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HomeMy WebLinkAboutM040212 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTE S Week of April 2, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen spoke in favor of the Port Townsend Paper Biomass Project and urged the Board to expedite the process; . A citizen spoke about the Worthington family and is looking for partnerships to benefit Worthington Park; . A citizen is thankful for the meeting next Monday with the Board and Department of Commerce regarding the Growth Management Act (GMA) and wastewater management in rural areas; the Quilcene gas station is going to be open 7 days a week; . A citizen stated it is of utmost importance to control what type of debris will be used in the new biomass project; and . Decisions the Board may make while in office may not have an effect on the economy until 20 or 30 years later. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 13-12: Notice ofIntention to Dispose of Surplus County Equipment 2. RESOLUTION NO. 14-12: Updating the Official County Road Log: Lopeman Road, County Road No. 528409 3. AGREEMENT NO. ER-0902(340): Spruce Creek Culvert Replacement, Upper Hoh Road M.P. 9.70 County Project No. X01821; In the Amount of$397,507.43; Jefferson County Public Works; Seton Construction 4. AGREEMENT NO. 40516930, Supplement No.1: Revised Completion Date, Real Property Acquisition and Relocation Services for Port Hadlock Wastewater Facility; No Change in Dollar Amount; Jefferson County Public Works; Roland Resources, Inc. 5. AGREEMENT NO. 40516930, Supplement No.1: Appraisal Services for Port Hadlock Wastewater Facility; Additional Amount of $1 0,000 for a Total of $45,000; Jefferson County Public Works; Allen Brackett Shedd 6. AGREEMENT NO. G1200420: Northwest Straits Project, Marine Resources Committee Administration; In the Amount of $33,000; Jefferson County WSU Extension; Washington State Department of Ecology Page 1 Commissioners Meeting Minutes: Week of April 2, 2012 7. AGREEMENT: Designating the Official County Newspaper of Public Record for Legal Notices; Port Townsend/Jefferson County Leader 8. Payment of Jefferson County Vouchers/Warrants: Dated March 26, 2012 Totaling $178,929.58 9. Payment of Jefferson County Payroll Warrants: Dated March 20,2012 Totaling $16,919.03 Approval of Minutes: Commissioner Sullivan moved to approve the meeting minutes of December 5, and 12, 2011 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a JPREP meeting last week and will be attending a tourism conference and a Puget Sound Partnership meeting this week. Commissioner Johnson toured Devils Lake in the Natural Resource Conservation Area and attended a Washington State Parks Commission meeting last week and will be attending a Puget Sound Partnership meeting this week. Department of Community Development Director Interview: County Administrator Morley stated an intensive search has been done to fill this position. Twenty-eight applications were received for this position and six of the applicants were interviewed by an interview panel. A second interview panel consisted of various community members was formed to interview the top two candidates. Carl Smith was chosen as the top candidate and has over ten years of senior level management experience. Mr. Smith stated he has been a community planner for the past 28 years for the State of Washington, California and Alaska. His strengths include being able to manage multiple projects at a time while also attending to daily details; verbal and written communication skills; and the ability to form and maintain productive relationships in the community. Commissioner Sullivan asked what will he do to decrease the surprises applicants face from DCD? Mr. Smith stated DCD is crucial and vital to the community because it is the department that oversees that land use development is done according to the County code in a safe and quality manner. The vital natural resources of Jefferson County need to be protected while improving economic growth. Every organization can improve and should seek ways to improve. Upon his first meeting with DCD staff, they will begin to look at ways to improve the department so streamlining can be done as well as delivering quality customer service that is predictable, fair, consistent and time efficient. His goal is for DCD to be known in the community for excellent customer service. He will specifically look for ways to identify issues and alert the applicant as issues come along. Commissioner Johnson stated there are several distinct communities like Gardner, Tri-Area, Brinnon and Quilcene in the County. He asked Mr. Smith how sees DCD helping economic vitality for each of these areas? Mr. Smith asked if there has been good visioning for Quilcene, Gardiner and other areas? If not, the first step would be to have structured meetings with residents of those areas and bring before Page 2 Commissioners Meeting Minutes: Week of April 2, 2012 the Board proposed policies and goals of the residents. Then economic opportunities would be targeted for particular growth. Chairman Austin asked Mr. Smith how he would deal with institutional inertia? Mr. Smith answered if business has been done that way in the past, it will change. Quality customer service is the highest goal and he has some ideas for customer feedback. Commissioner Sullivan asked Mr. Smith how he will track new ideas regarding the code and plans brought forward by community members in a transparent way so the public can be aware of the progress made? Mr. Smith replied codes and plans are living documents because they need to be reviewed and updated as issues arise. He will target the issues and bring them forward to the Planning Commission for review and have an open public process including meetings and hearings. Then it will be brought before the Board for finalization. Commissioner Johnson stated water quality is very important in Jefferson County. He asked Mr. Smith what has been his experience with creating development regulations and expanding the economy, particularly through water quality or storm water management? Mr. Smith answered he has helped the two cities ofWoodinville and Fife develop their Shoreline Master Programs. He helped Woodinville with their Critical Area Ordinance. While at the City of Fife he had experience with LID (Low Impact Development) which includes natural methods of storm water run off. Chairman Austin asked ifMr. Smith has any ideas how to make the process smoother and more integrated for citizens to receive a permit for building a residence than what is already in place? Mr. Smith answered first he would want to talk to DCD staff and Environmental Health before changing any processes. Commissioner Sullivan asked about the enhanced buffers in a city where he previously worked and ifhe was able to get the community involved? Mr. Smith answered the developing community was more than willing to work with it. Some people were not happy with it, but he dealt with it because it was supportable with scientific evidence. The Board concurred that County Administrator Morley bring an employment contract before the Board at the next regularly scheduled meeting employing Carl Smith. The meeting was recessed at 10:26 a.m. and reconvened at 1:33 p.m with all three Commissioners present. Page 3 Commissioners Meeting Minutes: Week of April 2, 2012 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: . Washington State Department of Natural Resources Community Forest Meeting Invitations and Scheduling . Confirm Net Pen Visit Dates with DCD Staff . Brinnon Loyalty Days on April 27, 2012 at Noon Legislative Update Miscellaneous Items: . Straits Ecosystem Coordinating Board: . Chairman Austin is Attending Meeting April 6, 2012 . Steve Tharinger is co-chair . $70,000 for fiscal Agent Staffing Straits Action Area - Jamestown S'Kllallam is interim Fiscal Agent and Considering Continuing . Consider Support of Heritage Designation for the 120 Acre Douglas Fir/Rhody Association near Devil's Lake Currently in School Trust Designation . Community Input Meetings Preparation . J effcom Interlocal Agreements . Equestrian Events Center Update . DCD Director Employment . Lodging Tax . Public Infrustructure Fund . LAMIRD Workshop . Middle Point Road Trimming Update Future Agenda Items . Constitutional Amendment Request . Plastic Bag Ban . Devils Lake Trust Land Transfer Letter of Support Request from Peter Bahls Hotel/Motel Fund (Fund 125): Commissioner Johnson moved to retain the minimum balance in fund 125 (Hotel/Motel) at the year ending fund balance of the 2008 level or above which was $482,385. Commissioner Sullivan seconded the motion. Chairman Austin stated his understanding for doing this is to allow capital improvement projects to be done. County Administrator Morley stated Ordinance No. 02-0622-98 has a provision that capital reserve does not exceed annual anticipated revenue but with this motion the Board is acknowledging that the money does not have to be spent at this time, but can be saved for a future date. Chairman Austin called for a vote on the motion which carried unanimously. Page 4 Commissioners Meeting Minutes: Week of April 2, 2012 Lodging Tax Advisory CommiUee (LTAC) Recommendations: Commissioner Sullivan moved for the LTAC to make recommendations for budget appropriations in 2012 up to $18,000. Commissioner Johnson seconded the motion which carried by a unanimous vote. County Administrator Morley noted that this option is only available for the year 2012 and will not be available in future years. NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 4: 14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. MEE"Fmg~AIDJQTJRNED ""~..(.. t: .',\.1. . . \ SE"~"": "., ", . fi " P'" _ _,,"",__, . . I . ......-:.L...-: .,'<\.' . '_'. . ~, . " ;; :"'..Z'.".-.""','~"'. "'~',.,......"" ..', ~'.., "'; \(" 'or:~ :.".;~ , .') ~:. .~..~. it ; " ! , , . '-' ."~" ",' ,-, .. , iJ "'. -'.. .~, /.. '".;' v' . i ~ "'1.' (a . . ~ <'.. .~,--~ ~~~ ATTEST~- ". .. JEFFERSON COUNTY BOARD ~ISSIONERS ~~ ChID, r!hII- Phil Johnson, 11ernber D"~~ .~~ Raina Randall Deputy Clerk of the Board Page 5