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HomeMy WebLinkAboutM052912 ~~ co~ ~/~~, S!T;~~ oo:~ &(f:; \ ~\ i.... ~~ ><) \ I District No, 1 Commissioner: Phil Johnson District No, 2 Commissioner: David W. Sullivan District No, 3 Commissioner, John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 29, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen submitted a draft resolution for attaining food independence in Jefferson County and urged the Board to consider adopting the resolution which would allow Jefferson County to issue its own permits for the sale of any potentially non-hazardous food product which would benefit the economic and social well being of our community and be consistent with the Washington State Constitution. . A citizen commented on the financial condition of Olympic Community Action Programs (OlyCap) and he complimented both Planning Commission Member Bill Miller for his work to help agriculture in Jefferson County and Commissioner John Austin for his work with Public Health and WSU. . A citizen expressed support of the efforts regarding cottage industries and discussed the virus causing the destruction of a number of fish in a net pen operation on Bainbridge Island, Additionally, he questioned the need for the County to hire a consultant to update the Jefferson County Sign Code and commented that there is a link on the County's website that needs to be fixed as it directs individuals to an older version of the sign code with no annotation to show that there is a permanent injunction against enforcement of a portion ofthat code. . A citizen commented on the net pen virus and stated that while he supports the efforts for cottage industries, he believes the County needs to look at ways to help all businesses grow, not just agriculture businesses. . A citizen expressed support for the food independence resolution and he urged the Board to review the strategic plan as it relates to the resolution, Additionally, he commented on the electronic dispersal of correspondence; a grant was received by Kitsap Mental Health Services for a pilot project on the integration of behavioral and physical health care. . A citizen stated that the Quilcene Village Store now has four paying jobs and the Quilcene School Board approved the painting of a mural on the school fence as part ofthe town's beautification project. Additionally, a low-impact development rain garden demonstration is planned for Quilcene, and while the Shrimp Festival did not occur in Brinnon, there was a mini- festival held in Quilcene for vendors to market their ware, Page 1 Commissioners Meeting Minutes: Week of May 29, 2012 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approved all the items on the Consent Agenda as presented. Chairman Austin seconded the motion. The motion carried. I. HEARING NOTICE: Community Development Block Grant (CDBG) for 2012 Public Service Grant Application; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, June 11,2012 at 10:00 a.m. in the Commissioners' Chambers 2. RESOLUTION NO. 30-12: Establishing a Grievance Procedure for Community Development Block Grant (CDBG) Public Services Grant Funding Application 3. AGREEMENT NO, LA7393, Supplement No.1: Queets Bridge Painting, CR1881; Amount Unchanged; Jefferson County Public Works; Washington State Department of Transportation 4. AGREEMENT: Community Services Grant Funding for 2012; In the Amount of $45,600; Jefferson County Public Health; Jefferson County Conservation District 5, AGREEMENT: Nurse Family Partnership Supervisor; Not to Exceed the Amount of $28,923 Annually; Jefferson County Public Health; Kitsap County Health District 6. AGREEMENT, Amendment No.2: Facilitation and Project Management Services for Onsite Sewage System Monitoring Program Work Group; Additional Amount of$I,OOO for a Total Not to Exceed $9,400; Jefferson County Public Health; K,L. Mayer Consulting Group, Inc. 7. AGREEMENT: Operation and Maintenance of Lake Leland Campground; In the Amount of $3,500; Jefferson County Public Works; Curtis Stacey and Tanya Royer 8. AGREEMENT: Law Enforcement Services on the Hoh Reservation; In the Amount of $200,000; Jefferson County Sheriff; Hoh Tribe 9. EASEMENT: Underground Utility Easement; Extension of Waterline; Parcel No. 963 302 902; Jefferson County Public Works; City of Port Townsend 10. Payment of Jefferson County Vouchers/Warrants Dated May 21,2012 Totaling $385,101.57 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated May 18,2012 Totaling $88,665.57 and AlP Warrants Done by Payroll Dated May 5, 2012 Totaling $112,633.07 and Dated May 18, 2012 Totaling $16,665.66 (Records of all claims submitted for payment along with AlP Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION: The Commissioner each provided updates on the following items: Chairman Austin attended a Memorial Day ceremony at the American Legion yesterday and a State Parks Board meeting in Yakima last week. He commented on a rain garden located at H.J. Carroll Park and suggested it be added to a tourist map, Commissioner Sullivan attended a quarterly meeting ofthe Peninsula Regional Transportation Planning Organization and the Metropolitan Transportation Planning Organization and he stated that it will be important to focus on the State's transportation budget and its impact on other agencies. Page 2 Commissioners Meeting Minutes: Week of May 29,2012 HEARING re: Granting Jefferson County Public Utility District (PUD) No. I a Nonexclusive Franchise to Construct, Maintain and Operate Broadband Telecommunications Facilities in County Rights-of-Way in Eastern Jefferson County: County Administrator Philip Morley explained that this hearing was rescheduled from May 7, 2012 to allow staff to incorporate revision comments received from the Northwest Open Access Network (NOANET) and prepare a final draft. Public Works Development Review Planning Project Coordinator Jim Pearson gave an overview and highlighted the changes that were made. NOANET requested a change relating to subsequent relocations. Specifically, if subsequent relocations occur within five years, the County would bear the expense, This language is typical in other franchises. There is a provision that the County would not bear such expenses in emergency situations. Additionally, NOANET requested changes to the language relating to the "Assignment" of the franchise that would allow the franchise to be assigned to the National Telecommunications and Information Administration due to the grants received for this project and their position to the federal government. The final change relates to the franchise area which had been limited to the roads on which the project is currently taking place and has been expanded to eastern Jefferson County, Public Works has no objection to these changes. Chairman Austin opened the hearing for public testimony, Tom Thiersch, Jefferson County, stated he is glad to see this is moving forward, We are all anxious and eager to get this broadband in place and every little step along the way moves it forward, It is faster and greater. He commented on section 12 relating to the assignment clause on pages 13 and 14. He thinks there may be an inconsistency in the document in the way that it is currently written, Section 12.1 states "Grantee may not assign or otherwise transfer its rights.,." and section 12.3 states"... Grantee may freely assign its interest..," There seems to be an inconsistency between the two sections. He suggested section 12.1 include language which states "except as stated in 12.3, grantee may not assign or otherwise transfer. , .", or some revision to that effect. Other than that revision, he supports moving forward. Bill Miller, Port Townsend, stated he is very pleased to see that this effort is moving forward. He expects that the document will be reviewed for errors and inconsistencies as pointed out by Mr. Thiersch. He expressed thanks for all the effort in putting it together and getting it moving, Hearing no further public testimony, Chairman Austin closed the public hearing. In response to the public testimony relating to section 12, Mr. Pearson stated he recognizes the document could have been written differently and he noted that it went through the risk and legal review process prior to the hearing. There was a focus on this section because it was changed from the previous version. The Board can approve the document as it is currently written or direct staff to rewrite the section which may require risk and legal review of the document. Page 3 Commissioners Meeting Minutes: Week of May 29,2012 County Administrator Morley noted that section 12.1 states "Grantee may not assign,., without the prior written authorization and approval of the County"... In section 12.3 the County is giving prior written approval because its states "Grantee may freely assign its interest in the Franchise to NTIA as required by BTOP requirements". Written into the document is a singular authorization to assign consistent with section 12.1. The document was processed through risk and legal review and the wording was reviewed carefully and is exactly the way it should be written, Commissioner Sullivan moved to approve RESOLUTION NO, 31-12 granting a nonexclusive franchise to construct, maintain and operate broadband telecommunications facilities in County Rights- of-way in eastern Jefferson County. Chairman Austin seconded the motion for discussion. County Administrator Morley asked NOANET representative Mike Henson to provide an update on the status of broadband. Mr. Henson reported that construction of approximately a 3 Yz mile long underground section along Oak Bay Road is starting today, This is in conjunction with a special resurfacing project being conducted by the Washington State Department of Transportation. An optional bidders conference will be held today for the wireless RFP for those sections that will be fed with wireless communications. The RFP will be closing within a month, One to two months after its closing there will be an award and a contract approved, Planning the deployment for wireless will take place mid- summer and is about 25% of the grant funding. The other 75% of the grant funding is for fiber optic facilities, Next week they will be looking at ordering the final materials and within 60 days the final RFP will be released for the remaining construction throughout the County. It is anticipated construction will begin in July. They can move forward on the underground portions as soon the franchises and permits are finalized. All construction work and all facilities will be complete and in service no later than August 2013. Chairman Austin called for a vote on the motion. The motion carried, COUNTY ADMINISTRATOR BRIEFING SESSION: Update on Exploratory Regional Parks & Recreation Committee (ERPRC) Matt Tyler, Parks and Recreation Manager . Matt Tyler reviewed pp, 3-7 of the June 24/25 Draft ERPRC Final Report & Recommendations . Commissioners asked clarifying questions about geographic range . Staff discussed details & rationale of the options Calendar Coordination (partial list) . May 30 Community Forest - Philip Morley & John Austin will attend . May 30 Regional Park Committee - Philip Morley & Phil Johnson will attend . June 2 Memorial for Eileen Worthington June 19, WS Association of Public Health Officers - John Austin will attend June 22, Out of Office - Phil Johnson . . Page 4 Commissioners Meeting Minutes: Week of May 29,2012 . June 28, Jeff Com Meeting - Philip Morley & John Austin will attend . June 29 Memorial for Sol Wiener (former Veteran's Service Officer) at PT Yacht Club Miscellaneous Items . Letter & Certificate of Appreciation for Delmer Sayer . Agriculture vs, Rural Residential designation interest, timing and process - DCD staff to review and respond . State Parks Meeting on May 30 with Six (6) County Commissioners, including WSAC Chair, and New County DNR Representative - John Austin will attend Future Agenda Items (Not Discussed) NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting Chairman Austin 11:49 a.m, until the next regular meeting or special meeting as properly noticed, seconded the mo~ The motion carried. , . , r-: ') '.f \.I;',,: , ...",,-'1. .,"':',,'., , .~.."" " 'fl" 'Co '1. I' -." .. ".0/ -.,._.... ~ , ,,;.. . .~j: . -, . ~ ..... .. ',..' :iioi... A..".,.... . < .'; .".- ,:' "ii!..-" ... ~ (j) .0 --"", .. "" .""" ". . 1- ' ."',, -0;, ! no _,~ .~t;\. tl _:::. I, "" -"" _ .,..; ~ "".. <i' . .. '..\, \=. __.,,1"" ;'" ~ , . ., '............ ~ " '''. 1: . ;,-" ..-~ ,\' ."~~..-. -,."' .....~. ,-".' A;!,EST: .",' E~~ret1uclrL F C) Clerk of the Board Page 5