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Home My WebLink AboutM031912 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 19,2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A petition was submitted requesting the Board approve a moratorium to stop the construction and increased operations of biomass incinerators and boilers within Jefferson and Clallam Counties until appropriate steps are taken to protect the citizens ofthose Counties; . A citizen asked if a notebook regarding biomass was passed on by the City of Port Townsend staff and requested the biomass issue be put on a future agenda so a group discussion may take place; . A citizen commented on Fred Hill Materials bankruptcy status; . Two other citizens asked the Board to pass a moratorium against biomass incinerators; . A citizen is anxiously awaiting the announcement of who the next DCD director will be; a natural gas line should be installed coming from Kitsap County; and . A citizen updated the Board on L T AC dollars and asked the Board to reconsider covering the shortfall of funds for visitor centers. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. I. AGREEMENT: Enroll Approximately 16.17 Acres into the Open Space Tax Program as Open Space Land, MLA 11-00042/CU A 11-0000 I; Chiggers 1. Stokes, Applicant 2. AGREEMENT: 2012 Lodging Tax Advisory Committee (LTAC) Grant Funding; In the Amount of $12,455; Jefferson County Chamber of Commerce 3. AGREEMENT, Amendment No.2: 4-H Stewardship Program, Altering Principle Contact To Reflect Administrative Changes Only; WSU Extension; US Forest Service 4. AGREEMENT: On-Call Bridge Load Rating, Bridge Inspection, and Miscellaneous Structural Design Services; In the Amount of$25,000; Jefferson County Public Works; Shearer Design, LLC 5. AGREEMENT: Legislative Services for Port Hadlock Wastewater System Project; In the Amount of$IOO,OOO; Jefferson County Public Works; Strategies 360, Inc. 6. AGREEMENT: Oak Bay Park Camp Host; No Dollar Amount; Jefferson County Public Works; Stephen J. Austin 7. AGREEMENT: Engineering Services; Queets Bridge Painting Project CR1881; In the Amount of $172,361.22; Jefferson County Public Works; Integrity Structural Engineering, PLLC Page 1 Commissioners Meeting Minutes: Week of March 19,2012 8. BID AWARD: Spruce Creek Culvert Replacement; Upper HohRoad M.P. 9.70; Project No. X0l821; Total Bid Amount of $397,507.43; Jefferson County Public Works; Seton Construction 9. Digital Submittal Certification: Reports for 2011; Jefferson County Public Works; County Road Administration Board (CRAB) 1 O. WAIVER: Tipping Fee in Coalition with Annual All Volunteer Earth Day Cleanup; Jefferson County Public Works 11. Advisory Board Resignation: Peninsula Regional Support Network; Nancy O'Neill 12. Payment of Jefferson County Vouchers/Warrants: Dated March 7,2012 Totaling $9,768.62 and Dated March 12,2012 Totaling $682,301.18 Approval of Minutes: Chairman Austin stated there is a spelling error in the October 24, 2011 minutes on the page four, Joe D' Amico's hearing comment states "...process is a waist of time..." and should state "...process is a waste of time...". Commissioner Sullivan moved to approve the minutes of October 17,2011 as presented and October 24,2011 as amended, and November 7, and 14, 2011 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a celebration oflife for Andy Mackie and a State Board of Health meeting last week. Commissioner Sullivan attended a memorial service and a Quilcene Conservation meeting last week. He will be attending a public forum regarding immigration this week. Commissioner Johnson attended a Quilcene Conservation meeting last week and will attend a Hood Canal Coordinating Council meeting, Regional Parks and Recreation meeting and Ribbon Cutting Ceremony this week. Official County Newspaper Bid Award: Clerk of the Board Erin Lundgren explained that two bids were received last week to be considered for the official County newspaper designation. Staff compared the two bids according to bid amounts, font type, column widths, frequency of publications, total sales and circulation in Jefferson County. The bid from The Leader is most advantageous for the County with a lower cost per square inch and greater circulation in Jefferson County. It is recommended that the bid for the official County newspaper be awarded to the Port Townsend/Jefferson County Leader. Commissioner Sullivan added the notification for publication to be sent to The Leader is two days and the Peninsula Daily News requires three days. Commissioner Johnson moved to award the bid for the official County newspaper to the Port Townsend/Jefferson County Leader. Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator Morley stated the bid is being awarded today and the contract will be prepared for the Board's approval at a future date. Page 2 Commissioners Meeting Minutes: Week of March 19, 2012 COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: . County Administrator Morley will be attending a Washington Counties Risk Pool Board meeting on Wednesday, April 21 '" in Cle Elum . Chairman Austin will be attending a Washington State Parks Commission meeting at Fort Worden meeting on March 28th and will attend a conference on April 5th hosted by the Washington Tourism Alliance . Commissioner Johnson will be attending a Legislative Steering Committee meeting in Chelan on May 4th and 5th Legislative Update: . County Administrator Morley stated there is not much clarity at this point in time The meeting was recessed at 10:04 a.m. and reconvened at 1:32 p.m with all three Commissioners present COUNTY ADMINISTRATOR BRIEFING SESSION (Continued): County Administrator Philip Morley reviewed the following with the Board: Surplus Information Services Equipment Policy and Procedures Presentation by IT Manager David Shambley The meeting was recessed at 2:03 p.m. and reconvened at 2:48 p.m with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION (Continued): County Administrator Philip Morley reviewed the following with the Board: Non-Motorized Transportation Priorities . Public Works staff will prepare a one page summary for the Board Miscellaneous Items . Fred Hill Materials Invoices . Commissioner Sullivan requested the Prosecutor's Office and Public Health Department to Advise if a Moratorium is Legally Possible because of Port Townsend Paper Corporation's Current Application Permitting Status . Emergency Management Training May 4th and 5th . Olympic Community Action Program's (OlyCap) Winter Shelter Closed for the Season & Transitional Housing Effort . Kiwanis Stars of Tomorrow . Jeffcom Interlocal Agreement . County Administrator Morley will attend the March 20th Exploratory Regional Parks & Recreation Committee Meeting Future Agenda Items (Not Discussed) Page 3 Commissioners Meeting Minutes: Week of March 19, 2012 NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 4:28 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. M~J!~~{,~lJRNED i.<V" ........_;;r.:. . ,Sit~) "'~...~~" C'. " j ;: V' ,1<";/0;''; . ,t,. . . . ...... 'I'. ,'"1~',t_> -", ' ,;. ..;., . /i"V1" : ~ ..,. \'. " , ; . .. I, ',\ .. ~ ~ .. j .. .'.- . .. .." ~ . \' ..~... . . ~ - -' /.;.. :\' G:' \ ,"""-:t:',>'r - ..~ l . ,.. ., .....'.... . ~ 'r ~..,."".J ~ ATTE~T: .' ~ , 'i:"i ....,. Raina Randall Deputy Clerk of the Board D'U~ ~.~~ Page 4