HomeMy WebLinkAboutM080612
1);Slrld No. I Commissioner: Phil Johnon
Ili".kl No.2 Commi..ioner: David W, Sulli"an
DiSl.kl No, J Commisoioner: John AUSlin
Inlerim County AdminiSlralorc Frank Gifford
Clcrk oflhe Roard: Erin LlIIldgren
MINUTF.S
Week"fAu~u.16,2012
ChainnanJobn AU'llin called the meeting to order at the appointed time in the pre,enee of
Commissioner David Sullivan and Commissioner Phil Johnson.
Pr)BLlC COMMENT PERIOD: The fol10\\1ng arc summaries of comments made by
eitizensin aucndanee at the meeting and ret1ect their personal opi nions:
. A dtil-cn staled the eonsent agenda should only he used lorroutineite mslikcpa)TolI and spoke
again,t the agn:ement for the 28' Ridged Hull Intlatable Enforcement Boal and hluipmenl
(Consenl Agenda Item !\o. 2):
. A citizen stated theorganintion against roadside spraying isconfronta tionaland the appmach10
havcthel3oardmakeapoli9.isnottheapproachusedinthepasl;theamount ofhcrbicide used
by the SoxiolL'> Weed Control Board is used conservatively in comparison to amounts sold by
hanhvare stores. used by the lim:st service, privalc timber o",ners, farmers and the public;
. A citilen revicwed events schedu1ed at the Linger Longer Stage locatcdi nQuilcene;
. A mnratoriumagainst herbicide spraying has been violated becau,e righl S of way have been
sprayed with hcrbieides 20 times in tbe last three years:
. A citizen inviledthe Board to come 10 the L"nity ofElfort event scht.-'<It. lledonAugust 11,2012at
Fortl)iscovery;
. A citiI.en stated thc County Admini~trator should not waste stalftime by instructing staff to draft
two differcnt budgets for Parks and Recrcalion and the City of Port Townsend should be bound
to the imerlocal agreement.....iththcCountyrcgardingProposition I salesta,,;
. A citizen urged the Board to enforce tbe Limited Purpose Pennit for the landfill with lhc Port
To",nsend Paper Corporation (PTPe) because PIPC has stated they .....iIllitigate thl: permit;
. A citizen reque~ted the Board approve an ordinance requiring a Material Safety Data Sheet
(MSDS)tobegiventoanypeNonsworkingonanothcrpcrson'spropcrtyforpayandforlhis
proposcd ordinance to be given withcwrybuildingpcrmilissucd;
. A citizen stated mowing weed.. a~ a form ofwccd control is cheaper than spraying herbicides; the
notice of the sprayofh~'Tbieideson Larson Lakc Road ...-a5 partially obstructed by bl;u;kberries:
. Acilizen requested the Board approve an ordinallce against the spray ing ofherhieidcs in the
Counly Righls of Way and stated the \L'ie of herbicide sprayillg is ,me ofthc causes ofbce
colonics collapsing and Wild Chervil ;s not alfected by herbicide spraying a~ the weeds come
backstrongcr;
. A eitizcn stated there are two health issues currently inlhc Count y,oneissprayingofherbicides
and secondly, the PTPe landfill permit. I30th of these issues have a single person making the
decisions and the Board should bc involved; and
. A citizen slated members of JeffeNon County Ecological Roadsides arc not trying 10 be rude but
spcak passionately anJ a Te'iearch plot ofland has bccn SCI up regarding w ecd control and the
results will be given to the Board at a fmure date.
Pagel
Commissioners Meeting Minutes: Week of Au~ust 6, 2012
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APPROVAL Ai.\;D ADOPT/~.''''' OF THE CONSE!\'T AGENDA: Commis~ioner
Sulli..an moved to approve all the items on the Conscnt Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous..ote,
I. AGREF::\fE:"iT, Amendment :'io, 1; Civil Ser..iee Testing; [n the Amount of$4.500; Jellerson
County Civil Service Commission: Public Sarety T e,ting, [ne
2. AGR.:EME:'iT; Hoh Shop E<Juipment Shed Project; Coumy Project :-<0.180543 1858; In lhe
Amount ofS84.050.99: Jefferson County Public Works: Evergreen Framers
3. AGRF:F:MF:~T; 28. Ridged IIulllnnatable Enforcement Boat and Equipmem; In the Amount of
$257,742.68: Jetferson COlliny Sherifi"s Omce; I.ee Shore Inc.
4. CALL FOR RIDS: LalT)' Seon Memorial Trail Project. !\lile Po,t 6.0 to 7.3, CRl069; .1etfcrson
County Public Works; Bids Accepted until 9:25 a.m. and Opened and Read Publicly on Monday,
Au!!u,t 20, 20[2 in the Commissioner_,' Chamlx'rS
5. Payment <lr ,Jefferson County VouchersfWlIrrants: Dated July 23, 2012 Totaling $610,797.25
and Dated July 26, 2012 Totaling $1.509.72
6_ P",ment uf Jerfen,,,, Cuullt) P~~TolI Wal"..~nt~: Dated July 20. 2012 Totaling $88,290.18 and
AfP Warrants Done by Payroll Dated Ju]y 20, 2012 Totaling $16,581.01
Approval o/MinllfeJ: Commissioner Sulli\'an suggested two correction to the minutes of
July 23, 2012. The first correction is under Commi~sioner:s Briefing Session, he Slated he ~t1cnded a
"meeting" nOIl! "tour" regarding moored 1x>alS anll shcllfish in Port TO\\TIscnd bay: lIIId under County
Administrators Briefing Session, Olympic Community. Action Program Board meetings were
rescheduled. but not to acc\lmmodate him. He mo\'ed to approve the July 23, 2012 meeting minutes as
corrected and the special meeting minutes of July' 25. 2012 as presented. Commissioner Johnson
seconded the motion whieh carried by. a unanimous vote.
COMMISSIOJ\'ERS RRIEFl,\"G SESSION: The Commissioners each provided
updates on the following items:
Chainnan Austin attended a Jeffer<>on County \-lenta[ Health Committee meeting the week before last.
Commissioner Sullivan stated Fed~ra1 and State grants can aftcetlocal jurisdiction budgets and Olympic
Community Action Program (O!yCap) had a reopening of their thrift store last weekend.
Commissioner Johnson anendcd a Jefferson County Parks and Recreation meeting last week and he will
be attending an Olympic Regional Clean Air Agency mectiog this week.
Hearillg: Port Ludlow Drainage Assessment System: Public Works Project \1anager
Jim PeaP.>On explained that every four ycars the Board must to review the drainage district asscssmelll
methodology to ensure il is fair and cquitabJc to property o",ners, '1bedrainagedistrietassessmenl
methodology is nOl bascd on an assessed value, but on the bcllelit and use tha tthepropertiesmakeofthe
drainage SlOrmwatcr facilitics and the programs of the Port Ludlow Drainage District. RC\\' 85.48.160
require~adrainage district as<;e<;smenl sy~lem 10 be design~1l1o generate $1,000 by distributing a portion
of the Sl,ooO in thedistricl. The actual asscssment for eaeh parecl is determined by the district through
thebodgct whieh is bascd on $150,000 of district revenue. A parcel ",;thasingle family residellce pay,
an approximate average ofSl25 annually.
Page 2
Commissioners \Ieetin!( Minutes: Week of Au!!.ust 6. 2012
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A hearing comment received from Katie and Mel Smith. asked why the methodology is not based on the
assessment of the home and a~ked why the equi,alent impervious surface is 3.000 square feet'! Mr.
Pcarson eXplained the methodology of calculation for the p3!\:el is determined by RCW. To get a
precise square footage of ares ide nee. staiIwould be rcquired to measure every building in the district,
which would be a significaot expense.
Commissioner Sullivan asked if this is something that has beeo betore the Board before? Mr. Pearson
answeredyes,itis_
Commissioner Jotmson asked if the Assessor's office has the square footage inlormationon lite'! Mr.
Pear,onansweredno.
Chairman Austin opened the puhlic hearing.
Adele Govert: stated she undeTSlandsthe District was established in 2 000 because the citizens ofPnrt
Ludlow were not geUing a response from the County regarding drainage issues. D<.,thepeoplcinthe
district pay taxes the,;.ame as the citizens in the south side of Port l.udlowplus theas,essment fee? How
does the County intertaee with the district? She has been told by Countyengint.-'eTS that the culverts arc
the drainage districts rcsJl<.lllsibility and the drainage district sta iIhavestatcditistheCounty's
responsibility.
Katie Smith: thanked Mr. Pearson for his timely response to her e-mail she sent. She stated she has been
a citizen of Port Ludlow for 32 vears and has attended several meetings . She cannot express enough
gratitude to the County and the drainage districl.
Hearing nO further testimony, Chairman Austin closed the public hearing.
Mr. Pearson stated the disuict parcel owner, do pay pwperty taxes in addilion t Il the drainage di,triet
aS$Cs>menl.
County Engineer MIlnte Reinders stated lhe County is responsible lor lhe blocked culverts or drainage
issucsthatarelocatedinCountyRightsofWa}'.
Grand Osoome Consultant J\aney Locke explained the 3.000 square feet of impervious measurement
assessmenl and stated it is a slandard method of assessment. The County has bee" responsive to
requests for action in Coumy Rights of Way_
Commissioner Sullivan moved to approve ORDlNAj'I;CE ~O. 08-0806-12 finalizing the assessment
system for the Port Ludlow Drainage Dislriet (Rq><:al, and Replaco, Ordjna.~"" "<,,.08.0&29..0&). Commissioner
Johnson seconded the motion whieh earried by a unanimous vote.
S/lfmdine Ma!ltl'r Pragram: Chairman Austin stated a ktk-r was received from the
Washington State D~'Partmenl of Ecology requesting a response from the Cmmty by August 15,2012. A
decision must be made by the County regarding the Shoreline Master Program, The Board concurred 10
eontinue discussion during the al'temoon session,
Page 3
Commissioners Meetilll! "fillut~s: Week of August 6, 2012
fJ
The mecting was recessed at 10:24 a.m. and reconvened at I :30 p.m. Wilh Chairman
Austin and CommiS'>ioner Johnson present, Commissioner Sullivan arrived shortly thereaftcr.
Si:c Year Transportal;"fI Improvement Plan: Public Works Engineer III Josh Peters
handed out lhe proposed Six Year Transport:ltion Improvcment Plan and explain edthe publiehcaring is
scheduled for August 13,2012 at 10:00 a.m. in the Commissioners' Chambers, Projects one through
sixt~enha\'Cseeuredfundingandthercmainingprojeetsdonothavcsccuredfunding. Pagc49includes
pic charts that explain the fundingbreakdownbytypesofproj~,<,ts.
Commis,ioner Johnson asked if the Olympic Di,covery Tr.lil has helped the County in receiving grant
fund,? Mr. Peters answered thatlhis week is the deadline for suhmitting the gram applkalion,
Mr. Peters noted page 50 shows pic charts containing information regarding secured funding versus
plannedfunding,securedfundingthathaslocaJli.mdingwUfcesvcrsusother funding sources and
unfunded projects that is projected as local funding source, versw; Olher f undingsources.
County Engineer:>'10nte Reinders ,tatc<.lthat if the transponation planonl y included the funded projects
it would appear 10 be a three year plan rather than a six year plan. ltisimportanttohavcprojecls
prioritized in order to m:eive funding.
Interim County Administrator Frank Gifford asked how does the County know which projects have
priority? Mr. Peters answered there is a priority programming system that is described in the WAC and
lhe system is updated every two years, There are priority systems thaI are related to roads, non-
motori7.cdtransportationandgrave!T\ladupgra<.le."
County Engineer Reinders stated the intersection of Disco vel). Road and Jacob Miller Road has the
highest aecidcnt rate offofthe State Highways. but a funding source h a,yet to be idcmified for the
improvement of that intersection, C"mmissioner Johnson stal~d th~ safety of intersections i, based on
thenumbcrofdeathsrathcrthanlhenumbcrofaecidcnts.
Commissioner Jolmson asked how much will the Count)' be receiving from Sc<;ure Rural Schools
funding? County Engineer Reinders answered it is estimated at 5400,000,
The Board and staff discussed trails that are included in the Six Year Transportation Improvement Plan.
Chairman Austin stated 5464,000 is projc<;ted for a pedestrian crosswalk in Chimacum. What is an
estimated cost of a pedestrian overpass? County Engineer Reinders stated it would cost several million
dollars, Interim Count~. Administratm Gi/Tord slaled ADA access can be difficult for a pe<le,trian
overpass. Mr. Pelcrs statcd a proje<::t is more likcly to reecivc funding ifit is pro jcclL'x1 m $400.000 rather
than projected at millioll5 of dollars.
Page 4
Cl1mmissioners Meetin!\ Minutes: Week of AUl1.ust 6, 2012
.al1\
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COfJ,\Tr ADMI!IiISTRA TOR BRJEFL\"G SESSJO,V: Imerim County Administrator
Frank Gifford reviewed the rollo\\ing with the Board:
Fort Worden Advisory Committee
Ca1endarCoordination
. The Aug\L~t 16, 2012 Board of Health Meeting ma~. be Canceled
Due to lack of a Quorum and lhe PTPC Permit & Appeal Process
for the l:loardofHealth was SOled
. An Opcn Net Pen Prescntalil1n is scheduled on August 12.2012in
Port Angelcs
Resource C()O';ervati"n ~'anagement Summary
. Chimacum Schools Actual and Projected Saved Money
. Port Townscnd Actual and Projected Saved Money
. Fort Worden Costs to be in the Program
. Jefferson County Costs to be in the Program
. Port Town;;end Schools PWJcckd Saved Mone)
. S500,OOO Total of Estimaled Money Savcd
. Puget SOlllld Energy will be Leaving the Program
. Recommendation to Continue Project lhrough :\[ovember 1,2013
as per Imelrocal Agreement
lrondale Beach Park
Previous Exploratory Parks and Recreation Committee Recommendation
Upper Hoh Road Grant
Shoreline \1aster Program (Sl>t?)
. teller Rcceived from Washington State Oepartmelll of Ecology
(DOE) Explaining the County has a Deadline (through the end of
August, 2012) to decide on Three Options Offered by DOE
. Letter in Response to Washington Stak Department of Ecology 10
be on the August 13. 2012 Agenda
Stream Gauges monitored by DOE
Legi~latil'e Steering Cammitree Representative: Commissioner Sullivan moved to
appoint Commis.,ioner Johnson to be Jefferson County's represemalive on the Washington Stale
Association of Counties (WSAC) Legislative Steering Committce, Chairman Austin scconded the
motion which carried by a unanimous vote.
Page 5
Commissioners Meeting \1inutes: Week or AU\!Ust6, 2012
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ll/OTlCE OF ADJOURlliMENT; Commissioner Sulli\'an mo~ed 10 atljoum the meeting
a13:09 p_m. uolillhe next regular mecting (>r ~pceial meeting as properly noticed. Commis.,ioner
Johnson sccondcd lhe motion \\hich carried by a unanimous '-Ole.
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Phi] ohnson,Slcmbcr
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Dav~tan. Member
ON COU'JTY
F COMMISSIO:-';ERS
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Raina Randall
D<:puty Clerk of the Board
Page 6
-'
)effbocc
~
Subject:
Jim Pearson
Thursday, August 02, 2012 9:52 AM
'Katie Smith'
jeffbocc; Gray & Osborne - Nancy Lockett; PLDD - Dick Regan (rregan@olypen.com); PLDD -
Dwayne Wilcox (dandwilcox@hotmail.com); PLDD - Walt Cairns (wcairns@msn.com); Monte
Reinders
RE: Port Ludlow Drainage District - Assessment Methodology Ordinance comment
From:
Sent:
To:
Cc:
Thank you for your comment. This follows up on the phone message that I left this morning.
The Drainage District's assessment methodology is governed by the Revised Code of Washington (RCW) 85.38. RCW
85.38.150 requires District assessments to be based on the use and benefit that properties receive from District facilities
and operations. The District is not authorized to use assessed valuation to set its assessments. Under the District's
assessment methodology a parcel's assessment is based on two factors related to stormwater runoff: 35% is based on
the parcel's acreage and 65% is based on its impervious surface area. In regard to single family residences, the District's
assessment methodology charges the same impervious surface rate for all single family residences. It is my
understanding that this method was selected to avoid the significant administrative expense of measuring the
impervious area for each residence in the District.
I am copying your email to the Board of County Commissioners and to the Drainage District for their consideration.
Please feel free to contact me to discuss this further.
Jim Pearson
Jefferson County Public Works Department
623 Sheridan Street
Port Townsend, WA 98368
(360) 385-9162
(360) 385-9234 Fax
From: Katie Smith [mailto:katiecmmelsmithconsultino.com]
Sent: Wednesday, August 01, 2012 5:06 PM
To: Jim Pearson
Subject: Port Ludlow Drainage District - Assessment
Dear Mr. Pearson,
We received and carefully read your letter, and plan to attend the August 6 meeting for PLDD. This message is to ask
the Jefferson County Board of Commissioners to re-consider the methodology oftax assessment for Port Ludlow
Drainage District (PLDD) property owners.
It does not seem fair that a 5000 sq.ft. home of impervious surface, covering the majority of a lot, be assessed the same
amount as a smaller home with lots of trees and pervious surface to absorb water.
If all other taxing and special districts find equity in utilizing "Assessed Valuation" as a tax base, why cannot the PLDD
taxes be on that base? "County Assessor valuation" seems a time-tested, accepted methodology of taxation that
should be applied to Port Ludlow Drainage District properties as well. It is not fair that the high-end large homes receive
a break in taxes at the expense of the smaller homes and vacant lots.
Thank you for your consideration and service.
1
Cordially,
Katie & Mel Smith
Smith
P.O. Box 65087
Port Ludlow, WA 98365
(360) 437-2282 phone
(360) 437-9135 fax
(360) 301-2411 cell
katie(c:i)melsmithconsu Iting.com
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