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Home My WebLink AboutM070212 ~~ COMktJh~ ~/~~l ST!~~ Dc;. &/~ ".. ~\ I..... "~I I J I \ : , \ ~ -?::/ '''''''S1:> 0,,0/ "~'l_~ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 2, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following are a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: . A member ofthe Jefferson County Ecological Roadsides group reported on activities that are attended; bee colonies are declining and citizens can help them by rebuilding the environment and in the fall there will be a class for farmers on how they can help build a pollen pathway; . A citizen read a report by the Chair of the Jefferson County Noxious Weed Control Board regarding herbicides and they spoke against the spraying of herbicides; . A citizen updated the Board on events scheduled in Quiicene including the opening of the Linger Longer Road Stage and the opening of a consignment shop; . A citizen stated Wild Chervil can be mowed three times before it seeds and non-toxic weed control is available and asked the Board to redirect funding from the Jefferson County Noxious Weed Control Board herbicide spraying to mapping the County roadside vegetation, so the road crew could mow areas that need it more often resulting in the County not needing to spray herbicides; . The County needs high paying jobs that support families of all ages for the economical stability of the County; and . A citizen asked why a burn ban is discussed every year rather than streamlined? Departments should respond to public record requests with the original electronic processing document rather than a scanned in copy; and the use of the word emergency should not be used regarding budget appropriations. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE: RESOLUTION NO. 42-12: Proposed 2nd Quarter 2012 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 16,2012 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 43-12: Establishing the Prosecuting Attorney's Salary for 2012 3. AGREEMENT NO. 180 5431868: Provide Septic Planning and Design; Quiicene Shop Development Project; In the Amount of $4,125; Jefferson County Public Works; Ericsen Design Inc. 4. Payment of Jefferson County VoucherslWarrants: Dated June 25, 2012 Totaling $262,105.05 Page 1 Commissioners Meeting Minutes: Week of July 2,2012 5. Payment of Jefferson County Payroll Warrants: Done by Payroll Dated June 7, 2012 Totaling $122,710.49 Approval of Minutes: Chairman Austin noted two changes to the regular meeting minutes of April 9. The first change is on page two, last paragraph, the quote by Treasurer Judi Morris states "This agreement stipulates l/lOth percent of their sales tax will go into a newly established fund..." should read "This agreement stipulates that the revenue from 1/1 Oth percent sales tax approved for this purpose will go into a newly establishedfund...". The second change is on page three, under consolidating, amending and creating precincts, second paragraph, first line, it states "Precincts can be no larger than a population of900 voters and do not include absentee voters.". It should state "Precincts can be no larger than 900 voters and not including absentee voters.". Commissioner Sullivan moved to approve the regular meeting minutes of April 9, 2012 as amended, special meeting minutes of April 9 and 12, 2012 and regular meeting minutes of April 16, 2012, special meeting minutes of April 18 and 23, 2012, regular meeting minutes of April 23, 2012 and special meeting minutes of April 26, 2012. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a change of command ceremony in Everett last week. The State Auditor has begun the annual County audit and the American Legion will have a local band performing on July 4th. Commissioner Sullivan met with staff of the Washington State Department of Commerce regarding housing issues, attended a Peninsula Development District (PDD) meeting and a Resource Conservation and Development (RC&D) Council meeting last week. Congress approved a bill that helps the continuation oftransportation projects, the Secure Rural Schools funding has been temporarily re- authorized at a minimal level and Olympic Community Action Program (OlyCap) Advisory Board has a new Chairman and Vice-Chairman. Commissioner Johnson stated the future of a new air monitor for Port Townsend is undecided and he will know more when he attends the next Olympic Regional Clean Air Agency (ORCAA) meeting scheduled in August. Jefferson County Burn Ban: Department of Community Development (DCD) Director Carl Smith proposed a burn ban for Jefferson County that is consistent with past practices since 2005. The purpose of this ban is to reduce the likelihood of inadvertent human caused fires and reduce the likelihood of property damage and threat to human life. This ban is consistent with the Washington State Department of Natural Resources (DNR) policy and the East Jefferson Fire and Rescue policy on burn ban from July I through September 30 every year. Staff recommends the Board approve this burn ban effective July I through September 30,2012. Page 2 Commissioners Meeting Minutes: Week of July 2, 2012 Commissioner Johnson stated a question was received during the public comment period asking why burn bans are not approved for a several year period rather approving them every year. Mr. Smith stated that could be done with the Board's direction. Commissioner Sullivan stated one of the reasons why this procedure is followed on a yearly basis is so there is a coordinated effort and a consistent effort for public awareness. Mr. Smith stated the burn ban does exempt recreational fires which is defined as three feet wide by three feet tall. Commissioner Johnson moved to approve RESOLUTION NO. 44-12 declaring a Jefferson County burn ban on open debris burning other than recreational fires for the 2012 season. Commissioner Sullivan seconded the motion. County Administrator Philip Morley asked Mr. Smith to exercise his judgement and bring back a recommendation to the Board as to whether this should be done yearly or if the procedure should be changed to an automatic burn ban for a certain number of years. Commissioner Sullivan stated this item could be a consent agenda item in the future. Chairman Austin called for a vote on the motion which carried by a unanimous vote. Mr. Smith will issue a press release regarding the Jefferson County bum ban for the 2012 season. The meeting was recessed at 10:01 a.m. and reconvened at 10:08 a.m. with all three Commissioners present. Emergency Power Switch: County Administrator Morley stated the emergency power switch to continue power in the event of an emergency at the jail is damaged and replacement parts are not available for a month and a half. He will be bringing forward a proposed emergency contract and appropriation to get a replacement switch rather than fixing the current one because the jail cannot be without power. Jefferson County Washington State University (WSU) Extension Programs: Washington State University Extension Director Dr. Laura Lewis explained her role as the small farms and economic development educator is specifically for agriculture. There has been a decrease of larger farms but an increase of smaller farms in Jefferson County. Dr. Lewis reviewed the following programs with the Board with a powerpoint presentation: . Water and Natural Resources; . 4-H Youth and Families; . Small Farms; . Economic Development; . Master Gardeners Page 3 Commissioners Meeting Minutes: Week of July 2, 2012 Dr. Lewis stated she combined the Small Farms and Economic Development to now be called Agriculture Development. This program includes 10 internship farms, monthly farm get-togethers, home and farm workshops and seminars, permitting outreach and is a participation factor of Team Jefferson. She reviewed local economic and environmental challenges, and discussed the possibility of a tribal extension outreach program in the future and stated the tribal extension agent would be located in Forks. The Board and Dr. Lewis discussed the Critical Areas Ordinance (CAO) and how agriculture may be included in the new CAO that is scheduled for review in 2016. The meeting was recessed at 11:12 a.m. and reconvened at 1:32 p.m with all three Commissioners present COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: . Chairman Austin will attend the Mental Health Sales Tax Committee meeting on July 3, 2012 . Washington State Board of Health meeting on July 11, 2012 is canceled . Chairman Austin will attend a Tarboo Conservancy tour on July 17,2012 . Elected Official Brown Bag Lunch meeting may be rescheduled from July 23,2012 . Chairman Austin is attending a Finance Committee meeting on July 24, 2012 . County Administrator Morley will be out of the office July 27,2012 through August 11,2012 . Chairman Austin will be out of the office July 17 through August 5, 2012 . Washington State Association of Counties (WSAC) event is scheduled in November in Wenatchee Miscellaneous Items: . Uniform approach to filling vacancies for all Boards and Commissions (See Concurrence Below) . Lodging Tax Supplemental Contract (See Motion Below) . Community Forest Trust (See Motion Below) . Meeting on County finances . Noxious Weed Control Board . Status of Port Townsend Paper Corporation's modification . Clerk Office space update Budget Update (Not Discussed) Future Agenda Items (Not Discussed) Concurrence to Advertise for All Advisory Board/Commission Vacancies: The Board concurred to advertise for all open and expired positions for all Advisory Boards and Commissions. Page 4 Commissioners Meeting Minutes: Week of July 2,2012 Letter of Support: Commissioner Johnson moved to approve a letter to the Washington State Recreation and Conservation Office supporting the Nature Conservancy's Riparian Protection project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Hotel/Motel Funding: Commissioner Johnson moved to approve additional funding in the amount of$18,000 to the Hotel/Motel Fund for Lodging Tax recipients. Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator Morley stated this will be included in the third quarter budget appropriations. Jefferson County 2012 Community Forest Trust Application: Commissioner Johnson moved to approve the Jefferson County 2012 Community Forest Trust Application to be submitted to the Washington State Department of Natural Resouces. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4: 19 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. MEETING. ADJOURNED -- " ,. ')~, '"" \"li":t SEAL\ ? .;1.~~;'\ \i .A.,'~,','I':~'! \ ,I "1/ .1>. ....- ,. "', _ -",1. G . . ~ A :' AT'T' ES"") ..;,..J '" ,. .. .l\t..... ~ ~ JEFFERSON COUNTY BOARD OffOMMISSIONERS 0Al LM~ Jo~ Austill, t?h~ , ,'~ ~~ Raina Randall Deputy Clerk of the Board Page 5