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HomeMy WebLinkAboutM021312 ~1 COMAtJ.n... ~ON~' S1!~~ U \ ~!:; ~ ~\ I.... :-,. ...-:) \ ' '-' \~ -?:! \<~rNW District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Johu Austin County Administrator: Philip Morley County Auditor: Donna Eldridge MINUTE S Week of February 13,2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen attended a presentation made by Katherine Baril regarding Jefferson County farms and he feels local agriculture should be supported; and . A citizen thanked the Commissioner's staff for their great work; Israel closed their nuclear power plants which could be a sign of a war in the near future. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan stated he had a question about item number 5. County Administrator Morley asked if it should be pulled for further discussion? Commissioner Sullivan said yes and seconded the motion to approve the consent agenda excluding item number 5. The motion carried by a unanimous vote. I. AGREEMENT, Amendment No.2: Subrecipient for Public Service CDBG; Additional Amount of $69,974 for a Total of$139,948; Jefferson County Auditor; Olympic Community Action Program (OlyCap) 2. AGREEMENT: Maintenance of Memorial Athletic Field; In the Amount of $25,458; Jefferson County Public Works; Roger Hall, Discovery Bay Landscaping 3. AGREEMENT, Supplement No.1: Port Hadlock Wastewater Facility Preliminary Design Services; Additional Amount of$107,981 for a Total Amount of $707,376.92; Jefferson County Public Works; Tetra Tech, Inc. 4. AGREEMENT NO. PLH-AI60(OOI): Preliminary Design Analysis for Culvert Replacement Options at Three (3) Sites (MP 3.338; MP 4.379; and MP 6.949) on the Upper Hoh Road; Project No. 1896; In the Amount of $113,952; Jefferson County Public Works; Sargent Engineers 5. DELETED: AGREEMENT: Provide Consulting Services for Exploratory Regional Parks and Recreation; In the Amount Not to Exceed $16.000.00; Jefferson County Public Works; Arvina Ohlde, AjO Consulting (Approved Later in Minutes) 6. AGREEMENT: 2012 Supply of Liquid Asphalt Products for Bituminous Surface Treatment Program; In the Amount of $312,990; Jefferson County Public Works; Albina Asphalt 7. Advisory Board Resignation: Jefferson County Solid Waste Advisory Committee (SW AC); Representing D.M. Murrey's Disposal Michelle Broadwell, Alternate 8. Advisory Board Appointment: Jefferson County Solid Waste Advisory Committee (SW AC); Unexpired Two (2) Year Term Expiring October 23, 2012; Representing D.M. Murrey's Disposal, Chad Young, Alternate Page 1 Commissioners Meeting Minutes: Week of February 13, 2012 9. Payment of Jefferson County Vouchers/Warrants: Dated February 1,2012 Totaling $6,145.68 10. Payment of Jefferson County Payroll Warrants: Dated February 3,2012 Totaling $819,207.94 and AlP Warrants Done by Payroll Dated February 3,2012 Totaling $667,928.65 AGREEMENT: Provide Consulting Services for Exploratory Regional Parks and Recreation (Consent Agenda Item No.5) re: Commissioner Sullivan asked if the $16,000 is paid from the Proposition I that was approved by voters? County Administrator Morley answered he believes that is correct. Commissioner Sullivan moved to approve the agreement with Arvilla Ohlde, AjO Consulting in the amount of $16,000. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin met with service officers of the Veteran's relief fund and the newly elected City of Port Townsend Mayor last week. This week he will be attending a meeting at the Tri-Area Community Center for a presentation by Washington State Department of Ecology. Commissioner Sullivan attended the Conservation District's annual meeting and met with Washington State Department of Commerce staff last week. Commissioner Johnson attended an Olympic Regional Clean Air Committee meeting last week and will be attending a Hood Canal Coordinating Council meeting, a Legislative Steering Committee meeting, a Jefferson County Health Board meeting and Housing Action Plan Network meeting this week. HEARING NOTICE: Sexually Oriented Business (SOB): Associate Planner David W. Johnson and Interim Community Development Director Stacie Hoskins were present. Mr. Johnson stated progress has been made since the last time staff and the Board met. Sheriff Anthony Hernandez accepted the responsibility of licensing any sexually oriented businesses and the Hearing Examiner would hear appeals. The Board could accept the Planning Commission's recommendation regarding the siting of SOB's but the Board may want to hold a public hearing on both the licencing ordinance and the siting ordinance. Ms. Hoskins stated the proposed amendment regarding land use of SOB's to JCC 18.45 went through the Planning Commission as one process and the JCC 5 relating to licensing does not need to go through the Planning Commission. Commissioner Sullivan requested that the definition of nuisance be included in the appendix. The definition of Sheriff be corrected because it is out of order. Chairman Austin stated the word "obscene" was not defined and he asked if that is because the County would follow the legal definition of obscene? Mr. Johnson answered he will follow up on that and stated that word could be included in the definitions. Page 2 Commissioners Meeting Minutes: Week of February 13,2012 County Administrator Morley asked if changing or adding definitions will prolong the proposed scheduled hearing? Ms. Hoskins answered the hearing notice does not have to go the media until next Monday. Commissioner Johnson stated it is proposed that SOB's be 1,000 feet away from any sensitive area or another SOB. He questioned if the SOB's should be scattered throughout the County rather than clustered? Mr. Johnson answered that the SOB's cannot be limited to only one site. Ms. Hoskins added when SOB's are clustered together there may potentially be more undesirable activity than if they were scattered. Ms. Hoskins asked if the Board would like to hold a hearing on both the licencing aspect and the land use aspect or weather the Board would prefer to accept the Planning Commission's recommendation on the land use aspect and hold a hearing on the licencing aspect? The Board concurred both issues should have a public hearing. Commissioner Johnson moved to schedule a public hearing on Monday, March 12,2012 at 10:15 a.m. on regulating licensing, operations and development regulations of SOB's . Commissioner Sullivan seconded the motion which carried by a unanimous vote. HEARING: Proposed Public Works and Community Development Fee Schedules: County Engineer Monte Reinders and Special Projects Coordinator Jim Pearson of Public Works were present. Mr. Pearson explained the proposed changes to the fee schedules. Chairman Austin opened the hearing for public testimony and noted the period for accepting written testimony will be open until Friday, February 17 at 4:30 p.m. Tom Thiersch: He asked how long does it take for the ordinances to become effective? The fees are being proposed to be adopted by ordinance but if the economy improves the overhead costs will be reduced proportionately. The fee schedule should be produced with the hourly fee and the overhead factor separated. This would make it easier to administer and for the public to understand. The discrepancy between the hourly fee for Public Works and the Department of Community Development is 30% which is very hard to understand. Splitting out the overhead factor may help explain to the public the reasoning behind the charges. Hearing no further testimony, Chairman Austin closed the hearing for public comment. Commissioner Sullivan stated the ordinance has an effective date of30 days from when approved. Chairman Austin asked if there was a cost ofliving adjustment possible? Mr. Pearson stated there is an appendix at the end of the code that provides the fees can be adjusted annually based on the cost of living index. Chairman Austin asked if that would require a hearing? Mr. Pearson answered no. County Engineer Reinders stated Public Works will respond to the public's questions as part of their follow up. Mr. Pearson clarified the written public testimony period closes on Friday, February 17, 2012 at 4:00 p.m. UPDATE: Washington State Department of Natural Resources (DNR) County Income Report: Sue Trettevik and Drew Rosanbaum ofDNR were present to provide a financial report for 2011. Page 3 Commissioners Meeting Minutes: Week of February 13, 2012 The revenue projection was $1.5 million more than the ten year average, but the fluctuation makes it difficult to project. Mr. Rosanbaum stated DNR's fiscal year starts in July. DNR has held two to three sales per month because the market has been, however, March sales will be low. One to three bidders are received for each sale. The last sale for Jefferson County for this fiscal year will be Center 12 Thinning which is a 16 unit sale. Discussion ensued regarding the rules that DNR follows for biomass projects. Mr. Rosanbaum stated the planning for fiscal year 13 has started and the first sale is projected to be in July of2012. County Administrator asked ifDNR can project what will be harvested for the 2012 calendar year? Mr. Rosanbaum stated it is projected that the payments should be coming in June through October for the Silent Alder harvest. Chairman Austin asked if his estimates include getting access to the timber because of road building? Mr. Rosanbaum answered yes. Chairman Austin asked if timber theft is an issue because ofthe economy? Mr. Rosanbaum answered firewood theft is an issue and maple theft which used to be an issue, and then declined, is now On the rise again. Ms. Trettevik stated DNR recently hired a law enforcement officer that will be based out of Bremerton and will spend at least one day a week in the northern side of the peninsula. The meeting was recessed at 11 :07 a.m. and reconvened at 1:32 p.m with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. 4-H, Youth and Families Programs Jeff Com Interlocal Agreement (ILA) Calendar Coordination Legislative Update Miscellaneous Items Future Agenda Items CLOSED SESSION: An Executive Session was scheduled from 3:30 p.m. to 3:50 p.m. with County Administrator to discuss strategy or position for collective bargaining, professional negotiations, or grievance or mediation proceedings, not Subject to the Open Public Meetings Act, as Outlined in RCW 42.30.140(4)(b). The Board actually met in closed session from 3:33 p.m. to 3:53 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting and no action was taken. Commissioner Johnson excused himself from the meeting at 4: II p.m. to attend another schedule meeting. Page 4 Commissioners Meeting Minutes: Week of February 13, 2012 NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4: 14 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. MEET~1?~~ED ,;;l' (..V ',.: -'-~'1 ., SEAl" :J 'f · ....> . ' Mi~t)'/~/~" .J .... '". ' :'i;'-' . ,'" . ' .~ - ...' .,,' -;", ,.,:!t. . " ..,. ~,. I;i; .J t ..! '~"<,,v."~_;~.o( ATTES.l';,"<'E~" ,.".," , .~~S~Ori 1,.0'"", JEFFERSON COUNTY BOARD OF COMMISSIONERS ~'liL'~ Raina Randall Deputy Clerk of the Board Phu~ David Sullivan, Member Page 5