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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David N`. Sullivan
District No. 3 Commissioner. Juhn Austin
Counh Administra[or. Philip Morley
Clerk of the Board: Erin Lund~+ren
b11NU'CES
Week of July 23, 2012
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commisioner David Sullivan and Commissioner Phil Johnson.
Part Towtrsend Recreation Center nud :Ylemorial Field Futtrlitrg: Count}' Adminisu'ator
Philip Morley explained drat there arc nvo items on the agenda regarding [he Jefferson Cowtty Budget.
Ha clarified that the 2012 2"'t quarter supplement budget appropriations ~' axtensions do not aflec[ [hc
current operations attd iimdine of \tenxn•ial Field or the Port Townsend Recreation Center. "fhc 2013
Buds~ct Goals and Obiec[ivcs address the Recreation Ccntcr and ~4emorial f=ield Funding. "fhc City of
Port Townsend has started prcliminan discussions of their future bucket and if possible, they will
continue to contribute Proposition 1 ftmding to the Recreation Center and Nlentorial [=field as per the
interlocal agreement. The 2013 Budget Goals and Objectives acknowledge that this agreement may
change. It is recommended that the Yarks and Recreation department prepare rivo different budgets. one
including the revenue received from the City of Port Townsend per the interlocal agreement and the
other not inch[din; the revenue from the City of Port Townsend. Cmnntissioner Sullivan stated the Port
Townsend City Council has not discussed this financial issue as it has been a preliminarc discussion
with the Port Townsend Finance Committee.
.'oxious Need Control: Cotmt~ :administrator Iv'[orley stated there is manual control of
vegetation rnt Counh roadsides. There has been some use of herbicides by the ,lefferson County
\oxious Need Control Board for specific weeds. He further stated there is misinformation regarding
the use of herbicides. He is currcnth working with the Department of Public 1~'orks, Jefferson County
\oxious ~~'ced Control Board and invites the Citizens for F,cological Roadsides to participate in the
process of formulating a policy clarif}•ing management oFcontrolliug roadside aeeetation. He will also
present a mana_emcut objective for the control ofroadsides to the Board at a fruure date.
PhBLIC CO:b1:11E_^,'T' PERIOD: The (bllowing are summaries of cotmnents made by
citizens in attendance at the meeting and reflect their personal opinions:
• 5 citizens spoke against the spraying of herbicides within County ri,hts of svay:
• A citizen invi[ed the Board to an ecetn at the [ipstage'fheater scheduled for July 23. 2012:
• A Fred \leyers store will be built in Seyuim tthieh will take away sales tax revemte From
Jefferson County: the hospital has a lame aap bctw~ccn what is billed versus revenue received:
and
Commissioners ~tectin~ ls4inutes: Meek of Jul>~ 2i. 2013 /~~i
• A citizen requested a response to Qte comment letter submitted regarding the County s response
to a public records request: and them is a ten toot dead patch of landscape in the County right of
way on Oh~mpus Boulevard and he would like to know ii herbicide spraying occurred on that
street in the last 3 months.
APPRU F;9L A:~D ADOPTIU,V Uh' 'I'/!E C'O.YSE:'\'T AGF_A'DA: Commissioner
Sullivan nerved «~ approve all the items on the Consent Agenda as presented. Cc»nmissioncr Johnson
seconded the motion which carried by a unanimous vote.
I. HEARING NOTICE: Proposed Adoption of the Six-Yv'at''l ranspo~Kation Improvement
program and Amendments to Existing Program: Hearing Scheduled ter It4onday..August 13.
201 ^_ at 10:00 a.m. in the Commissioners Chambers
2. RESOLCTIO\' NO.46=12: Reconfi~~uring Go~'zrning Roily Membership of the Peninsula
Hottsilte iAULhorlh' (:vrtrends Resaiution yu. d3-IU)
3. AGRF,EVIEN'1' NO. 1263-5271 d: Early Intervention Pro~rarn (GIP): [n the mount of
5 X6.62 ~.0-t; Jcffcrson County Public Health: Washineton State llcpartment of Social and Health
Services
4. ACRF.E~IEN"1' NO. 1263-52712: Early Family Supnvrt Scniccs (.GFSS): ht the Amount of
536.203? L' Jefferson County Public Health; Washington State llepartmeut of Social and Heahh
Services
~. AGREEMENT' NO. 1163-27310, Amendment No. 2: Substance :\buse Prevention: Additional
Amount of $10.000 for a Total Amount of 578.130; Jefferson County' Public Health; R'ashington
State Department of Social and I lealth Services
6. AGREEA~IENT: Hood Canal :Area \\~ atcr Pollution Identification and Correction - (PIC)
Program; In the Amount of 59.300:. Jcffcrson Count<~ Public Ilealth: IIood Canal Coordinating
Council
7. AGRF.F.MF.\"f, Intergovernmental: School 1\urse Corp Program; In the Amotmt of $3Z,14~
plus ~lilcagr, Jcffcrson County public Health: Olympic Educational Service District (OGSll)
1 l -}
8. AGREEb1ENT: Local. Improvement District (LID) Leal Services. Port Iladlock Wastewater
Facilit}: In the Amount of S7S,000: Jefferson County Public AVorks Poster Pepper. PLLC
9. AGREEMENT, Change Order No. 1: Spruce Creek Culvert Replacement. Upper Hoh Road
MP 9.70. County Project 101821. Federal Aid Project Rio. ER-0902(31(1): Standard
Specification Change Only:.lefl'erson County Public \\'orks: Sctou Construction
10. AGREEAIEN'I": Vermicomposting A\'orkshop Services: In the r\mount of 3 ] x.696; Jcffcrson
Cotmty Public Works; AV'ashin~non State Department of F.cohrgv
1 L Concurrence and Authorization to Proceed: Real Prope;•ty \egotiation and .Acquisition lirr
Rick Tollelson \4emorial'lraih Count`s Project 1y0. 180181 SO STPR-2016(013). Parcel 901 112
040:.leffenon County Public Works
12. BID AWARD: Purchase of 28' Ridged (lull inflatable I,aw F.ntirrcement Boat .Jefferson County
Sheriff: Lee Shore Boats, Inc.
13. Appointment of Interim Couny Administrator Juh 27, 2012 to August 1 1.2012: Frank
Gifford
14. Advisory Board 12esignatioo: Jcffcrson County Solid \~'aste !ldvisory Committee: Citizen-At-
Large Representative. Richard Ialbol
Commissioners Meeting iy~tinutes: A\~eek of Juh• 23. 3013 ~:?~
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15. Advisor Board Resignations (Z): Jeflerson County Developmental llisability Advisory Board:
I) Patty Perry..IciTerson'IYansit Representative: and 2) Carla \4cycrs
16. Advisory Board Reappointments (2): ,Icffcrson County Developmental Disabilities Advisory
Board; 'Cl>ree (~ j Ycar'1'erms: l j Lesly Shcinbaum (Expires Gr`5;'I S j: and 2) Carl Hanson (Expires
3' 17i l ~ )
17. Payment of Jefferson Couny Vnuchers/Warrants: Dated July lfi. 201 Z Totaling $619,645.13
and Dated Juh~ 18. 2012 Totalin, $7.659.10
13. Payment of Jefferson Couny Payroll V4'arrants: Dated July 6.2012 Totaling $121,119.67
Apprvn•u! rf;b7ineetes: Commissioncr.lohnson moved to approve the meeting minutes of
.Rd)' 16.2012 as presented. Commissioner Sullivan seconded the motion wfiich carried by a unanimous
vote.
C'Ot1fbIISSIOr!'ERS BR/F_Fl:'\'C SESSIOe1`: 'fhe Commissioners each provided
updates on the folloca ing items:
C'hainnan Austin conuncntcd on the Pcnussis (~\'haoping C-ough) outbreak. He reported he attended a
tour u1'the Dabob area last week and will ba mectin,~ with staff of Puget Sound Partnership (PSP) on
\1'ednesdav in F.vereu.
Commissioner Sullivan attended a meeting regarding shelllisn and moored boats in Port Townsend Bay.
He ~viil be attendinc a Ferry Partnership mcctin~ this week.
Conunissiorer Jolutson toured the Hood Canal with the Governor las[ week and will be attending a
JPREP meeting this week.
Permitting & Customer Service lnitlatinec,jor F.uvironnrentnl Henlth curd ConrmuuitJ~
Development Departments: Counq ,administrator Morley explained new management personnel has
been hired for the Department of Community Development t DCD) and Em ironmental I lealth. Both
departments have an important rolc• in community and economic development.
DCD Director Carl Smith presented a pocaerpoinl presentation discussing the following with the Board:
• UCD's lmproventent Program
• lnerease Levels of Partnerships
• Increase the Ecvnom_v
• Provide a Better \Voth Gnvirotuncnt
• Authority. Purpose and Scope of DC'D
• Permitting Activity from 2008 to 2012
• The Permittine Challcn~zc
• T~tunber of.Applications \\`aiting to Be Processed
• \umbcr of Staf'i Available to Process :\pplications
• DCD's Staff Input of \~'hat \Vould Improve llCD
• Improvement Goal
• Strategies and Actior. Plan w .Achieve Goals
• i•4easuring Achievements of Goals
Page 1
Commissioners ~fecting Minutes: LVicek of Juh~ 2;, 2012
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Environrncntal Health Director Jared Keefer presented a powerfmint presentation discussing the
following with the Board:
• Environmental Health's Improvement Program
• Current LL'orkload
• Pcrmittin~
• Evalua[ions'Rcvicws
• Professional Licensing
• On-site LL'astewater Cases for 2U 11 ford Estimated Cases for 2012
• Number of Applications LL'aiting for Review
• Iiuildine Review Cases for 20l 1 and Estimated Cases for 2012
• Current Pertbrmance
• Observations
• L:himateResults
• ldentihing "fop Opportunities
• !\ction ltcros
• l_ :>ing l l' Resotu•ces to lmprovc Communications Rctwccn Dcparmtcnts and
Clicnis
• Establish Metrics with winch Efficicncv Can Bc Measured
• Reallocate StahT'LL'orkload
• Partner with DCD in their Improvement Program
The meeting was recessed at 10:T9 a.m. and reconvened at 11:00 a.m with all three
Commissioners present.
Proposes/ 2rrd Qrrnrter 20/2 Srtpplernenta/ Brrdget Appropriruiorrs/E.rtensiorrs: County
:\dministrator \~forley stated he provided additional information in the packet regarding the Sheriffs
office and Law Library appropriatiunsr'extensions as requested by the Board last week.
Commissioner Sullivan moved to approve RF.SOLCTlO\ \0.4712 approving dte 2012 2"quarter
supp[cmental budget appropriation~~extensions lin- various Couniv~ departments. Commissioner Johnson
seconded the motion which carried by a unanimous yore.
2013 Budget OGjectives and Procedures: County .Administrator L4erle7 presented the
201 ;budget ohiectives and procedures vtd stated the} arc based on the approach of being 1lscalh
responsible and collaborative and are in ali~~mnent with the Jefferson County Strategic Plan. The
General fund has a 10°ro rescnc fiord balance to insure adequate fmtding for cash llow and emergencies.
There is also a S 100,000 revenue stabilizer reserved fund balance and excess haul balance that is being
spent to make up for the economy. The County will have spent all of the unresen ed funds in 201 ? in
unicipation of an improving economy. All General Fund funds twill have small cuts for 2013. Salaried
positions will stay at or below 2012 levels because of inflation. There is a possibility of losing
Proposition I funding revenue IiOnl the City ofPort Townseatd resultin, in the Parks and Recreation
department preparing two different budgets.
Commissioners ~Qeeting Minutes: 1ti'eck of.luh 23, 2012 r }
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Discussion ensued resarding the importance of volunteers and how it how they have contributed to
keeping some County parks open.
Commissioner .kthnson moved to approve RESOLL:TIO\ NO. ~8-12 approving the 2013 L•udget
ohjectives and procedures. Commissioner Sullivan seconded the motion which carried by a unanimous
vote.
The meeting was recessed at 11:29 a.m. and reconvened at 12:01 p.m with all three
Commissioners present.
QuurterlJ~ F_lected Offtciulc/Depnrbnetrt Head Bag Lunch Meeting: Prosecuting
Attorney Scott Rosekrans, Puhlic R'orks Director Frank Gifford, Clerk Kuth Gordon. Infomtation
Services Manager David Shamhlev..Assessor Jack ~Vestennan ll l acrd Director of Community
Development Carl Smith were present. The Board. elected otlicials and department heads discussed the
following:
• Alternate weekdays for rescheduling this quarterly meeting
• Summary Report of Claims from the Ay'ashin,ton Counties Risk Pool
• ~~fandatory "Training Yor Employees
• llcpartment of Comnumity Development's and Em-ironmcntal Health's
Permitting and Customer Service hnprovement Initiatives
• Inlbnnation Services Technology Strategic Plan
• Prosecuting Attorney's Oftice Projects
• Mental Health Couri Program
• Diversion Program
• 7htc :automation Program
• Modification for Superior Court's Judges Chambers for Administrative Clerk
Space
• Legal Financial Obligation (LFO) Collection & Law ~ Justice Revenue
Opportunities
• Parks attd Recreation Fund Budget
• Pazks attd Recreation District 1\0. ? (Rrimum)
• Exploratory Kegioral Parks and Recreation Committee Kecommendation for a
proposed ~4etrvpolitan Parks District
• Proposition I Sales Tax
• hnproving the Relationship with the City of Port Townsend
The meeting was recessed at 1:26 p.tn. and reconvened at 1:3~ p.m with all three
Commissioners present.
Commissioners Meetine; ~~finutes: A\~ eek of July 23. 3012 ~'1`
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L:rplar«tori' Reeiotud Parks «rul Recrerniott Cotnmittee (F.RPRC) Recommend«tions:
Couniv~ Administrator Morley reriewed 4tc history of the formation of the F.KPRC and the goals as a
result of a interlocal agreement with the City of Pott Totcnscnd.
Parks and Recreation J~lanuger Matt 7 ylcr presented a report from the L'RPKC. Recommendations
include combining the resources of the City of Port Townsend and Jefferson County and proposing a
Metropolitan Parks llistrict (MPD1 covering the eastern part al'the County to the voters of Jel'lerson
County.
Chairman :\ustin asked if there was discussion at the ERPRC meeting regarding how the proposed ?viPD
tax ttiould impact people who already pay a fee for access to a private povl or how the Port Townsend
pool is not easily accessible to other citizens of the C'ounty`? Public \\'orks Director Gifford answered
that establishine boundaries would be the next step of plamting the proposal of flee \4PD by reaching out
to 4tc public.
life ljoard discussed [he different possibilities and outcomes ol'a MPD and what facilities and coos
could be included in the MPD.
Connuissioner Sullivan stated the procedure is that members ol'the public must take this ~iPD campaign
forward. There is concern that citizens may not have the time that this pr~jecl reyt:ires. County
Administrator Morley stated the communit<- needs to take ownership of this in order for it to move
ft~nvard.
County .Administrator Morley asked Mr. Tyler if the Trust fin' Puhlic T.ands would be able to assist the
County in a •viPT) process. \ir. Tyler ans~cered the Trust for Public Lands offered to review a revues[
Irom the Cotmty for technical assistance Chairman ilustin asked if the technical assistance is ah-eadv
fundccP? \ir. 1} lcr stated it is partially funded. but, conducting a public survey regarding a proposed
~~fYll would have to be privately funded.
County Admiuisu-ator Morley stated there is more work to be done regarding the proposed
reconmtendation ofthe A~iPD from the F_.RPRC.
Coutti< Administrator y4orlcw invited City of Port 7'otsTtscnd Council Mcmbcr Robert 'Bob" Gray fbr
discussion. Mr. Gray stated he is attendine this ntectinc because he is interested in Parks and
Recreation. It appears to be ovenyhehning with what needs to be done and the dollar that arc available
to do it which is .why aback-up plan should be in place. TL-is can be worked on jointlc b}-the City of
Port Tocanscnd and Jefferson C ounty. It cart be ]tard to raises taxes. especially when taxes have
increased in the immediate past. One of the main concerns he has heard from citizens is that there needs
to be things Por children to do.
C'ommissimter Sullivan stated capital needs have to be continually addressed in this situation and the
burden carutot be placed solely on volunteers.
Pace 6
Cotmissioners Meetinc \4inutes: ~~ eek ol'Juh 23.2012 `'~
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Cotmty t\dministrator JQorlcy proposed a motion and presented it to the Roard that stated ''fhc Jefferson
County Roard of Commissioners has concluded its review of the final recommendations report of the
Exploratory Regional Parks and Recreation C'oaunittee (ERl'RC) satisfying the July 3 L 3012
benchmark of the City of Port Townsend and .Iefferon Couni< intcrlocal agreement originally signed on
September 13, 2010, and subsequently intended on June 22. 301 I and beginning a Ittnnal public
process. In particular, the Roard of Gount_Y Cvnunissioners recnmmcnds that the F.RPRC
recommendation I~~r a ~Qetropolitan Parks District be htrther refined in partnership with community
stakeholders, the City, the County, the school districts and healthcare provider to: define the mix of
facilities, including maintenance and operation and capital needs and recreation programs. for inclusion
in a MPD proposal to review' funding costs and financing plans in comparison with available revenue;
and to refine the geographical boundaries of an MPll: for potential submission to the voters. along with
a clear statement of both interim and lon_ tens alternatives to a MPD."
I he Board discussed and revised the proposed motion to state: "Fhc .lefferson County Board of
Commissioners has concluded its review of the final reconunendationsreport ofthe Exploratory
Kcgional Parks and Recreation Committee (F,RPRC) satisfiing the July 31, 2012 benchmark of the Cin~
of Pott'fowmsend and Jefferson County htterlocal agreement originally signed on September 13. 2010.
and amended on .Rme 22. 201 I . The Roard of C'ount` C'onunissioners recommends that ERPRC's
meommendation Ibr a Metropolitan Park District (\~IPll) be furher refined in partnership by community
stakeholders. the Cite, County. the school districts and healthcare providers to: define the mix of
facilities including maintenance, operation and capital needs and recreation programs for inclusion in the
MPD proposal to revieca costs and financing plans in comparison to available revenue: and to refine the
geographic boundaries of an MPD: all in preparation for potential submission of a MPll proposal to the
voters, alone with a vicar statement of interim and long term alternatives to a MPD." Crnnmissioncr
.Iohnson moved to approve the tnotion as amended. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
C'OL'VTYADNIL~LSTRATOR BRIEFI.~ti'GSESSI0,1r: Count} Administrator Philip
it4orley reviewed the following with the Roard.
- Calendar Coordination:
• Chairman Austin and County Administrator Morley will attend a .luh 2.1.
2012 Finance Committee Meeting
• Commissioner Johnson will attend a Juh 24, 2012 Law and Justice
revenue meciing
• PERC lunches arc offered on July 24 and 26. 2012
• Connnissiotter Johnson will attend a July 2?, 2012 JPRF,P meeting
• County Administrator ~~torley will be out of the oliice July 27 though
August 11.2012
• Chairman Austin will he out of the office hdy 27 through August 5. 2012
• Olympic Conununiq Action Program Roard is rescheduling their monthly
nteetine to take place the first and third ~'~'ednesday of ever} month
Commissioners Meeting ytinutes: A><~eek ol'July 23.2012 ~1~~~.
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Miscellaneous Items:
• Public Records Reyuest response coordination with Prosecuting Attorneys
office
• Resource Conservation \4anagement Brant status
• Noise ordinance
• Sign Code re: compliance of court order
• Ballot dcnosit hoxes and voting centers: staff will be advised on campaign
rcgulatitms
• Noxious weed control along County rights of cvav
Budget f:pdate (Vot Discussed) •
Future Agenda Items (Not Discussed
.1'OTLCE OF ADJOi`.IR~'d1E:'~''L:• Commissioner .lnhnson moved to adjourn the meeting
at 3:18 p.m. tmtil the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion ~~•hich carried by a unanimous vote.
MEETI\(~ AD.i(7t?RNFD
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Rainy Kandall
Depute Clerk of the Board
IIiFFLKSON COCNTY
BOA(t1) O~CO~f\4ISSIONF.RS
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.lohr Austin, Chair
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Ph l.`ohn. o er
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vavi~l Sul~va~C' entt ~ ber ~