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Home My WebLink AboutM061112 ~~ tO~ ~/~ON~~ ~A<V 00.\ C::S!... :\ ~\ =,~ "><:' I~ "~,I I I I \ " I , ! I \~ ~/ \~~/ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 11,2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A citizen stated he previously submitted a draft resolution for attaining food independence in Jefferson County and urged the Board to review it. Current WACs are very restrictive for local farmers; . A citizen expressed support for the Amateur Radio Proclamation and praised the Ham Radio Group for their efforts; . A citizen said he attended a Young Farmers potluck at the Chimacum Grange on Saturday and was pleasantly surprised by the number of young adults who participated; and . A citizen asked why the Board is allowing members ofthe audience to continually interrupt his public comment? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chairman Austin deleted item #3 from the Consent Agenda. Commissioner Johnson moved to approved the remaining items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 34-12: Vacate a Portion of South Point Road; County Road No. 44760; Anthony Weller, Petitioner 2. CALL FOR BIDS: Purchase of28' Ridged Hull Inflatable Enforcement Boat, Jefferson County Sheriff; Bids Accepted Until 10:00 a.m. and Opened and Read Publicly at 10:15 a.m. on Monday, July 16,2012 in the Commissioners' Chamber 3. DELETED AGREEMENT: Water Resource Inventory Area (WRIA) 17 Groundwater Monitoring Database; In the Amount of $4.980; Jefferson County Public Health; Pacific Groundwater Group (Approved Later in Minutes) 4. AGREEMENT: Port Hadlock Wastewater Facility Final Design Services, Reclamation Plant and Influent Pipeline; In the Amount of $1,726,954; Jefferson County Public Works; Tetra Tech, Inc. 5. AGREEMENT, Change Order No.1: Pavement Marking on Jefferson County Roadways for Calendar Years 2012 & 2013; Change in Completion Date Only; Jefferson County Public Works; Apply-A-Line, Inc. Page 1 Commissioners Meeting Minutes: Week of June 11,2012 6. AGREEMENT: Recycle Warehouse Roof Repair; In the Amount of$5,190; Jefferson County Public Works; Olympic Steel, LLC 7. AGREEMENT: Recycle Warehouse Gutter Replacement; In the Amount of $8,720; Jefferson County Public Works; CT Gutters and Construction 8. Advisory Board Resignation: Peninsula Regional Support Network Advisory Board; Suzanne Schmidt 9. Payment of Jefferson County Vouchers/Warrants: Dated June 1,2012 Totaling $3,226.25 10. Payment of Jefferson County Payroll Warrants: Dated June 5, 2012 Totaling $878,576.51 and AlP Warrants Done by Payroll Dated June 5, 2012 Totaling $709,880.56 Water Resource Inventory Area (WRIA) 17 Groundwater Monitoring Database Agreement (Consent Agenda Item No.3): Chairman Austin expressed concerns that the deadline for this agreement is June 30, 2012 and questioned ifthat is enough time to complete the project. County Administrator Philip Morley responded that the money will need to be allocated prior to the end of the fiscal year. Chairman Austin moved to approve the agreement with Pacific Groundwater Group in the amount of$4,980. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PROCLAMATION: Declaring the Week of June 18,2012 as Amateur Radio Week: Chairman Austin read the proclamation and introduced John Ebner who provided a schedule of events for the week. Commissioner Johnson moved to approve the proclamation declaring the week of June 18, 2012 as Amateur Radio Week. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Approval of Minutes: Chairman Austin noted a spelling error on the April 2, 2012 minutes on Page 3, second paragraph, first line Cinursia' should read 'inertia'). Commissioner Sullivan moved to approve the regular meeting minutes of March 19 and 26 as presented, and April 2 as corrected and special meeting minutes of March 26,2012 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes: Week of June 11,2012 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin met with staff members from Maria Cantwell's office last week to discuss local and regional issues. He will be traveling to Kent and Olympia for State Board of Health meetings this week. Commissioner Sullivan also met with stafffrom Maria Cantwell's office last week. He will be attending an East Jefferson Watershed Council meeting on Tuesday. Commissioner Johnson will be going to Olympia on Wednesday for the Olympic Region Clean Air Agency Board meeting. He will meet with Port Townsend Paper Mill staff this week. Countv Administrator Morley stated that a request has been received from a constituent asking that all the Commissioner's emails be posted to the County web site. He said that the Commissioner's Office will not be fulfilling this request for the following reasons: I) Not required by law to post correspondence on website; 2) Not aware of any other County providing this service; 3) Only posting electronic correspondence (e-mails) would not reflect all the correspondence received at the Commissioner's Office; and 4) If ALL correspondence, not just electronic as requested, was scanned and made available on the website it would increase the workload of staff. HEARING: Community Development Block Grant (CDBG) Application; 2012 Public Service Grant and Close Out of the 2011 Public Service Grant; Olympic Community Action Programs (OlyCAP): Janet Anderson, Executive Director of Olympic Community Action Programs (OlyCap), explained that this hearing is on the closeout of the 2011 Community Development Block grant and the application for the 2012 Community Development Block Grant. She thanked the County for being the host agency for this block grant which provides services in Clallam and Jefferson Counties such as Energy Assistance, Emergency Management, Senior Meals, RSVP and Encore. They are looking at ways to address the decrease in funds and may need to eliminate some programs. County Administrator Morley reported that the total amount of2012 funding available for Jefferson County is $102,812 which is $40,000 less than the amount awarded in 2011. The County receives $3,000 to administer the fund which does not cover staffing costs. Executive Director Anderson stated that OlyCAP will be scheduling community forums later this year for the public to get involved and express their concerns about OlyCAP programs. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the closing of the 2011 CDBG Public Services Grant and the application for the 2012 CDBG Public Services Grant, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION 35-12 the certification of compliance for CDBG Public Services Grant which designates the County Administrator as the Authorized Chief Administrative Official to act in official matters in connection with this application and Jefferson Page 3 Commissioners Meeting Minutes: Week of June 11,2012 County's participation in the CDBG program. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. DISCUSSION re: Noxious Weed Control in Jefferson County; with Citizens Forest Shomer, Ellen O'Shea, Norm Norton, O'Neill Louchard . Forest Shomer reviewed Jefferson County's history of vegetation control and weed control by Weed Board and Department of Public Works, as well as alternative strategies for noxious weed control. . Ellen O'Shea discussed environmental quality and associated health benefits as an important draw for Jefferson County, planting native species to fill niches to prevent noxious weeds, and concerns about glyphosate' s long life & unintended impacts; and presented a petition with approximately 1,342 signatures. . Norm Norton presented summaries of various published studies of the negative biological impacts of glyphosate, even at very low concentrations. Mr. Norton stated chervil returns even after spraying, and that chervil is not a major problem for haying so that spraying is not necessary. He proposed that the Board pass an ordinance banning spraying. . O'Neill Louchard discussed the impacts on farm workers' health she has seen elsewhere from agricultural use of herbicides. Cited Jefferson County's use of youth work crews to do manual weed control uncer Carter Huth prior to formation of Weed Board. . Philip Morley and Commissioners thanked the presenters and other citizens attending, and asked the Noxious Weed Control Board and the Public Works Department to attend the County Administrator's Briefing on 6/18 and present their information about controlling wild chervil and how they would respond to the citizen concerns presented today. Calendar Coordination: . Commissioner Johnson will not be attending the Olympic Region Clean Air Agency meeting in Olympia this week. Miscellaneous Items: . 2012 Budget - Anne Sears and Philip Morley outlined a variety of approaches on cost allocations and informed the Board that staff will be recommending dedication of facility depreciation collections to facilities. Outlined 2013 General Fund budget model approaches under consideration in view of current sales tax trends. Staff will bring a recommended approach to the June 20 Budget Committee meeting. Page 4 Commissioners Meeting Minutes: Week of June 11,2012 . Washington Counties Risk Pool (WCRP) Phase II review - Philip Morley presented a draft matrix of Jefferson County's 2012 Self Risk Management Assessment for the WCRP. . Shoreline Master Program status update - Philip Morley informed the Board offeedback from the Department of Ecology that they would not consider undertaking a limited scope rulemaking. Future Agenda Items: (Not Discussed) 2012 Washington Counties Risk Pool (WCRP) Risk Management Self Assessment: The Board discussed Jefferson County's 2012 WCRP Risk Management self assessment as presented by County Administrator Morley. Commissioner Johnson moved to approve the self assessment with the amendments discussed for submittal by the County Administrator to the WCRP. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. \l\\i~ CO!l~ '. ,~:)-~-;~l~J ~t' Sf.ir,~ 0'/1...11.="...... ~)'''' " ',;; , . : :.~E; "~~: ,: ~~ ./ . ''--I~~". . . r:. ." ;.,l...; ., .. ~ ." ~ , ..' ~ ~ ., . ......... ,.,) J '1. "'.'. ,.' ATJEST: ' ~. ~ .LJ L /J1t ~~( ~~~ie R. Locke Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 5