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Home My WebLink AboutM032612 District No, 1 Commissioner: Phil Johnson District No, 2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 26, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson, PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . Volunteers worked on Quilcene's Gateway Gardens over the weekend and will maintain them through the end of the summer; next week a packet will be provided to the Board regarding Worthington Park; Team Jefferson is helping Quilcene develop an economic development plan; . Volunteers cleaned up Quimper Park last weekend; and . A speech will be given regarding the effects of Fetal Alcohol Syndrom in children on April 18, 2012. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all items on the Consent Agenda as presented, Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT: 2012 Lodging Tax Advisory Committee (LTAC) Grant Funding; In the Amount of$23,320; Forks Chamber of Commerce and Visitor Center 2. AGREEMENT NO. C16887, Amendment No. I: 2012-2014 Consolidated Contract; Additional Amount of $208,657 for a Total of $634,016; Jefferson County Public Health; Washington State Department of Health 3. AGREEMENT NO. OOJ52101: Special Appropriations Act Project (SAAP) Grant; Port Hadlock Wastewater Facility Final Design Services; In the Amount of $970,000.00; Jefferson County Public Works; US Environmental Protection Agency 4. Advisory Board Resignation: Jefferson County Library District Board of Trustees; Thomas Hagen 5. Advisory Board Reappointment: Jefferson County Parks Advisory Board; Two (2) Year Term Expiring March 15,2014; Representing District #1, Richard Stapf 6. Advisory Board Appointments (2): Jefferson County Library District Board of Trustees; I) Unexpired Term Expiring May 3,2014, Leigh Hearon; and 2) Five Year Term Expiring April 1, 2017, Hal Beattie 7. Payment of Jefferson County Vouchers/Warrants: Dated March 19,2012 Totaling $339,481.89 8. Payment of Jefferson County Payroll Warrants: Dated March 20, 2012 Totaling $90,568.73 and AlP Warrants Done by Payroll Dated March 8, 2012 Totaling $114,080.24 Page I Commissioners Meeting Minutes: Week of March 26, 2012 PROCLAMATION: Proclaiming April, 2012 as Child Abuse Prevention Month: Chairman Austin read the proclamation proclaiming April 2012 as Child Abuse Prevention Month. Commissioner Johnson moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Public Health Supervisor Julia Danskin summarized activities planned for children for the month of April to celebrate Child Abuse Prevention Month, Approval of Minutes: Commissioner Johnson moved to approve the minutes of November 21 and 28, 2011 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin will attend a JPREP meeting this Friday and reminded everyone of the Community Input Meeting tonight at the Port Townsend Community Center. Commissioner Sullivan attended a Peninsula Development Authority meeting where a presentation about the Wild Olympic's proposal was given, Commissioner Johnson attended a Hood Canal Coordinating Council (HCCC) meeting last week. Regulating the Licensing of Sexually Oriented Adult Business (SOB) and Regulating the Land Use Permitting and Siting of Sexually Oriented Adult Business (SOB): Associate Planner David W, Johnson presented two ordinances, one for the licensing of SOB's and another for the land use permitting and siting of SOB's. Commissioner Sullivan noted the proposed land use and siting ordinance states the SOB's will not be permitted in the light industrial area in Quilcene. In addition, no permits will be allowed in close proximity to schools, daycare facilities, off road public trails and paths, libraries, hospitals, public indoor recreation areas, parks & playgrounds, places of worship, community centers, senior centers, cemeteries, residential neighborhoods and master planned resorts. Commissioner Sullivan moved to approve ORDINANCE NO. 03-0326-12 reo regulating the land use permitting and siting of sexually oriented adult business. Commissioner Johnson seconded the motion which carried by a unanimous vote, Commissioner Johnson moved to approve ORDINANCE NO. 04-0326-12 re: regulating the licensing of sexually oriented adult business, Commissioner Sullivan seconded the motion which carried by a unanimous vote. Jefferson County Courthouse Phase 1 Stabilization Project Emergency Declaration: Facilities Maintenance Foreman Loring Bemis stated the Courthouse has been evaluated in the past and a rating has been assigned regarding the structure of the building. The roof is the next phase of work to Page 2 Commissioners Meeting Minutes: Week of March 26, 2012 be completed and the project has been divided into several areas of priority, In 2010 it was determined that the chimney needs to be part of the next phase of construction, A project was developed in 2010 and was advertised for bid in 2011. No bids were received. The grant funding received was approximately $300,000 of the anticipated $600,000, Another project plan was developed for the two highest priorities, the chimney and dormers, within the budgeted scope of the grant funding, The project was advertised for bid through the small works process and one bid was received. He asked the Board to declare an emergency to allow the County to accept the bid, Because this project is grant funded, the work is required to be completed by June 2012. Time is not available to rebid the project because grant funding will be lost. Commissioner Johnson asked what is the scope of work for the chimney? Mr. Bemis replied an interior bracing will be installed along with an exterior bracing, Commissioner Johnson asked if there will be an effort to bring it up to precise measurements again or just to stabilize the chimney? Mr. Bemis answered the plan is to stabilize at this point in time. Mr. Bemis stated work will be done during untraditional work hours because of noise that will disturb regular business. County Administrator Morley stated according to JCC 3.55.150 exceptions relating to the competitive bidding process can be made in cases of emergency. The Board is being requested to approve a resolution declaring an emergency which will allow the Board to approve a contract for the emergency work that needs to be done. Commission Johnson moved to approve RESOLUTION NO. 12-12 declaring an emergency, waiving competitive bid requirements for the Jefferson County Courthouse Phase I Stabilization Project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve an agreement with Nordland Construction for the Jefferson County Courthouse Stabilization Project. Commissioner Johnson seconded the motion which carried with a unanimous vote, The meeting was recessed at 10:22 a.m, and reconvened at 10:30 a.m, with all three Commissioners present. Fort Worden Public DevelopmentAuthority Presentation: Dave Robison, Kate Burke and Tim Caldwell were present representing the Public Development Authority. The Board and staff ofthe Public Development Authority discussed economic development opportunities for the Fort Worden State Park. Mr. Robison asked the Board to send a letter of support to the Washington State Parks and Recreation Commission on behalf of the Public Development Authority. The Board concurred to consider the letter of support, Page 3 Commissioners Meeting Minutes: Week of March 26,2012 The meeting was recessed at II :46 a.m, and reconvened at 1:31 p,m, with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination Legislative Update . Review of Washington State Association of Counties (WSAC) Briefing and Handouts Miscellaneous Items . Review of Community Input Meetings . Jeffcom Interlocal Agreements . Equestrian Events Center . Community Development Director EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p,m. to 3:15 p.m, with the County Administrator regarding personnel, hiring/discipline/performance review under exemption RCW42.30.11O(1)(g) as outlined in the Open Public Meetings Act. The Board actually met in Executive Session on this topic from 3:00 p,m. to 3:20 p.m, At the conclusion ofthe Executive Session the Board resumed the regular meeting and no action was taken. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley continued to review the following with the Board: Miscellaneous Items . Letter to State Parks Commission . Net Pen Tour Logistics Future Agenda Items . Work Plan for DCD Letter of Support: Commissioner Johnson moved to direct County Administrator Morley to finalize a letter to the Washington State Parks and Recreation Commission for the Board to sign in support of the Public Development Authority implementing the Life Long Learning Center in Fort Worden State Park. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of March 26,2012 NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:54 p.m. until the special meeting scheduled at 7:00 p,m. tonight at the Port Townsend Community Center. Commissioner Johnson seconded the motion which carried by a unanimous vote, MEE;,1JN:Q ~~TJRNED ..)~~'C.....~ j '. }'''~' ~ I S!~~:.': .c "~~'\r~ '~~~, ~, \\1,.' . ;" .::.;. :', -I. .: .... " po . Q .. .)..-:~ (: t~.. / , ',- ...~ 1. .~ ~.r. ~.., ~,f JEFFERSON COUNTY BOA CO MISSIONERS ~~ Jo ATTEST:' ,c' .' Raina Randall Deputy Clerk of the Board Page 5