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Home My WebLink AboutM052112 ~~ CO~~~ ~).~$ON ~, :i/';~~ Oc; \ &(f:; \" ~\ I~ '" Il, I , ' \\~ ~/ ~.~ District No, 1 Commissioner: Phil Johnson District No, 2 Commissioner: David W, Sullivan District No, 3 Commissioner: John Anstin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 21, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson, PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A Quilcene resident updated the Board on activities going on in Quilcene including the opening of a new oyster shop and the purchase of a bridge over the Quilcene River which has been cleaned up and given to the Historical Society for the Worthington Park property . A citizen was thankful for Department of Community Development Director Carl Smith coming to the Chimacum Grange meeting; the Board needs to make the community more appealing for younger couples to move here; . A citizen questioned the insurance liability for the agreement on the regular agenda regarding a film location licence; and commented on a business sign that needs a sign permit; . A citizen stated the Board's correspondence should be posted online for easy public access; . The Discovery Bay store is going to close and the Board should help small businesses any way that they can; . A citizen gave the history of the Discovery Bay store; and . A Planning Commissioner reported he will be going to Olympia for a legislative item. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 28-12: HEARING NOTICE: Proposed Formation of a Park & Recreation District; Brinnon (Brinnon School District/V oting Precinct 204); Hearing scheduled for Monday, June 18,2012 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO, 29-12: Intention to Sell Surplus County Property; Parcel No. 965 201 102 for 1/12th Interest in Building 11, Timeshare 'D' of Kala Point 3, AGREEMENT NO, ICA 12194, Amendment No.1: Improving Public Defense Service; Additional Amount of $17,728 for a Total of $35,456, and Extending Time Period until December 31, 2012; Washington State Department of Public Defense 4. AGREEMENT: Deed of Trust for Salmon Recovery Purposes; Uerla Coone Property, Parcel No. 602 344 023; Jefferson County Public Health; Washington State Recreation and Conservation Office 5. AGREEMENT: Surveying Services for Quilcene Shop Development Project; County Project No. 180-543-1868; Not to Exceed the Amount of$13,500; Jefferson County Public Works; NTI Engineering and Land Surveying, Inc, Page 1 Commissioners Meeting Minutes: Week of May 21,2012 6. AGREEMENT, Interlocal: Biosolids Facility Land License; Jefferson County Public Works; City of Port Townsend 7, AGREEMENT: Administration Services for the Jefferson County Marine Resources Committee; Not to Exceed $18,870; Jefferson County WSU Extension; LaRoche and Associates 8, AGREEMENT, Interagency: Memorandum of Agreement to Support WSU Faculty, Appendix A-I for County Director and Extension Faculty Water Quality Educator, Marine Resources Committee; In the Amount of $36,975; and Appendix A-2 Extension Faculty 4-H Youth & Families and After School Program; In the Amount of$13,000; Jefferson County WSU Extension; Washington State University 9, AGREEMENT: 2012-2016 Historic Preservation and Historical Programs; In the Amount of $14,961; Jefferson County Historical Society 10. AGREEMENT NO. K9419, Interagency: Housing of Department of Correction Inmates at the Jefferson County Jail Facilities; In the Amount of$69,50 per inmate/per day; Jefferson County Sheriff; Washington State Department of Corrections 11, Request for 12 Month Extension of Plat Approval; Olympic Terrace II Preliminary Plat; SUB05-00003; Located in Port Ludlow; Port Ludlow Associates, Applicant 12, Request to Convene for the Purpose of Hearing Property Tax Appeals for the Year 2012; Jefferson County Board of Equalization 13. Advisory Board Appointment: Planning Commission District 1; Kevin Coker, Unexpired Four Year Term Ending March 17, 2015 14, Advisory Board Appointment: Housing Action Plan Network (HAPN); Aimee Dennis, Representing Mortgage Lenders; Term Expires May 21,2014 15, Payment of Jefferson County VoucherslWarrants: Dated May 7, 2012 Totaling $218,466,77 and Dated May 14,2012 Totaling $694,691.90 16, Payment of Jefferson County Payroll Warrants: Dated May 4, 2012 Totaling $798,828.81 and AlP Warrants Done by Payroll Dated May 4, 2012 Totaling $657,309,67 PROCLAMATION: May 2012 as OlyCAP Community Action Month: Commissioner Sullivan read the proclamation proclaiming May 2012 as OlyCap Community Action Month, Commissioner Johnson moved to approve the proclamation as presented, Commissioner Sullivan seconded the motion. Chairman Austin called for a vote on the motion which carried by a unanimous vote. Olympic Community Action Program's (OlyCap) Executive Director Janet Anderson thanked the Board for the recognition and partnership they have provided. Approval of Minutes: Commissioner Johnson stated the special meeting minutes of January 23,2012 has an error in the fourth paragraph, first line. The minutes state "...a prohibition on fin-water finfish..." should be changed to "...a prohibition on in-water finfish...". Commissioner Sullivan moved to approve the special meeting minutes of January 23,2012 as amended. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to approve the special meeting minutes of February 15,2012 as presented, Commissioner Sullivan seconded the motion. Chairman Austin called for a vote on the motion. Chairman Austin and Commissioner Johnson voted in favor of the motion. Commissioner Sullivan abstained from voting since he did not attend the meeting. The motion carried Page 2 Commissioners Meeting Minutes: Week of May 21, 2012 Commissioner Johnson moved to approve the meeting minutes of February 6, 13,21 and 27, 2012 and March 12, 2012 as presented, Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin stated he attended an Olympic Discovery Trail Coalition meeting two weeks ago and reported a Port Angeles car dealership is selling cars out of the old Ford dealership location on State Route 20 this week. He reminded everyone that next Monday is a holiday and the next regular Board meeting scheduled is on Tuesday. Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning Organization meeting in Seattle on Tuesday for legislative updates. Commissioner Johnson spoke about the Olympic Discovery Trail. Update to Department of Community Development Work Plan to Include Sign Revision: Associate Planner David W, Johnson stated the Unified Development Code in regards to signs (JCC 18.30,150) needs to be updated. This is a result of Clallam County Superior Court filing a permanent injunction that does not allow Jefferson County to enforce JCC 18.30.150(2)(f) which states "personal signs on private property displaying personal messages such as "yard sale" or "no trespassing" or political messages not to exceed eight square feet". The Department of Community Development (DCD) is requesting the update to be added to the department's work plan, An independent third party consultant will be hired to review the sign portion of the code to ensure it is consistent with constitutional requirements. A recommendation will be submitted to the Planning Commission for review, and then a final recommendation will be submitted to the Board for consideration. County Administrator Morley stated because DCD's budget is limited, he is recommending $10,000 be allocated out of the General Fund for Professional Services as opposed to the money coming directly out ofDCD's budget. Commissioner Sullivan stated the timing of the update may affect current campaigns and suggested waiting for the campaign season to end. Commissioner Johnson moved to add the review and update of JCC18.30,150 to DCD's annual work plan for 2012 and allow $10,000 maximum for this project. Commissioner Sullivan seconded the motion which carried by a unanimous vote, Film Location License Agreement for "You Can't Win": County Administrator Morley stated representation for an independent film titled "You Can't Win" requested to film part of their movie in the Courthouse outside of business hours. The proposed agreement states the film company will pay for the time of County staff to be here during the movie production for security purposes and to make certain the physical structure of the building and contents are protected. Page 3 Commissioners Meeting Minutes: Week of May 21, 2012 Chairman Austin stated the agreement does not include numbers, but rather "XXXXXX", He questioned the amount in the agreement? County Administrator Morley stated that a draft was included in the packet and originals are ready with the amount of $2,807,60. There is also a damage deposit of $1,000 which is refundable ifthere is no damage. Commissioner Johnson moved to approve the final film location agreement for the film titled "You Can't Win", Commissioner Sullivan seconded the motion which carried by a unanimous vote, Noxious Weed Control Board: Chairman Austin introduced the Chair ofthe Jefferson County Noxious Weed Control Board Jill Silver who reported on the different types of ways to control weeds, including digging, pulling, mowing and spraying with a low risk herbicide, She previously polled a group of citizens who are willing to pay $2 a year for a parcel assessment to raise money for the Noxious Weed Control Board. Those citizens were directed to call the Board, COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board, Calendar Coordination: . Commissioner Johnson will attend the May 25, 2012 Olympic Consortium Meeting Chairman Austin and County Administrator Morley will attend the May 24,2012 Jeffcom Board Meeting County Administrator Morley will attend the May 29, 2012 Broadband Coalition Meeting Chairman Austin and County Administrator Morley will attend the May 30,2012 Community Forest Meeting Chairman Austin and County Administrator Morley will attend the May 30,2012 Regional Parks and Recreation Committee Meeting . Commissioner Johnson will be out of the office on June 22, 2012 Miscellaneous Items: . Lodging Tax Committee Advisory Board Recommendations for Budget Appropriations/Extension . Washington State Parks Meeting . Judges Chambers . Filming Future Agenda Items: . May 29,2012 Exploratory Regional Parks and Recreation Item . Clerk/Judge Office Update . . . . Letter of Appreciation: Commissioner Johnson moved to approve a letter of recognition to Delmer Sayer thanking him for his service as a Jefferson County Service Officer for the Veteran's Relief Fund, Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of May 21, 2012 Letter of Appreciation: Commissioner Sullivan moved to approve a letter of appreciation to Commissioner Peter Goldmark, Washington State Commissioner of Public Lands and his staff, Commissioner Johnson seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:20 p,m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote, " JEFFERSON COUNTY B~[J)F%MMISSIONERS JO~A~C~air Phi(!J!A:::; D",idU~ . " .) I'j l.' ~ lZ:utc~ Raina Randall Deputy Clerk of the Board Page 5