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Home My WebLink About047 12W ~vi'UV :~I`G~O~ ~ STAT FWASHINGTON • ~ ~p~ 1 ~~j • Jefferson County ORDER: ET APPROPRIATIO / } EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS RESOLUTION NO. 47-12 WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of July, 2012 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget yeaz; and WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of July, 2012, set a heazing on said emergency for the 16'~ day of July, 2012, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this heazing as provided in RCW 36.40.140 on July 3 and 11, 2012 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSEIGENERAL FUND 001-261-000 OPERATING TRANSFERS 13 700 13 700 Total General Fund $13,700 $0 $13,700 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNALSERVICE FUNDS 108-000-010 WSU JEFFERSON COUNTY EXTENSION $60,000 $52,190 122-000-010 JEFFCOM OPERATING FUND $3,000 $3,000 129-DDD-010 ANIMAL SERVICES $18,000 $16,000 136-ODO-010 SHERIFF DRUG INVESTIGATION $5,000 $5,000 140-000-010 LAW LIBRARY $9,062 $9,062 TRIAL COURT IMPROVEMENT 141-000-010 FUND $23,000 $23,000 148-000-010 AFFORDABLE HOUSING FUND $65,000 $65,000 174-DDD-010 PARKS & RECREATION $13,700 $13,700 175-000-010 COUNTY PARKS IMPROVEMENT $3,025 $3,025 308-DDD-010 CONSERVATION FUTURES 33 854 ~ 433 854 Total Other Funds $538,941 $94,700 $623,831 APPROVED,khis ~ ,~~~~i°~ day of July, 2012. ', a4 SEAL: ~ '' e ~' ~ ~ ~ ~ JEFFERSON COUNTY a"i ~ 1', BOARD QFsCOMMISSIONERS ~'I, " i ~~ ~• ~~ f ~ ~~1.• u " J Au , Chairm ,' a 'i ATTEST. - • -'~ a Phil John er l ~~ ,..1_ Raina Randall, Dav~ ullivan, e"~~"in~er~ Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Operating Transfers 001-261-000 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year far the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $73,700 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 ' TOTAL REVENUE. $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0099 Transfer to Parks & Recreation $367,300 $13 700 $381,000 $0 $0 $0 "' TOTAL EX N[1J $367,300 $13,700 $381,000 teasonfor ncreasetr cover the ory Regional Parks & Recreation Committee) consultant contract due to changes in the interlocal ag the City and County in the amount of $11,000. An additional $2700 of is needed to cover the cost of ind checks in the department that were previously paid for out of General Fund. Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 8, 2012 RE: Request for Emergency Budget AppropriationlExtension and Amendment WSU Jefferson County Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of ali the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $52,190 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eyes No Ox Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $60,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED ioaooooio.saiso.ai.ooai Pro ect Contract Consultant $20,840 $38,280 $57,120 ioaoooomssiso.aa.oom Travel $800 $2 000 $2,800 ~oeocooio.sa~so.ai.ooia Su lies $500 $900 $1,400 ~osoooo~o.ss~so.ai.ooai Co in / rintin /other indirect $1,880 $4,800 $8,480 ioeooooio.saiso.ai.oo~o Water Quality Educator TOTAL EXI~EN tTURE $16,790 $40,810 $8,410 $52,190 $25,200 $93,000 Reason for Appropriation/Extension The amendment to the Marine Resource Committee grant #G1200420 has provided an additional $80,000 reveni The appropriation allocates these newly available funds to be used to complete the work as specified in the scope of the grant and the revised grant budget table. r Resoectfu Iv Su milted. ,,,~ .~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 6, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment JeffCom 122 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: E3 000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: E3,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 12200010.52610.31.0150 Public Education Su lies $0 $3 000 $3,000 $0 $0 $0 $0 TOTAL EXRENDfTURE $0 $3,000 $3,000 TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Animal Services 129-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud etbud et e~ the amount of: For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No QX Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33839.10.0000 Contract Payment- City of Port Townsend $18,000 $18,000 $0 $0 $o TOTALREVENUEr $0 $18,000 $18,000 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 5 30.41.0040 Humane Society -Contract with City $0 $16,D00 $16,000 $0 $0 $0 r' OT " TiDI7U $0 $16,000 $16,000 Reason for Appropriation/Extension Appropriate revenue and expenditure for contract between the City and County for Animal Shelter services signed in April 2012. The total contract is for $22,000 less animal licensing fees estimated to be approximately $4,000 for a total of $18,000 in revenues. The Humane Society will be paid approximately $16,000 ($20,000 less City animal licence fees collected by the Humane Society of $4,000). $2,000 is to be paid to the County for administration of the Elected TO: BOARD OF COUNTY COMMISSIONERS Date: June 8, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriffs Office 136000010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $5,000 ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED t3sooooto.52~z~.3s.ooto GeneralE ui ment $10,000 $5000 $15000 $0 $0 $0 $0 TOTAL EXPENDITURE $10,000 $5,000 $15,000 TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment LAW LIBRARY 140.000.010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: 59,062 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: 86 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL; R VENUE $0 $0 $0 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 59412.64.0010 Law Libra $9 000 $9,062 $18062 U dated electronic subscri lion and full ocket $0 art u date and re lacement RCW voluments $0 $0 $0 .TOTAL EXPENDITURE $9,000 $9,062 $18,062 season for Appropriation/Extension ~ve,~eec~ed -~~'e~nacz S~~er~at t~~ssi~J RCU~ ~~~Jm~es ~r~C~ U~t~(:l~"`e E'SSer1}1.~ L~>PyC vJ1~wt~S~ in~~ ~,tt_Su ~p~ ~~ elec~rcan~c 1n~e~~-lc~ ts~hsC~~ ~-rwY, ft.)~s'fCce~ C o~~ ~o des rt~i~ ne~~~ i.whr~ t ~ ~- ~c~ 5~er ~cN `1}.e_ ~pu,o i~c ~1-u ~ Q~ v~-, c%~ Sewrc~ ~~er, 1,~9P c~~ s o t~e:•~-ec~,, cc3 ptt~c~ cep pug ~pcil~ u,~c~cy.~P~ ~ ~-h.A t?y`;hr~ ~-~ lnnrr~. ramn, ~ R/~ ~ .1 l)r71~°JY1P,S - Respectfully Submitted~- YY1 tc~sZ-~~Y~-~ Elected Official/Department Head Signature Philip Morley From: Philip Morley Sent: Tuesday, July 17, 2012 3:41 PM To: Leslie Locke Cc: Michelle Moore; 'Anne Sears` Anne Sears work (asears@co.jefferson.wa.us); Erin Lundgren Subject: Supplemental appropriation explanation -Law Library Dear Leslie, here is the breakdown for the Law Library request: Westlaw Electronic Data Base for 8 months $ 8,110 RCW Replacements $ 1,355 subttl $ 9,465 Unexpended appropriation $ 403 Additional appropriation request $ 9,062 My thanks to Michelle for providing the info we requested. Philip Philip Morley Jefferson County Administrator pmorley@co.iefferson.wa.us (360) 385-9100 x-383 This is a reminder that all email to or from this email address may be subject to the Public Records Act contained in RCW 42.56. Additionally, all email to and from the county is captured and archived by Information Services. TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Trial Court Improvement Fund 141-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budbud et~ the amount of: ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0000 Capital Outlay $0 $23,000 $23,000 $0 $0 $0 TOTAL EXPENDITURE $0 $23,000 $23,000 roi balance. Courtrooms. This will be paid for out RespectyUy ddb it4 d, ~ Official/De art ent Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Jefferson County Affordable Housing Fund 148-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budbud et~ the amount of: ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 55150.41.D030 HOMELESSNESS SHB #2163 $200,000 $65 000 $265,000 $0 $0 $D TOTAL EXPENDITURE $200,000 $65,000 $265,000 Keasonror There is outstanding work that must be done to the Winter Shelter prior to it's opening in November. It is required have a sprinkler system installed. Costs will total $53,000 for this project. 2. Winter Shelter operations costs are to ~rt in November as well, making up for the remaining $13,000 requested. Operations costs include staff salary and ages and facilities costs such as electricity. Respectf 4 up i y Elected Official/D rt ent Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 20, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Parks and Recreation 174-000-010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $13 700 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $13 700 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0010 O eratin Transfer In From General Fund $367 300 $13 700 $381 000 TOTAL REVENUE $367,3D0 $13,700 $381,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 574 20 41 0000 Professional Services $4 000 $2 700 $6,700 576 10 41 0000 Professional Services ERPRC Consultants $21 800 $24 000 $45 800 597 00 00 0055 O eratin Transfer to Construction & Renovation $46 824 $13 000 $33 824 TOTAL EXPENDITURE $72,624 $13,700 $86,324 Background checks are required for volunteers working in the recreation programs antl Adopt-a-Nark program. Previously these checks were provided by the BoCC office. The scope of the ERPRC consultant contract increased due to changes to the interlocal agreement between the City and the County. By this allocation, a portion of this increase, $13,000, is funded by a reduction in the transfer to the Construction & Renovation Fund, and a portion of this increase is funded by an additional General Fund transfer of $11,000. Respectfully,Su rr~t~i,; 4 ~C ~,~ Elected Official/Deb ment Head Signature b TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Parks Improvement DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: June 12, 2012 175-000-010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: 53 025 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No 0 Please 6e advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 576 30 48 0000 Re air & Maintenance General $3,000 $3,025 $8,025 $0 $0 $0 $0 TOTAL EXPENDfTURE $3,000 $3,025 $8,025 rtrasun ivi ardball field at Memorial Athletic field has been converted to a softball field for use by the Jefferson County and Recreation Coed Softball League. This budget ammendment will help pay for this conversion. Respectfully Su mi d, V Elected Official/D 'rtment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Conservation Futures DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: June 1, 2072 308 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $433,854 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 50 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59439.61.0070 Salmon Creek Ri avian Ac uisition $0 $3,472 $3,472 59439.61.0090 Carleson Chimacum Creek Pro' $26,550 -$5,618 $20,932 59439.61.0060 Tamanowas Rock and Nicholson Short Plat $0 $200,000 $200,000 59439.61.0015 Pro'ects Sub'ect to A royal $0 $236 000 $236,000 $0 TOTAL EXPENDITURE $26,550 $433,854 $460,404 Reason for AppropriationlExtension During the preparation of the 2012 budget it was unknown at that time whether the property transaction of Tamanowas Rock and Nicholas Short Plat would close in 2012. It has now been determined that the transaction of the property will occur before December 2012 a long with two other projects, pending approval. Re a II Su ted, l- Elected O ci Departm ea a ure Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners ~ r FROM: Philip Morley, County Administrator~~° ~ `~,,./~ DATE: July 23, 2012 ~/"~~ SUBJECT: Discussion & Possible Action re: 2012 Second Quarter Budget Appropriations/Extensions; Various County Departments STATEMENT OF ISSUE: BoCC action to approve the 2°° Quarter 2012 Supplemental Budget is requested. The County Commissioners held a Public Hearing on July 16, 2012. Additional information requested by the Commissioners about the supplemental appropriations from Fund 136 Sheriff Drug Investigation and Fund 140 Law Library is provided below to enable the Commissioners to complete their deliberations and take action. ANALYSIS: Per RCW 36.40.140 the BOCC held a public hearing regarding the proposed budget changes on July 16, 2012. During the heazing, the Commissioners asked for more information regarding the $5,000 supplemental appropriation from Fund 136 Sheriff Drug Investigation and the $9,062 supplemental appropriation from Fund 140 Law Library. See below. Sheriff: $5,000 from Drug Abatement Fund to be used for Drug Enforcement: this is for improvements to the Sheriff vehicle dedicated for Seazch and Rescue, Emergency Management, and Tactical Operations. Superior Court: $9,062 from Law Library Fund to be used as follows: Westlaw Electronic Data Base for 8 months $ 8,110 RCW Replacements $ 1,355 subttl $ 9,465 Unexpended appropriation $ 403 Additional appropriation request $ 9,062 FISCAL IMPACT: See original department fund requests in Hearing documents. RECOMMENDATION: Approve the resolution for the 2nd quarter supplemental budget appropriations RE ~ ~ B ' ~ " ~ >/iz 'lip Morle unty 'nistr Date