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HomeMy WebLinkAbout100112_ca08Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Frank Gifford, Public Works Director -~.~ Agenda Date: October 1, 2012 Subject: Local Agency Project Prospectus and State Funding Agreement for "SR 19 Pedestrian Crossing Improvement, Trait Connection, and Student Encouragement Project" Statement of Issue: Jefferson County applied for State funding through the Safe Routes to School Program in 2010 for the "SR 19 Pedestrian Crossing Improvement, Trail Connection, and Student Encouragement Project." Our proposal was placed on a contingency list of projects that were funded by the 2012 Legislature. The project is on the 2012-2017 and 2013-2018 Transportation Improvement Programs (information sheet attached}. Analysis/Strategic Goals/Pros & Cons: Preliminary Engineering funds need to be obligated prior to May 1, 2013 in order to secure the award. The objective of the project is to improve conditions for students to walk and bike to school and encourage them to do so. The project will improve an intersection identified in the State Route 19120 Corridor Plan as a priority, as well as serve to complete the southern terminus of the Rick Totlefson Trail connecting Chimacum and Port Hadlock through HJ Carroll Park. Fiscal Impact/Cost-Benefit Analysis: The Preliminary Engineering, Education/Encouragement, Enforcement, and Construction components of the project are 100 ~ State-funded (total estimated at 5438,669). Local road funds will be used for Right-of-Way (estimated at $26,175). Recommendation: Authorize the Chair to sign the three (3) Project Prospectus documents and the three (3) State Funding Agreement documents. Return to Public Works for processing. Staff Contact: Josh Peters, Principal Transportation Planner, 385-9160 Reviewed-By' , ---~ ~~ `~' ~ ;/ Phittp Morley,; Co¢rafy Administrator Date TRANSPORTATION IMPROVEMENT PROGRAM 2013-2018 Project Location and Setting This project is located on State Route (SR) 19 in the vicinity of the Chimacum School campus and intersections with West Valley Road and Fern Way. Project Scope "Safe Routes to School" project including pedestrian crosswalk and school campus improvements, as well as a separated pathway on the east side of SR 19 to enhance connections with HJ Carroll Park and the Rick Tollefson Trail. Project Impetus The Jefferson County Traffic Safety Task Force - a coalition of partners including the Sheriff's Office, Public Works, State Patrol, WSDOT Operations, County Library and the Chimacum School District -has identified this area as a good candidate for safety improvements for pedestrians and bicyclists, and in particular, school children. Status Public Works applied for the grant funds in 2010 and ended up on the contingency list. The State notified the County in 2012 that competitive "Safe Routes to School" funds have been awarded for this project, which will be initiated in 2013. Project Statistics VICINITY MAP Road .....................State Route 19 Traffic Count 2008 ............................... .. .3,000 ADT Project Estimate Preliminary Engineering .... $ 132,868 Right-of-Way ................... $ 26,175 Construction .................... $ 305,801 TOTAL .................... $ 464,844 Project Timeline Preliminary Engineering ............... 2013 Rig ht-of-Way ............................. 2013 Construction ........................ ...... 2014 Project Funding State (Safe Routes to School Program) .............. $ 438,669 Local Road Funds ............ $ 26,175 JEFFERSON COUNTY PUBLIC WORKS 16 Crosswalk improvement for SR 19 crossing at West Valley Road intersection includes an overhead pedestrian-activated warning signal. ~, Washington State Local Agency Federal Aid Department of 7lransportation Pro'ect Pros ectus J p Date 9/18/2012 Prefix Route Federal Aid Central Contractor Pro~ect Number Registration Exp.Date 4/9/2013 Local Agency WSDOT Federal Employer Project Number CR1917 (Use Only) Tax ID Number 91-6001322 Agency Federal Program Title Jefferson County Public Works ®20.205 ^ Other State funds Project Title Start Latitude 48-00-48.72N Start Longitude 122-46-38.68W SR 19 Pedestrian Crossing Improvement, Trail Connection & Student Encoura ement End Latitude 48-00-48.72N End Longitude 122-46-42.85W Project Termini From -- To Nearest City Name Project Zip Code Crosswalk W Valle Rd Fern Wa Port Townsend 98325 From: To: Length of Project Award Type MP 9.54 9.60 0.06 miles on SR 19 ®Local ^ Local Forces ^ State ^ Railroad Federal Agency City Number County Number County Name WSDOT Region ^ FHWA ~ Others State funds N/A 16 Jefferson Ol m is Re ion Congressional District Legislative Districts Urban Area Number TMA / MPO / RTPO 6 24 N/A N/A Phase Total Estimated Cost Local Agency Funding. Federal Funds Phase Start Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar _ Month Year P.E. $132 900 $132 900 07/ 13 RNV $26 200 $26 200 05/14 Const. $305 800 $305 800 12/14 Total $464 900 $26 200 ~ $43 8 700 Descri tion of Existin facilit Existn Desi nand Present Condition Roadway Wdth Number of Lanes 50 ft 2 12-ft lanes, 1 8-ft turn lane 2 8-ft shoulders 3 MP 9.54 SR 19/20 is a heavily traveled truck and traffic route on the Quimper Peninsula. The crosswalk at the school intersection ~ SR19 milepost 9.54 and West Valley Rd-is in need of improvement to encourage walking and bicycling to school. Several years ago WSDOT Olympic Region developed a Top 10 list of priority improvements in school zones and ranked this intersection #6 in the region. The crosswalk on SR 191acks modern visibility and safety features, such as pedestrian-activated warning signals, high- visibility pavement markings, and well-marked landings. The crosswalk on West Valley Road at the school entrance is in need of similar improvements. Descri #ion of Pro osed Work Description of Proposed Work (Attach additional sheet(s) if necessary) See attached sheet from Safe Routes to School grant application (2012). Local Agency Contact Person Title Phone Josh D. Peters Princi al Trans ortation Planner 360 385-9167 Mailing Address City State Zip Code 623 Sheridan St P nsend WA 98368-2439 BY Project Prospectus Approval proving Authority Title County Engineer Date ~• /8• ~Z DOT Form 140-101 EF Page 1 of 3 • Previous Editions Obsolete Revised 11/10 Agency Project Title Date Jefferson County Public Works SR 19 Pedestrian Crossing Improvement, Trail 9/18/2012 T e of .Pro osed Work..- Project Type (Check all that Apply) Roadway Width Number of Lanes ^ New Construction ^ Path /Trail ^ 3-R 50 3 ^ Reconstruction ®Pedestrian /Facilities ^ 2 R - ^ Railroad ^ Parking ^ Other ^ Bridge Geometric Design Data Descri tion Throu h Route Crossroad Federal Functional Classification ^ Urban ®Rural ^ Principal Arterial ®Minor Arterial ^ Collector ^ Major Collector ^Minor Collector ^ Access Street/Road ^ Urban ®Rural ^ Principal Arterial ^Minor Arterial ^ Collector ^ Major Collector ^Minor Collector ®Access Street/Road Terrain ®Flat ^ Roll ^ Mountain ^ Flat ®Roll ^ Mountain Posted S eed 3S m h 20 m h school zone when flashin 30 m h 20 m h school zone when flashin Desi n S eed 35 m h 35m h Existin ADT 8 500 3 000 West Valle Rd to MP 0.80 Desi n Year ADT Desi n Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency Consultant /Agency 75 % 25 Construction Will Be Performed By Contract Agency Contractor 100 °~0 0 Environmental Classification ® Final ^ Preliminary ^ Class I -Environmental Impact Statement (EIS) ^ Project Involves NEPA/SEPA Section 404 Interagency Agreement ^ Class III -Environmental Assessment (EA) ^ Project Involves NEPA/SEPA Section 404 Interagency Agreement ® Class II -Categorically Excluded (CE) ® Projects Requiring Documentation (Documented CE) Environmental Considerations No comments. DOT Form 140-101 EF Page 2 Of 3 Revised 11/10 Agency Project Title Date Jefferson County Public Works SR 19 Pedestrian Crossing Improvement, Trail 9/18/2012 ,Right of Way ^ No Right of Way Required ®Right of Way Required * All construction required by the ®No Relocation ^ Relocation Required contract can be accomplished within the existing right of way. Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Relocation of power and telephone utilities maybe necessary. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ^ Yes ®No Remarks Approved as ~ form only: ~ ~ ~,~ "Z4,~ Jefferson Co. Prosecuto Office This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Jefferson County Board of Commissioners Date By Mayor/Chairperson DOT Form 140-101 EF Page 3 of 3 • Previous Editions Obsolete Revised 11110 Exhibit A: Scope of Work Project: SR 19 Pedestrian Crossing Improvement, Trail Connection, and Student Encouragement Engineering: . Install Overhead Pedestrian Signal Pole with Flashing Beacon. . Install Pedestrian Push Button Signal Pole. . Improve visibility and functionality of existing crosswalks and landings on SR 19 and West Valley Road. . Construct approximately 330 L.F. of 10-ft. wide separated, multi-use path adjacent to SR 19 and approximately 20 L.F. of separated path connecting West Valley Road crosswalk to school campus sidewalk. Education /Encouragement: • Train community partners, physical education teachers, and Sheriffs Office representatives in cycling skills and safety program. . Present bicycle safety education program to students . Provide pedestrian safety classroom material to teachers. Provide for bicycle parking at Chimacum School. . Provide incentives to students to commute to school by bicycle. . Hold parent-student meetings in bicycling and walking safety education. Enforcement: . Conduct two school zone enforcement "stings" during school hours, one before the street modifications and one after improvements. . Install two solar-powered school zone flashing beacons on West Valley Road. Washington State ~~ Department of Transportation Highways and Local Programs Agency and Address Jefferson County Public Works State Funding Agreement 623 sheridan st Work by Public Port Townsend, WA 98368-2439 Agencies Agreement Number Maximum Amount Authorized Location and Description of Work (See also Exhibit "A") $438,669.00 Project location is SR 19 milepost 9.54, West Valley R d d Chi S h l d F oa a jacent to macum c oo , an ern Way. Participating Percentage Project Number See attached Safe Routes to School grant application 100% of PE and CN CR1917 revised 2012 , a e 4, for descri tion of work. This AGREEMENT is made and entered into this day of between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter called the "AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the projector program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: Estimate of Fun in Type of Work Estimated Total Project Funds Estimated Agency Funds Estimated State Funds PE a. A enc 127 868.00 127 868.00 b. Other c. Other d. State 5 000.00 5 000.00 e. Total PE Cost Estimate a+b+c+d 132 868.00 132 868.00 Right of Way f. A enc . Other h. Other i. State '. Total R/VV Cost Estimate f +h+i Construction k. Contract I. Other m. Other n. Other o. A enc . State q. Total CN Cost Estimate (k+l+m+n+o+pJ r. Total Project Cost Estimate e ' 132 868.00 132 868.00 DOT Form 140-087 EF Revised 9/00 General The AGENCY agrees to perform the above described work in accordance with the Project Application attached hereto as "Exhibit A" and made a part of this AGREEMENT. Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted design standards, unless otherwise noted. The AGENCY will incorporate the plans and specifications into the AGENCY's project and thereafter advertise the resulting project for bid and, assuming bids are received and a contract is awarded, administer the contract, or if the project is of a size which the AGENCY is authorized to perform with its own forces under the laws of the State of Washington, the AGENCY may proceed with its own All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II Payment The STATE, in consideration of the faithful performance of the work to be performed by the AGENCY, agrees to reimburse the AGENCY for the percentage of the actual direct and related indirect cost of the work shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The agency will comply with Governmental Accounting Auditing and Financial Reporting Standards and applicable state law and local regulations, policies and procedures. No payment will be made for work done prior to execution of this AGREEMENT. Partial payments shall be made by the STATE, upon request of the AGENCY, to cover costs incurred. These payments are not to be more frequent than one (1} per month. It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required adjustments will be made and reflected in a final payment. The AGENCY agrees to submit a final bill to the STATE within forty-five (45) days after the AGENCY has The AGENCY agrees that all costs in excess of the amount authorized and the AGENCY's matching funds shall be the responsibility of the AGENCY. III Audit The AGENCY agrees that an audit may be conducted by the STATE. During the progress of the work and for a period not less than three (3) years from the date of final payment to the AGENCY, the records and accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year Iv Legal Relations No liability shall attach to the AGENCY or the STATE by reason of entering into this AGREEMENT except as expressly provided herein. V Nondiscrimination The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees to require the same of all subcontractors providing services or performing any work using funds provided under this AGREEMENT. VI Venue For the convenience of the parties to this AGREEMENT, it is agreed that any claims and/or causes of action which the AGENCY has against the STATE, growing out of this AGREEMENT or the project or program with which itis concerned, shall be brought only in the Superior Court for VII Termination The Secretary of the Department of Transportation may terminate this AGREEMENT if the funding becomes unavailable or if the Secretary determines that it is in the best interest of the STATE. VIII Final Report and Final Inspection Within ninety (90) days following the completion of the project and submission of the final billing for the project, a final report and/or final inspection shall be submitted to the Assistant Secretary for Highways & Local Programs containing the following information: Non-Capital Proiects A description of the project or program. A summary of actual costs of the project or program. 3. An evaluation of the project or program. This should address aspects such as transportation and/or other benefits to the public. Capital Proiects A final inspection is required. IX Supplement This agreement may be modii'ted or supplemented only in writing by both parties: IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY STATE By: By: Assistant Secretary for Highways and Local Programs Title: Chair, Board of County Commissioners Date: Date: Approved as ~ form n y: DOT Form 140-087 EF a ~ ~ ~ ~~ Revised 9/00 Teffc~~ra~n t~r7. Pt=~~~~~'~t'' ~~ Exhibit A: Scope of Work Project: SR 19 Pedestrian Crossing Improvement, Trail Connection, and Student Encouragement Engineering: . Install Overhead Pedestrian Signal Pole with Flashing Beacon. . Install Pedestrian Push Button Signal Pole. Improve visibility and functionality of existing crosswalks and landings on SR 19 and West Valley Road. . Construct approximately 330 L.F. of 10-ft. wide separated, multi-use path adjacent to SR 19 and approximately 20 L.F. of separated path connecting West Valley Road crosswalk to school campus sidewalk. Education /Encouragement: . Train community partners, physical education teachers, and Sheriff s Office representatives in cycling skills and safety program. • Present bicycle safety education program to students . Provide pedestrian safety classroom material to teachers. . Provide for bicycle parking at Chimacum School. • Provide incentives to students to commute to school by bicycle. . Hold parent-student meetings in bicycling and walking safety education. Enforcement: . Conduct two school zone enforcement "stings" during school hours, one before the street modifications ,and one after improvements. . Install two solar-powered school zone flashing beacons on West Valley Road.