding Cycle. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
AGREEMENT NO. ICA12194: Improving the Quality of Public Defense Services:
County Administrator Morley explained that the State was delayed in sending this agreement because of
budgetary issues. They are proposing a 6 month contract instead of a 12 month because the state budget
has not yet been determined. This pays for part of the Jefferson Associated Council contract and for
other attorneys in the case where there is a conflict of council. Commissioner Sullivan moved to
approve the agreement with the Washington State Office of Public Defense for improving the quality of
public defense services in the amount of $17,728.00. Commissionerlohnson seconded the motion
which carried by a unanimous vote.
Locally Approved Shoreline Master Program (MLA08-475): County Administrator
stated a letter was received from the Washington State Department of Ecology (DOE). Michelle
McConnell, Associate Planner, stated she is in the process of setting up a meeting with the Board and
DOE to discuss the letter received December 7,2011 from DOE regarding finfish aquiculture
provisions. DOE has concerns that the County does not have enough scientific analysis to determine
that there isn't a proper place in Jefferson County and that net pens are considered a water dependant
use. The Board and Ms. McConnell discussed water dependant use provisions and if there are suitable
places in Jefferson County's water for these types of projects. David Alvarez, Deputy Prosecuting
Attorney, stated DOE has made it clear that they are not willing to allow the County to prohibit the use
of net pens in the water. County Administrator Morley stated the Board could formally adopt what is
already written and DOE would be in the position to either deny it and return it to the Board or they
could institute rule making at the State level or the Board could meet with DOE so a compromise may be
reached. Commissioner Johnson would like DOE to explain their reasoning for their opinions regarding
sea lice. Ms. McConnell stated DOE has said the meeting will more than likely happen in the later part
of January. The Board concurred to have an Executive Session at a future date to discuss potential
litigation.
An Executive Session was scheduled from II :30 a.m. to Noon with the County
Administrator, Deputy Prosecuting Attorney, Interim Community Development Director and Interim
Building Official re: Attorney Client Privilege; Exemption as Outlined in the Open Public Meetings Act
RCW 42.30.110 (l)(i) Actual Litigation. The session actually ran from II :37 a.m. to 12: 12 p.m. The
public meeting was reconvened at the conclusion of the Executive Session.
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Commissioners Meeting Minutes: Week of December 19,2011
The meeting was recessed at 12:13 p.m. and reconvened at 1:35 p.m with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEF/NG SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Port Hadlock Sewer Project
Calendar Coordination
Review Commissioner Committee Assignments in Preparation for 2012
Miscellaneous Items
Future Agenda Items
NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 4:33 p.m.
until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
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ATTEST:
JEFFERSON COUNTY
BOAR F COMMISSIONERS
Raina Randall
Deputy Clerk of the Board
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