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Home My WebLink About025 12 .CC'.W~ WSlA. if,~'lr STATE OF WASHINGTON Jefferson County APPROPRIA nONS/ EXT S FOR VARIOUS COUNTY DEPARTMENTS ) ) I RESOLUTION NO. ~2 WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of April, 2012 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of April, 2012, set a hearing on said emergency for the 23rd day of April, 2012, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on Aprilll and 18, 2012 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-060-000 COUNTY COMMISSIONERS $14,961 001-261-000 OPERATING TRANSFERS $335.000 Total General Fund $349,961 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 119-000-010 122-000-010 125-000-010 142-000-010 504-000-01 0 505-000-010 AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE WSU JEFFERSON COUNTY EXTENSION JEFFCOM CAPITAL FUND JEFFCOM OPERATING FUND HOTEUMOTEL PUBLIC DEFENSE INDUSTRIAL INSURANCE RESERVE EMPLOYEE BENEFIT RESERVE $5,500 $117,496 $51,805 $2,608 $2,971 $4,728 $26.121 $153,924 ~ $57,305 Total Other Funds EXPENSE $0 $14,961 $335.000 $349,961 $5,500 $117,496 $51,804 $2,608 $2,971 $4,728 $26.121 $211,228 TO: BOARD OF COUNTV COMMISSIONERS Date: March 26, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Commissioners 001-060-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $14,961 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bves No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.49.0050 Historic Document Preservation $230 $14,961 $15,191 $0 $0 $0 $0 TOTAL EXPENDITURE $230 $14,961 $15,191 Reason for Aooropriation/Extension Since 2007 Jefferson County has authorized funding to the Jefferson County Historical Society (JCHS) for the preservation of historic documents. In 2011 and 2012 no funding was budgeted or allocated to JCHS. While JCHS has requested $10,200 per year for 2011 and 2012, revenues are below that amount for 2011 and are projected to be below than that amount in 2012. This supplemental budget appropriation will allow for the allocation of funding to JCHS in an amount equal to the available revenue in 2011 and within projected revenue for 2012 as follows: $7,961 for 2011; and $7,000 for 2012. Reee~fuJlY SUbmit~hl ,.. C -. / (, L.-'''--_ .' c, ~ /1; < , '--/ Elected Official/Department head Sig,J;ture TO: BOARD OF COUNTV COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 26, 2012 Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $335,000 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DVes DNo D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BARS Revenue # Description BUDGET CURRENT REVISION TOTAL REVENUE $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0350 Description o eratin Transfer to Ca ita I 1m rovement CURRENT $25 891 BUDGET REVISION AMENDED $335,000 $360 891 $0 $0 $0 $0 $335,000 $360,891 TOTAL EXPE~iilii!l~E $25,891 Reason for A ro riation/Extension Appropriate one-time revenues received in 2011 to Capitallmrprovement Fund. $235,000 will be allocated for debt service payments in 2013 and $100,000 earmarked for capital repair and maintenance projects. /', Respectf-ull..ymriiitted, /7 o'. -~/ /<:?) , / / () L .// -' Elect~~icial/~~ent He~dS'ign;~r:' TO: BOARD OF COUNTV COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU Jefferson County Extension Department/Fund Name Date: March 19,2012 108 Fund Number Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $5,500 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $5,500 BARS Revenue # 33314190305 MRC Grant BUDGET Description CURRENT REVISION AMENDED $27,500 $5,500 $33,000 $0 $0 $0 TOTALREV'ENUE $27,500 $5,500 $33,000 BARS Expenditure # Description 108000010.53190.41.0031 Project Contract Consultant 108000010.53190.43.0010 Travel 108000010.53190.31.0010 Supplies 108000010lL~. .~w, Co in / rintin 53/'/[.4'1. {Ie BUDGET CURRENT REVISION AMENDED $16,190 $4,650 $20,840 $650 $150 $800 $0 $500 $500 $1,680 $200 $1,880 $0 EXPENDITURE $18,520 $5,500 $24,020 Reason for Appropriation/Extension MRC Grant amount actually awarded was larger than anticipated when 2012 budget was submitted TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 15, 2012 Jeff Com Capital 119 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $117,496 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 0Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION TOTAL REVENUE $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 119000010.59428.64.0000 Machine Description ment BUDGET CURRENT REVISION AMENDED $17,000 $117,496 $134,496 $0 $0 TOTAL EXPENDITURE 1 $17,0001 $117,4961 $134,4961 Reason for Appropriation/Extension NWS RMS expenditures (milestone billings and field reporting) and Alcatel Lucent retainer fees were approved and budgeted for in 2011, but not billed until 2012. Respectfully Submitted, " ../'/ \ "- u~J TO BOARD OF COUNTV COMMISSIONERS Date: March 15, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Jeff Com 122 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $51,804 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bves No []] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $51,805 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 12200001033401.81.0010 State E-911 Grant - Wireless $178,899 $51,805 $230,704 $0 $0 $0 TOTAL REVENUE $178,899 $51,805 $230,704 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 122000010.52810 10.0130 Communications Officer Salarv $0 $34,816 $34,816 122000010.52810.20.0000 Communications Officer Benefits $265,080 $16,988 $282,068 $0 1 TOTAL EXPENDITURE 1 $265,080 I $51,8041 $316,8841 Reason for Appropriation/Extension Washington State will be funding the full amount of our contract grant which includes the Communications Officer position held open in the original budget. ~--. / J" , ! Respe tfully Submltt~, n " ~ !'J'~/ 1 ---/J.l'UP ~~ , ./ {ltlected Official/Department Head Signature TO BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 26, 2012 Hotel/Motel Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,608 I 125-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $86,000 $2,608 $88,608 $0 $0 $0 $0 $86,000 $2,608 $88,608 BARS Expenditure # 51990.41.0052 Description Promotional Activities Reason for Appro riation/Extension Appropriation of funds for the TCC to offset 2011 costs paid in 2012 because of the installation of a security camera system at the Olympic Peninsula Gateway Visitor Center in 2011. /z~\ t Head Signature ___ - TO: BOARD OF COUNTV COMMISSIONERS Date: March 26, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Defense 142-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,971 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bves No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5128141.0000 Professional Services $35,000 $2,971 $37,971 $0 $0 $0 $0 TOTAL EXPENDITURE $35,000 $2,971 $37,971 Reason for Appropriation/Extension Appropriation of funds for investigative services rendered in December 2011 per the public defense agreement between Jefferson Associated Council and Jefferson County. Respect~~I! Stih}niUe~ " ,;7 /.~:7 .~ 3/CU({2. [ ,,~-:4~;; /;7./ J~e c Elected Official/Dep ent Hilad...Signature' TO: BOARD OF COUNTY COMMISSIONERS Date: March 26, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Industrial Insurance Reserve 504-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,728 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bves No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expend itu re # Descri ption CURRENT REVISION AMENDED 51761.41.0000 L&I Administration Costs $14,000 $4,728 $18,728 $0 $0 $0 $0 TOTAL EXPENDITURE $14,000 $4,728 $18,728 Reason for Appropriation/Extension Appropriation of funds for Labor and Industry claims management service. Respectfully S~blTlitt~~,//? /) //' ! .y (2;, ~)C/7 -0 Elected offi~al75epartment ~9 Si9.~ TO: BOARD OF COUNTV COMMISSIONERS Date: March 26, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Employee Benefit Reserve 505-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $26,121 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bves No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5172141.0010 Other Post-Retirement Costs $125,000 $26,121 $151,121 $0 $0 $0 $0 TOTAL EXPENDITURE $125,000 $26,121 $151,121 Reason for Aoorooriation/Extension Appropriation of funds for payment of excess compensation benefit resulting from the retirement of the Director of Community Development in November 2011. " Respectfully Submitted,. 7 --, . / .)/'/ (J/d Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: FROM: Board of County Commissioners Philip Morley, County Administrator Erin Lundgren, Clerk of the Board April 23, 2012 HEARING re: Proposed Supplemental Budget Appropriations/Extensions for Various County Funds DATE: SUBJECT: STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the I st quarter supplemental budget appropriations. REVIEWED BY: // y;/ ~~2 Date