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Home My WebLink About042 12 (b'.-\~~' ~ w. ~ 1';;'lr ~.~ IN T~i~~ STATE OF WASHINGTON Jefferson County OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONSIEXTENSIONS FOR VARIOUS COUNTY FUNDS } } } } RESOLUTION NO. 42-12 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2012 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2012. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE/GENERAL FUND FUND NAME 001-261-000 OPERATING TRANSFERS Total General Fund REVENUE $13,700 $13.700 $0 EXPENSE $13700 $13,700 SPECIAL REVENUE/CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 122-000-010 129-000-010 136-000-01 0 140-000-01 0 141-000-010 148-000-010 174-000-010 175-000-010 308-000-01 0 WSU JEFFERSON COUNTY EXTENSION JEFFCOM OPERATING FUND ANIMAL SERVICES SHERIFF DRUG INVESTIGATION LAW LIBRARY TRIAL COURT IMPROVEMENT FUND AFFORDABLE HOUSING FUND PARKS & RECREATION COUNTY PARKS IMPROVEMENT CONSERVATION FUTURES Total Other Funds $60.000 $3.000 $18.000 $5,000 $9,062 $23.000 $65.000 $13.700 $3.025 $433.854 $538,941 ~ $94,700 $52,190 $3,000 $16.000 $5,000 $9.062 $23.000 $65.000 $13.700 $3.025 $433.854 $623,831 HEARING NOTICE: Resolution No. 42-122012 Budget Appropriations/Extensions NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend Washington, on the 16th day of July, 2012, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this Z l'\t\ day of -1.iliJ ,2012 "_.~' JEFFERSON COUNTY BOARD OF COMMISSIONERS , "C I} . . Ii ... 11 ': t. < -.t /~: ... /~." [~~. Phil Jo .. ri, Member Davi~~ Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Operating Transfers Date: June 18, 2012 001-261-000 Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $13,700 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue saurce (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 , c: TOTAL. REVEN(lE $0 $0 $0 BUDGET BARS Expenditure # Descri ption CURRENT REVISION AMENDED 59700.00.0099 Transfer to Parks & Recreation $367,300 $13700 $381 000 $0 $0 $0 , ,c,,:c fOfAI,;,EXPE:NDlfuRE $367,300 $13,700 $381,000 Reason for A ro riation/Extension Increase transfer to Parks and Recreation to cover the County's portion of the professional services for ERPRC (Exploratory Regional Parks & Recreation Committee) consultant contract due to changes in the interlocal agreement between the City and County in the amount of $11 ,000. An additional $2700 of is needed to cover the cost of background checks in the department that were previously paid for out of General Fund. Elected ment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU Jefferson County Extensian Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 8, 2012 108 Fund Number o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $52,190 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $60,000 BARS Revenue # 33314190305 MRC Grant Description BUDGET CURRENT REVISION AMENDED $31 j lOa $60.000 $9/;1.00 $0 $0 $0 $33,000 $60.000 $93,000 BARS Expenditure # 108000010.53190.41.0031 108000010.53190.43.0010 108000010.53190.31.0010 108000010.53190.41.0031 108000010.53190.41.0010 Description Pro'ect Contract Consultant Travel Su lies Co in / rintin /other indirect Water Quality Educator BUDGET CURRENT REVISION AMENDED $20.840 $36.280 $57.120 $800 $2,000 $2800 $500 $900 $1,400 $1,880 $4.600 $6,480 $16,790 $8.410 $25.200 $40,810 $52.190 $93,000 Reason for Appropriation/Extension The amendment to the Marine Resource Committee grant #G1200420 has provided an additional $60.000 revenl The appropriation allocates these newly available funds to be used to complete the work as specified in the scope of the grant and the revised grant budget table. Rescectfu Iv Su mitted. ~0~ EleCted Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment JeffCom 122 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore. for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I Date: June 6,2012 D For funds ather than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo o Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $3,000 BUDGET IBARS Revenue # Description CURRENT REVISION AMENDED 122000010.33401.81.0010 State E911 1_....07r:u:1 $3.000 '1" l,1o!!: I $0 $0 $0 TOTAL REVENUE $0 $3.000 $3,000 BUDGET BARS Expenditure # Descriptian CURRENT REVISION AMENDED 12200010.52810.31.0150 Public Education Sunniies $0 $3 000 $3 000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $3,000 $3,000 Reason for A ro riation/Extension The State 911 Office is appropriating this amount for Jefferson County to spend on Public Education Materials to be passed out at the annual Fair and in the Schools. Respectfully S Janet Silvus TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 18, 2012 Animal Services 129-000-010 Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Descri ption CURRENT REVISION AMENDED 33839.10.0000 Contract Payment ~ City of Port Townsend $18,000 $18,000 $0 $0 $0 .tOtAL REVENUE $0 $18,000 $18,000 BUDGET BARS Expenditure # Descri ption CURRENT REVISION AMENDED 53'J30.41.0040 Humane Society - Contract with Citv $0 $16,000 $16,000 $0 $0 .....~ $0 ... URE $0 $16,000 $16,000 Reason for A ro riation/Extension Appropriate revenue and expenditure for contract between the City and County for Animal Shelter services signed in April 2012. The total contract is for $22.000 less animal licensing fees estimated to be approximately $4,000 for a total of $18,000 in revenues. The Humane Society will be paid approximately $16,000 ($20,000 less City animai licence fees collected by the Humane Society of $4.000). $2,000 is to be paid to the County for administration of the contract. nature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriffs Office DepartmenVFund Name Date: June 8, 2012 136000010 Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $5,000 I 00 Far funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: L-.. ~ BUDGET BARS Revenue # Description CURRENT REVISION AMENDED~ $0 $0 $0 TOTAL REVENUE $0 . BUDGET BARS Expenditure # Descri ption CURRENT REVISION AMENDED 136000010.52121.35.0010 General Eauioment $10.000 $5,000 $15.000 $0 $0 $0 $0 TOTAL EXPENDITURE $10.000 $5.000 $15.000 Reason for A ro riation/Extension Anticipated expenditure will exceed budgeted amount. This fund is for discretionary spending for drug investigation related activities. Respec TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 18, 2012 LAW LIBRARY Department/Fund Name Commissioners: (mark all that apply with an "X") 140.000.010 Fund Number [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $9,062 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 II.k.::...... II:.:: ::rOT A I $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0010 Law Li brarv $9 000 $9.062 $18062 Updated electronic subscription and full Docket $0 part update and replacement RCW voluments $0 $0 $0 IIII~I il:;t;~: TOTAL eXpeNDITU~e $9,000 $9,062 $18.062 Reason for A ro riation/Extension ~\)e. ilee&ed -\-0 -ft(J\ a ce.,. Se V ~f a1 fY1 l S S I ~ R c.. uJ VOl U yY) -e & ClI'\o \)p&Clt-e.. e$S:el\h~ W9TC vOluVV\-eS, We OI~')O 0P~ .~ e~eUfCN\LC. ~~H~ 2>Wos;OJl..Lf~ (=YaWl wPs+'{CUJ,J eo\J.<:\rO Wes;nO-CL-J n-ellt W\t\cUtlO W't'USleY ~~ 'e U.IO \ '-C -\u PQJ ecr Vh C\. SR ()-fCh q 1J.t.y- \-1' We DJ SOli e-ccB.-ed.. t6 Pc.plftc.t CVJi- pow..x poIf-- \JpctcU-e& ~ .~ ~W-e s...u- 0{:' (j...('cf... CA0{Y\e5, . Respectfully Submitte~ ,rYI ..... \? n m\~lllLoVL..>( Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Trial Court Improvement Fund Date: June 18, 2012 141-000-010 Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examinatian of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below. I request an emergency appropriation and budget extension in the amount of: I I [K] Far funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0000 Capital Outlay $0 $23,000 $23.000 $0 $0 $0 TOTAL EXPENDITURE $0 $23,000 $23.000 Reason for Appropriation/Extension Upgrade of recording system for Superior, District and BOCC Courtrooms. This will be paid for out of unreserved fund balance. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 18, 2012 Jefferson County Affordable Housing Fund 148-000-010 Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below. I request an emergency appropriation and budget extension in the amount of: I I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves ONO o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55150.41.0030 HOMELESSNESS SHB #2163 $200,000 $65 000 $265 000 $0 $0 $0 TOTAL EXPENDITURE $200,000 $65,000 $265,000 Reason for Appropriation/Extension 1. There is outstanding work that must be done to the Winter Shelter prior to it's opening in November. II is required to have a sprinkler system installed. Costs will total $53,000 for this project. 2. Winter Shelter operations costs are to start in November as well, making up for the remaining $13,000 requested. Operations costs include staff salary and wages and facilities costs such as electricity. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Parks and Recreation Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore. for this current year for the reason's outlined below. I request an emergency appropriation and bud et extension in the amount of: $13,700 Date: June 20, 2012 174-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) @~~~over this additional expenditure? [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $13,700 BUDGET BARS Revenue # I Description CURRENT REVISION AMENDED 39700.00.0010 100eratina Transfer In From General Fund $367 300 $13 700 $381 000 TOTAL REVENUE $367,300 $13,700 $381,000 BUDGET BARS Expenditure /I I Description CURRENT REVISION AMENDED 5742041 0000 Professional Services $4 000 $2 700 $6 700 5761041 0000 Professional Services ERPRC Consultants $21 800 $24.000 $45 800 597 00 00 0055 Ooeratino Transfer to Construction & Renovation $46 824 ($13000 $33 824 TOTAL EXPENDITURE $72,624 $13,700 $86,324 Reason for Appropriation/Extension Background checks are required for volunteers working in the recreation programs and Adopt-a-Park program. Previously these checks were provided by the BoCC office. The scope of the ERPRC consultant contract increased due to changes to the interlocal agreement between the City and the County. By this allocation, a portion of this increase, $13,000, is funded by a reduction in the transfer to the Construction & Renovation Fund. and a portion of this increase is funded by an additional General Fund transfer of $11 ,000. Respec~.nnxX??~U Irl}itl,it. ;' "'-..Iv( J& c / Elected OfficiaVD~ , TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 12, 2012 175-000-010 Fund Number County Parks Improvement Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore. for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,025 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # I Descri ption CURRENT REVISION AMENDED I $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # I Descri ption CURRENT REVISION AMENDED 576 30 48 0000 Repair & Maintenance General $3,000 $3,025 $6.025 $0 $0 $0 $0 TOTAL EXPENDITURE $3,000 $3,025 $6.025 Reason for Appropriation/Extension The hardball field at Memorial Athletic field has been converted to a softball field for use by the Jefferson County Parks and Recreation Coed Softball League. This budget ammendment will help pay for this conversion. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 1, 2012 Conservation Futures Department/Fund Name Commissioners: (mark all that apply with an "X") 308 Fund Number [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $433,854 I o Far funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59439.61.0070 Salmon Creek Rioarian Acauisition $0 $3,472 $3,472 59439.61.0090 Carleson Chimacum Creek Proi $26.550 -$5618 $20 932 59439.61.0060 Tamanowas Rock and Nicholson Short Plat $0 $200 000 $200 000 59439.61.0015 Proiects Subiecl to Aooroval $0 $236 000 $236 000 $0 TOTAL EXPENDITURE $26,550 $433,854 $460,404 Reason for Appropriation/Extension During the preparation of the 2012 budget it was unknown at that time whether the property transaction of Tamanowas Rock and Nicholas Short Plat would close in 2012. It has now been determined that the transaction of the property will occur before December 2012 a long with two other projects, pending approval. . ature Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: FROM: Board of County Commissioners Philip Morley, County Administrator Erin Lundgren, Clerk of the Board July 2, 2012 RESOLUTION re: HEARING NOTICE for 2nd Quarter Proposed Supplemental Budget Appropriations/Extensions for Various County Funds; Hearing Scheduled for Monday, July 16,2012 at 10:00 a.m. in the County Commissioners' Chamber DATE: SUBJECT: STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency ofthe requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Set hearing date for July 16,2012 at 10:00 a.m. and approve the hearing notice for publication on July 3 and July 11,2012. REVIEWED BY: </7 " J..-:-e- J- 7 L"",r,L / Date