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Home My WebLink AboutM08131204 co_~~ ~4SON ~.~ O p e. G 1; ~ - y •~, •~ ~• ~, ~SS~I'`3 ~.`O District ~'o. 1 Commissioner: Phil .iohnson District No. 2 Commissioner: David ~V. Sullivan Uistrict No. 3 Commissioner: John Austin Counp Administrator: Philip Morley Clerk of the Board: Erin Lundgren III\UTES R'cek of :\u~us1 13, 2012 Chairman ,tohn :~ustin called the meetim, to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil .Iohnson. PL'!3LlC' CU:NAIF_,~'T PERlUD: 'fhc follo+ving are summaries of comments made by citizens in at[endattcc at the meeting and reflect their personal opinions: • .A citizen presented a copy ol'the .lctterson C'eunty Ecological Roadsides test plats attd stated this protect is being done to sho~+ that invasive plants can be suppressed +vihout the use of herbicides: • :'1 citizen discussed the affects of politics on the economy: • :\ citizen thanked the Board for being fiscally responsible with public funds: • A citizen commented on the City's possible withdrawn] of Proposition 1 ftmding for parks and recreation and stated that the County should hold the City to the tcrnts ofthe existing agreement without neeatiation: • A citizen stated that the Fon Discovery l!nity of Lffort event held over the weekend was a success +vith over six hundred people attending: • A citizen referred to the need lin respect of other individuals during the public comment period and expressed dissatisfaction +vith a response he received from the Department ol'Commuttity Development: and • A citizen stated the public needs to be educated on the use of herbicides and suggested that noxious weed test sites be placed in public Rights of \\ ay fur public viewing. APPROVAL. A:'~D ADOPTIU:v OF 7!!L~ CO.~SF..~"T ACF_.NDA: Commissioner ,tohnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous cote. 1. AGIZEL~iENT NO. LA6569, Supplement \o. 5 re: Lipper Hoh Road Emcr,~cncy Repair: A4P 7.7-8.0. 101781: Federal :'lid Yroicct 1y0. ER-0801(020: Additional ;Amount of $12,400: Jct~crson County Public \\ orks: \\'ashington Stale Department uf'fransportation WOI') 2. ACRF.E_~IEN'f V0.1263-$578 rr. DDD Couni<~ Services Program: In the Amount of $~2036~}; Jefferson County Public Health: AV~ashington State Department oi'Social and Health Services (DSHS) ;. AGRF.F.~IENT' m: Professional Service for Individual Employment and htdividual Technical :~s'sistance: In the .Amount of $126?96; Jefferson County Public Health; Skookum Contract Sets ices 4. AGKLL~iP:VT, Interlocal re: 2012-2O1 ~ Detention Facilih Services: Fee for Service: Jefferson County.luvenilr Services; Kitsap County Commissioners ~lccting Minutes: Week of Au ust 13. 2012 ~` ~- 5. AGREEML\T re: Consultant Services for Revision of .TCC 13. X0.1 ~2 'Sign Coda; In the Amount of 510.000; ,1eflerson County Conununity Developmene .Aaland Planning Services 6. Letter of Response re: Call for Final .Action on the Shoreline\laster Program (SY1P) Update (\4LAU8-X375); A\'ashington State Department of Fcolog~~ (DOF) 7. Reyucst for Budget Transfer for Funds lU8 and l 1 ~; 1\%SU .tefferson County F~tenion 8. Advisors Board Resignation: Developmental Disabilities .Advisory Board: ,leflersan Transit 9. .Advisory Board Kesicnation: Jefferson County Noxious \4'eed Control Board; Noxious Weed 10. .Advisory Board Reappointmen[: Jefferson Couni<~ Noxious \Veed Control Board; Four (~4) Year Tenn Expires j/10!'1(: Noxious Wecd Board llistrict 1. Jill Silver 11. Advisory Board .Appointment: llevelopmental Disabilities Advisory Beard; Three (3) Ycar'[erm Expires 8.%t ,+''1 ~; Jefferson transit Representative. Leese Monroe 12. Approve .Appointment of Interim County Adminisn-ator per .1CC 2.01.010 on the Days that County Administrator Philip !~4orley is on Personal Leave During the \\%eek ol'.4ugust 20. 201?. Jean Baldwin. Public Health Director 13. Payment of Jefferson County Payroll Warrants Dated :\ugust ~, 2012 Totaling S8~ 1,64. Dated August 8. 2012 Totaling 51,084.9 and r\r'P \Varrants Uonc by Payroll llated August ±, 2012 Ibtaling 568~.1OR.;7 C0:1f31ISSYO:ti'ERS BRIF.FL\G.SF..SSICI,\V: The Commissioners each provided updates on the following items: Chairman Austin stated all of the Connnissioners attended the Jefferson County Fair this past weekend. IIe attended the Fort Discover} Gnity of Effort event on Saturday and he attended Clallam County's Mental I fealth Sales 1 ax Contntittcc meetin~~ last week. Conunissioner Sullivan met with Law and Justice departments last week to discuss optional fundin~s sources. Commissioncr,lohttson will be attending a Hood Canal Coordinating Council meeting. a housing Action Plan Network meeting, and a meetin, on net pens this week. A Health Board meeting is also scheduled this week. The meeting was recessed at 9: ~~ a.m. and reconvened at 10:00 a.m with all three Commissioners present. HEARING re: Proposed Adoption of the .Srr-Year Transportation hnprnve~nent Program and A»rendmentc to E.risting Pro,;raur: County l:nginccr ~dontc Rcindcrs. Engineering Manager Jon Watson, and Transportation Planner Josh Peters were present to review the Six-Year Transportation hnprovemcn[ Yrogr[nu for 2U1 ±-2018 and amcndntcrtts ro the existing program 2012- 201 ?. h4r. Peters reviewed the list of projects which are prioritized based on a priority programming system that is updated bi-annually ut identilj the needs of the community fix all transportation infrastructure. Projects one through sixteen have secured funding. 'l he remaining projects arc proerammed. but, do not yet have identified fiutding. As requircil of the program, it also contains a Commissiotters Vteetin~ TV4inutes: A4'cck of August 13.2012 bridge report and budget as outlined in various tables and pie charts. Approximately 6°% of the funding for these programs kill come from local Ihnds and the rest will he paid by state and icderal Ihnding. Typically. local funding is smnetahere between, i 0-20°.'0, but, staff has been able to secure 100°,•& funding 18r several important projects. While dtis trend may not continue in the future with funding applications, it is a good indication that this program has been successfully leveraged with local funds. ;\dditionally. the program is approximately 64~% ftutdcd while applications for fiuulins continue to be submitted Ibr the remainder of"the pro~rtm. \~tam ,•ratus rcyuirc that pmjccts be included in the Six-Y'ear Transportation Improvement Program hciorc applying for funding. \Vith the ions of the Secure Rural Schools and Communiry~ Revitalization funding the budget will be significant]) impacted in the ]inure. Chairman Austin opened the hearing for public testimony. T,am Nobles Port Ludlow, commented on the Port Ludlow' llrainaae District. lorth f3av Port Ludlow was built in the 1970's and ] 980's and the entire area taus on a slope. l he roads and streets were engineered by the developer and then aaerc turned over in various phases to the County. ~4c>st of the turnover took place ~0 years ago. The roads are getting to the stage where some of"the cuh errs are shoavine their age. The Port Ludlow Drainage District can take care of part of"the problem. L•ut. many of the cohorts are on County rights-o~-wat. l <•trticularly the ditches bordering some of the streets are not maintained well by the residents <vtd the Port Ludlow llrainagc District has done what it can. but, there will be a need fur some significant cooperation over the next two or three }cars bcnyccn tltc County and the Port Ludlow Drainage District which is in the process of some reorganization. l le walks his dog every day and he can see the old galvanized cohorts under the road be~~iuning to deteriorate one by one. He just w anus to ;ive a forewarning to the County in terms of maintenance. 1 he Port Ludlow Drainage District has had very good cooperation with the County in the past on this issue and he hopes it will continue into the future. 'fhc} may have to ask for more diligence in terms of maintaining the ditches along the side of the roads. Hearing no further tesiimom. Chairman Austin closed the public hearing. County Administrator Philip Morley noted Ihst the ratio between local and state federal funding match is 1 ~ to 1 tchich is astounding. Discussion ensued regarding various projects C'ommissioncr lolutson moved to approve KESOLC"I'IOV VO. 4912 adopting the Sis-]'ear 1'rartsportation lmprovcntcnt Program for 2013-2018 and amending the pro_ram tin- 2012-2017. C'onunissioncr Sullivan seconded the motion which carrial by a unanimous vote. The meeting was recessed at 10:27 a.m. and reconvened at 11:00 a.m ta~ith all du'ee C'ommissioncrs present. Commissioners Meetin<< Minutes: A6~ eek of August 1.3. 2012 `i ~'~, \~ EXF.C1,'TIVESESS/0:1': An L•'xccutivc Session uas scheduled front 1 1:00 a.m. to 12:00 p.m. with the Deputy Prosecuting Attorney. Counts Administrator and the Clerk of the Board regarding potential litigation under exemption RC\\~ ~2.30.110(1)(i) as outlined in the Open Public Meetings !let. 'fhe actual period of time the Board met in F_,xecutice Session ou this topic was from 11:0(i a. nt. to 1 I :~9 a.nt. At the conclusion of the Executive Session fire Board resumed the regular meetin, and no action was taken. The meeting was recessed at 1 I :?0 a.m. and reconvened at 1:37 p.m with all three Commissioners present. COL+A'TYAD.111.4'ISTRATOR 6RIEFI_+VG SESSI0:4': County Administrator Philip Morley reviewed the Billowing with the Board: Calendar Coordination: • Commissioner Austin repotted that an entail was received from [he \4`ashington State Association of Counties requesting an atmual update meeting with the Board. Commissioner Johnson moved to schedule a special meeting with representatives ofthe \&'ashington State Association of Counties on 'fhursdav. August ? ~, 2013 at a mutually convenient time at the .Telyersott County Courthouse. Commissioner Sullivan seconded the motion which carried be a unanimous vote. • Count} Administrator ~Qorley will be on vacation part of the week of August 30. 2012 • Commissioner Johnson will attend the Housing .fiction Plan Network Mcctine on :\ugust 14, ZU 12 • Conunissiater Sullivan will attend the Olympic Community Action Program meeting on August 1 ~. 2012 • Commissioner.lohnson will attend the Coastal \\'atershed Institute Clallam County net pen meeting in Pon Angeles on August 1.5. 2012 • Commissioner .4ustinH will attend the ] Iood Canal Coordinating Council meeting and Skokomish pre-meeting schedule on August 15. 2012 1y4iscellaneous Items: • ~h stcn Bay Shell Iish isianagement Plan -National Association of State Boating Law Administrators (N:~SBL:1) - R aterways \lana_emen[ Award R~aslringtou Counties Risk Pool L'prlnte: \4'ashington Counties Risk Pool (\\'CKP) Bxccutivc llircctor Vyrlc Hill and Mcmbcr Services \lanager David Goldsmith were present to give an update to the Board on the \1'CRP lnsurancc Program. Mr. Cioldsmilh explained that the focus of this update is on claims and claim trending. \\ hile [he Vl%CRP Baas created to provide 3`d parry liability Commissioners Mcetine ~4irntics: \Vcck of Aueust 13. 20 ] 3 <`~~~ '~;~ service for its member counties in the State oY' \\ ashineton, it also provides property insurance and optional coverage titr crime, em ironmental matters, public vCficial bonds and special events. The joint Self-hnsurance Liability Policies arc unique to each county and their operations. Occurrence limits arc 530 35 million. 'fhe initial S10 million coverage limits are "risk-shared" from the pool. Member deductible levels range front S 10.000 to $500.000. The WCRP self-insured la}cr is $ IOQ000. 11te polio} also includes 510-15 millivn "following form" excess insurance and layered reinsurance from nmltiple highly-rated companies. The governing structure of thz \VCRP is as follows: Board of llirectors: N[ade up of Directors and Alternate Directors appointed by each member county. 'fhe Board oC Directors establishes what is covered in the insuring document and set the premium charges. L•'xecutivc Committco; Madc up of ] I members elected by the Roard of llirectors. 'the L-xecutive Committee oversees the \Vashingtan Counties Risk Pvol operations and make dztzrminations on claims over $>(?.000. WCRP Staff.: Includes Cxecutive Director. Administrative Services, Claims Administration. and ~~fembzr Services. !\dministrative Services insures financial compliance kith rzquiremcnts of the State Auditor and legal compliancz with the State Risk \ianager. Because the \VCRP is not an insurance cmnpany. its operations are regulated by [he State Risk TVlanager rather than the Insurance Commission. lndcpendent actuarial reviews and claim audits arc also conducted. Claims :'administration inmrprets policy, interfaces with insurers and evuntics. \~tember Setvices catducts orientation training and annual updates with counties. insures compliance with the Mcmbcrshin Compact and provides strategic planning and monitoring. A~fr. T-Till discussed flte Atmual Report for 2011 atxl reviewed the WCRP finances as of.lune 30, 3012. Mr. Goldsmith discussed the claims and lawsuit management process. C'ountics are utilizing resources made available by the \VCRP to address loss control that includes: on-site, regional ~aebinar and or.-line iraininlzs. Courses arc provided on the [i+llowing topics: Employment. road dcsienrmaintenance, law enforcenteut:' cormctions. public records. land use petrotittingr'pennit error. and defensive driving. \V'hile training is offered for public ofticials handling public records. insurance for liabili[v associated with public records is not provided. After rzvicwins claim statistics and trends over the past 13 years. Mr. Goldsmith stated the reports provide helptitl information about claim exposure. He added that the \VCRP had a good renewal caith the reinsurers which resultzd in savings being set aside in a special fiord for the purpose of rate stabilization for cotmtics. In the event the market tightens. funding can be drawn liom the special fund to keep rates flat. Organizationally and tlnancially the \VCRP is onz of the strongest pools in ihz state. The stability of the WCRP over thz }cars has improved business ~yith thz rcinstuers market and allowed tirr this rate stabilization food that will work well with claim trends. Paez 5 Conunissioners ~~teeting Minutes: Week of August 13. 2012 .F The meeting was recessed at ?: ±9 p.nt. and recom°cned at 2:4~ p.m with all three Commissioners present. Draft Parks and Rec•rertrion Plarr Revier+~: Parks anti Recreation Manager Matt Tyier and Parks Advisory Roard member Mike \4cFudden were present to review the drafr Parks attd Recreation Plan. dir. Tyler stated that the purpose of this plan is to establish a uni Pied vision and encourage teamwork among stall: oflicials and volunteers. The purpose of this review is to het the Board's input, teedback and needed support. 1'hc plan was prepared over the past seven months during which tine the Parks Advisor Roard observed all the programs and visited every County park. 7'hc organization of the plan includes the followine: Parks. Open Space. Facilities. and Trails: The overall philosophy is an adaptive park sysrrm which provides interconnected regional elements (ie. TT..T. Carroll Park, Ciibbs Lake and Larry Scott Trail) serving a cauntyw•ide audience, and strategic local park services in unincorporated canmunitics (ic. Quilrene, Rrinnon and Irondale). The adaptive park system would also serve as a land bank for luutre conununity parks. the plan includes specitic goals, purposes, orjcctivcs, capital improvement needs and maintenance and operation plans li,r each park. l hcrc are a total of 22 parks. Of those parks. 17 have been adopted and are maintained by volunteers. '] here are ?athletic fields and 4 cmnpgrounds. Altogether. tftcrc is 1.100 acres of maintained park land. lu 201 I there were 17,204 volunteer hours reported. Vahred at S 1 x.00 per hour that equates to Sl ~ 1,680 in donated labor to the parks. "Chic amount does not include the volunteers' donated use of personal mowing equipment, tools, gasoline, u~•ntsportation, etc. Volunteers serve as caretakers. adopt-a-park groups. camp hosts. Parks Advisory Board members, program coaches. Friends of Parks and Recreation, renegade landscapers, project contributors and campground operators. Recreation Programs: The program philosophy is to create: 1) critical public benetits firr the wfioie of society that no one else can car Mill; 2) physical, mental and economic health and vitality i8r all; i) regular. vigorous physical activity lirr all: 4) positive mmtection with others: and ~) programs located in special and enriched environments. The goal is to provide recreation programs on a 40°io fee basis and on a large scale tehich are interrelated to parks firr mutual heneiit and that are accessible to all cotumunit~' members vvho wish to participate. Experienced professionals and trained and trusted volunteers arc utilized. ~4aior recreation programs include: Kid Pit, Kid Fit Mobile, Roc Play ;11'terschool. Summet• Day Catnps, School Rreak Camps, Jr. CIT Program. Kinder Camp. Kinder Spons. Fall Soccer, Jr. (loops Basketball, Spring Soccer. Rrinnon Camp, Blue [Teton basketball, Special Olympics. Adult Softball and Free Drop in at the Recreation Center. Commissioners Meeting \4inutes: \Veck of r\uflust 13.2012 ,^~„~'~1i ~`I 'u~`/ 'There are a total of 44 recreation programs vv-ith 5,462 participants. Participant hours total 130.307 and volunteer hours total 4.184. Following is a breakdown of the cost to provide recreation programs in 2011: 'total cost: X257.000 Average cost per hour: $ ] .98 per person Fee revenue: $7>,450 Fee per hour: $.58 per participant C'ounri_ 's General Fund Transfer: $ ] 25.2 i 1 Ciq~'s Funding Transfer: $57,257 Tax support per hour: $1.40 per participant Pee basis: 29°/u In summa[. parks and recreation programs are a low cost vvay to address County mandated services such as: salety, heal[h. the economy and land use and comnumity development. Pundine and Finance: Tn the long term the Parks Advisoty Board offers support of the Exploratory Rz~~ional Parks and Recreation Committee. urges coordinated action with the City of Pert Tottaisend and pledges assistance in however possible. ht the shoe term the special sales tax transfer is an issue in seeking to maintain existing level of service. If reductions are inevitable, the Parks Advisory Board wants to work with staff and the Commissioners to do so in a coordinated way that reduces impacts as much as possible. Strate~tic Acton Plan: The Parks Advisory Board came up with the following 6 su-ategic action goals: 1) Protect people and the community by retaining our existing level of'service in 2013 and beyond. 2) Improve sanitary conditions in parks 3) Preserve and protect park buildings 4) Graphically [nark each park and facilit` with a logo so people recognize where they arc located 5) Park. Recreation and Upcn Space Comprehensive Phut Update 2013 {a key to RCO Grant applications in 2014) 6) Increase role in acquiring and maintaining accessible open space In closing. the Board was asked to review the plan and provide staffwiih any input or teedhack The meeting was recessed at 3:40 p.tn. and recom coed at 3:47 p,m with all three Commissioners present. Commissioners Ivlcctina 14inutes: 1\'cck of?\u~ust 1 ;.2012 j'~i ~~ COL';VTY'.AD:T11;~7:STRATOR BRIFFLI'G SESSIU:Y - C'onlitured: Count} Administrator Philip Morley reviewed the lhllo~ain~ with the Board: Calendar Coordination -Continued: • Wine Tasting at Quilcene Musewn on August 18. 2012 • Office appreciation day and stall lunch nn :1u,ust 28, 2012 • Couttt} picnic at IL.I. Canoll Park from x:00 - 3:00 p.m. nn August 30. ~(tl, • W'ashineton State Association of Counties Conference in \L'enatchee - Vovember 12-16.2012 \Qisecllancous Items -Continued: • ~Iet }?en meeting un August l4. 2012 and Shoreline Master Proeram letter li~om DOE • Exploratory Rceional Parks and Recreation Committee (ERPRC) - discussion ofncxt steps and communications between individual county and cih~ elected oClicials • Proposed letter requestinu Proerantntatic Environmental Impact Statement for Gateway Pacific Terminal in \l'hatcom County (Sec item later in mintnes) • Chamber Real Estate handout distrihuted Budget L:pdate: • July sales tax is up a little future :agenda Items: (>\ot Discussed) Latter regaestirt; a Pro,;ranrrnatic Errvirorurrerrtal /mpact Slatenrerrt Ge prepared for the Gatettaq• Pacifrc Tervnirtal iu {t'Gatcon: County; ken Salazar, .Secretary rf tke Interior; .loha McHugh. Secretnp~ of the .9rn{t•; alajor Geeernl alerditlr W:6. Temple; and tilichnel Pool. Bureau of Lnarl afrurnr,>enrerrt: Commissioner.fohnstm moved to approve sendin; a letter w the I_.5. Dcnartment of the lnta~ior. Bureau of f.and \4anagentcnt requcstin<~ that a Programmatic Envirotmtcntal Impact Statemont be prepared ittr the Ciatc~~av Pacific terminal in \\'hatcom County. Cotnmissioner Sullivan seconded the motion which carried by a unanimous trote. Conmtissioners Mcctine \-finutes: Wcck oY Aueust 1 ~. 2012 ~~ ~?, ~~-r/ :YOTTCF_ OFADJOUK.V;b7Fa'T: Commissioner Johnsat moved to adjaum the meeting at a:~0 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which can-ied b} a unanimous vote. \~1Er'1'"CII~G ~1D~<~L RNE;ll .(1:1=I~LRSON COUVTY ~~ R(>:1RD )h C1)Y4MlSS10?~GRS 4.. f1 .~ SF,..4Li "' . a..,1~ ~ ~.~~ w.~ 1 ~+ ~\ r-~~-"~- C'' ~ Joh Austin. Chair .~. _.. ,~' / / . ~,.~~. ~ ~G-~ A'I°CLST: Phi o mson. (ember f~ %~ L -~ ~ Y Er' Lundgren ~~ ~ / Dav u`fTS Ia t.. eYfi P''""' Clerk ol'the Roard