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HomeMy WebLinkAboutM042312 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 23, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . Four citizens spoke in support of the resolution to amend the US Constitution regarding corporate personhood; . The local farmers are required to get a permit to sell food at a farmers market and the permitting process is unfunded, the Board was urged to lobby to change the process to help farmers; . The Board should not pick and choose what small businesses to help, all non-conforming businesses should be able to expand; the Board is invited to the Fort Discovery Unity of Effort on August 11 t'; . There was a fetal alcohol syndrom training at the Public Health Department last week; the problems Jefferson County are facing is staggering and anything the Board can do to provide jobs is very important; . A citizen stated a formal public hearing should be held for the Jeffcom interlocal agreement and there is not proper accountability for Jeffcom to become its own entity and this is a big mistake; . Fred Hill Materials filed Chapter 7 bankruptcy last week and the last day for the company was last Friday; . A citizen asked why is it taking 3 months for the Board's minutes to be written? Is the Board trying to hide something? He requested an explanation in writing as to why it is taking so long; and . A citizen is concerned with the relationship between the County and Bank of America. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE: Port Townsend Bay Mooring Buoy Moratorium; Hearing scheduled for Monday, May 7, 2012 at 10:30 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 24-12: Supporting an Amendment to the United States Constitution to Abolish Corporate Personhood 3. AGREEMENT: Resurfacing Basketball Courts at HJ Carroll Park; In the Amount of $14,148.20; Jefferson County Public Works; Pacific Ace 4. AGREEMENT: Special Sex Offender Disposition Alternative (SSODA) Provider Services; Not to Exceed $11,645; Jefferson County Juvenile Services; Thomas Sherry Page 1 Commissioners Meeting Minutes: Week of April 23, 2012 5. AGREEMENT: Collective Bargaining Agreement January 1,2012 through December 31,2014; UFCW Union Local 21 6. Advisory Board Reappointments (2): Jefferson County Planning Commission; 1) Gary Felder Representing District 1, to a Four Year Term Ending March 17, 2016; and 2) Tom Brotherton Representing District 3, to a Four Year Term Ending March 17,2016 7. Payment of Jefferson County Vouchers/Warrants: Dated April 16, 2012 Totaling $1,007,871.05 and April 17, 2012 Totaling $1,860.12 8. Payment of Jefferson County Payroll Warrants: Dated April 11, 2012 Totaling $182.56 and AlP Warrants Done by Payroll Dated April 6, 2012 Totaling $118,740.43 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin will be participating in a conference call this week for the State Board of Health and a presentation on how childhood experiences affect people through adulthood. Commissioner Sullivan attended a Historical Society event last weekend. Commissioner Johnson met with the principle of Grant Street School regarding monitoring of particulate matter. The meeting was recessed at 9:48 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING: 1st Quarter 2012 Budget Appropriations/Extensions: Budget Consultant Anne Sears explained the following first quarter budget appropriation/extensions: . The County Commissioners Fund (001-060-000) has an expense to restore funding to the Jefferson County Historical Society to preserve historical documents in the amount of$14,961; . Operating Transfers Fund (001-261-000) has an appropriation of$335,000 to be transferred into the Capital Improvement Fund. $225,000 is in anticipation for debt service for the year 2013 and $100,000 is for capital maintenance; . WSU Jefferson County Extension Fund (108-000-010) has an extension of$5,500 for grant funds not included in their budget; . Jeffcom Capital Fund (112-000-010) has expenses from the new WorldMark system in the amount of$117,496; . Jeffcom Operating Fund (122-000-010) has an appropriation for $54,805 for grant funds that will fund a 911 officer; . The Hotel/Motel Fund (122-000.010) appropriation in the amount of $2,608 is for expenses accrued in 2011 but not paid until 2012; . The Public Defense Fund (142-000-010) appropriation in the amount of $2,971 is for expenses tat accrued in 2011 and payable in 2012; . Industrial Insurance Reserve Fund (504-000-010) has an appropriation for $4,000 because of additional cost for Labor and Industry claims management service; and . The Employee Benefit Reserve (505-000-010) has an appropriation for $26,121 for retirement costs from a PERS I Employee. Page 2 Commissioners Meeting Minutes: Week of April 23, 2012 Chairman Austin opened the hearing for public testimony. Joe D'Amico: Where is the $51,000 of revenue for fund 805? Ms. Sears answered it was a grant from Washington State. He asked ifthe Hotel! Motel fund relates to the Brinnon hotel? He would like to see the County give up the ownership of that hotel so the County may create some revenue and sell it to interested Brinnon community members. The Industrial Insurance Reserve fund appropriation is related to administrative costs, how does that work? County Administrator Morley answered the County is self insured for L&I and a third party oversees the cost. Mike Belenski: The handout is missing two pages. Anyone who does not look at it online cannot see the whole handout because of the missing pages. He believes this is deliberate so the public doesn't know. He would like more detail on the appropriation paperwork. The Public Defender detail should include what case it was for. The Employee Benefit Reserve should state the County gave Al Scalf $26,000 for hiding public records. There is lack of specificity. At least the appropriations are signed this time. He would like to make sure the Hotel/Motel appropriation doesn't include free parking and he will go up to the Auditor's office if he feels like pursuing it further. Hearing no further testimony, Chairman Austin closed the hearing. County Administrator Morley stated the Public Defender appropriation is for monthly investigative costs. The Public Defender contract started in May and the budget included costs from May through December but the December invoice was not paid until 2012. $26,000 for the Employee Benefit Reserve was not a payment to Mr. Scalf, but a payment to the State Retirement System. The state billed the County for an additional amount because oftheir own analysis ofMr. Scalfs life expectancy. It was not a cash out or special retirement deal. Commissioner Sullivan moved to approve RESOLUTION NO. 25-12 1st Quarter 2012 Budget Appropriations / Extensions as presented. Commissioner Johnson seconded the motion which carried with a unanimous vote. InterlocalAgreementfor Emergency Dispatching, Communications and Other Public Safety Services: County Administrator Morley stated that all seven jurisdictions have approved the Bond Indebtedness Agreement for Jeffcom (approved April 9, 2012). With that agreement in place, he is presenting the interlocal agreement for emergency dispatching, communications and other public safety services with the City of Port Townsend and Jefferson Fire District's 1,2,3,4, and 5. The original interlocal agreement for Jeffcom was entered into in 2001 and again in 2007 which expired on December 31, 2011. An extension was approved until a new underlying interlocal agreement is approved. The new interlocal agreement states Jeffcom is a new independent agency and will retain it's management structure which is the Jeffcom Board. County Administrator Morley reveiwed a new section that was not in previous agreements titled Dispute Resolution which addresses potential cases where one jurisdiction does not agree with a decision made by the Jeffcom Board. The new grievance process provides accountability to elected officials. Page 3 Commissioners Meeting Minutes: Week of April 23, 2012 Attached to the agreement is Exhibit 1, which is a list of all Jeffcom's inventory that they will be taking with them as they go independent. It does not include the tower at Elkins Road or the tower on the Coyle Peninsula. Chairman Austin explained the two towers are not included because there is documentation that the Coyle Peninsula tower has always been County property and the tower on Elkins Road is essential to the Sheriff, Emergency Management and Court operations. County Administrator Morley stated the agreement will go into effect 90 days from the day the agreement is recorded in the Auditor's office. Commissioner Johnson moved to approve the interlocal agreement for emergency dispatching, communications and other emergency services with the City of Port Townsend and Fire District's 1,2, 3,4, and 5 upon documentation and execution of the bond indebtedness interlocal agreement. Commissioner Sullivan seconded the motion. County Administrator Morley noted that although the County has verbal confirmation that the bonded indebtedness agreement has been approved by all seven jurisdictions, he would like the Commissioner's to delay signing this agreement until that documentation is received. Chairman Austin called for a vote on the motion which carried by a unanimous vote. An Executive Session was scheduled as additional business from 10:33 a.m. to 10:43 a.m. with the Deputy Prosecuting Attorney and the County Administrator regarding Potential Litigation under exemption RCW42.30.lI0(l)(i) as outlined in the Open Public Meetings Act. The Executive Session actually ran from 10:33 a.m. to 10:43 a.m. At the conclusion ofthe Executive Session the Board resumed the regular meeting and no action was taken. Waive of Conflict Request: Deputy Prosecuting Attorney explained property owners Marc Mauney and Lynn Rogerson ofthe south eastern portion of Marrowstone Island have applied for a code interpretation about whether or not their 33 acres of property can be subdivided. Mr. Mauney and Ms. Rogerson have inquired as to why they have a shoreline environmental designation on their property and have threatened a lawsuit over this issue. They have used Gendler & Mann as their attorney's in the past but would like to switch to an attorney at Foster & Pepper, Patrick Schnider. The County uses Foster Pepper in bond use matters which poses a conflict. A lawyer from Foster & Pepper e-mailed Mr. Alvarez asking ifthe Board would be willing to waive the right of conflict so an attorney may potentially litigate against the County for a land use issue. Mr. Alvarez stated it is the advice of his office not to waive the conflict. County Administrator Morley concurred with the Prosecuting Attorney's office that the waive of conflict should not be approved. Chairman Austin asked Mr. Alvarez if it is within Jefferson County's best interest not to approve the waive of conflict? Mr. Alvarez answered yes. Commissioner Sullivan moved that the County not waive the conflict of interest. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of April 23, 2012 The meeting was recessed at 10:47 a.m. and reconvened at 12:00 p.m for the Quarterly Elected Officials/Department Head brown bag lunch meeting with all three Commissioners present. The meeting was recessed at 1: 1 0 p.m. and reconvened at 1 :33 p.m. All three Commissioners were present for the afternoon session. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: . Net Pen Tours on May 1,2012 . May 9,2012 Railroad Bridge Trail Park Meeting . Jeffcom Board Meeting on April 26, 2012 . Peninsula Development District (PDD) Meeting on April 26, 2012 . Brinnon Parade . East Jefferson Watershed Council Meeting & Ferry Advisory Committee Meeting . PRIMA Institute November 5 -7, 2012 . May 14,2012 Commissioner Board Meeting Canceled . May 25, 2012 Olympic Consortium (Workforce Development) Meeting Miscellaneous Items: . Shoreline Master Program Update . Wage Matrix . Community Input Meetings . Historical Preservation Grant Legislative Update . Washington State Association of Counties (WSAC) 2013 Legislative Survey Future Agenda Items: . Clerk's Office Page 5 Commissioners Meeting Minutes: Week of April 23, 2012 NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:45 p.m. until the special meeting at 7:00 p.m. at the Tri-Area Community Center. Commissioner Sullivan seconded the motion which carried by a unanimous vote. MEETING ADJOURNED ,~ .SEAIS:! ,'~' /"'\~"-".''', 'it .,~~ "'< '1I':lfo ))}\, '., ; . ~,'.,' " """. . ., . '\1" .'\~ ..,; .,:..- . .. "': /, . ',J . 'J . ~./ ~." . . _ '^ '"J'0, " ~ '~cLcuJ Raina Randall Deputy Clerk of the Board Page 6